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HomeMy WebLinkAboutR-80-0563RESOLUTION NO. 8 0- 5 6 3 A RESOLUTION ESTABLISHING THE ATTACHED CITIZEN PARTICIPATION PLAN FOR THE CITY OF MIAMI COM- MUNITY DEVELOPMENT BLOCK GRANT PROGRAM AS RE- QUIRED BY THE HOUSING AND COMMUNITY DEVELOP- MENT ACT OF 1974, AS AMENDED, AND SUPERSEDING THE CITIZEN PARTICIPATION GUIDELINES ESTABLISHED BY RESOLUTION 79-317 AND RESOLUTION 79-580, •..w �.......�..:n ��.e. rn e.e• r+T rev •T 11r n�fl TA Tu"TL'urtaT WHEREAS, the City Commission, subsequent to receiving comments made by residents, has outlined a new process for citizen partici- pation for the Community Development Block Grant program to super- sede Resolution 79-317 and Resolution 79-580, which will be effective upon the aforesaid expiration dates of the Community Development COMMISSIONCM "SUPPORTIVE MEET NG OF DGCU iNIJENTS "DOCUMENT to JUL 2 48 0.5 ITEM N0� Rescinded by R-82-0560 FOLLOW" ���'••••••"•••••••--•• 3 Advisory Boards, and WHEREAS, federal guidelines reserve ultimate authority and responsibility for the Community Development Block Grant application and its execution to the City Commission. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: SECTION 1. The attached citizen participation plan i hereby recognized as the City of Miami Citizen Particina&on Plan for the Community Development Block Grant Progr in compliance with federal guidelines to involve citi i advisory capacity in the Community Developmen k t Program. SECTION 2. The Citizen Participatio idelines stablished by Resolution 79-317 and 79-580 are he su ed y the Citizen Participation Guidelines ablish er SECTION 3. The City Ma ger her orized to implement the attached Citizen ti tion Plan. SECTION 9. The iss re s rves its authority under the federal gu' lines go ni the Community Development Block Grant Program t mend, a r, or abolish and replace the attached tizen Pa on Plan or parts thereof for the Communi D Block Grant Program. MED AND ADOPT this 29 day of July , 1980. MAURICE A. FERRE MAURICE A. FERRE MAYOR PREPARED AND APPROVED BY: a . MARK VALEN E ASSI TAN; CITY ATTORNEY AP ED AS TO ;CORRECTNESS AND FORM: "SUPPORTIVE DOCUMENTS FOLLOW =YRG r . KNOX, JR.� CITY ATTORNEY 80-563 Rescinded by R-82-0560 3zCITY OF MIAMI, I FLORIDA INTER -OFFICE MEMORANDUM 7�91 FROM Joseph R. Grassie 0 opment "E July 14, 1980 FILc er, Resolution Approving Citizen Participation Plan for Community Development Block Grant Program EE:R.-,.:ES July 24, 1980 - Commission Agenda It is recommended that the City Commission approve the attached citizen participation plan for the Community Development Block Grant Program, as required by the Housing and Community Develop- ment Act of 1974, as amended, and that the City Manager be authorized to implement said plan, per the attached resolution. This Plan replaces the Citizen Participation Guidelines adopted by the City Commission in the Spring of 1979. On June 26, 1980, the City Commission approved in concept two alternative neighbor hood structures for citizen participation in the Community Development Block Grant Program which would replace the City's previous citizen participation system. They further indicated that each target area, with the exception of Coconut Grove which would retain its joint CAA/CD Advisory Board, would be allowed to choose between the two systems at a target area election. As required by federal regulations, the City Commission must adopt a written citi- zen participation plan outlining how citizens will be involved in the Community Development Block Grant Program. Attached is the written citizen participation plan which complies with federal regulations. The plan describes the two alternate neighborhood systems approved by the City Commission (Chairperson/Vice Chairperson Forum and 10 member Elected/ Appointed Board) and incorporates those procedures and standards for citizen participation which are required by federal regulations. Federal regulations require that these be specified in the written plan. The plan further outlines qualifications to vote in a target area election and the nomination and election procedures. As indicated in previous reports to the City Commission, federal regulations re- quire that the City have a City-wide advisory structure which would meet upon need to comment on Community Development programs having a multi -target area or City-wide effect. The attached plan suggests that the City Commission recognize the Planning Advisory Board as this City-wide advisory structure. Upon approval by the City Commission, staff will proceed to explain these new guidelines in each target area and schedule the elections. (See attached tentative schedule). As requested by the City Commission, staff will identify a and election site in each target area that provides maximum the elderly and handicapped. DS:vp voter registration accessi«� ppoRTIVE DOCUMENTS F ��' !-:; L "n oc 0 O � O s� 0 Presentation of Citizen Participation Plan, Nondnrition & i.Iectims INIOAY L L3 ( PAOI\IOAY I LI 14 TUESDAY L WEDNESDAY L THURSDAY FRIDAY L E7 - I { L3 SATUROAY Presentation of C.P. Plan } �1� I ''c�ciel City: - li � Overtcan - Present- tatlutl of C.P. I2 113 i ------ II - I�I -------- -- ---- Wmlood - ll i 15 - Presc:-itatim of C.P. Plan Presentation of C.P. Plan I I Plan Little Itavukz Presenta- tion of C.P. Plum 1211 L21 Ally nam-21) Presentaticm of U.P. f Fdiscn - Presentation of C:P. f PI.m Plan I cn 12824 L 0 C kdciCity Le V it ien Nu-udnat-ion C ' x="-- C3 - ��~' -~~--_-_ ��y ° - ---_---- " "---_-_-- \° L_-- --�-- �~� � \ 3 Hnva«a 7�«8������^-�~l -- L�ttletiun ~--» -�--- ' L\ Vn �~ ----'- '- -- �7 �` \ \ --_'~-- ---'_- --''- ~ - _~- --- _ —�--'� . � 1 22\CjtY Floct�v" tittle \\a«a«a - � -- \ ~~. T \ \ \ \ l9 \ \ O _~'--'- ----' � ��� '-- � 3°~,' --_ ~~_ --_ - ly --- t NNW . • CITY OF MIPMI CITIZEN PARTICIPATION PLAN for the Cf1MMUNITY DEVELOPMENT BLOCK GRANT PPOGPAM Section A - General Guidelines for Citizen Participation I. Introduction The federal guidelines governing the Community Development Block Grant program require that the City of Miami establish a formal structure through which residents may participate in an advisory capacity in the planninq, implemen- tation and assessment of the Community Development program. In !"ay, 1979, the City Commission adopted a Citizen Participation plan. Until that time, the City of Miami had participated with Metro Dade County in a joint Citizen Participation plan. Throughout the past year, numerous meetings were held in the City's Community Development target areas. Opportunities were provided for Board members and target area residents to comment on the City's Citizen Participation plan at target area meetings, in writing; and at special meetings expressly for the purpose of discussing citizen participation. The following plan, adopted by the City Commission, replaces the City's previous Citizen Participation plan, and was created subsequent to -the receipt of all . comments and views on citizen participation from Community Development Advisory Board members and residents. This plan will remain in effect until such time as all Community Development activities are completed or as it is amended in part(s) by the City Commission or superseded by a new plan. While citizen participation is encouraged at all stages, citizens will be involved in an advisory role to the City Commission. Ultimate authority and responsibility for the Community Development application and its execution rests with the Commission of the City of Miami. II. Standards of Citizen Participation The City of Miami will provide a citywide and a neighborhood level process in the City's eight Community Development target areas. "SUPPORTIVE DOCUMENTS FOLLOW" To ensure that the Citizen Participation process complies with HUD require- ments, the followinq standards as specified in federal guidelines for citizen participation shall be met: - all Citizen Participation will be open to the public - low and moderate income persons, minority groups, residents, elderly, handicapped and other affected persons will he -provided an opportunity to participate throughout all stages of the Community Development process. In those areas where a Community Development Advisrtry Board is recognized, the representation of low and moderate income persons and minority groups will be