HomeMy WebLinkAboutR-80-0733I
RESOLUTION NO. _�$_p - 7 3 3
A RESOLUTION AUTHORIZING TI•iE CITY MANAGER TO
NEGOTIATE AND ENTER INTO AN AMENDMENT OF THE
EXISTING CONTRACT WITH THE FIRM OF PANCOAST,
BORRELLI, ALBAISA ARCHITECTS, P.A., FOR THE
PREPARATION OF DESIGN SCHEMATICS FOR PHASE II
OF THE CITY ADMINISTRATION BUILDING WITH I'UNI)S
AJ,J,OCATI.il) '1111'Itl?I'OR IN AN AMOUNT NOT TO I;XCEEJ)
2
'� G-U VV WHEREAS, there is an existing contract agreement between
the City of Miami and Pancoast, Borrelli, Albaisa Architects, P,A.,
dated September 16, 1977 for architectural services for the City
Administration Building; and
WHEREAS, said agreement in Section VII provides for the
extension and amendment of the contract :In the event the City
obtains additional funds for the continuation of architectural -
engineering services for later phases of the total Administration
Building Project; and
WHEREAS, Ordinance No. 9146 appropriated $28,000 to
accomplish design schematics for Phase II - City Administration
Building;
NOW, THEREFORE, BE IT RESOLVED A�, �T,HE 1CQ.1 Mf S JTP1yiLV, THE
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CITY OF MIAMI, FLORIDA: ITEM N0.
-YL---.
SECTION 1. The City Manager is hereby authorized to
negotiate and enter into an amendment of the existing contract with
the firm of Pancoast, Borrelli, Albaisa, Architects, P.A., for the
preparation of Design Schematics for Phase II of the City Administra-
t i on 1W i d:i ng W:i th ('undo he reby a I ] o(-,1ted thcrc 1101• :i n rin amount not
to excood $289000.
I
PASSED AND ADOPTED this 9th day of October- , 1980.
MAURICE A. FERRE
ATT� T: _ MAYOR
_ / C`5(3 Q
CITY CLERK fool
11 liPAltl:l) ANI) API'IZOVIil) BY: APPROVED AS TO FORM__AND CORRECTNESS:
IlOI31iR'I' I (; I,Alth GE G F. KNOX, JR. , ITY ATTORNEY
t'
ASSISTANT C i TY ATTOI2N1 1' '- 8 0- 733
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s e i 2( ., i i r' /, .••
AMENDMENT N 15 TO ORDINANCE NO. 9019
ORDINANCE NO.
AN ORDINANCE 'NDING
NO. 9019 , ATED NO
CAPITAL IMP VEMEN A
OR THE F,1 AL YF R
S AMENDEI); BY ESTAB TS1
THE ' IbUNT/ 6F
T E CITY%ADM�NIST TI "
TH F.Y ,197.9 FUND $A
I C1
AN Y.�ESTABLISHIN ��� itFUN `,,:`TO TRANSFERA,,,,,,% PA:
Impj� VEMENT FUND�AN (AMO1
XXA OF ORDI ANCE
1979, TH
'RBA- TIONS ORD 14ANCE
SEPTEMBER , 1980,
G PROJECT X C. (11)9.
TO FU14D DES GN OF
UILDING-PH E II FROM
F THE REV I IG FUND;
PI1 XI�l RE ; LVING
RAPHX. APITAL
T Or./$28 0/10 FUND X.C.
(i CITY AD NIS RATAON�.�HUILb N DESIGN -PHASE II
CONTA NING A R � PEAL 1��i0 ISION A
SEVERI�BILITY CLAUSE; ND DISPFN..IZG WITH THE
R.EQUIR'MENT OF,' READING SAME OA/� WO SEPARATE
DAYS 1�t A VOTt OF NOT LESS TI1 FOUR -FIFTHS OF
THE ME1� ERS j6f THE;/COMMISSION'
r f
�r' 1
WHEREAS, the City Commission adopted Ordinance 9019 on
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November j8, 1979, es'tab4ihing resources'and'appropriations for the
:.:_.__..._ imphome_ ation of —c ital----imp' ements--in.- the. City -fo£_ldiami;-_Florida*-:-:
for the fiscal year -ending S tember 30, 1980; and
WHEREAS, the City commission finds that it Is appropriate
to plan and program for future City administrative facilities in
•
order to properly serve t e'citizens of Miami) d
WHEREAS, Metropolitan Dade County is c urr tly preparing
preliminary for urban,desi n in, h7Do%qnto%,:n Government
p y g �.
