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HomeMy WebLinkAboutR-80-0588e r RESOLUTION NO. 8 O- 5 8 S A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT FOR PROFESSIONAL CONSULTANT SERVICES IN AN AMOUNT NOT EXCEEDING $25,000, IN SUBSTAN- TIAL FORM AS ATTACHED HERETO, TO IMPLEMENT A TRAINING AND TECHNICAL ASSISTANCE PROGRAM FOR NEIGHBORHOOD ECONOMIC DEVELOPMENT ORGA- NIZATIONS IN THE CITY OF MIAMI, WITH FUNDS FROM. THE SIXTH -YEAR COMMUNITY DEVELOPMENT BLOCK GRANT. WHEREAS, the City of Miami has developed and supports an economic development strategy which addresses business and economic development needs at both citywide and neighborhood levels; and WHEREAS, the City of Miami is implementing a Neighborhood Economic Development Program in designated Community Development target areas; and WHEREAS, the Department of Trade & Commerce Development has identified the need for a training and technical assistance program for neighborhood economic development organizations under contract by the City in order to upgrade and develop an economic development capability at the community level; and WHEREAS, the Department of Trade & Commerce Development has recommended and the City Manager has endorsed the award of a professional services contract to implement such a program with firms in the following order of preference: 1) National Urban Development Services Corporation; 2) Amitar Incorporated; 3) Trkla, Pettigrew, Allen & Payne; and 4) National Center for Urban Ethnic Affairs; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: "SUPPORTIVE DOCU M cwrs FOLLOW„ "DOCUMENT INDEX ITEM NO. Z8 CITY COMMISSION MEETING OF JUL2 4 1980 so -.N PINUP" No.....» ............... s ummm............................ W r" Section 1. The City Manager is hereby authorized to negotiate and cxecute a contract for professional consultant services, in an amount not exceeding $25,000, in substantial form as attached hereto, with contract negotiations to take place with firms in the follwing order of preference: 1) National Urban Development Services Corporation 2) Amitar Incorporated 3) Trkla, Pettigrew, Allen & Payne 4) National Center for Urban Ethnic Affairs PASSED AND ADOPTED this 24th day of July , 1980. MAURICE A. FERRY, MAURICE A. FERRE, MAYOR T: / LPH G. ONGIE, CITY CLER PREPARED AND APPROVED BY: J H J. CQ E , AS STANT• ITY A TORNEY I , AP P AS TO FORM AND CORRECTNESS: GEORGEAF. KNOX, JR., CITY ATTORNEY SUP ROU" ri \" T I XV/ F UU DU`.j"ANTS FOLLOW?? 80-588 Joseph R. Grassie July 8, 1980 City Manager Resolution Authorizing a Pro- THRU: Richard L. Fosmoen fessional Services Agreement Assistant City Manager for a Training & Technical Julio A. Castano, Director ...,,Assistance Program for Neighbor - Dept. of Trade & Commerce Development hood Economic Development Organi- zations. - Recommendation .== Attached for approval by the City Commission on July 24, t%80 is_ a Resolution which authorizes the City Manager to negotiate and - execute a contract for professional consultant services, ;; an.7 amount not exceeding $25,000, for the implementation of a'1paitting and Technical Assistance Program for Neighborhood Economic..Deve-fop- ment Organizations in the City of Miami with Sixth -Year Community Development Block Grant funds. Background The City of Miami, as part of its Sixth -Year Community Development Block Grant Program, is presently implementing a program of neigh- borhood economic development as an integral component of the City's • economic development organizational strategy (copy attached). That strategy, which is coordinated and implemented through the Depart- ment of Trade & Commerce Development, addresses the City's economic development needs at a citywide level through the Department's various business development services and assistance programs and Miami Capital Development, Inc. and at the neighborhood level through the utilization of community -based organizations to provide neighborhood economic development outreach and coordinative services. Relative tothe implementation of the Neighborhood Economic Development Program, the Department of Trade & Commerce Development has identi- fied the need for a program of training and technical assistance for the community -based organizations (including the Board of Directors and staff) which are under contract by the City to provide neigh- borhood economic development services in designated CD target areas. In response to a letter requesting consultant proposals to provide a training and technical assistance program which was mailed -out in May, 1980, (copy attached) there were four (4) proposals sub- mitted (copies attached). Proposals were received from the following firms: "SUPPORTIVE DOCUMENTS FOLLOW" 80- 588 1 Joseph R. Grassie i Page 2 July 8, 1980 Trkla, Pettigrew, Allen & Payne; Amitar Incorporated; National Center for Urban Ethnic Affairs; and National Urban Development Services Corporation. These proposals have been reviewed by the Department of Trade & Commerce Development as to sufficiency in response to the request for proposals and overall professional capability and quality. It is recommended that the City Manager negotiate and award a contract for professional services to implement the Training and Technical Assistance Program for Neighborhood Economic Development Organizations