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HomeMy WebLinkAboutR-80-0684RESOLUTION NO, 8 0- G 8 4 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT PAYMENT OF $6,000 FROM THE U. S. DEPARTMENT OF COMMERCE, MARITIME ADMINIS- TRATION, WHICH MONIES WILL BE UTILIZED BY THE DEPARTMENT OF TRADE & COMMERCE DEVELOP- MENT FOR COORDINATING AND PRODUCING THE "TWELFTH MEETING OF THE INTER-AMERICAN PERMANENT TECHNICAL COMMITTEE ON PORTS", "S 1PP 0171V E IN THE CITY OF MIAMI, OCTOBER 14-17, 1980. D0.CU fall 1E;ITS f �.,,'�,.E.OW WHEREAS, the Department of Trade & Commerce Development has requested the amount of $6,000 from the U. S. Department of Commerce, Maritime Administration, and offered to coordinate and Produce the Twelfth Meeting of the Inter -American Permanent Com- mittee on Ports, in thu City of Miami, froci October 14-17, 1980; and WHEREAS, such offer was accepted and approved by the Maritime Administration; and WHEREAS, a procurement authorization order was issued to the City of Miami for this purpose, in the amount of $6,000; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The Miami City Commission hereby authorizes the City Manager to accept the amount of $6,000 from the U. S. Department of Commerce, Maritime Administration, which monies will be utilized by the Department of Trade & Commerce Development for coordinating and producing the "Twelfth Meeting of the Inter -American Permanent Technical Committee on Ports", in the City of Miami, October 14-17, 1980. PASSED AND ADOPTED this 25 day of SEPTE�IBER , 1980. "DOCUME(11T I[vDCX ATTEST: ITEM N0. DIAURICE A. VERRE 4 MAYOR C;eRR! E, TY PAND APPROVED BY: APyNR VED A TO__ -FARM AND eDRUECTNES . C " t. .: . J-0-liff J. C©P AN i 'ASSISTAN't CITY ATTORNEY`- Vuvawa.a r . A-, V.1, V R. CITY ATTORNEY - CITY COMMISSION L TING OF 2 5 I980 7I"1"( OF 14 ro. Richard L. Fosmoen September 15, 1980 City Manager U. S. Department of Commerce Maritime Administration +�+ Julio A. Castano, Director Twelfth Meeting of the Inter - Dept. of Trade & Commerce Velopment American Permanent Committee on Ports. "It is recommended that the attached o� Resolution be adopted by the City m •- Commission, authorizing you to accept the amount of $6,000 from the U. S. Department of Commerce, Maritime Ad- ministration, to coordinate and pro- duce the Twelfth Meeting of the Inter - r•�� American Permanent Committee on Ports, ro = in Miami, October 14-17, 1980.11LAJ •• ;y C" We made a proposal, copy of which I am attaching for your information, to the Maritime Administration, in which we offer our City as site, and our Department as coordinator, of the upcoming Twelfth Meeting of the Inter -American Permanent Committee on Ports. We included in our proposal a breakdown of the anticipated costs of this meeting, which included $500 as a coordinating fee for the Department. Such proposal has been accepted and a procurement authorization letter for $6,000 has been sent to us to accomplish this task (see attachment). This Resolution authorizes you to accept the funds and gives us the go-ahead to produce this meeting in October. JAC:zd Fncs. "SUPPORTIVE - DOCUMENTS FOLLOW" 86-684 4x4Yxuta::T+^•.�nwarai•.mr_•vri...mwa�a-„ow�vra�u �rw.ova:.eTrr++wx:us+v::::.-�,..��ww.v..wauw+••i�•�•�.�.r'i.'r.::c�+IKMVr:ula.w.+./•wr+.«.ww...�w.�ur�www FOAM C045 U, S. DEPARTMENT OF COMMERCE S. \ CHECK APPROPRIATE BLOCK (REVEV., 3•76) SUPPLY, EQUIPMENT OR SERVIct ORDER Q PROCUREMENT ❑ OTHER ISPWr) %� 3101-0248-2414 FOR; 1. ;• . joiStgatinn 1. THE NUMBER SHOWN IN 6Lock s WIRT APPPAn nu Ai t QUIOMRNTC eun/na nnrt1U1:Ur0 091 ATtun Tn TUIQ nenee r, 3, REOUISI1IONF:n DOCUMENT NO. Ol �, BUREAU CONTROL NO, S. PURCHASE ORDER NO, 6, ISSUED TO; I7. t DESTINATION Department of Trade & Commerce Dev. S Maritime Administration City of Miami H RooI;1 488E + New World Tower I 14th & C Streets, P 100 Biscayne Boulevard Washington, D.C. 20230 Miami, Florida 33132 T