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Home My WebLink AboutR-80-0678JJC/wpc 9/11/80 RESOLUTION NO. 8 0- 6 7 8 A RESOLUTION RATIFYING, APPROVING AND CONFIRM- ING THE ACTION OF THE CITY MANAGER IN EXECUTING THE ATTACHED AGREEMENT BETWEEN THE CITY OF MIAMI 7;�. ' AND THE LATIN AMERICAN CHAMBER OF COMMERCE OF THE lJ j' s ` UNITED STATES, FOR PREPARING, COORDINATING AND ,'3 SUPERVISING THE FIRST HEMISPHERIC CONGRESS OF �U { v 1 t- ` I~� LATIN AMERICAN CHAMBERS OF COMMERCE HELD IN MIAMI FOLL0IN11 DURING SEPTEMBER 11-130 1980, PITH FUNDS ALLO- CATED THEREFOR FROM THE CITY'S CONTINGENCY FUND, IN AN AMOUNT NOT TO EXCEED $25,000. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Commission hereby ratifies, approves and confirms the action of the City Manager in executing the attached Agreement between the City of Miami and the Latin American Chamber of Commerce of the United States, for prepar- ing, coordinating and supervising the First Hemispheric Congress of Latin American Chambers of Commerce held in Miami during September 11-13, 1980, with funds hereby allocated therefor from the City's Contingency Fund, in an amount not to exceed $25,000. PASSED AND ADOPTED this 15 day of SCPTCMBCR 1980. MAURICE A. FERRE MAYOR ,75 RAL PiV G. ONGIE, CITY CLE "DOCUMENT 11140EX PREPARED AND APPROVED BY: jJ,. N J. ,CCY EL XA , JR. ASSISTANT CITY ATTORNEY APPROVED AS TO FOR"ND CORRECTNESS: GEORGC F. aoxI JR. CITY ATTORNEY CM C ►.�imiss- ION t MEETING OF SEP 15 1930 �/y loom*.......N�.............�.. TABLE OF CONTENTS INTRODUCTION I. Definitions II. Understandings ? III. Maximum Compensation/Nothod 0'-' Payment IV. Time of performance V. Amendments VI. Compliance with Federal, and .Locaj. 1'W'JS VII. Equal Opportunity VIII. Report IX. Conflict of Interest r X. Opportunities for Small and :""Gri.tY XI. Termination r XII. Signatories „SU ,,ORTIVE DOCUMENTS FOLLOW" 80-F78 /'N AGREEMENT The City of Miami and the Latin American Chamber of Commerce of the United States, hereinafter rc�fcr.red to as CAMACOL, entered into this Memorandum of Acj cement this` day of , 1980, as a basis of uriderstancling for the coordination of the First Hemispheric Co,iyress or Lenin Chambers of Commerce, to be held in Miarni. ("Liking Soptulllber 11-13, 1980. WITNESSETH, that the City of iHiami. has an agreement with CAMACOL to prepare, coo.rdinaLt�, ar,ci sup ar.vis� the First Hemispheric Congress of Latin Cheitribur,; 0I: CGi ;rturcel to be held in Miami, Florida during 11-.13, 19Er�, suant to Motion No. 80-568 adopted July 41i, .19810. NOW, THEREFORE] the City of Ni;1nii an C' IAC OT, c.ic7 mutually agree as follows: 1. DEFINITIONS CITY ------------------- City of i-Iiafni CONFERENCE ------------- First Hemispheric Congre:.s of Latin Cha►nbcl:s, of Comine:;:c:e CAMACOL---------------- Latin Ch imbOr cif C:orunc:rcc of tho United 3 tatc's , DTCD------------------- Departmont of '.Grade Development II. UNDERSTANDINGS A. It is understood that through L11c: of t.hi;3 Agreement the City contract) JJ.LIZ C , *IACOIJ fol. ia.:o- fessional services to prepare, 000,rdinato anC-i sc.ipur- vase the CONFERENCE, while the: City maint-ail1:; overall supervision over the CONFERENCC. ;i B. The: purpose of the CONPEREN E shZ111 be: 1. Establishing a working Ch;uri` or: r of Commerce. and industry of lr=ll:ltl til,l,2.rl.c�i ,:;11C( l:he Caribbean and Latin Chanb-:.!rs cf Cornnier.ce in L-ho United States. «SU{'rU� i vE DOCUMENTS FOLLOW" 80-6'78 r 2. Develop an information system to assls•t: Pr.ivat:t: industry in needed areas. 3. Examine the advantages of private enterprise's use of Chambers of Coinmt rcc as ve:iuc for inLer- American trade. C. CAMACOL further agrees to pr0r;1u1g,1i:e the lollowin,] CITY's objectives in this CONt'I:iZL,i1CL: 1. Projection of Miami as a hcmisnc�ric f:'inancial center. , 2. Miami as an entrepot of wo.rlcl track. 3. Investment opportunitic ; and i;�iC i.l �, Lie; :1 4. Miami as a transportation huh o_' U,5. -Latin American business and transportation. D. Additional services to be vision of reports as outlines, in E. Audit and Records: 1. To maintain financial records a;j, lating to funds paid to any p,irt!.L:s oc 'elork on the matters which are subject, to uhis and submit reports to tho cT',,Y, Lhcouyl: the [; CO, as requested. 2. To maintain books, records, rircurnunt:s c111,1 evidence according to gene:.rc:11y ,::Cc i)Lod ::;cc:aunt.