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Home My WebLink AboutR-80-0643RESOLUTION S O- 6 4 3 A RESOLUTION WAIVING THE REQUIREMENT FOR FORMAL SEALED BIDS FOR FURNISHING A COMPUTER SOFTWARE PACKAGE FOR THE DEPARTMENT OF COMPUTERS & COMMUNICATIONS; AUTHORIZING THE PURCHASE FROM JACKSONVILLE SOFTWARE SYSTEMS, INC., THE ONLY LICENSED MAR- KETING AGENT; AT A TOTAL COST OF $8,500.00; ALLOCATING FUNDS FROM PRIOR YEAR ENCUMBRANCES EY79011; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE THE PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, the Department of Computers and Communications is in need of a Remote Data Entry and a Remote File Maintenance Software Package for Burroughs B6800 Computer Applications; and WHEREAS, A software package for this purpose was developed by the Burroughs Corporation for the City of Jacksonville, Florida; and WHEREAS, the City of Jacksonville, Florida has licensed Jacksonville Software Systems, Inc. exclusively to market the software package; and and WHEREAS, the software package is not available from any other source; WHEREAS, funds for this purchase are available in Prior Year Encum- brances EY79011; and WHEREAS, the City Manager and the Department of Computers and Communications recommend the purchase from Jacksonville Software Systems, Inc.: NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The requirement for formal sealed bids for furnishing a computer software package for the Department of Computers and Communications is hereby waived, and the purchase from Jacksonville Software Systems, Inc. at a total cost of. $8,500.00 is hereby approved with funds hereby allocated from prior year encumbrances EY79011. Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue the Purchase Order for this equipment. PASSED AND ADOPTED this_15 _day of SEPTEMBER 1980. "SUPPORTIVE DOCUMENTS Attest* FOLLOW?? e City Clerk PREPARED AND APPROVED BY: Aj MAURICE A. FERRE M A Y 0 R "DOCUMENT INNEY ITEM N0. / to AS TO TNESS: ROBERT F. CLARK ASSISTANT CITY ATTORNEY G00ff F. KNOX, JR. CIT ATTORNEY 80-643 NNOT �1H��f1'i1��►�t1� ii Z A14 9.1 80 AUG 1 2 Sol TO Mr. Joseph R. Crassie August 27, 1980 FILE City Manager 4� Recommendation for Resolution Waiving Competitive Bidding. AA.L.ullins Memo from Department of PurchasingAgent g Computers and Communications The Department of Computers and Communications has need of a Remote Data Entry and a Remote File Maintenance Software package for certain applications on the Burroughs B6800 computers. It has been determined that the Burroughs Corporation developed such a package for the City of Jacksonville, Florida; and that the City of Jacksonville has licensed Jacksonville Software Systems, Inc as the exclusive marketing agent for the package; to be sold at a cost of $8,500.00. This can be compared with an estimated cost of $60,000.00 to $70,000.00 to develop the package if it was not available. Funds for this purchase were established in Prior Year Encum- brances EY79011. Accordingly, it is recommended that a resolution be passed waiving the requirement for formal sealed bids, and authoriz- ing the purchase of the software package from Jacksonville Software Systems, Inc. at a total cost of $8,500.00. The Department of Computers and COMMUnientions concurs with this recommendation. ALM:an "SUPPORTIVE DOCUMENTS FOLLOW" 80-643 v, CITY OP MIAMi, FLORIDA INTEROFFICE MEMORANDUM TO Art Mullins DATE August 25, 1980 Purchasing Agent _ SUBJECT Recommendation Procurementf of Software or for � N l" from the City of Jacksonville FROM Floyd Joubert, Acting Director RkFERENcEs , Computers 6 Communications Dept. ENCLOSURES The Department of Computers and Communications is requesting ap- proval for the procurement of a Remote Data Entry (RDE) and a Re- mote File Maintenance (RHO software package developed for the City of Jacksonville for Burroughs B-6800 computer applications and marketed exclusively by Jacksonville Software Systems, Inc., as licensed by the City of Jacksonville. Tile cost of this soft- ware package is $8,500. This procurement shall include the soft- ware, documentation, and two weeks for training and implementa- tion. The funding source, as identified by the Finance Department, is EY79011. The Finance Department's Acting Director, Carlos Garcia, has approved the use of these funds for procurement of this soft- ware package. The Remote Data Entry (RDE) System will provide the capability for city-wide users to enter transaction type data from source docu- ments into formatted on-line CRT terminals. These transactions will be edited on-line and stored within the computer for use by regular batch production jobs. This system was developed to meet several specific objectives. They are: 1. Eliminate the lengthy batch edit and correction cycles cur- rently employed in most applications. 2. Provide the user with complete control and responsibility for all data entry 3. Substantially reduce new program development and allow the implementation of new on-line data entry applications within a time frame of weeks rather than months. 4. Implementation of customized and special project applications. 5. Eliminate keypunch cycle (source documents, keypunch, and verification) during the upcoming B-1700 to B-6800 conversion. 6. Provide city-wide users with remote on-line data entry and remote file maintenance capabilities. 0 r 4 Art Mullins -2- August 25, 1980 The Remote File Maintenance (RPO system will provide the same generalized capabilities as Remote Data Entry and will perform on-line inquiry and update of data records in permanent files. These transactions are edited on-line and applied to the data files directly. It is recommended that procurement of this software package be Initiated and a resolution be passed accepting this favorable bid as received from Jacksonville Software Systems, Inc., at a total cost of $8,500 for software, documentation, training, and imple- mentation. FJ:vm c c : Howard V . Gary Asst. City Manager 0.