HomeMy WebLinkAboutR-80-0668• 1'r'" �i".r
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RESOLUTION 8 U- 6 G S
! A RESOLUTION ACCEPTING THE BID OF GRAPHIC SALES INNOVATORS,
INC. FOR FURNISHING PRINTING OF 3,000 ANNUAL REPORTS TO THE
J DEPARTMENT OF POLICE; AT A TOTAL COST OF $12,586.00; ALLO-
CATING FUNDS FROM THE 1979-80 OPERATING BUDGET OF THAT DE-
PARTMENT; AUTHORIZING THE CITY MANAGER AND THE PURCHASING
AGENT TO ISSUE THE PURCHASE ORDER FOR THESE MATERIALS.
WHEREAS, pursuant to public notice, sealed bids were received June 25,
1980 for the furnishing of Printing of 3,000 Annual Reports for the Department
of Police; and
WHEREAS, invitations were mailed to 12 potential suppliers and 3 bids
were received; and
WHEREAS, funds for this purchase are available in the 1979-80 Operating
Budget; and
WHEREAS, these materials will be used by the Department of Police for
the purpose of communicating it's goals and programs to the citizenry; and
WHEREAS, the City Manager and the Department of Police recommend that
the bid received from Graphic Sales Innovators, Inc. be accepted as the most
advantageous bid to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMQIISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The June 25, 1980 bid of Graphic Sales Innovators, Inc.
for furnishing printing of 3,000 Annual Reports to the Department of Police
at a total cost of $12,586.00 is hereby accepted with funds hereby allocated
from the 1979-80 Operating Budget of that department.
Section 2. That the City Manager is hereby authorized to instruct
the Purchasing Agent to issue 010 Purchase Order for these materials.
PASSED AND ADOPTED this 15 day of SEPTEMBER _1980.
"SUP"RTIVE _
DOCU�l�3E��i S
�Attes:
TC ity Clerk
-- PREP ED AND APPROVED BY: OV
_v-
ROBERT F. CLAR
ASSISTANTCITY ATTORNEY Cl Y A
MAURICE A. FERRE
M A Y 0 R
"DOCUMENT INDEX
ITEM NO. ) 4 "
AS 2TrTnr6L AND CORRECTNESS:
CITY COMMISSION
MEETING OF
S E P 15 1980
NUOUFMN NO ..... 8.40„- f E
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Mr. Joseph R. Grassie
City Manager
OA.L. Mullins
Purchasing Agent
July 21, 1980 1.. �,• �
Recommendation for Resolution and
Award of Bid: No. 79-80-84,
Printing Annual. Report -Department of Polir.
Award of Bid, Resolution
Pursuant to public notice, sealed bids were received ,June 25,
1980 for furnishing printing of 3,000 copies of the 1979 Annual
Report for the Department of Police.
Invitations were mailed to 12 potential suppliers and 3 bids
were received as follows:
Bidder Amount
Graphic Sales Innovators, Inc. $12,586.00
IMAGS $16,276.15
William S. Bodenhamer, Inc. $17,980.60
Funds for this purchase are available in the 1979-80 Operating
Budget.
This purchase of 3,000 copies of a Police Department Annual. Report
will allow the department to COmmuni.cate its goals and programs,
increase community nwareness and encourage active participation,
.in a visual high impact media. The report will be distributed
within the departments ranks, to other cities, community groups,
community leaders, visitors to the department, and concerned
citizens.
The report will enhance the department's image and promote har-
monious relations between officers and citizens.
It -is recommended that thu award he made and a resolution be
passed accepting the most advantageous bid as rer.eivecl Prom
Graphic Sales 'Innovators, Inc. for furnishing, printing; of 1,000
Annun.l. Reports at a total cost of $.1.29586.00.
The Department of Police concurs with this recommendation.
"SUI�RORTIVE
( �1,IvIE' ��I7�
OC
I.( t! 1
80-668
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ITEM:
TYPE OF PURCHASE:
REASON:
POTEN'1'IAIa BTDDERS :
BIDS RECL:IVED :
TABULATCON:
AWARD OF BC.D
Bid No. 79-80-84
Printing 39000 AnIMI'll. Reports
Police
Single Purchase
To enhance the imago of The Department by
communl.cati.ng 1.t's goals and programs to
the citizens.
12
3
Bidder _ Amount -
Graph1c Sales Tnnovators, Inc:, $.1.2,586.00
DIAGS $1.6,276.1.5
William S, Bodenhamer, Inc. $17,980.60
FUNDS: 1979-80 Operating; Budget
CERTIFI17D AS TO AVAILABTLITY OF FUNDS/SOURCE
Department of Finance
131D EVALUATION: All bids meet the spec Hi.cati.ons. Following
is an analysis of the Invitation to Bid:
Number of B:Ld Number of
Categot InvLtations Mailed Responses
Prior. Bidders 4 3
New Bidders 5 -0-
Minority Bidders 2 -0-
Courtesy Notifications J. -0-
"No Bids" 1
Totals 1.2 4
Reason for "No B.-Ld" was as follows:
"Involved in other projects at this H.me."
ADDT'L'l'ONAL INFOILMAT'I'ON: The project includes Marketing and Public Relations
—�- T --- Consu.ltatian, clnd Copywriting to producr. the text i
Layout, design, typesetting, photostats, and nlechanicals;
r.equlred photography; and printing to produce 3,000
copies of the 4 color brochure Lind tIlQ 12 page statistical
insert.
RI:CO2� MENDAT I0N T.T IS RECOMMI:NDE'D THAT TIIV AWARD BE MADE. TO
_ CLL11'IITC SALES T.NNOVATORS, 'CNC,
The Department: Of I'ol ice concurs,
n
!�— purchasi.ng Agent
Date
�-- --
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECHUD:
TABULATION:
AWARD OF BID
Bid No. 79-80-84
Printing 3,000 Annual. Reports
Police
Single Purchase
To enhance the image of 'file Department by
communicati.nl; :Lt's goals and programs to
the citizens.
1.2
3
Bidder Amount
Craphi.c Sales Innovators, Tnc. $12,586.00
11IAGS $1.6 , 276.15
William S. Bodenhamer, Inc. $17,980.60
FUNDS: 1979-80 Operating; Budget
CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE
Department of Finance
BID EVALUATION: AIL bids meet the. specifications. Following
is an analysis of the Invitation to Bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders 4 3
New Bidders 5 -0-
Minority Bidders 2 -0-
Courtesy Notifications 1. -0-
"No Bicls" 1
Totals :1.2 4
Reason for "No Bid" was as follows:
"Involved in other projects at this time."
ADDTTLONAL INFOR,MATTON: The project i.ncluden Marketing and Publ.lc Relations
Consultation, and Copywriting; to produce the text;
Layout, design, typesetting, photostats, ailcl mech;tnlcals;
required photography; and printing to produce 3,000
copies of the 4 color brochure area the 12 page statistical
Insert.
RECOMMENDATION: 11' US Rf;COMMEM)F.D THAT TIIE AWARD BE MADE' TO
-- ----- -�~ CR.AI1IIfC SALES T.NNOVATORS, INC.
The Department of Polio concurs.
a_' Perch+tsing; Agent
V-1i t e
3— 600