O S. ACCOUNTING CODE 197000 12-501-57418 9• QUOTATION REF. OR CONTRACT NO. 10. DISCOUNT TERMS W11,41 USC it "— F.O.B. 12, GOVT. B/L NO. 13. DELIVERY DATE See Below 14, FUNDS AVAILACLE (bud,40 ONlcc) 14a. STATION John S. FArttki 377-3548 ITEt.1 NiMBER 17. DESCRIPTION 18. OUAN• TITY 19. UNIT 20. ESTIMATED COST 21. ACTUAL lii 18. DO NOT USE COS L PUiNIT r For conference services in connection , with holding the "Twelfth Meeting of the Inter -American Permanent, i Jo $6,000.00 Technical Committee on ports" in the -.City of 1-,ialr,i. October 14-17, *in accordance with your Proposal xlated July 25, 1080. Attached Terns and Conditions are made part of this order.... "SUPPORTIVE D `.J `J 1.,,.� I,+I/I �,•.1'11T S 29. PURCHASING AGENT DATE �.� at „ " M. Edward Pearson ,' O 30. RECEIPT ACTION - O.+antil+es Oho a ,c !t» t�` +,rxc• her" rect'lVCtd (Intl accepted. u.crPt as h;ua,vs (tl ad,l�t+onat spae0 14 neuded, usu It+vtvse s+de J 197000 12- 501- 57-Olt' 1391716 55 26.20 3t, brGNATUdtE•HECEIVILG Of FICCft _--- --- - JDAIL. 132. CNCGPEFIIY CONTROL NO. ❑ TRADE-IN ❑ RECEIVING REPORT 31 SEND INVOICES IN DUPLICATE ilciritirme Administration, Division of 1!cCOLIntS, Code 333.1 , Roots 3090 TO' 1.4th A C Strets, N.t,., Washington, P.C. 20230 eaaru4•l�uv.c:xx..::��cs:.-,_w..:..�....�.•.,..:_.�..,:.«...nr,+«u.............w.xa«eonw�ann..,.wn,..x�.n,nn.vrr-•Ixwnn•'uns.r.rm..w..w...,i..w.•...»....r.....t•Y':: ^'_.Y_`il:t�••. •• -. �--.-. U.S. DEPARTMENT OF COMMERCE TERMS AND CONDITIONS OF PURCHASE ORDER 1, INSPECTION AND ACCEPTANCE —Inspection and acceptance will be at destination, unless otherwise provided. Until delivery and acceptance, and after any rejections, risk of loss will be on the Contractor unless loss results from negligence of the Government. 2. VARIATION IN QUANTITY —No variation in the quantity of any item called for by this contract will be accepted unless such varia- tion has been caused by conditions of loading, shipping, or packing, or allowances in manufacturing, processes, and then only to the extent, if any, specified elsewhere in this contract. 1 3. DISCOUNTS —Discount time will be computed from date of delivery at place of acceptance or from receipt of correct invoice at the office specified by the Government, whichever is later. Payment is made, for discount purposes, when check is mailed, 4. DISPUTES —(a) Except as otherwise provided in this contract, any dispute concerning a question of fact arising under this con- tract which is not disposed of by agreement shall be decided by the Contracting officer, who shall mail or otherwise furnish a copy thereof to the Contractor. This decision shall be final and conclu- sive unless, within 30 days from the date of receipt of such copy, the Contractor mails or otherwise furnishes to the Contracting officer a written appeal addressed to the Head of the Agency. The decision of the Head of the Agency or his duly authorized repre- sentative for the determination of such appeals shall be final and conclusive unless determined to have been fraudulent, or capricRius, of arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence. The Contractor shall be afforded, an opportunity to be heard and to offer evidence in support of his appeal. Pending final decision of a dispute hete.- under, the Contractor shall proceed diligently with the performance of the contract and in accordance with the Contracting officer's decision. (b) This "Disputes" clause does not preclude consider- ation of law questions in connection with decisions provided for in (a) above; provided, that nothing in this contract shall be con- strued as making final the decision of any administrative official, representative, or board on a question of law. S. FOREIGN SUPPLIES —This contract is subject to the Buy American Act (41 U.S.C. 10 a-d) as implemented by Executive Order 10582 of December 17, 1954, and any restrictions in appropriation acts on the procurement of foreign supplies, 6, CONVICT LABOR —In connection with the performance of work under this contract, the Contractor agrees not to employ any person undergoing sentence of imprisonment except as provided by Public Law 89.176, September 10, 1965 (18 U.S.C. 4082(c)(2) and Execu. tive Order 11755, December 29, 1973. 