Center; and
WHEREAS, it i5 advantageous to "the,%City to have the ability
to accept grants that are aQkrded based upon readiness to begin
construction; and.
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WHEREAS, sa d grants require the submittal of preliminary
construction doc ments,%with the grant application; and
WHEREAS, it.has been determined that an amount of $28,000
will be required;to fund said design schematics;•and
WHEREAS, said -amount is available from the FY,,1979 fund
balance of the Revdlving Fund and can be appropriated•,into the
Capital Impr.oveme Fund for the purpose of funding Cit
1� '
tration Building - Phase II`design schematics;
DOG
O LLOW,>,.
J
/�"
The PRINCIPAL shall furnish the CITY with a copy of each of
the subcontract agreements.
The PRINCIPAL shall not subcontract for other consulting
services without prior written approval of the CITY.
SECTION XXI - CONSTRUCTION OF AGREEMENT
The parties hereto agree that this Agreement shall be construed
and enforced according to the laws, statutes and case law of the
State of Florida.
IN WITNESS WHEREOF the parties hereto have, through their
proper corporate officials, executed this Agreement, the day
and year first above set forth.
ATTEST: PANCOAST BORRELLI ALBAISA ARCHITECTSs P.A.
Sy '-
A�lT]~uT:
C t y lerk
APPROVED AS TO CONTE14T
r o
ect
Win, ,
c
THE CITY OF MIAMI (a municipal
corporation,
of-the State of Florida)
By:
y Manager
APPROVED -AS TO FORM & COBJJECTNESS
25
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Ail ® .: Ya_r.�.Ll.4LBHfnlNil6.NiwM1Wii WYW1t
— �I�IIIIRIRIIAR1HiMl1�R.. '-'-+w+•��"^"—'—"'-- _ -
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SECTION XIY - NON-DISCRIMINATION
A. The PRINCIPAL will not discriminate against any employee
or applicant for employment because of race, color, religion, sex,
or natural origin. The PRINCIFAL will take affirmative action to
ensure that applicants aze employed, and the employees are treated
during employment, without regard to their race, color, religion,
sex, or natural origin. Such action shall include, but not be
limited to, the following: Employment, upfr'ading, demotion, or
transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The PRINCIPAL
agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the Personnel
Officer setting forth the provisions of this Equal Opportunity Clause.
E. The PRINCIPAL 'shall in all solicitations or advertisements
for employees placed by or on behalf of the PRINCIPAL, state that
all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
C. The PRI_PCIPAL shall send to each labor union or represent -
alive of aorl:ers alth which he has collective bargaining agreement
or other contract or understanding, a notice, to be provided by
the agency Personnel Officer, 4dvising the labor union or workers'
representative of the PRINCIPAL'S commitments under this Equal
Opportunity clause, and shall post copies of the notice in
conspicuous places available to employees and applicants for
employment.
D. The FRIPICIFAL shall. comply with all provisions of Executive
Order No. 11246 of September 24, 1965, as amended by Executive
Order No. 11375 of October 13, 1967, and of the rules, rec",ulations
and relevant order's of the Secretary of Labor.
r E. The PPMICIPAL shall furnish all information and reports
required by Executive Order No. 11.246 of September 24, 1965, as
amended by Executive Order No. 11.375 of October, 13, 1967, and by
the rules, red►ulati.on:j and order of the Secretary of Labor, or
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A G R E E M E N T
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THIS AGREEMENT made this 16th day of Septpmbgr,j 977 A.D.,
by and between THE CITY OF MIAMI, a Municipal Cdl por4A;,on of the
C4 of ►.-iLr..1, ;'1a,
State of Florida, hereinafter, called CITY and PANCOAST BORRELLI
ALBAISA ARCHITECTS PA, Architects, Engineers, Planners, a Florida
Corporation, hereinafter called the PRINCIPAL.