substantial - a reasonable effort will be made to ensure continuity of involvement of citizens throughout all stages of the block grant program - timely and adequate information will be given to citizens - low and moderate income residents and residents of blighted areas will be encouraged to submit their views and proposals regarding the Community Development program; through participation in target area meetings, in writ- ing to the Department of Community Development, or to the neighborhood,.ad- visory system. III. Scope of Participation The community will be involved in an advisory role to the City Commission in all stages of the Community Development program. Day-to-day decisions and operations of the program rest with the administration and are not the authority or respon- sibility of residents. Opportunity will be provided for residents to comment and give their views on the following: - Citizen Participation "SUPPORTIVE the Community Development application DOCUMENTS - program implementation program performance amendments to the approved application FO L LOW" This will be accomplished at the neighborhood level through a Chairperson/Vice Chairperson Forum structure or a lO-member appointed/elected Advisory [hoard (5 members elected: 5 members appointed by City Commission) Eligible, pre- registered Community Development voters, in seven of the City's Community Devel- opment target areas will be provided an opportunity to choose between the two alternate neighborhood structures at a target area -wide election in the neigh- borhood. These target areas are: Wynwood, Allapattah, Downtown, Little Havana, Edison Little Piver, Model City, and Overtown. The Coconut Grove target area will retain its joint Community Action Agency/Community Development Board as long. as that structure is recognized by Dade County. The Coconut Grove structure shall also meet the citizen participation requirements discussed in this section. A description how citizens can participate, the alternate neighborhood struc- tures, and the citywide structure can be found in Section B of this Plan. Eligibility requirements to vote and the election process is also discussed in Section B. Through the neighborhood process, formal public hearings, public meetings and discussions will take place to obtain residents' opinions and views regarding the Community Development Block Grant program. IV. Information, Meetings and Notices In order to provide an opportunity for meaningful input, the following infor- mation will be provided: - total amount of block.grant funds available - the activities which are eligible for funding, as well as those activities funded in the past - the description of the local application process through the final approval of the Community Development application by the City Commission the role of citizens in the process - meeting schedules This information will be provided at public meetings during the initial stages of the application process each year. This generally occurs in the months of September and October. Upon request. citizens can obtain copies of existing documents relating to the block grant program during normal working hours from the Department of Community Development, 1145 N.W. llth Street. Some of these would include: records of hearings and meetings, copies of federal guidelines, approved and proposed applications, annual performance report and other related key documents. As required by HUD, the following Public Hearings will be scheduled: - to obtain views and proposals on the Community Development program and housing needs and priorities (this generally occurs in the fall months during the planning process and application development stages.) - public hearing before the City Commission to obtain views on the proposed "SUPPORTIVE -3- DOCUMENTS 6 application prior to submission for clearinghouse review. While only one public hearing is required, the City Commission generally holds two public hearings during the months of January and February. Decisions on the final application will be made by the City Commission at these hearings. WE - a Public Hearing to review program performance. This is generally held in August or September. Additional meetings will be sched0ed throughout the year to provide oppor- tunities for citizen input, All Public Hearings will be published in a non -legal section of a local news- paper of general circulation and in minority and non English language news- papers, at least ten (10) days prior to the hearing, When possible, notices of other target area public meetings will appear in a non -legal section of a news- paper of general circulation, minority and non English language newspapers prior to the scheduled public meeting(s). Additional efforts will be made to advise interested residents of meetings by mai'Ting flyers. Persons who attend a Community Development meeting and sign an attendance sheet with a legible address will be placed on a mailing list to receive notices. Anyone wishing to receive a notice may also be placed on a mailing list by contacting the Department of Community Development and requesting same. Reasonable efforts will be made to announce meetings on radios and through press releases. At a minimum, notices will include time, date, place of meeting. Each neighborhood will set a fixed meeting schedule in order to provide maximum opportunity to advise interested persons of target area meetings. This schedule will be followed whenever possible, !Notices of public hearings and surim-cries of basic infor►7ation will be bilingual where needed. Also, bilingual opportunities vtill be offered at the public hear- ings and meetings where needed. V. Technical Assistance Technical assistance will be provided primarily by the City of "iami Planning Department and the Department of Community Development. "SUPPORTIVE DOCUMENTS - Neighborhood Planner A planner will be assigned to work with each target area and will assist in the identification of community needs, project planning and imple- mentation, and the formulation of overall strategies for target area improvement, The planner will provide technical assistance to each area in all areas of planning, - Community Involvement Specialist , A Community Involvement Specialist will be assigned to work with each tarqet area to coordinate all meetings. They will ensure proper and adequate notification to the public of meetings and record proceedings of meetings. The Community Involvement Specialists will respond to requests for service and/or information as well as assist with the preparation of written materials pertaining to target area activities, such as summary proceedirg's of meetings. The Community Involvement Specialist will be responsible for ensuring the -� implementation of the Citizen Participation plan including orderly conduct of meetings consistent with guidelines established in Section B, and carrying out target area elections. All requests by the neighborhood structure for additional staff assistance at target area meetings will be made to the Community Involvement Specialist. The appropriate staff and level and type of assistance to be provided will be determined by the Department of Community Development depending on the nature of the request. - Dade County Office of Community Development will be invited to participate in all target area meetings in order that the County is given the oppor- tunity to provide information pertinent to its area projects and plans. Upon request, technical assistance will be provided to groups of low and moderate income persons and residents of blighted neighborhoods in the development of pro- posals. The level and type of assistance will be determined by the City depending on the nature of the particular request. "SUPPORTIVE DOCU MI ENTS -5- FOLLOW" VI. Submission of Views Citizens, particularly low and moderate income persons and residents of blighted areas, are encouraged to submit their views and proposals regarding the Community Development program. This can be done directly to Community Development staff during the planning process, at neighborhood meetings and at formal public hearings. The City will provide a written response to written proposals received, normally within 15 working days after receipt of same. For those requests requiring a recommendation by the neighborhood structure, a