7. OFFICIALS NOT TO BENEFIT —No Member of or Delegate to Congress or resident commissioner, shall be admitted to any share or part of this contract, or to any benefit that may arise therefrom; but this provision shall not be construed to extend to this contract if made with a corporation for its general benefit. 8. COVENANT AGAINST CONTINGENT FEES —The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon any agreement or understanding for a commission, percentage, brokerage, or contin- gent fees, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty the Government shall have the right to annul this contract without liability or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 9. FEDERAL, STATE, AND LOCAL TAXES —Except as may be otherwise provided in this contract, the contract price includes all applicable Federal, State, and local taxes and duties in effect on the date of this contract but does not include any taxes from which the Government, the Contractor or this transaction is exempt. Upon request of the Contractor, the Government shall furnish a tax exemp- tion certificate or similar evidence of exemption with respect to any such tax not included in the contract price pursuant to this clause. For the purpose of this clause, the term "date of this contract" means the date of the contractor's quotation or, if no quotation, the date of this purchase order, 10. The following terms and conditions are incorporated by reference when (a) used for small purchases in excess of S2,500: (1) Employ- ment of the Handicapped-FPR 1.12.1304.1, (2) Contract Work Hours and Safety Standard Act -Overtime Compensation-FPR 1.12.12.303; (b) required by these regulations: (1) Service Contract Act 1965 (Service Contracts in excess of $2500) FPR 1.12.904.1, (2) Service Contract Act of 1965 (Service Contracts not exceeding $2500) FPR 1.12.904.2. PAYMENTS AND BILLING INSTRUCTIONS Invoices shall be submitted in the ORIGINAL only, unless otherwise specified, and shall contain the following information: contract num. ber (if any), order number, item numbet(s), description of supplies or services, sizes, quantities, unit prices, and extended totals, Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading, If prepaid parcel post charges are billed, the gross weight and shipping point must be shown. NOTE —If desired, this order (or a copy thereof) may be used by the Contractor as his invoice, in lieu of a separate invoice, provided the following statement, (signed and dated) is entered on (or attached to) the order: "Payment is requested in the amount of S„ ,.,..., ,,,,,,,,,,,,,, No other invoice will be submitted," When several orders are to oe invoicea io an ordering malvity during uxu samr 01111116 pcnuu, Lvnwll- dated periodic billings are encouraged. RECEIVING P RT Quantity in the "Quantity Accepted" column on the face of this order has been: E] inspected, ❑ accepted, ❑ received by me and conforms to contract, Items listed below have been rejected for the reasons indicated. Shipment Number[Final 1partial I Date Received Signature of authonzed U.S, Gov't, Representative JDate Total containers Gross wieght Received at Title REPORT OF REJECTIONS Item No. Supplies or Services Unit Quantity Rejected Reason for Rejection AAn n>,w...,..m,�..rrtwnxrax�¢catlA7PnT^.42NRWCP'.,R70.5VTE!tA+�.'S•tiL^XeL�:..i'u:U,"tIGA'.i'µ'rdlwvl;Yfa;.CJua7-Irucra:,rnunonnma•�rtrnM an. ru�ar..l,w+++asmrnTavf�� _'- _ _-_____ cc IOSEPH R, CR Clh Vin�gnip�, July 25, 1980 Mr. John Faruki Project Manager Office of Port & Intermodaf Development Maritime Administration