HomeMy WebLinkAboutR-80-0245! CITY OF MIAMI, FLORIDA
REQUISITION FOR
ADVERTISEMENT FOR BIDS
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DEPTIDIV Computers orls;tu I10vt torts
ACCOUNT CODE
Q BID NO. 71. 111...14; DATE'-"...1.0-7"
PREPARED BYI112 �? ' _PHONE t' ? t}
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QUANTITY REPRESENTS DEPARTMENT
REQUIREMENTS FOR MONTHS
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DATE DATE DATE `DATE DATE DATE
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AMOUNT AMOUNT AMOUNT AMOUNT ` AMOUNT AMOUNT
CODE ITEM DESCRIPTION
QUANTITY �.- UNIT' AMT.
PRICE
BIDS TO BE SECURED FOR
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FOR THE DEPARTMENT OF:
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Computers L& Commurdcar-10ns
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ADVERTISE ON
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BIDS, TO BE RECEIVED ON
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TOTAL
ESTIMATED COST.*.
APPROVED
BY:,
CONTRACTUAL: $ c h ' 'Q 0 G, ^'
INCIDENTAL : $ ';"YJ� ` li;
DIRECTOR OF ISSUING- DEPARTMENT
TOTAL
SOURCE OF FUNDS:
To be filled in by
EXPENDITURE CONTROL:
FUNDS AVAILABLE
FOR" PROJECT INVOLVED'
EXPENDITURE; CONTROLLER_
_ PROJECT CODE
AD CODE
(;011IES To: I'nrchusing (Org.) - City Manager —
City Clerk —Expenditure, Control — Issuing DePatment — Otbe► Affected Department
WHITE GREEN
PINK CANARY
BLUE GOLDENROD
c uNM No 1043 -REV. 74
Legal ~dv tisemen�
' Bid :30 79_80_16
i E'
E
Sealed bids will he received by the City Manager and
City Clerk of the Ct'v of idia�i,'Iorida no Later than
11 :00 ' o :clot}; A.M. January 18, 1380: r
forl f,urnishinc Printer Terminal and Interface_ Units
for .th"e 'Department of Computers & 'Communications
in accordance with detailed specifications available
rzuesehort�ePsupon. fice oing Agent,
'`ion3316Fameicaaln,Purchasing.Di
tehep:��ne 579-6380. The City, 2lanager ;;as he power' to
rejzct all..b ds and reidvertise..`.
J.n:: Grassie"
City, "ianayer,
pPORT,IVE
F�LL�VU"
AWARD s0F BID
Bid No. 7T 80-16
ITEM:
31 Printer/Terminals
DEPARTMENT:
City Wide
:HYPE OF PURCI-1ASE:
Single' purchase
REASON:
To.provide word Processing ;for the
various City departments.
POTENTIAL'BIDDERS'
5
BIDS RECEIVED:'
2
TABULATION:
Bidder
.Unit Price, Total Amount
Agile Corporation
$7,203.00 $223,293.00
Southeastern Computer Products $6,990.00 $216,690.00' .
FUNDS:
1979-80 Capital'Equipment Budget
CERTIFIED AS TO AVAILABILITY' Or. FUNDS SOURCE f! /•'; i ! <:
Department of Finance
BID EVALUATION:
Following is an analysis of the Invitation
o bid:
Number of Bid ! -Number of
Category
'Invitations. :rlailed Responses'
Prior Bidders
1 1
New Bidders
4 1
Minority.Bidders
Courtesy Notifications
"No Bids"
Totals
5 2
"SUPPORTIVE
The specifications require that the equipment
interface with the City's Burroughs 86800' Computer
���� �� ����
System.. The; bid from Southeastern Computer Products
does not meet the, Specifications,'as detailed, in
FaLLQW„
the attached analysis from the Department; of Com-
puters and, Communications: In order to -utilize -the
Southeastern 'Computer 'Products 'equipment;,it would '
cost approximately $10,800.00'to upgr,ade'existng
software.; This would increase the,,,total.`cost to ,
$227490..00 as ,compared with the $223,293.00 Agile .
Corporation cost.
RECO',*ILI.NDATION:
IT IS RECOMMENDED THAT THE AWARD BE .MADE :TO AGILE
CORPORATION.