W I T N E S S E T H
WHEREAS, the CITY proposes to construct an Administration
Building, located on Block No. 95N, Lots 5 through 16, bounded
on the south by NW 2nd Street, on the west by NW 3rd Avenue and
on the north by NW 3rd Street, comprising an area of about 2.00
acres, which Administration Building will house the administrative
offices of the CITY, hereinafter called the PROJECT; and
WHEREAS, the CITY has programmed approximately $3,1939000-00
from the U.S. Department of Commerce, Economic Development
Administration and approximately $800,000.00,from the Fire
Department Capital Improvement Fund to finance the construction,
the professional fee and other expenses of the PROJECT; and
WHEREAS, the CITY desires to engage an architectural -engineering
firm to render the necessary professional and technical services,
hereinafter called WORK, for the planning, design and construction
consultation of the PROJECT, upon the terms, conditions and
provisions hereinafter set forth; and
WHEREAS, the Commission of the City of Miami has authorized
the CITY MANAGER to prepare invitation proposals for architectural -
engineering services for the Administration Building; further
directing the CITY MANAGER to receive said proposals and to submit
his findings to the City Commission for its consideration; and '
WHEREAS, the Commission of the City of Miami by Motion No.
77-726, adopted September 8, 1977, selected the firm of PANCOAST
BORRELLI ALBAISA ARCHITECTS, PA, and authorized and directed the
CITY MANAGER to negotiate an Agreement with said firm for the
professional and technical services required for the PROJECT; and
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NOW, THEREFORE, the CITY and the PRINCIPAL for the considera-
tions hereinafter set forth, agree and covenant, one unto the
other as follows:
SECTION I - GENERAL
1
A. The PRINCIPAL and the,, -CITY are fullyt aware of the PROJECT'S
schedule requirements and will therefore proceed with all diligence
to carry out the WORK to meet such requirements. The PRINCIPAL
shall proceed with all applicable dispatch in a sound, economical,
efficient and professional manner, including preparation of phase
or incremental bidding documents for construction as is necessary
to insure compliance with the Federal Grant provisions and to meet
the provisions of all applicable Federal, State and Local laws; and
B. The PRINCIPAL shall perform the professional services
as hereinafter set forth and in general accordance with the
instr,.:ct-ions of the CITY; and
C. The CITY has budgeted the amount of $3,933,000.00 for
the Total Project Cost of the :,!ministration ,Building with Site
Development. This amount includes the following:
1. $0,0,000.00'for demolition work.
2• $3,199,180.00 for the construction of the
Administration Building with Site Development
to include the following:
a. Site Development of approximately 2.00 acres,
b. Administration Building Complex master plan
of approximately 200,000 square feet.
c. Phase I of the Administration Building of
approximately 64,000 square feet.
d. Landscaping.
e. Plaza.
f. Art work: 1.5% of construction cost.
g. Parking facilities within the site.
3. The LUMP SUM for the selected architectural -engineering
firm providing the required professional and architec-
tural services.
2 "SUPPORTIVE
DOCUMENTS
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4. Built-in Furniture and Finishings.
5. All tests required for the PROJECT.
6. All inspection and administrative costs of the PROJECT.
D. The PRINCIPAL shall design the PROJECT within the funds
available to the CITY for this purpose; and
E. The CITY agrees to pay and the PRINCIPAL agrees to accept
as payment in full for all professional and technical services
rendered, as
outlined in
SECTION
III -
PROFESSIONAL SERVICES,
hereof, the
LUMP SUM FEE
of TWO
HUNDRED
FIFTY FIVE THOUSAND NINE
HUNDRED THIRTY THREE DOL,L,ARS ($255,933.00).
SECTION II - DEFINITIO14S
A. CITY - is hereby defined as The City of Miami, Florida.
B. CITY MANAGER - is hereby defined as the City Manager
of the CITY.
C. DIRECTOR - is hereby defined as the CITY's Project Director
for the Administration Building.
D. PRINCIPAL - is hereby defined as Pancoast Borrelli Al.baisa
Architects, P.A., of 3370 Mary Street, Coconut Grove, Miami, Florida
33133.
E. PROJECT - is hereby defined as the master plan for a
200,000 square foot Administration Building Complex and the dcsi.gn
and construction of Phase I Administration Building of approximately
64,000 square feet and site development of approximately 2.00 acres.
F. ART WORK - is hereby defined as the art work to be provided
based on the scope oT the PROJECT as set forth in the ordinance. It
shall be incumbent on the architect, to make every possible effort
to have the art wort: included as a basic part of the PROJECT design.
