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Home My WebLink AboutM-80-0676CITY OF WAMI. FLOMDA IN T t:R-OFF ICA: MF.MOR,0i'1,'1DU'A Toi Air. Richard Posmoen 0ATk: September 9, 1980 FILE: Acting City Manager q 7„ For; Mrs. Angela Bellamy Mayor Maurice A. Ferr R£:=EHf_IICEd: M Please place the following matter on the September 15, 1980 agenda: 1. Request by the Engineering Contractors Association of South Florida, Inc. that a Resolution be passed man- dating that they be put on the November 4 ballot for a charter change concerning the lowering of the retainage on City of Miami projects. "' O V - 6 • 6 Al,�,.ENGYINEERING CONTRACTORS ASSOCIATION OF SOUT1I FLORIDA, IN(,. Suite 409, 1440 W, 49th Street (103rd St,i Hialeah, Florida 33012 Telephone. Dade (305) 558-2042 Broward (305) 463.0270 August 18, 1980 The Honorable Maurice Ferre Mayor of City of Miami 3500 Pan American Drive Miami, Florida 33133 Dear Mr. Mayor; The Engineering Contractors Association's committee members met with you in your office on July 26, 1978 to discuss the reduction of re- tainage. At this time, we were informed a Charter Change would be required in order to lower the retainage. During this meeting you Instructed Vincent Grimm, Assistant City Manager, to have the item , placed on either the October or November ballot. To date, this item has not been placed on the ballot and the Engineering Contractors Association is still very much interested in having this item placed on the ballot. ' We would like to have your assurance that the reduction of retainage will be placed on the next ballot. Please advise. Respectfully, ENGINEERING CONTRACTORS ASSOCIATION OF SOUTH FLORIDA, INC. John Whigham President JW/gt cc; City of Miami Commission ECA Board of Directors 76 0 i President Vice President Secretary Treasurer Immediate Past President Sal Cussa►ino John Whigham Michael C. nurse E.T. "Ted" roster, Jr, Broward Construction Co., Inc, Fla, F.nilr, Const„ Inc. Atlantic Foundarlon Co., Inc, Coral Agg►egntrs Corp.,!MeekIns, Inc, Director 4 M.C. "Mel" Carver Director DI►ecto► Director Director (` South Florida Dynamite Co. Wayne C. Geschke Paul J, ouptill John J. Rinker Daniel D. Weekley Florida Aluchlnery Corp. Lone Star Flo►idu, Inc, 1'.J, Con.itructors, Inc. ►linker Southeastern Alowrinls Weekley Asphalt PaWng, Inc. I CITY OF MIAMI. FLORIDA 1NT :%• aF r1C8 IIAVAORANDUM TO: Clark Merrill Intergovernmental Affairs Asst. to";the City nager P'LFROlAi u her E. Long Construction En neer Dept. of Publi Works Dare' August 211 1980 Fit'F` 9W)JVCTPROPOSED CHARTER CHANGE - REDUCTION OF RETAINAGE ON LOCAL IMPROVEMENT PROJECTS heF4RENCCB: I:NCLCSURCJ: A couple of years ago, at a meeting held in Mayor Ferrets office with members of the Engineering Contractors Associa- tion, there was a discussion concerning a change in the City Charter that would allow the City to reduce the retain - age on Local Improvement construction projects. Subsequent to that meeting, I submitted to the director of this department a suggested change in paragraph 56 of the Charter (pane 47) that would allow the City Manager to pay more than 900 of the cost of the project, i.e. reduce the retainage without Commission approval. Apparently the change was either ignored or disapproved by the Charter Review Board but I was not informed. The Engineering Contractors Association is again pressing for the change and will be writing; the Mayor asking what happened to their request. My stAggestion to accomplish what the contractors want,'is to change the phrase "to the amount of ninety (90) percent" to "to an amount not greater than ninety-seven and one-half (97-1/2) percent." This would leave us, at the completion of a project, with a 2-1/2 percent- retainage, which is what the Florida Depart- ment of Transportation retain . I am attaching a copy of the appropriate page of the Charter with the phrase that has to be changed marked. LEL:ao f3®-6'76 • r c Subpt. A CHARTER estimated cost exceeds five thousand dollars ($5,000,00) in a newspaper of general circula- tion throughout the state, a notice calling for sealed bids to be received by the commission on a date not earlier than fifteen (15) days from the first publication in the local paper, or if said estimate exceeds five thousand dollars ($5,000,00), in each of said two (2) newspapers, for the construction of the work, unless in such resolution the commission shall have declared its intention to have the work done by city forces without contract. The notice may refer in general terms to the extent and nature of the improvement or improvements and may identify the same by the short designation indicated in the initial resolution and by reference to the plans and specifications on file, If the initial resolution shall have given two (2) or more alternative descriptions of the improvement as to its materials, nature, character and size, and if the commission shall not have theretofore determined upon a definite description, the notice may call for bids upon each of such descriptions. No contractor shall be required to take bonds, warrants or certificates in payment, but payment shall be made in cash upon monthly estimates of the city manager to the amount of ninety (90) percent of such estimates and the balance due shall be paid in cash within sixty (60) days after accept- ance of the work, and the said notice may state such conditions as to payment. 13ids may be requested for the work as a whole or for any part thereof separately and bids may be asked for any one (1) or more improve- ments authorized by the same or different resolutions, but any bid covering work upon more than one (1) improvement shall be in such form as to permit a reparation of cost as to each improvement. The notice shall require bidders to file with their bids either a certified check upon an incorporated bank or trust compnny for two and one-half (2 ','.) percent of the amount of their respective bids or n bid bond in like amount with corporate surety satisfactory to the city attorney to insure the execution of a contract to carry out the work in accordance with such plans and specifica- tions and to insure the filing, fit the making 47 156 of such contract, of a bond in the amount of the contract price with sureties satisfactory to the city manager conditioned for the per- formance of the work in accordance with such contract. The commission shall have the right to reject any or all bids, and if all bids are rejected the commission may readvertise or may determine to do the work by city forces without contract. (J) PreparatioYt and Contents of Prelimi- nary Assessment Roll, After a contract shall have been enteredinto for an improvement embraced in any resolution, or, if the city shall do the work itself, after an improvement authorized by any resolution shall have been completed, the city manager shall prepare a preliminary assessment roll and file the same with 'the city clerk, which roll shall contain the following: (1) Description of lots, lands within district. A description of the lots and parcels of land within the district, which in the case of waterfront and storm sewer improve- ments shall include all property declared by the commission in such improvement resolution to be specially benefited there- by, and in the case of the other improve- ments shall include lots and lands which abut upon the sides of that part of any highway to be improved or in which a sanitary sewer, except a curb sewer, is to be laid and the lots and lands which abut upon that side or sides of any highway in or along which side or sides a sidewalk is to be constructed or a sanitary curb sewer is to be laid. Such property, lots and lands shall include city property, and land within the city which abuts upon an intersection as herein defined; there shall also be given the name of the owner of each lot or parcel, where such can be ascertained, and in all cases save storm sewer improvements, a statement of the number of feet of property so abutting, which number of feet shall be known as the frontage. (2) Description of railroad tracks. In the case of highway improvement a description of