The Department of Computers and..Communications
concurs.,
Purchasing Agent
/dl
Date
80-245
EVALUATION
Page 1 of 4
Bid No. 79-80-16
Printer/Termi'nal and :Interface
Uni±t
1
Cost `Breakdown:
o31 .Printer/Terminal &, Int`erf.'ac'e Units @ $5,248 each _ $162,688. ,
o 31 Sheet' Feeders l $1',500 each _
$ 4'6,500..
to Installation @ $1'00 per unit =
$ 3,100.
o Maintenance for 5 ,Months,@ $55' per, unit per
month _ $ 89'525.
o Shipping @ $80 per un>it'=
$ 2,480.
TOTAL ".SUPPORTIVE
.SU1 1 O TI E
$223,293.
QOCU 11vi r �.
FOLLOW
Bids
:
Two bids were -received. Vendors quotes were based upon.:quanti-
ties ' from 1 to 80. The two vendors; we;re:. "
AGILE CORPORATION;:,;
and Southeastern'- Computer -Pr oduc"its,, representative, .for the
PRINTER° SYSTEMS CORPORATION.
The following; table defines respective :ptice.so quoted;by each
vendor:
Function A'gi1e;Corp"
Pr inter::Sy`s. Corp.
Printer/Termin'al ,and Interface $ 5,690.
$,4,915.:
Auto 'Sheet Feeder $ 50,0. ,
`$..1',�540.��
rtaint'enance - per:unLE" perinonth $ 5-5
55.:
InstaalatIon - per -unit $', 10,0.
50:'_
Discounts
Warranty 90 Days'
30 'Days,,
Credits - Rentals $'' 158 .
-O-
i
80=.245.
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^�naAb�VB^ti'CMAW _ ��� +wMMa lltlkl
Page 3 of 4
Bid No. 79-80-16
o Paragraph 3.1.19,' speci"fies Form Length: Forms` maybe set' any
length, up',to127' lines.
to ara ra h 3.1:19 states:
P"rinter'Systems Corporati"on'.s.reply p g p
The Qume printers have a six; position: rotary .switch that ;can
def-ine form 'lengtlis from 3 - 14 inches;; .(`14, inches ,is equal to
87 lines; 127 lines are egtial` to 21 . in'ch'es'). This is m0: l ani-
W
cal and, requires the 'operator to set for each form..
- ,._
o-Paragraph 3.1.20 specifies. Top of.Forms: Locafion Maybeset
at :any time.
—
Printer Systems Corporation: No replye Our tests indicate
that they do no"t,meet'this requirement.
o Paragraph" 3 1.21 spe"cifies Line,Spacing* S"ingle" or ;dciuble,
subscriliting.;and`super-subscrpting, who line up":or down.
Pr"inter Sys terns. Corpo:ra,tion: Does' not comply.
o Paragraph 3.1.22"spe.cifies Spacing: Proportional.
Printer,'.Systems Corporati.,on.:. Does not ,comply".
Bid Analysis':'
Total.' per unit, price from the Agile. CorporaCion,':inc ludng:
and 't,tie
insta lation, warranty, maintenance, discounts", credits',"
single „sheet feeder; is $7122.i
Total. pe"r unit price from the Printer Systems Corporation, in-
'discounts,
eluding: installation, - warranty, ma m enance,,'.- .
credits; and tlie single `sheet feeder, is ;$6':,990. ."An additional
$10,000 wyuld'be required far"u,pg`radangxisting software.
The dif"f,er`ence be,t,ween the Agile.' Pri'nte.r/Terminal and; Printer
Systems Printer/Termi'nal. Is $,132._ Thee per un,it ".price,-ofthe,
Agile Pr>inter/Termina'1 is $132, more than the u1iit of,fered,.by- ttie"
Printer Systems Corporation.
Page 4 of 4
Bid No. 79-80-16
' Fundin'g:
Funding., will
be provided. by each department
using Che printer/
that have.
terminals.:"
The,. following is .a list of departments`
committed for
printer/terminals::
o
Police Department
o
Fire Department
2
1
o'
Lab or Reiations
o:Computers
& Communications
1.
o
Public Works.
1
o.:
Trade & Commerce
1
o
Buil'ding &.Vehicl'e M'ai'ntenance.
1
o`
Solid Waste
1
1
o;Ptanagement
&,Budget
o,
Stadiums &: Marrnas1
o.
Human Resources.'
'1
1
o
Community Development
o
'Management
1.
o
.Risk
-Pur�chasing �
o>
"Finance `
2
1,
o
Wat'son.:Island Project
-o,'
Tre-as-ury Min�a*gement ,.
TOTAL
3`1