written response will be provided subsequent to neighborhood review, normally within 15 working days of the meeting at which the discussion takes place. VII. Citizen Complaints Persons having any objections or complaints regarding the Community Development process or program may formally submit a written complaint to the Department of Community Development, P.O. Box 330708, Miami 33133.. These complaints will be answered in writing normally 15 working days of their receipt. Objections to the application may also be submitted to the United States Depart- ment of HUD. For information and criteria needed to submit a complaint, •contact - the City of Miami Department of Community Development. "SUPPORTIVE DOCUMENTS FOLLOW" -6- 80-563 Section B - Description of Neighborhood Structure and Citywide Structure for Citizen Participation I. Introduction As required by federal guidelines and discussed in Section A of this Plan, the City of Miami will have a citizen participation structure at the neighborhood and Citywide level. This Section will describe the two alternate neighborhood structures and the Citywide structure. Seven of the City's eight target areas`will be provided an opportunity to choose between the two alternate neighborhood structures at a target areawide election by pre -registered, eligible Community Development voters. The method for doing so will also be discussed in this Section. Prior to the election of the neighborhood structure, a special nomination meeting will be held to obtain candidates for the Chairperson/Vice-Chairperson Forum structure and Board members. This procedure is explained in this Section. For purposes of clarification and understanding this Section, the eligibility criteria for a Community Development voter, a candidate or nominee for Chair- person/Vice-Chairperson or Board member is as follows: A. person 18 years of age and a resident of the target area, or owns property in the target area, or is the director of a non-profit organization not receiving City of Miami Community Development funds located in the target area, or the owner of a business in the target area, or the designated representative of a banking institution serving the target area. The Department of Community Development reserves the right to request additional verification of eligibility. See Section A for other required aspects of Citizen Participation, i.e., meetings, notices, technical assistance, as they will not be detailed in this Section. II. Neinhhorhood Citizen Participation Structure A. Alternate I - Chairperson/Vice-Chairperson Forum Structure This structure will provide opportunity for broad participation by allowing any person attending an advertised meeting to participate in the discussion of the d1jenda for that weeting. "SUPPORTIVE DOCUMENTS FOLLOW" The Forum will be headed by a Chairperson and Vice -Chairperson to be elected by pre -registered, eligible Community Development voters at a public target area election. Elections will be supervised by the Department of Community Development, with technical assistance from the Dade County Department of Elections. 1 The Forum will be used to obtain citizens' views and comments with respect to the planning, implementation and assessment of the Community Development Clock Grant program as described in Section A. The Chairperson will advise the City Commission on the views and recommen- dations on the Community Development program and funding priorities as expressed by the neighborhood at its regularly scheduled meetings. Staff will continue to provide a parallel advisory role before the City Commission with respect to funding recommendations. Ultimate authority for the Community Development application and funding decisions rests with the City Commission. While all interested individuals are encouraged to attend meetings and express their views, only individuals meeting the definition of an eligible Community Development voter can vote on issues before the Forum. Community Development voters do not necessarily have to have participated and/or registered to vote in the election of Chairperson or Vice -Chairperson, but will need to present proof of eligibility in order to vote at -a Forum meeting. This will be accomplished through the distribution of Community Development voting cards to eligible Community Development voters, subsequent to the registration • period for the election, at each meeting, or by contacting the Department of Community Development throughout the year. This will insure that participants are from the community. All persons interested in voting at a Forum meeting will be required to present their Community Development card to City staff at the meeting or bring proof of eligibility to the meeting. Staff will prepare summary minutes of all meetings, including documentation of minority points of view. City staff will also serve in an advisory capacity to the City Commission. Staff will discuss with the Forum staff's assessment of Forum recommendations. Should a difference of opinion occur, reasonable efforts shall be made to find a mutual solution. If this does not occur, both points of view shall be presented to the City Commission. Final decisions shall be made by the City Commission. "SUPPORTIVE � DOCUMENTS -�- FOLLOW" 9 0 1. Subcommittees: In order to ensure continuity of involvement, the Depart- ment of Community Development will recommend, upon need, the creation of sub- committees to the Forum to address the major Community Development activities within the particular target area. The role of the subcommittee(s) shall be to study and make recommendations to the Forum on Community Development re- lated activities. The appropriate staff and level of technical assistance provided to subcommittees will be determined by the Department of Community Development. There shall be representation of low and moderate income persons, minority groups, elderly and handicapped, and the business and civic community on all subcommittees. Once established, eligible Community Development voters participating on a subcommittee shall elect from among themselves the subcommittee chairperson. The Forum may also recommend the establishment of subcommittees. The level of technical assistance to be provided will be determined by the Department of Community Development. All subcommittees will report to the full Forum for recommended action. Subcommittee meetingsshall be open to all interested participants. 2. Role of Chairperson: The Chairperson, who will preside over all target area meetings, will represent the target area before the City Commission in an advisory capacity with respect to neighborhood improvements and funding priorities. The Chairperson will serve as a direct link between the community and staff in coordinating meetings and agendas, and ensuring adherence to necessary Community Development planning schedules. The Chairperson will ensure all meetings are "open" and all attendees are provided the opportunity to express their views prior to any action being taken by the Forum. In so doing, the Chairperson will ensure the orderly conduct of a meeting, that parliamentary procedures are followed, and that all scheduled agenda items are discussed at the meeting. When necessary, the Chairperson and staff may agree to impose a time limit on speakers before the Forum. The Chairperson will be responsible for ensuring compliance with the guide- lines outlined in this Citizen Participation plan. "SUPPORTIVE DOCUMENTS 3. Role of Vice -Chairperson: The Vice -Chairperson will assume the role of Chairperson in the absence of the Chairperson, or should the Chairperson position become vacant. 4. Voting at a Forum Meeting: No person can register to vote in more than one City Convnunity Development target area. Any person at a Forum meeting with a conflict of interest shall make that interest known and abstain from voting. Only those eligible Community Development voters attending the Forum meeting can vote and must bring their Community Development I.D. card or proof of eligibility to the meet- ing in order to vote. Each eligible voter will have one vote; no voting by proxy or absentee ballot shall be permitted. 5. Minority Groups: In order to insure the representation of all partici- pants in the Forum structure, those individuals whose views are not repre- sented by the majority vote of the Forum may select a spokesperson(s),,to represent their concern(s) before the City Commission. 