G. WORK - Is hereby defined as all the professional and
technical services to be rendered or provided by the PRINCIPAL for
the PROJECT, as described in SECTIO14 III - PROFESSIONAL SERVICES,
hereof'.
H. CONSTRUCTION COST - is hereby defined as total final
construction contract cost of the PROJECT to the CITY but it shall
not include any PRINCIPAL'S fees or special consultant's fees or
the cost of any survey, legal, finance, administration or similar
"SUPPORTIVE
3 DOCUMENTS
FOLLOW"
80-733
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services and land acquisition furnished by the CITY or any cost
of furniture or furnishing or unattached equipment purchased by
the CITY.
I. LU;•1P SUM FEE - is hereby defined as the amount of money
the CITY agrees to pay and the PRINCIPAL agrees to accept as
payment in full for all the professional and technical services
rendered pursuant to this agreement, to complete the WORK as
further defined in SECTION III - PROFESSIONAL SERVICES, hereof.
J. PROJECT DIRECTOR - is hereby defined as the Director
of the PROJECT for the CITY.
K. DIRECT TECHNICAL SALARY EXPENSE - is hereby defined as
the straight -time portion of wages and salaries subject to
Federal Income Tux of the PRINCIPAL'S technical personnel
(Principals, Architects, Engineers, Planners, Designers, Drafts-
men, Specifications Writers an! Technicians) engaged directly on
the PROJECT. The DIRECT TECHNICAL SALARY EXPENSE charged against
the PROJECT for any personnel, including PRINCIPALS shall not
exceed TWENTY DOLLARS ($20.00) PER HOUR plus, payroll burden which
shall not exceed Twenty-eight (28r�) percent.
L. ADVANCE PROJECT ANALYSIS - is hereby defined as the
report, entitled "City of Miami Administration Building, Program
Space Requirements 1977-1985, including Stage One Advance Project
Analysis," dated July 25, 1977, prepared by the City of Miami and
Connell Metcalf & Eddy.
SECTICK III - PROFESSIONAL SERVICES
The PRINCIPAL in close coordination with the CITY shall perform
the following professional and technical services comprising the
4;ORK, and shall be fully responsible for all the professional and
technical aspects thereof. The CITY'S review and approval of the
WORK will relate only to overall compliance with the general
requirements of the PROJECT and whenever the term "Approval by
the City" or like terms is used in this Agreement, the phraseology
shall in no way relieve the PRINCIPAL from any duties or responsi-
bilities under the terms of this Agreement and from using the best
architectural and enCineerint; services and practices.
"SUPPORTIVE
4 DOCUMENTS
FOLLOW"
The PRINCIPAL shall, in the preparation of Plans and
Specifications, and in Site 1,11spection, comply with all Federal,
State and Local codes, ordinances and regulations pertaining to
the design and construction of the PROJECT. Attention is invited.
to the Federal Wage -Hour Lava, Waloh-Healy Act, The Occupational
Safety and Health Act, The National Environmental Policy Act and
I. ,qual Employment Opportunity Legislation.
A. SCHEMATIC DESIGN PHASE
.0
During the Schematic Des:l�;n Phase, upon written authorization
from the CITY MANAGER, the PRINCIPAL shall;
1. Review the Advance Project Analysis to verify tho
requirements of. the PROJECT and shall confirm such
requirements to the CITY; and
2. Have conferences with the CITY as to the functional
requirements and environmental considerations
(landscaping, air eonditioninD,, fenestration),
structural flexibility, building security, emergency
systems and initial cost parameters for various
functions; and
3. Develop a master plan for the Administration Buildinc;
Cot,inlex that will allot: for phased construction
through 1935 and that will provide for orderly
expansion of the administration offices from approxi-
mately 64',000 square feet to approximately 200,000
square feet without interruption of CITY services and
functions; and
11. For the Interior, establish the functional requirements
for accommodation of the public, the type of facility
to be provided the staff, and the space utilization
requirement, ty;;ir.:il. of each function and interaction
between functions; and
5. Develop and establish the criteria of the PROJECT, make
rclationchip studies, ascertain the CITY'S requirements,
Inspect the building site and discuss with the CITY the
purpose, general plaits, scope, design, building,; program is
and construction schodule; and <<iJ `' ;'�1.