U. S. Department of Commerce Washington, D. C. 20230 Dear John: As you know, the City of Miami has achieved the distinction of being the international center for trade and co„=,,erce for Latin Ar,+erica. Although Miami continues to be a very popular vacation destination for Latin Americans, it also draws many who combine both business and pleasure. The Port of Miami has experienced unprecedented growth. In 1979, it handled just under 2.2 million tons of cargo and will handle an estimated 3 million tons this year. Now, one-third of all U. S. exports to Latin America pass through our area ports. There was a record 1.3 million cruise ship passengers in 1979, with a 1980 expected increase to 1.5 million. A $250 million port expansion program is now underway. We feel that the City of Miami would be an ideal site for the Twelfth Meeting of the Permanent 'Technical Committee on Ports. Therefore, the Department of Trade & Commerce Development would like to make the following proposal to the Maritime Administra- tion for your consideration. E OIP�Ai+�l�i Of IRA Of A CO-,+%+loCE DhIIOP11)ST tif* Aw+d Iu.rr IW14 srao^ 01.4 91hIIOU' %1,6T. i101-d43113; +Rs,s7j.)):0 INt� su DUT r J l IO A C AST Ati0. Director •.-.-..._._........ •••.,•.,•••-• *+n.1.Me.�nrs.. .. .,a�v+.�a:e sr-,ra^�e,nwnxv.wr�ta rarx�wrncsrrsw"ra,�CiHVffMIwr,"X.Af,q. XN ..._.._._.......---�........__.......�........F.....................wvnaa;w Y�r► va�eesta+r.cwrtna4.t�an�ew l r", Mr. John Faruki Page 2 July 25, 1980 We propose: 1. That the meeting be held in Miami on October 14-17, 1980, to precede and coordinate with the American Association of Port Authorities Meeting in Norfolk, October 19-23, 1980. 2. That the Department of Trade & Commerce Development be designated as the coordinator in Miami, for which it will receive a coordinating fee of $500 to defray the related administrative costs. . 3. That the Department of Trade & Commerce Development admi- nister the necessary disbursements of funds from a special account established solely for the meeting expenses and funded by the Maritime Administration. 4. That, in addition to ,the tasks related to the budgetary items listed in Attachment 01, the Department of Trade 6 Commerce Development will make every effort possible to secure sponsor- ships for three luncheons, one reception and one dinner, plus contributors of conference momentos for the Permanent Tech- nical Committee members. The coordination of the items listed in the Cost Estimates (Attachment M1) will be the responsibility of the Department of Trade 6 Commerce Development, namely: arranging the hotel meeting room space, translating services, equipment rental, meeting announce- ments, materials and supplies, and administrative assistance require- ments. During the Meeting, the Department of Trade 6 Commerce De- velopment would like to welcome the group, to inform them of our services and programs, and to distribute our brochures. Potential sponsors for lunches, a reception, a dinner and momentos are: The Port of Miami, Custom Brokers and Freight Forwarders Association, and Miami -based sea cargo and passenger lines, such as CCT and Norwegian Caribbean Lines. The Department of Trade 6 Commerce Development will assume the responsibility of approaching these local groups and will receive all commitments in writing. MARAD will be responsible for requesting sponsorship for above from the U. S. State Department and the American Association of Port Authorities, due to your close relationships with them. Attachment M2 lists the events to which the Department of Trade 6 Commerce Development has lent coordinative assistance. You will note that the majority were oriented toward Latin American partici- pation. !�� A0110A M"mr.D00 3AIi80di ns,, .................M...,..+........�....�.r..,+.sixwvraNnc^.aalrsxeruarlmP�nnaaanvt-.urocrrawvrar`•s,w,.o..u...w..»M..m...,..........�. ......_ ..._..._----�.