6. Term: The Chairperson and Vice -Chairperson will each serve a two-year term from the date of the target area election. • No person shall serve consecutive terms as a Chairperson or Vice -Chairperson although the Vice -Chairperson may succeed the Chairperson in office. If a Vice -Chairperson is replaced, the new Vice -Chairperson shall serve the remainder of the predecessor's term and may be reelected for the same office if the time served is one year'or less from the replacement date. Likewise, if a Vice -Chairperson becomes Chairperson. he/she will serve the remainder of the predecessor's term and may be reelected Chairperson if he/she serves in that capacity for one year or less from the replacement date. 7. Vacancies: A vacancy will exist under the following conditions: 1) Absence of a Chairperson or Vice -Chairperson from two Community Development meetings in one Community Development year without good cause. A Chairperson/Vice-Chairperson is required to submit in writing to the Department of Community Development his/her reason of absence within ten (10) days "SUPPORTIVE following the meeting missed. Failure to do so can result DOCUMENTS in automatic removal from office. FOLLOW" 2) Removal for conflict of interest. 3) If a Chairperson/Vice-Chairperson violates the Citizen Participation plan or prohibits open citizen participation, he/she may be removed from office by the City Commission. A majority vote of the Coiniiission shall result in removal of Chairperson or Vice -Chairperson. S 4) Failure to meet eligibility criteria for a Community Development voter subsequent to the election or at any time during the term of office. 5) Written resignation of Chairperson or Vice -Chairperson. If the Chairperson position becomes vacant, the Vice-Chairperclen will assume that office for the remainder of the predecessor's term. Should that occur, the City Commission shall appoint the new Vice -Chairperson to serve the remainder of the predecessor's term. B. Alternate II - Appointed/Elected Advisory Board This process allows for the creation of a 10-member advisory board in a Community Development target area. Five members will be elected in a target areawide election by pre -registered, eligible Community Development voters. Candidates for Board membership must meet the same eligibility requirements as defined for eligible Community Development voters. Subsequent to the election, the City Commission will appoint the remaining five members to balance the Board to ensure substantial representation of low and moderate income persons and minority representation, as required in federal guidelines for a recognized neighborhood advisory connnittee. Once the ten -member Board is constituted, the Board members will elect from among themselves the officers of the Board: Chairperson and Vice -Chairperson. While any person attending an advertised meeting will be provided the opportunity to participate in the discussion of issues and make recommendations to the Board, only the Advisory Board members will vote on recommended actions. The purpose of the Board will be to advise the City Commission on target area needs and priorities with respect to the Community Development program, including funding recommendations -is discussed in Section A of this plan. Ultimate -11- "SUPPORTIVE DOCUMENTS FOLLOW" 0 0 decisions on the application are made by the City Commission. City staff will also serve in an advisory capacity to the City Conmission. Staff will discuss with the Boards' staff assessments of the Boards' recommendation. Should a difference of opinion occur, reasonable efforts will be made to find a mutual solution. If this does not occur (citizen vs. staff), then both points of view shall be presented to City Coinnission. Final decisions shall be made by the City Conmrission. 1. Subcommittees Additional assurances to involve low and moderate income persons, minority groups, and other affected persons shall be through the creation of subcommittees to the Board, ensuring their representation. The Department of Community Development will recommend to the Board the estab- lishment of subcommittee(s) to study and made recommendations on the major Community Development activities of the particular target area. The appropriate staff and level of technical assistance will be determined'by the Department of Community Development. The Board shall appoint a Chairperson for each subcommittee. This person must meet the eligibility requirements of a Community Development voter. The Board may also recommend the establishment of subcommittees. The level and type of assistance to be provided will be determined by the Department of Community Development as it relates to Community Development activities. All subcommittee meetings shall be open to interested participants. All subcommittee(s) must report to the full Board for a vote on recommended action. 2. Role of Chairperson The Chairperson will preside over all Board meetings and will represent the target area in advisory capacity before the City Commission. In so doing, the Chairperson will present views and recommendations of the Board, as well as views expressed by other residents attending meetings if they differ from the Board's recommendation. "SUPPORTIVE DOCUMENTS FOLLOW" 0 0 The Chairperson will serve as a link between the Board and City staff in coordi- nating meetings and agendas, and ensurinn that the meeting schedule and agenda adhere to the required planning process. The Chairperson will ensure all meetings are "open" and attendees, includin; City staff, are provided the opportunity to cooment and express their views prior to the Board taking any action. The Chairperson will ensure the orderly conduct of meetings, that parliamentary procedures are followed, and that all scheduled agenda items are discussed. When necessary,limitations on speaker's time can be imposed. Furthermore, he/she will ensure all scheduled speakers are provided the opportunity to make their presentations before the Board. 3. Role of Vice -Chairperson The Vice -Chairperson will assume responsibilities of Chairperson in absence of Chairperson. If the Chairperson position is vacated, the Vice -Chairperson will become Chairperson, serving out the remainder of the previous Chairperson's ter,.;. 4. Responsibilities and Pole of the Board ' Tie Board will be responsible for ensuring compliance with the Citizen Partici- pation plan. 5. Voting and Quorums In order to convene a Board meeting, 50°; plus 1 of the members of the Board must be present. A majority of those voting will be sufficient to carry any action. Should a quorum not be attained, the meeting will be rescheduled as soon as possible. If after rescheduling the meeting, a quorum is not attained, this requirement will be waived and a majority vote of those members present can take action on a matter. Each Board wember may vote on any issue unless a conflict of interest exists. Each member shall have one vote and voting by proxy or absentee ballot is prohibited. 6. Term of the Board Covviunity Development Advisory Board officers and members shall serve a two-year term from the date of election. "SUPPORTIVE 'DOCUMENTS FOLLOW„ 9 No officer shall serve two consecutive terms as an officer. Board officers, however, may be reelected or reappointed to serve on the Board as a member. If a Community Development Advisory Board member is replaced, the new member shall serve the remainder of the predecessor's term and may be reelected or reappointed to serve on the Board. If a Community Development Advisory Board officer is replaced, the new officer shall serve the remainder of the predecessor's term of off ice and may be reelected for one additional term of office if he/she has served as an officer for one year or less. Thereafter, he/she cannot serve consecutive terms as an officer. 1. Vacancies A vacancy on the Board will exist under the following conditions: 1) Absence of a Board member or Board officer from two Community Development meetings in any one Community Development year without good cause. Any Board member or Board officer is required to submit in writing to the Department of Community Development his/her reason of absence within 10 days following the meeting he/she missed. Failure to do so can result in the automatic removal of an officer or Board member. 