DUCUri<'l .��� ► 5
5 FOLLOW„
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6. Based on the mutually agreed upon program the PRINCIPAL
shall prepare Schematic Design Studies consisting of
drawings and other documents illustrating the scale and
relationship of the PROJECT components for approval by
the CITY; and
7. Submit to the CITY a Statement of Probable Construction
Cost based on current area, volume and other unit cost.
The Schematic Design Phase shall be completed when the CITY
approves and accepts the Schematic Design Documents.
B. DESIGN DEVELOPGIENT PHASE
During the Design Development Phase, upon t,;ritten authoriza-
ticn of the CITY and as directed by the CITY for the approved and
accepted parts of the Schematic Design Phase, the PRIIICIPAL shall;
1. Prepare Design Development Documents consisting of plans,
elevations and other dra�,A ngs, and outline specifications,
all in order to fix an:.' illustrate the size and character
of the entire PROJECT In its essentials as to location,
kinds of material, type of structure,'mechanical and
electrical systerns, utilities locations, and such other
works as may be required.
2. Submit to the CITY an Estimate of PROJECT construction
cost broken down into major categories. It shall be the
obligation of the PRINCIPAL to produce a design which
may be constructed within the CITY BUDGETED AMOUNT or
any subsequent revision thereof approved by the CITY.
Approval by the CITY of Schematic Design Studies and/or
Design Development Documents includes approval of the
construction cost estimates submitted therewith only if
so stated in writing by the CITY. If either the Statement
Of Probable Construction Cost for the Svhe m::tic DeaiC,n
Phase or the Estimate of PROJECT Construetion.Cost for
the Design Development Phase is greater than the CITY
BUDGETED AMOUNT set forth in SECTION I, C here:lrl, the CITY
may require the PRI14CIPAL to revise the Schematic Design
Studies and/or the Design Development Documents, The
6 "SUPPORTI I,/
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PRINCIPAL shall revise the studies and/or the documents
I; in such a manner as to bring the revised Estimate of i
PROJECT Construction Cost within the CITY BUDGETED
AMOUNT as part of the PRINCIPAL'S BASIC PROFESSIONAL
r
SERVICES at no addition in fee to the CITY.
3• Submit completed -Design Development Documents thereof i
as required.
4. The PRINCIPAL shall make presentations to the City
Commission and to other agencies, as may be required,
for the approval of the Design Development Documents,
Outline Specifications, Construction Cost Estimates,
Renderings, Model and Time Schedules.
5. The PRINCIPAL shall revise the Design Development
Documents and other documents as directed by the City
Commission and other agencies having jurisdiction.
The Design Development Phase shall be completed when the CITY
approves and accepts the Design Development documents.
C. CONSTRUCTION DOCUMENTS PHASE
During the Construction Documents Phase, upon ,-mitten authori-
zation of the CITY and in accordance with all the approved and
accepted parts of the Design Development Phase, the PRINCIPAL shall;
1. Prepare all construction contract plans and specifications
and other contract documents, except general conditions or
supplementary general conditions, for the comrlete PROJECT.
These documents shall be in conformance with all applicable
state and local laws and codes and shall include such items
as the working drawings and specifications, adequately
setting forth in detail descriptions of the construction
to be done and also -the materials, workmanship, finishes
and equipment required for all architectural, structural,
sLIHO !'IVjmechanical, electrical, service -connected equipment, (egg.,
� ,� F; �,�ixture,, and equipment attached to the facility electrically,
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w ..-, .��V'� mechanically, or structurally) site development) connection
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costs, landscaping, bidding information, and the special
provisions of the Construction Contract, Bid Proposal, the
a!
Construction Contract, and other Construction Contract
Documents.
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2. Revise the construction contract plans and specifications,
and any -other written report or written document as
required, to secure the CITY'S approval thereof.
3. Advise the CITY of any adjustments to previous estimates
of PROJECT constructicn cost which may be indicated by
changes in scope, design, requirements, market conditions,
or otherwise.
4. Furnish the CITY with Final Estimate of PROJECT Construc-
tion Cost based upon the completed working drawings and
specifications, broken down into major categories.- The
PRINCIPAL'S Estimates of PROJECT Construction Cost shall
be construed as the informed professional opinion of a
responsible expert in the subject matter, and the CITY
will rely on it as a reasonable approximation of bids to
be received.