- ing principles, procedures Paz:-•cL:ices wil ich Ur`� i 1 , �il sufficiently and properly re4 lucts �.11 r.r� ,t:s of U1V1 � �n any nature expended in the tic:::;:�r�:iclnC'I cif this FOLLOW» Agreement. 3. The aforesaid records, hooks, dacumonLs anti oLr'—Ie:; evidence shall be subject at all t•iii;cs to in5l;c:c- ti a tion, review, or audit by CITY porsonno'.. III. MAXIMUM COMPENSATION/fIETHOU OC PAYh UNNIT Por the rights and benefits roali cd ti::rouyh-- ment the CITY will pay CAMACOL an amount not to (:%Cco $25,000. This amount is to bt: t)air"c to C:ANACOl:, uDo:l :o-• 4 ceipt of a:1 invoice from the same at :c iru: .ftc:� t:hc complete execution by both partios 0 2 70 In the event the total amount is .not expandod tor purposes in connection with the CONFERENCE, the CITY will be returned all unused portions. if the City hakes suci•i action to terminate the Agreement, pur.au,lnt- to Section IV, CAMACOL shall be paid an amount for the cost only of those services which have been rendared to the date of termination. IV. TIME OF PERFORMANCE The CONFERENCE is to be held on septci. bc. .!: 11.-1.3, 1980. In the event that the CONFERENCE is cancellod or post- poned, the CITY has the option to or this Agreement. V. AMENDMENTS The CITY may, at its discretion;, zimc! ,d thi l::t any time to conform with any continger;cies whic'4% ray re- quire such amendment. Amendments, if r:,.iui:rcd, shall incorporated in writing to this Agrootilcrtt UpOn foviow, approval and execution of the parties hufulto. VI. COMPLIANCE WITH FEDERAL, STATE e IND LOCAl', Both parties shall comply with all applic,:;Ole levy s, ordinances, and codes of the federal, stag and local governments. VII. EQUAL OPPORTUNITY CAMACOL agrees that there will be no d1scri.lnination aga:in:;t any employee or person served oil account of rac:i:, color, sex, religious creed, ancestry, or ndti.,:)nal origin in its performance of this Agreement; and it is e.:xpre:,,sly under- stood that upon the receipt of evidence: oc 6uciz disc'c:imina- ation, the CITY shall have thu right to terr.•,inat(- t„is Agreement. VIII. REPORT CAMACOL will prepare and sumbit to thi-a CITY tha follot,Iinc; reports: 1. CAMACOL agrees to submit to the C:l''.''L', through t:i1u t "SUPPORTIVE DOCUIRAI F.NTS FOLLOW" 3 ;. 8 0 - 8"78 i G I DTCD, reports on a weekly basis, from the date of this Agreement to the conclusion of the CONFERF;t;CL•', as to the status and progress of the CONFERENCE. 2. CAMACOL agrees to submit to the CITY, through the DTCD, a final report within 30 days of the conclusion of the CONFERENCE detailing those � .)ciitures which will be defrayed by those furi.is to I:,c receivt�d under this Agreement, and ox,)+.cted hone f.i is to b received by the CITY as a result -)F IX. CONFLICT OF INTERESTS No official or employee of the CrVY may ;:)c ad,, it.ted directly or indirectly to any share or part of Agreement, or to any benefit to a i.5e f.,:,- t-.',:c nor own, or acquire any person l _�ntc.re::t .in an property, contract or proposed cont:r.,c : .,hic'.c wrjuld conflict with or relate to the duties or responsibilities under this Agre+:..meat, If any such person presently or in t-hr' fLctuxe acquires, owns or controls any Such sha.r� , bcclefit, or personal interest, he shall immerl.iatc.ly di�clas� such share, benefit, or personal interest t.0 the:: CITY. Upon such disclosure such pal::.oc1 shall riot continue his participation unless it .i.:.; .?crte::1.1, by the CITY that his participation is not conttar.v to public interest. CAMACOL will all federal, state, and local conflict of iclturoc;L laws and requirements. X. OPPORTUNITIHS FOR SMALL AND CAMACOL in the procurement- of I struction, or services to imploi,,i :nt t}zis make a positive effort to utilize small husinDss arici minority-M-111ed bUSine35 sources of ��up,�li:::., �incl : e.r:vices, and provide these sources the ma::imum f.:a ii�lc: o,: �orturlit:y SU �S oc%UMEN a B0— `'� IX. X. DTCD, reports on a weekly basis, 1`rom the ;.1ate. of this Agreement to the conclusion of the COtiE'ERE''b'=, as to the status and progress of tlle CONFERENCE,. 2. CAMACOL agrees to submit to the CITY, through the DTCD, a final report within 30 days of tho conclusion of the CONFERENCE detailing those o: ocIditures which will be defrayed by those funds to be received under this Agreement, and axpr�c tcd hens_ f i is to bo received by the CITY as a rosult of ti.ie CONPE'RENCIE. CONFLICT OF INTERESTS No official or employee of the CITY May bC ad.