2) Removal for conflict of interest, violation of Citizen Participation plan, or prohibiting citizen participation. Any Board member'or Board officer may be removed by the City Commission. 3) Failure to meet eligibility criteria for Community Development voter subse- quent to election or at any time during term of membership. 4) Written resignation of a Board member or Board officer. When a vacancy occurs of a Board member, the City Commission will appoint a new Board member to serve the remainder of the predecessor's term. Should the Chairperson position become vacant, the Vice -Chairperson will serve as Chairperson for the remainder of the predecessor's term. The Board shall then select a new Vice -Chairperson from the members of the Board. "SUPPORTIVE DOCUMENTS FOLLOW" 1 A 11 ILI 9 III. Rules Governing Conflict of Interest and Nepotism for Fnrums and Board Meetings Conflict of Interest A Board member, officer or other voting individual who represents the Board of Directors or is an employee of an organization that has a financial interest or 011 benefit financially either directly or indirectly as a result of action by the neighborhood process will make known that interest and shall refrain from voting upon or otherwise participating in such action. erotism A Board member or Chairperson/Vice Chairperson or other voter who has a member of his/her immediate family who will benefit financially either directly �)r indirectly as a result of action before the Board or Forum will make known that relation- ship and will refrain from voting or otherwise participating in such action. For the purpose of this section, a member of an immediate family will include any of the following: Wife, Husband Father, Father -in -Law Mother, Mother -in -Law Brother, Brother -in -Law Sister, Sister -in -Law -- Son, Soh -in -Law Daughter, Daughter -in -Law Stepson, Stepdaughter Violation of these guidelines will be grounds for dismissal of a Chairp&son/ Vice Chairperson or Board member or Board officer. V. Conduct for Forum and Board Meetings The order of business for CD meetings will be as follows: 1. Call to order and (roll call for Board meeting) 2. Minutes of Preceding Meeting 3. Reports of Committees 4. Special Orders 5. Unfinished Business 6. flew Business 7. Announcements °. Adjournment "SUPPORTIVE DOCUMENTS FOLLOW'' All meetings shall provide the opportunity for the public and City staff to present their conments prior to the Board or Forum taking official action. The Chairperson and City staff can impose a time limit in order to provide all interested persons the opportunity to present their views and to ensure all agenda items are addressed. All agendas must be followed and any item not discussed between City staff and Chairperson will come under new -15- business and addressed only after scheduled items are discussed,with the exception of those emergency items requested by the City which may jeopardize the implementation of a specific project if it is not discussed at a particular meeting. VI. Parliamentary Procedures The rules contained in Robert's Rules of Order, Revised will govern meetings in all cases in which they are applicable, and in which they are not inconsistent with the Guidelines/By-Laws or the special rules of order of the Board or Forun:. City staff will ensure that these procedures/rules are adhered to. VII. The Relationship of Board/Forum Officers and Staff Board members, Board officers and Forum officers are encouraged to becoITIe acquainted with staff members and their duties, to be knowledgeable of the existing programs and problems which may have an impact upon the community they represent. Board members, Board officers and Forum officers participate in the activities and functions of the community on a volunteer basis. The Board and Forum structure will function in an advisory capacity to the City Commission. The operation/administration of program and projects, and staff will be the responsibility of the City administration. VIII. The Staff The administration will identify to the Board and Forum officers and to each Sub -Committee the staff member(s) who will carry primary responsibility for staff support, as well as the secondary staff member(s) who will be available when needed. Staff is responsible for the dissemination of accurate program information. With the exception of those employed by the City Department of Community Development, City of Miami employees may participate in the Board and Forum as voting members and may hold office provided they meet the eligibility requirements for CD voter. Any persons whose income is wholly or partially supported by the City of Miami Community Development Block Grant monies will be considered ineligible and therefore be prohibited from voting or being a Board member or Chairperson/Vice Chairperson. "S U PPon TI pQ �/� -16- CUMENTS 60Lh0W„ IX. Community Development Voter. Registration Period for Target Area Election Registration to vote in the election to determine the alternate neighborhood citizen participation structure and Chairperson/Vice Chairperson or five Board members will be held for a period of seven (7) days beginning with the nomination meeting. Registration hours will be flexible to provide maximum opportunity for interested individuals to register as a Community Development voter. At least one Saturday will be included in the regis- tration period. All interested, qualified individuals will be required to present proof of eligibility as a Community Development voter at the time of registration. The registration site in a target area will be a senior citizen center and/ or a housing project site or other facility that provides maximum accessibility to elderly and handicapped. The Community Development voter registration site will be determined by Community Development staff. Hours, site and dates of registration will be publicized and announced at the nomination meeting. After the seventh day, registration will be closed for the target area election. X. Qualifications Each voter and each candidate for election to the Board or as Chairperson/ Vice Chairperson in Forum structure must be 18 years or older, and must reside, or ow-n residential or commercial property, or own a business in the • target area or be the designated representative of a banking institution in the target area. In no case will any individual be a member of more than one Board and/or Forum, or vote in more than one City of Miami target area election. Directors of non-profit organizations not funded by City of Miami Community Development funds and located in a target area shall be eligible Community Development voters and/or candidates. Proof of qualifications as an eligible Community Development voter may be a voter's registration card, driver's license, or any reasonable written proof of his/her identity and place of residence. Deeds, mortgages, and Homestead Exemption receipts will serve as proof of ownership of property within the community. Proof of business ownership as well as representation of a banking institution will be City of Miami occupational licenses and partnership agreements or articles of incorporation or other`reasonb1eO RT1V E � documentation. SUU PP V -17- DOCUMENTS. City employees (other than from the Department of Community Development or those whose salaries are paid either partially or entirely with City of Miami Community Development funds) may vote only in those target areas in which they reside. Any individual of a non-profit organization that is funded either partially ur entirely by City of Miarpi Community Development Block Grant funds will be restricted from participating as either a voter, a Board member, or Chairperson/Vice Chairperson in Forum structure. The Department of Community Development reserves the right to request additional verification of Community Development voter eligibility. XI. Nomination Fleeting A special nomination meeting will be held in each target area. The date, time and place of the target area nomination will be set by Community Development staff and will widely publicized in advance. All persons nominated must have registered as an eligible Community Development voter within the designated registration period. Nominations can be