-.—�.. Mr. John Faruki Page 3 July 25, 1980 r The Hotel Inter -Continental has placed a tentative hold on 50 sleeping rooms. The group rate in October is $60 single, $70 double. The Hotel has excellent meeting room facilities to match the requirements of the Meeting: One plenary session room, one breakout room for a workshop and one office/workroom. The Hotel will furnis,► a podium, microphone, chalkboard, flip - chart and easel at no charge. After considering several other hotels, we found the Inter - Continental the best suited for this meeting based on its faci- lities, service, location and comparatively lower cost overall. And, it is popular with Latin Americans who are comfortable with the bilingual services throughout. A brochure is enclosed. We look forward to holding the Permanent Technical Committee Meeting in Miami. Time is of the essence in making arrangements, particularly with the hotel and securing sponsorships, as we are only three months away frog, the proposed meeting date. We hope to receive a "cc -ahead" decision fro;-, ,D as soon as possible so we may begin these coordinating tasks irmediately. JAC:zd Encs. (3) Sincerely, Julio Cas ano Direc o «'Uf'P0R T 1\/E .,-_.....__._....,...,.,,.M....�...���,.....+.s«nnnxamanrtrn,:�asa•r�r;�rrsvar, �z�rra,r.�s�rrr-:�:� .r:�,. �:.»�.,M:,,,.......:....,.......,. �..«,.,...�..,.�....................a...�...--------- — L: �1 i L..f • � •. v !� ;Ji •��r{ psi• PERMANENT TECHNICAL COMMITTEE ON PORTS MEETING October 14-17, 1980 COST ESTIMATES 1. HOTEL MEETING ROOMS 1 Plenary room - 3 days (15-17) 1 Workshop room -3 days (15-17) 1 Office/staff workroom - 4 days (14-17) 2. TRANSLATION A. Equipment rental - 3 days booth wired headsets (50) installation security B. Interpretors 2 persons $450/day/3 full days 1 person $225/day/�-1-S days (workshop) C. Translators 2 persons, $300/day/3 3. EQUIPMENT RENTAL A. Photo -copying madhine rental on -site, 3 days B. Typewriter rental Portable electric-1 C. Audio Visual S30/day $ 1,080 $ ISO $ 750 S 120 $ 60 $ 1,800 $ 1,350 $ 450 5 200 $ 900 $ 600 $ 3,780 $ 305 _1 l J P 4. MEETING NEEDS A. Conference announcements and materials B. Name cards, pencils, pads, pocket portfolios, miscellaneous supplies 5. ADMINISTRATIVE SUPPORT -BILINGUAL A. Assistant - copy machine - 3 days S 100 B. Typist - "Kelly Girl" 3 days-$7.35/hr. $ 176 6. DTCD COORDINATION FEE tc�GPpop' � OD Ar.% GG:dm -2- $ 260 $ 250 $ 510 $ 276 $ 50o TOTAL $$ 5� /1� n111W..n►1LN1 94 CITY OF MIAMI DEPARTMENT OF TRADE 6 COMMERCE DEVELOPMENT Coordination assistance: 1. Inter -American Transportation and Insurance Symposium, October 18-19, 1979. Co-sponsors: City of Miami (DTCD) MARAD, I.T.A., Dade County, University of Miami Parti- cipants: 90, from both the U.S. and Latin America. 2. U.S. Census Bureau Panel'Session, October 25-26, 1979, Co-sponsors: DTCD and U.S. Bureau of the Census. Part- icipants: 20 Miami businessmen. 3. Ex-Im Bank Seminar for Small and Minority Businesses, January 25, 1880. Co-sponsors: City of Miami (DTCD) Export -Import Bank of t'he U.S., Continental National Bank. Participants: 84 local business people. 4. Ex-Im Bank Programs Seminar, June 5-6, 1980. Co-sponsors: Continental National Bank and the City of Miami (DTCD). Participants: 50 Latin American bank officers. 5. LATCOM '80 Seminar, "Latin American Telecommunications and Computer Markets in the 1980s", June 30, July 1 and 2, 1980 (in Washington, D.C.). Co-sponsors: City of Miami (DTCD),I.T.A. LATCOM, Inc. Participants: 60, including U.S. manufacturers, Latin American government corununications officials, U.S. government trade officials, bankers, media, market analysts. 6. Second International Law Conference for Lawyers of the Americas, July 6-9, 19 00. Co-sponsors: City of Miami (DTCD), Cuban American Bar Association, University of Miami. Participants:200 International lawyers from the U.S. and Latin America (three- quarters). I