-xit.ted directly or indirectly to any share or pai: t of t:l;iy Agreement, or to any benefit to a.ciso f-r0111 tile nor own, or acquire any personal intere:st in any property, contract or proposed contr:icc which would, conflict with or relate to the (:hoi. duties or responsibilities under this Agrco-uunc, If any such person presently or in t1ic.1 futurQ acquires, owns or controls any Such share, 1)UnOf:i.t, or personal interest, he shall immediately disclo�;r such share, benefit, or personal intcrrst to the: CITY. Upon such disclosure such person ;;hall not continue his participation unless it is by the CITY that his participation is not conl:.r,at:y to public interest. CAMACOL will With all federal, state, and local conflict Of .interesst laws and requirements. OPPORTUNITIES FOR SMALL AND I4IN0RI'2',' CAMACOL in the procurement of supplios, unt, con- struction, or services to implement this projoce: .shall make a positive effort to utilise small business- anii minority -owned business source; off supplic:::3 and and provide these sources the maximum FULLUVY to compete for contracts to be pe:rformud pursuanL to this Memorandum of Agreement. To the maximum oxL-ent foasible, these small businesses and minority -owned business sources shall be located in, or owned by residents of the Community Development Target Area(s) designaLcd by the CITY in the Community Development Grant Application approved by tho U. S. Department of Housing and Urban DevelopmonL. XI. TERMINATION The City, by giving reasonable written nOUIcc !�PO(Acy:i.ng the effective date, may terminat this Agreemenl;. in whole x or in part for cause which shall include .tny ono. of tho following: 1) Failure, for any reason, of CA`1ACOl; to 4ul.1'.i.11 in a its obJ.igat i:�n timely and proper manner , czi;dc:' Li1i..s ;'::�ree- ment including compliance with the: ahhrov':cd woi• ; procji:am and attached conditions and such directiv,.:s a� ::;ay 1:ucU;;ze generally applicable at any time; ? } to the CITY of reports that are incorl:ect ui in:or.1�leLc in any material respect; and 3) inef:fc c:Liva or use of funds provided under this rlyr.connonL. XII. SIGNATORIES IN WITNESS WHERMF, the City of b1ia;:Ii an({ Latin American Chamber of Commerce of the United StaLr-,;;, haw. - into this Agreement as of the dat: f.irsL al)ovc. 'ar.ittfz!ri. n ATTEST: : , ,11 !,..l J CITY O1' N-.-A-MI, FOLLOW" Cor�)Or:zti(V, Of. i:h�: .;La Li of F10r (.41 CITY CLERK ATTEST: i SECJKETARY PREPARED AND APPROVED BY: JOHN J. COPELAN, JR. f ASSISTANT CITY ATTORNEY CITY MANI-AGER LA' IiN J11MERI'CAN Cl!A.1' Ei,1, rP C01111�l�JlZCE, OP TUC!:,UI\1'.111) ilw'V.'S E'1tIt �SIDEN'-1 (S'aal ) A P PR0V17r) A--) TO c01?%1 AN'D CORRE,C`.'NI,SS: 13y� (;IiJIC;I; �1�', yl•�PIhI;{, ,7R, ___.�___._� A'l'`OORNF.Y 80-6 78 67 P "114'. A 1, 1 LO i 11 10 .; ;,r•r:_;-t.�;;:,_rc.: ,.+:�trrt:�r��a�•rc:�r.�;.r ro: Richard L. Fosmoen " September 8, 1980 City Manager ' City of Miami/CAMACOL Agreement t Fr WA Julio Castano, Director Dept. f Trade & Commerce Development "It is recommended that the attached agreement be executed between the City of Miami and the Latin Chamber of Com- merce of the United States, for $25,000 to coordinate the First Hemispheric Congress of Latin American Chambers of Commerce, to be held in Miami, Florida, September 11-13, 1980, with funds alloca- ted in the City's Contingency Fund". The First Hemispheric Congress of Latin American Chambers of Commerce's main purpose is to establish a working network among the Chambers of Commerce and industry of Latin America and the Caribbean and Latin American Chambers of Commerce of the United States. In addition, it will help in developing an information system to assist private industry in needed areas, as well as examining the advantages of private enterprise's use of Chambers of Commerce as a venue for inter -American trade. Furthermore, the First Hemispheric Congress of Latin American Chambers of Commerce will promulgate the following City's ob- jectives: 1. Projection of Miami as a hemispheric financial center. 2. Miami as an entrepot of world trade. 3. Investment opportunities and facilities in Miami. 4. Miami as a transportation hub of U. S.--Latin American business and transportation. The $25,000 are to come from the City's Contingency Fund account. JAC:zd r: r 80-678 •••�... /wMOAWW,11.iMM1II1WMMYtG.1.W� �i i