made by the person himself/herself All candidates must be present at the nomination meeting. If for good cause this is not possible, he/she should notify the Director of the City of Hiami Department of Community Development in writing at least five (5) working days prior to the.nomination, with the cause and request that his/her name be submitted at the nomination meeting. All nominees will, at nomination meeting, be provided the opportunity to introduce themselves. City staff may impose a time limit depending on the number of speakers. Candidates are encouraged to distribute, at their own expense, resumes as to their abilities to serve the target area. Since the neighborhood structure will not be determined until the election date, nominees must be milling to serve in the capacity of a Chairperson/ Vice Chairperson for the forum, or as u Board member of an elected/appointed Board. Nominations will be closed at the end of the nomination w;eeting. An official list of candidates will be produced after the close of the voter registration period. No person can be a nominee in more than one City of Miami Community Development target area. "SUPPORTIVE DOCUMENTS F N 1 nW11 Community Development voter registration will begin at the nomination rrreeting. XII. Election Procedures The election date, time and site will be set by Community Development staff and widely publicized in advance. The site will be at a senior center or other facility that provides maximum accessibility'to the elderly and handicapped. Voting will be by secret ballot and supervised by the City of Miami Department of Community Development. Voting by proxy or absentee ballot will not be allowed. Voters must bring proof of identification to the election. A uniform ballot will be prepared and will have two items: 1. the choice of neighborhood strucutre: Chairperson/Vice Chairperson Forum or appointed/elected Advisory Board, 2. an alphabetical list -of all nominees. Sample ballots will be available at the election site. Each pre -registered voter will cast a vote for the preferred alternate structure, as well as. c st up to five votes for five different candidates. The voter will then place his/her ballot in a sealed box. At the close of the polls, City staff will tally the votes. The candidates, their representatives and the public are welcome to witness. Section C of this plan details election conduct. If a person votes for more than five candidates, at the time the tally of votes takes place, that protion of the ballot will be disqualified. If a person marks both neighborhood structures, that portion of the ballot will be disqualified. No individual can vote in more than one City of Miami Community Development target area election. The outcome of the vote for the neighborhood structure will result in the following: A simple majority of those votes cast will determine the alternate neighborhood structure. If the Chairperson/Vice Chairperson is preferred, the top two candidates receiving the highest tally of votes will be elected Chairperson/Vice Chairperson, respectively. If the appointed/elected Advisory Board is the preferred structure, the top five candidates receiving the highest tally of votes will become Board n.embe rs . In the case of a tie, the following will apply: 1. For the neighborhood structure - the type of structure will be determined by a vote of the City Cortrission. "SUPPORTIVE 2. If there is a tie for a Board member - the tie will be broken by the elected Board members and the five appointed Board members at their first scheduled meeting after the election. 3. If for Chairperson/Vice Chairperson in the Forum structure, a vote of the City Coninission shall break the tie. XIII. Citywide Structure As required by federal guidelines and indicated in Section A of this plan, the City of Miami shall have a Citywide advisory structure to address those Community Development programs that have a multi -target area or City- wide effect. The City of fliami Planning Advisory Board shall be recognized as this Citywide structure. All meetings shall be open and all interested persons shall be provided the opportunity to participate and comment before the Planning Advisory Board when a Community Development program is discussed. The Planning Advisory Board will meet in this advisory capacity upon need, with agenda items scheduled by the Department of Community Development. Meetings will be advertised in the same manner as other Community Development public meetings. • XIV. Amendments The City Commission has the authority to amend any part of this plan. Such amendments shall be discussed at a City Commission meeting. „SUPPORTIVE DOCUMENTS FOLLOW" -zo- ► 80-563 11 IV SECTION C: C011"UNITY DEVELOPMENT ADVISORY !;nA.RD/FOP.Ut; ELECTION GUIDELINES This Section outlines procedures for the tarrlet area elections and conduct of candidates and City staff on the election clay. CANDIDATES, P0L1',:1',fCHERS I. CAN DIDATES'S NAME ON BALLOT The Director of the City of Miami Department of Community Development or her designee shall have the final list of candidates who have filed and who have not withdrawn on the 6th day prior to the election. The names of the candidates will be on the ballot in alphabetical order by surname. Candidates may use a nickname such as William "Bill" Jones, but may not use a title, examples of which are Rev., Dr., or Mrs. II. THEN NAVES NOT TO BE PRINTED ON BALLOT No candidate's name shall be printed on time ballot if the Director of the City of Miami Department of Community Development has received a notarized letter from such candidate, on or before the 7th day before the election, that he/she will not accept the office. No candidate will be allowed to have his name withdrawn from the ballot after the 7th day before an election. Tile name of a candidate whose death occurs after the 7th day before the election, shall be stricken from the ballot with a rubber stamp or by any other appro- priate means. III: • POLL►JATCHERS 1. Each candidate may have one watcher in the polling place at any one time during the election. Each candidate requesting to have a pollwatcher shall designate, in ►biting, to the Department of Community Development, his/her pollwatchers and submit a list to Community Development staff of watchers at the election site, no later than one half hour prior to the opening of the polls on the day of the election. If a candidate submits the names of more than one watcher for any site, the list shall also contain the time periods in which each watcher is to be present in the polling place. 2. Each watcher shall be a qualified and registered Community Development voter in the election in which he/she serves. No candidate or mim�er of his imn;ediate family, to include parents, brothers, sisters, spouse, or children, may be designated as a pollwatcher. 3. The purpose of a pollwatcher is to observe the conduct of the election. If a pollwatcher sees or hears anything that does not comply with these guide- lines, or wishes to challenge a Community Development voter's right to vote, he/she must inform Community Development staff, and if no action is taken by the staff or if the staff is the one at fault, call the office of the Director of the City of Hiami Cowinunity Development Department. 