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Home My WebLink AboutR-23-0332City of Miami Resolution R-23-0332 alldl 11 li.Rl I + Legislation File Number: 14174 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date: 7/27/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDING, ATTACHED AND INCORPORATED, THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS OF THE CITY OF MIAMI'S DEPARTMENT OF GRANTS ADMINISTRATION, EDUCATION INITIATIVES THAT EXCEPTIONAL CONSULTING EDUCATIONAL LEADERS, INC., FLORIDA FOR -PROFIT CORPORATION, IS THE MOST QUALIFIED FIRM TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES, MENTORING, COMMUNITY WORKSHOPS AND OTHER SUCH ACTIVITIES IN CONJUNCTION WITH PARENTING SERVICES AT VARIOUS CHILDCARE CENTERS WITHIN THE CITY FOR THE FAMILIES FIRST PARENTING PROGRAM; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE SERVICE AUTHORIZATION LETTERS, PROFESSIONAL SERVICES AGREEMENTS, AND AMENDMENTS, EXTENSIONS AND MODIFICATIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN COMPLIANCE WITH THE RELATED FORM OF THE CHILDREN'S TRUST CONTRACT, RESPECTIVELY, WITH EXCEPTIONAL CONSULTING FOR EDUCATIONAL LEADERS, INC, IN AN AMOUNT NOT TO EXCEED EIGHTY THOUSAND DOLLARS ($80,000.00), FOR A PERIOD COMMENCING OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024, WITH THE OPTIONS TO RENEW FOR UP TO ONE (1) ADDITIONAL SIMILAR PERIOD AT THE SAME NOT TO EXCEED AMOUNT AND UNDER THE SAME TERMS AND CONDITIONS. WHEREAS, The Children's Trust (the "Trust") has changed its fiscal year to commence on October 1, 2022; and WHEREAS, during this transition year, the Trust has extended the term of this contract to October 1, 2023 through September 30, 2024, and allocated funds for the fourteen (14) month transition period; and WHEREAS, the City of Miami ("City") has been awarded a reimbursement grant from The Children's Trust ("Trust") for the City's Families First Parenting Program ("Program"), in an amount not to exceed Two Hundred Thousand Dollars ($200,000.00) ("Grant'), commencing October 1, 2023 through September 30, 2024, and the City and the Trust are negotiating the City of Miami Page 1 of 3 File ID: 14174 (Revision: A) Printed On: 8/8/2023 File ID: 14174 Enactment Number: R-23-0332 form of contract, ("The Children's Trust Contract") for said purposes at various day care centers within the City; and WHEREAS, pursuant to Resolution No. R-23-0322, adopted on July 27, 2023, the City Commission has accepted the Grant award, authorized the negotiation and execution of The Children's Trust Contract, and authorized related appropriations, allocations and creation of the related Special Revenue Project "The Children's Trust Grant for Education Initiatives 2023-2024 Families First Parenting Program" for funding the Program; and WHEREAS, the Program is comprised of a cooperative effort between the City's Department of Grant Administration (the "Department") and the Exceptional Consulting for Educational Leaders, Inc., (collectively, the "Service Providers") for its successful implementation of the Program; and WHEREAS, the goals of the Program are to improve literacy skills, parent -child activities, strengthen oral language development, give parents a venue to share concerns, learn new behavior strategies, and connect parents to a variety of support family stability; and WHEREAS, the 2023-2024 Children's Trust Notice of Funding Application required that the City have established relationship with the service provider identified in the application and this contract is a continuation of said services; and WHEREAS, Exceptional Consulting for Educational Leaders, Inc., was determined to be the most advantageous for -profit organization, in the City's best interest, to provide programmatic instruction at various day care centers within the City; and WHEREAS, the City Manager has approved the recommendations and findings of the Department, and has made a finding, attached and incroproated, that pursuant to Section 18- 85(A) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous for obtaining said services, and has recommended to the City Commission that the recommendations and findings be adopted and that competitive bidding methods and procedures be waived for the program; and WHEREAS, the City Manager requests for the authority to negotiate and execute Service Authorization Letters, Professional Service Agreements ("Agreements"), and any amendments, extensions, and modifications, all in forms acceptable to the City Attorney, and in compliance with the related form of The Children's Trust Contract, respectively, with Exceptional Consulting for Educational Leaders, Inc., for an amount not to exceed Eighty Thousand Dollars and Zero Cents ($80,000.00); for the period from October 1, 2023 through September 30, 2024 with the option to extend for one (1) additional similar period for the same not to exceed amount and under the same terms and conditions; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's recommendations and finding, attached and incorporated, that competitive negotiation methods and procedures are not practicable or advantageous pursuant to City of Miami Page 2 of 3 File ID: 14174 (Revision: A) Printed on: 8/8/2023 File ID: 14174 Enactment Number: R-23-0332 Section 1 8-85(A) of the City Code, waiving the requirements for said procedures, is ratified, approved and confirmed and the City's Department of Grants Administration Education Initiatives recommendations and findings that Exceptional Consulting for Educational Leaders, Inc., Florida for -profit organization is the most qualified firm to provide instruction, family activities, mentoring, community workshops, and other such activities in conjunction with educational services at various day care centers within the City for the Families First Parenting Program, are approved. Section 3. The City Manager is authorized' to negotiate and to execute Service Authorization Letters, Professional Service Agreements ("Agreements"), and amendments, extensions, and modifications, all in forms acceptable to the City Attorney, and in compliance with the related form of The Children's Trust Contract, respectively, with Exceptional Consulting for Educational Leaders, Inc. for an amount not to exceed Eighty Thousand Dollars and Zero Cents ($80,000.00) for a period commencing October 1, 2023 through September 30, 2024, with the options to renew for up to one (1) additional similar period at the same not to exceed amount, under the same terms and conditions. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i ndez, Cify Httor iey 8/4/2023 ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. City of Miami Page 3 of 3 File ID: 14174 (Revision: A) Printed on: 8/8/2023