with the four responding firms in the following order of preference: 1. National Urban Development Services Corporation 2. Amitar Incorporated 3. Trkla, Pettigrew, Allen & Payne • 4. National Center for Urban Ethnic Affairs JAC:zd Attachments: City Economic Development Organizational Strategy Letter of Request for Proposals Proposals Submitted (4) Resolution and Contract «Stj?PORTIVE DGL•J►<<ENTS FOLLOW" 9 AGREEMENT THIS AGREEMENT, made and entered into this day of , 1980 by and between the City of Miami, a municipal corporation of the State of Florida (hereinafter called "CITY") and (hereinafter called "CONSULTANT"). WITNESSETH WHEREAS, the City Commission, on , 1980, approved Resolution No. authorizing the City Manager to negotiate and execute a professional services agreement for the purpose of conducting a Training & Technical Assistance Program for Neighborhood Economic Development Organizations. NOW, THEREFORE, in consideration of the mutual agreements contained herein the parties hereto agree as follows: 1. CONSULTANT CONSULTANT agrees to provide professional servides to conduct a _. Training and Technical Assistance Program for Neighborhood Economic Development Organizations in order to upgrade and develop an economic development capability at the community level in the City of Miami. CONSULTANT agrees that the Scope of Services Specifications prepared for this project are definitive and binding program requirements, and that the Scope of Services Specifications in addition to the CONSOLTANT'S written proposal for professional services submitted to the CITY are hereby incorporated as part of this agreement by refer - en ce . 2. CONSULTANT agrees to receive prior approval from the CITY on the hiring of sub -contractors for services related to this project. 3. CONSULTANT agrees to provide the CITY with any financial and progress reports which may be required to monitor the project. 4. CONSULTANT further agrees to complete the above described services no later than , 1980. If the CONSULTANT shall fail to fulfill in the proper time and manner its obligations under the contract, the CITY shall have the right to terminate this contract, by giving written notice to the CONSULTANT of such termination and specifying the effective date of such termination. In that event "SUPPORTIVE DOCUMENTS �" the CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work completed prior to termina- tion. 5. To indemnify and hold the CITY harmless from any and all claims, liability, losses and causes of action which arise out of this Agreement. The CONSULTANT directly or through its insurance carrier, shall pay all claims and losses of any nature whatsoever in connection therewith and shall defend all suits and shall pay all costs and judgements which may issue thereon. . 6. To comply with all applicable laws, ordinances, and codes of the Federal, State and local governments. Specifically, the CONSULTANT agrees to comply with the Housing and Community Development Act of---- 1974, as amended 1977; with Executive Orders 11246 and 11063; and with Section 3 of the Housing and Urban Development Act of 1968 as amended; Title VI of the Civil Rights Act of 1964; Title VIII of the Civil Rights Act of 1968; The Anti -Kickback Act, Title XVIII, U.S.C. Section 874,0MB Circular No. A-102 Revised; : Federal Hanage- ment Circular 74-4. 7. CONSULTANT agrees that there will be no discrimination against any employee or person served on account of race, color, sex, religious creed, ancestry, or national origin in its performance of this Agreement; and it is expressly understood that upon the receipt of evidence of such discrimination, the CITY shall have the right to terminate this Agreement. S. That no official or employee of the CITY may be admitted directly or indirectly to any share or part of this Agreement or to any benefit to arise from the same nor own or acquire any personal interest in any property, contract or proposed contract which would conflict with or relate to the performance, their duties or responsi- bilities under this Agreement. If any such person presently or in the future acquires, owns or controls any such share, benefit, or personal interest, he shall immediately disclose such share, benefit, or personal interest to the CITY. "SUPPORTIVE DOCUMENTS FOLLOW" 0 Upon such disclosure such person shall not continue his partici- pation unless it is determined by the CITY that his participation is not contrary to public interest. CONSULTANT will comply with all Federal, State, and local conflict of interest laws and require- ments. 