4. Pollwatchers are not to speak to any pollwatcher or any elector, with tvo exceptions: a. When entering the polling place, the watcher is to river his/her name to the Community Development staff. b. To challenge an elector's right to vote, the watcher shall inform Cory unity Development staff and ask for the "Oath of Person Entering Challenge of Elector" form which eiust be filled out. IISUPPORTIV� 1 DOCUMENTS 1 M1 i QK 5. Pollwatchers are not allowed to be directly in front of the registration and check -in tables or in the area of the voting booths at any time. 6. Pollwatchers are not allowed to wear or display any campaign paraphernalia. IV. ELECTION GUIDELINES A copy of these COMflUNITY DEVELOPMENT ADVISORY BOARD FORUM ELECTION GUIDELINES shall be furnished to each candidate at the time of qualification. ELECTION RULES: PREPARATION V. ELECTION BOARD The election board will be comprised of City of Miami staff, under supervisory advice and training by the Dade County Elections Department. VI. FORM OF BALLOT CARDS The ballot cards will be printed by the City of Miami. Across the top of the ballot stub shall be printed the title and date of the election. The ballot cards shall be prenumbered consecutively, beginning with "No. 1". Official ballot cards shall be printed in a number equal to 100 percent of the registered electors. VII. SAMPLE BALLOTS Sample ballots shall be furnished at each polling place. The sample ballots' shall be in the form of the offical ballot as it will appear at the polling place on election day and shall be'open to inspection by all electors in the election. VIII. VOTING BOOTHS There shall be provided a minimum of one voting booth for every 250 qualified electors registered for that election. IX. WRITE-INS Trite -in candidates or other written information aside from the X. ELECT IONEER1.'iG 1. The following activities are not permitted within a polling place or the building in which it is located one the day of any election: a. Distribution of any political or campaign material. b. Solicitation of any votes, opinion, or contribution for any purpose. c. Solicitation of a signature of any petition. d. The sale of any item except in an established place of business. 2. Campaign material or literature shall not be posted within a polling place or the building in which it is located. 3. Candidates are not permitted within a polling place or the building in which it is located during the hours of voting on the day of any election except for the purpose of casting their vote. However, this provision does not apply to candidates whose regular place of employment falls within the confines of the building in which the polling place is located. 4. Electors are per^•fitted to wear campaign buttons while casting j��j".SZtPORTIVE -22_ DOCUMENTS r� a I % & Jot XI. OPENING AND CLOSING OF POLLS For any election with 250 or less registered electors, the polls shall be open at the voting place at 11:00 a.m. on the day of the election and shall be kept open until 7:00 p.m. of the same day. For any election with more than 250 registered electors, the polls shall be open at the voting place at 8:00 a.m. on the day of the election and shall be kept open until 7:00 p.m. XII. PERSONS ALLOWED IN POLLING PLACES As many electors may be admitted to vote as there are booths available, and no Person who is not in line to vote may come into any polling place from the opening to the closing of the polls, except the officially designated watchers and Community Development staff. However, a municipal police officer may enter the polling place with peimission from the Department of Community Development. XIII. Ii;STRUCTIONS TO ELECTORS 1. For the instruction of electors on election day, a sample ballot shall be provided at each polling place illustrating the manner of voting. The model shall be located at a place which voters must pass to reach the official voting booth. 2. Before entering the voting booth, each voter shall, upon request to Community Development staff, be offered instructions in voting and the elector shall be given ample opportunity to cast his/her ballot. In instructing voters, no staff or other officials may show partiality to any candidate or neighborhood structure. XIV. VOTING PROCEDURES 1. The elector will be directed to the registration check -in table. Community Development staff will locate the elector's name in the register and will ask the voter to sign his name in the designated space. If the elector is unable to write, he will sign his mark. The inspector shall compare the signature on the register with the signature on the elector's registration form, and if necessary, require other identification. If Community Development staff is reasonably sure that the person is entitled to vote, he/she shall initial the ballot stub of the next ballot card'to be issued and enter the consecutive number printed on the ballot stub on the registration card. Community Development staff will then issue to the elector the ballot card and direct him/her to one of the voting booths. The elector shall, without leaving the polling place, retire alone to a voting booth and shall proceed to cast his/ her ballot in secret. 2. After voting his/her ballot, the elector shall hand the ballot to the staff at the ballot box, who shall detach the stub and return the ballot to the elector to deposit in the ballot box in the presence of the staff. The detached stub is then inserted in the stub box by Community Development staff. XV. PERSON DESIRING TO VOTE MAY BE CHALLENGED: CHALLENGER TO EXECUTE OATH: OATH OF CHALLENGED ELECTOR,: DETERMINATION OF CHALLENGE 1. When the right to vote of any person who desires to vote is questioned by any elector or watcher, the challenge shall be reduced to writing with an oath as provided in this section, giving reasons for the challenge, which shall be "SUPPORTIVE DOCUMENTS 80-563 -23- Cfll 1 i"O A /11 delivered to Cowlunity Development s'.a f. Any elector or authorized pollwatcher challenging an elector at an electia+, .hall execute the oath set forth below: OATH OF PERSON EWrRING CWILENGE State of Florida County of Dade I do solemnly swear that my name is. . .; that I am... .years old; that my residence is on. . .street; and that I have reason to believe that. . . is attempting to vote illegally and the reasons for my belief are set forth herein to wit: . . . . . . . . . . . . . . . . . . . . . . . % . . . . . . (Signature of person challenging voter Sworn and subscribed to before me this. . .day of. . ., 19. . (Cnmrrunity Development staff) 2. Before a challenged elector is permitted to vote by any person in charge of admission to the polling place, his right to vote shall be determined in accordance with the provisions of subsection 3. The staff shall immediately deliver to the challenged elector a copy of the oath of the person entering the challenge and shall request the challenged elector to execute the following affidavit: OATH OF CHI,LLENGED VOTER State of Florida , County of Dade I do solemnly swear that my name is. ., that I am. . .years old; that I personally made application for registration and signed my name and that I am a qualified voter in the. . .election for the following reason(s): • 1. Resident of the target area. Address: 2. Own property in the target area. Address: 3. Ovin/operate a business in the target area. (Jame of business: Address: 4. Director of non-profit agency not funded by City of Miami Community Development funds located in target area. Name of Organization: Address: 5. Represent a financial institute in target area. (•Jame of institute: Address: Position: (Sig nature of voter) Sworn and subscribed to before me this. . .day of. . ., 19. (Community Development staff) (Cor:►^unity Development staff will administer the oath). "SUPPORTIVE DOCUMENTS -�4- FOLLOW" 3. If the challenged person refuses to make and sign the affidavit, Corrrunity Development staff shall refuse to allow him/her to vote. If•such person makes the affidavit, Community Development staff shall compare the information in the affidavit with that entered on the registration forrli, and upon such comparison of the information and his/her signature and the making of other evidence which may then be offered, Community Development staff shall decide by a majority vote whether the challenged person may vote. XVI. ELECTORS SEEKING ASSISTANCE: PROCEDURE 1. Any elector applying to vote in any election who is unab le to read or write or who, because of some physical disability, needs assistance in voting may request assistance of Community Development staff or some other person of his/ her choice, who has not previously given assistance to any other person during the election, to assist him/her in casting his vote. Any such elector, before retiring to the voting booth, may have one of the Community Development staff read over to him, without suggestion or interference, the name of candidates and ballot choices. After the elector requests the aid of the two Cor-7unity Developrent staff, or the person of his choice, they shall retire to the votinr_, booth for the purpose of casting the elector's vote according to the elector's choice. 2. It shall be unlawful for any person to be in the voting booth with any elector except as provided in subsection 1. 3. -Community Development staff shall maintain a list of persons giving assistance to insure that no individual assists more than one elector during the election. XVII. ELECTOR WHO SPOILS BALLOT Any elector who shall by mistake, spoil a ballot, may return it to Community Development staff who shall immediately detach the stub and destroy the ballot without examination, and give the elector another ballot. In no case shall an elector be furnished with more than three ballots. Community Development staff shall keep a record of all ballots destroyed. XVIII. VARKING MORE NAMES THAN PERSONS TO BE ELECTED If the elector marks more than five names, that portion of the ballot shall not be counted and will be invalidated, but this shall not invalidate the ballot as to the choice of neighborhood systems; likewise, if an elector marks both of the alternate neighborhood systems, this shall invalidate this portion of his/her ballot and it will not be counted. XIX. CLOSING THE POLLS 1. At 7:00 p.m., Community Development staff will make a public proclamation that the {polls are closed. Those electors standing in line at 7:00 p.rn, are allowed to cast their ballot. 2. After the last elector has voted, the voting booths will be disassembled. All candidates, pollwatchers, and members of the news media may enter the polling place at this time to witness the breaking of the seal on the ballot t!cx, and the tabulation of the voted ballots. 'SUPPORTIVE DOCUMENTS - FOLLOW 3. The results shall constitute the official results of the election. Upon completion of the count, the results shall be open to the public. If the results reflect that a candidate was defeated by one half of a percent or less of the votes cast, the Director of the Department of Community Development or her designee shall order a recount of the votes cast with respect to such office to begin at 10:00 a.m. on the day following the election. If there is a discrepancy between the election night results and the recount results, the recount results shall be presumed correct and such votes shall be canvassed accordingly. If a race ends in a tie, the outcome shall be determined as prescribed in Section B of the Citizen Participation Plan. 4. A signed seal shall be pasted over the slot in each of the stub and ballot boxes so as to prevent any more ballots or stubs from being inserted. 5. The tabulation sheet, voted ballot cards, spoiled ballot cards, and the result sheet be sealed in a storage box and will be retained by the Director of the Department of Community Development or her designated representative. ELECTION PROTEST: CERTIFICATION XX. PROTEST OF ELECTION RETURNS Any candidate or elector qualified to vote in the election shall have the right to protest the results as being erroneous filing with the Director of the City of Miami Department of Community Development or her designee, a sworn, written protest within five days of midnight of the date the election is held with specific allegations. XXI. ELECTION CERTIFICATION The Director of the City of Miami Department of Community Development shall certify the results of the election between the 6th and Oth day following the date of the election. Prior to certifying the results, the Director of the City of Miami Department of Community Development or her designee shall have reviewed all letters of protest, investigated the allegations, and taken the action deemed necessary. ELECTION VIOLATIONS: FLORIDA STATUTES, CHAPTER 104 XXII. FALSO SWEARING Whoever willfully swears or affirms falsely to any oath or affirmation, or willfully procures another person to swear or affirm falsely to an oath or affirmation, in connection with or arising out of voting, registration, or elections shall be in violation of Section 104.011, Florida Statutes. XXIII. CONSIDERATION+ FOR REGISTRATION Any person who gives anything of value that is redeemable in cash to any person in consideration for his becoming a registered voter shall be in violation of Section 1O4.012, Florida Statutes. This section shall not be interpreted, however, to include such services as transportation to the place of registration or Lat,ysitting in connection with the absence of an elector from home for registering. %:•:I':. FRAUD IN COIit,ECTION WITH CASTING VOTE Anv ,,erson perpetrating or atter,pting to perpetrate or aid in the perpetration "SUPPORTIVE -26- DEN.TS____FOLI of any fraud in connection with any vote cast, to be cast, or attempted to be cast, shall be in violation of Section 104.041, Florida Statutes. XXV. CORRUPTLY INFLUENCING VOTING 1. Whoever, by bribery, menace, threat, or other corruption whatsoever, either directly or indirectly attempts to influence, deceive, or deter any elector in voting at any election with him in the free exercise -.of his right to vote at any election shall be in violation of Section 104.061, Florida Statutes. 2. Whoever shall directly or indirectly give or promise anything of value to another intending thereby to buy his or another's vote or to corruptly influence him or another in casting his vote, shall be in violation of Section 104.061, Florida Statutes. However, this shall not apply co the serving of food to be consuwed at a rally or meeting. XXVI. VOTING FRAUDULENT BALLOT Any elector •rho knowingly votes or attempts to vote a fraudulent ballot, or any person who knowingly solicits, or attempts, to vote a fraudulent ballot shall be in violation of Section 104.16, Florida Statutes. XXVII. CASTING MOPE THAN ONE BALLOT AT ANY ELECTION Whoever willfully votes more than one ballot at any election shall be in violation of Section 104.18, Florida Statutes. XXVIII. DISTRIBUTIO'! OF LITERATURE AGAINST A CANDIDATE ON ELECTION DAY It shall be a violation of Section�104.15, Florida Statutes, for any candidate or other person to distribute or cause to be distributed on the day of any election any pictures, cards, literature, or other writing • against any candidate. r "SUPPORTIVE DOCUMENTS -27- FCLL 0'A/„ I I GLOS S11nY BUSINESS OWNER: A sole proprietor, a partner in a business, or an indi- vidual who has financial intwest in a corporation as reflected in the articles of incorporation or partnership agre(vient. The occupational license would reflect the 1,i.- iness address. CHAIRPERSON/VICE CHAIRPERSON FORUM: An open meeting headed by a Chairperson/ Vice Chairperson whereby any interested person attending a meeting can discuss the agenda items and is recognized by the City Commission as a neighborhood advisory group, Only eligible Community Development voters can vote on rec- ommended priorities. CITIZEN PARTICIPATION: That process by which individuals and groups involve themselves to fulfill common needs and to accomplish particular goals through meaningful input into the governmental planning process. COMMUNITY DEVELOP'1ENT ADVISORY BOARD (BOARD): An advisory group recognized by the City Commission as representing a Community Development Target Area and composed of 5 members elected by the target area and 5 members appointed by the City Commission, COMMUNITY WIDE MIEETING: A well publicized community meeting intended to serve as -focal point for the discussion 'of community problems and needs. DESIGNATED REPRESENTATIVE OF A BANKING INSTITUTION: A designated individual such as but not limited to a president, vice president or officer of a banking institution that serves a particular target area, PROGRAM PLANNING: That process by which citizens are involved in identifying community needs, establishing priorities and developing program and project plans, PUBLIC HEARING: A formal meeting conducted by the City at which community residents may voice concerns and issues pertaining to community development activities, QUALIFIED COM'IUNITY DEVELOFMENT VOTER: A person is qualified to vote because he or she is 18 years of ape, resides, owns a business, or owns residential or commercial property in the target area or is the designated representative of a banking institution serving the target area, A Director of a private, non- profit agency, located within and serving a Target Area, but whose personnel or agency is not supported by City of Miami Community Development Block Grant funds shall be eligible to vote, No person shall vote in more than one City target area. STAFF: Employee of City of Miami or Metro Dade County or subcontractor there- under. SUB -COMMITTEE: A workinS roc,mittee whose purpose it is to study and advise in greater detail on a community priority,