9. That in the procurement of supplies, equipment, construction, or services to implement this project shall make a positive effort to utilize small business and minority owned business sources of sup- plies and services, and provide these sources the maximum feasible opportunity to compete for contracts to be performed pursuant to this Agreement. To the maximum extent feasible these small business and minority owned business sources shall be located in or owned by residents of the Community Development Target area (s) designated by the City of Miami in the Community Development Grant Application approved by the U.S. Department of Housing and Urban Development. II. CITY AGREES: 1. That it will pay the CONSULTANT an amount not to exceed $25,000 for the satisfactory completion of the above described services. There will be an initial payment of $10,000, upon the execution of this Agreement, a second payment of $10,000 midway through the time of performance of the Agreement and a final payment of $5,000 upon the satisfactory completion and presentation to the • CITY of the above described services. These payments will re- quire official vouchers from the CONSULTANT prior to disbursement. III. BOTH PARTIES AGREE: 1. That all reports, plans, maps, brochures, filmstrips, and other data developed as a result of this Agreement shall be delivered to the CITY by the CONSULTANT and shall become the property of the CITY without restriction or limitation of their use. It is further stipulated that all information developed as part of this Agreement shall not be used by the CONSULTANT without written consent of the CITY. "SUPPORTIVE DCCUMENTS FOLLOW" 2. This Agreement can be amended at any time to conform to any contingencies which may arise. Such amendments shall be in writing and execdted by both parties. IV. TERMINATION: This Agreement may be terminated by either party at any time upon submission of thirty (30) days written notice if there is: 1. Ineffective or improper use of funds. 2. Failure to comply with the terms of the contract. 3. Submission of incorrect or incomplete reports. 4. Occasion wherein the implementation of the contract is rendered impossible or unfeasible. V. SIGNATORIES: IN WITNESS WHEREOF, the City of Miami and the CONSULTANT have entered into this Agreement as of the date first above written. ATTEST: RALPH G. ONGIE, CITY CLERK ATTEST: SECRETARY PREPARED AND APPROVED BY: By CITY OF MIAMI, a municipal corporation of the State of Florida 0. JOSEPH R: GRASSIE, CITY MANAGER CONSULTANT PRESIDENT CORPORATE SEAL JOHN D. COPELAN, ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: GEORGE F. KNOX, JR., CITY ATTORNEY „SuP�oRTIvE DOCUMENTS FOLLOVY I Y Dear The City of Miami is presently soliciting consultant proposals for professional services to provide a training and technical assistance program for several community -based organizations (in- cluding the Board of Directors and Staffs) which will be contracted by the City to provide neighborhood economic development services in designated target areas of the Community Development 3lock Grant Program. The scope of services for the training and technical a assistance program to be provided by the Consultant should include: I. Background on Neighborhood Economic Development I. What is neighborhood economic develo=r.ent 2. The working of a neighborhood economy II. The :Neighborhood Economic Development Process 1. How to relate neighborhood economic development activities to the City's economic development strategy 2. How to establish and measure business develop- ment goals and objectives 3. Definition of the Community -based organization's role within a citywide economic development strategy - How to identify needs and opportunities in the neighborhood "SUPPORTIVE DOCUMENTS FOLLOW" i IF r How to encourage entrepreneurship - How to facilitate projects in the neighborhood - How to organize for neighborhood commercial revitalization efforts 4. The Elements of Neighborhood Commercial Revitalization Revitalization III. The Elements of Neighborhood Economic Development 1. Management and Organization of the Community - based organization to facilitate neighborhood economic development 2. Community Involvement - What is community involvement in the context of neighborhood economic develop- ment - Role of the Community -based organization's Board of Directors - How to facilitate resident involvement - How to facilitate neighborhood business in- volvement 3. Project Evaluation and Financing - How to evaluate potential projects and assess financial merit - How to identify and tap resources for projects and administrative funding - Description of federal agencies and other financing programs - Description of City assistance programs and incentives "SUP?CRTIVE DOCUIMIENTS FOLLOW" F The training and technical assistance proqram should be structured so that joint training sessions can be scheduled for most topics, but should also allow for individual sessions with the community - based organizations, where warranted, to address particular problems and opportunities in specific neighborhoods. In addition, in -as -much as the anticipated start-up date for the City of Miami's neighborhood economic development program is July 1, 1980 the consultant's training program should be developed for implementation beginning in late July or early August, 1980. In response to this request.for proposals, the consultant is. -re- quired to submit three (3) copies of a proposal. The proposal should be organized as follows: I. Letter of Submission from Consultant II. Background and Previous Related Experience of the Consultant III. Scope of Services: Proposed Training and Technical Assistance Program IV. Proposed Schedule/'Ti- etable V. Proposed Staff for the Project 'including Staff resuire' s ) VI. Fee Schedule Please be advised that your proposal in response to this letter must be received by June 6, 1980. If you should have any concerns or questions, please contact me. Sincerely, Tony E. Crapp, Sr. Director of Business Development TEC:vh