5• See that all construction contract plans and specifica-
tions (working draarir and specifications) bear the seal
of either a Florida registered professional architect or
engineer and that the names of professionals responsible
for major portions of each separate specialty of the
WORK appear on the construction contract plans and
specifications.
6. It is to be fully understood that the air conditioning
system for the PROJECT shall provide draft -free air
distribution, uniform temperatures and lose operation and
maintenance costs. Therefore the PRINCIPAL shall provide
the services of a professional with the experience and
capability of designing such a system.
7. Because of the CITY'S concern for energy conservation,
it shall be fully understood that the PRINCIPAL shall pay
Particular, attention to designing all of the energy systems
required for the PROJE:.C`I' with emphasis towards conserving
energy. Particular attention shall be focused on the
different uses of the PROJECT and the different demands
for air conditioning, lighting, etc. "SUPPORTIVE
a DOCUMENTS
6 FOLLOW"
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B. The Plaster Plan for the Convention Center Complex
Indicates that a Central. Utility Plant will provide
Chilled water, doinestic hot water, fire protection
water and electrical power utility services to this
PROJECT by mean, -,of district- distribution systems.
Because the Central Utility Plant will be constructed
after this'PROJECT and because the CITY desires to
operate this PROJECT as soon as possible, the PRINCIPAL
shall select other sources and means of providing the
abovementioned utility services for this PROJECT.
However, the PRINCIPAL shall provide economical. means
of disconnecting; the abovementioned utility service,,",
from the other sources and means and of connecting- this
PROJECT into the future district distribution systems
at connection points to be given to the PRINCIPAL by
the CITY, all without any interruption of this PROJECT'S
operations.
9. Submit the completed construction contract plans and
specifications to the CITY for a complete and detailed
reviei•r and approval.
10. Conduct all necessary dry -run checks of the construction
contract plans and specifications in connection with
securinb the approval of, and obtaining necessary permits
from, all governmental authorities having jurisdiction
over the PROJECT after the CITY has approved and accepted
In writing the construction contract plans and other
contract documents. By said acceptance, the CITY does
not relieve the PRINCTPAL of any responsibilities.
11.. Deliver to the CITY the completed master set of construc-
tion contract plans and specifications and other related.
part;, of the Construction Contract including the. Bid
Proposal, in such reproducible .form as may be specified
by tree CITY.
The Construction Document Phase shall be considered completed
on th_> day the CITY executer, a Construction Contract for the
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DOCUMENTS
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construction of the PROJECT, but in no case later than ninety (go)
days from the date of delivery by the PRINCIPAL to the CITY of the
completed Construction Contract plans and specifications ready for
construction bids.
D . _ BIDDING PHASE _ i y
1.
Prepare any addenda, with accompanying drawings or other
material as required, and submit original of each to the
DIRECTOR for approval and signature after which the
DIRECTOR will furnish a copy for each set of contract
documents prepared. -
2. Assemble and furnish the CITY MAINACER data for publicity
releases.
3. Take part in pre -bid conferences with CITY and prospective
bidders as required.
The Bidding Phase shall be considered completed on the day
the CITY executes a Construction Contract for the construction of
the PROJECT.
E. CONSTRUCTION PHASE
The Construction Phase shall commence with the award of the
Construction Contract. During the Construction Phase, upon
written authorization from the CITY, the PRINCIPAL shall;
1. Make periodic visits to the site to familiarize himself
with the progress and quality of the work to determine
that the work is proceeding in accordance with the
Contract Documents and to submit his observations to
the CITY in writing within five (5) working days after
each visit; and
2. Serve as liaison between the Contractor and the CITY
and maintain relationship with the Contractor and
Subcontractors on the job only through the Contractor's
Job Superintendent; and
3. As3ist the CITY in considering and evaluating; any
suggestions or modifications which might be submitted
by the Contractor for the CITY'S approval; and
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DOGUMEN"i'S
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4. Assist the CITY in matters relating to the interpretation
of the Contract Documents; and
5. Furnish any additional details or information when
required at the job site for proper execution of the
WORK; and
6. Make written recommendations for the CITY'S review and
concurrence for such things as materials and equipment,
methods of construction, changes in plans
= extra wont
orders, and supplemental agreements. Review and concur-
rence by the CITY shrill not relieve the PRINCIPAL of any
responsibilities as specified under the terms of this
AgreErzent; and
7. Check and approve shop and working drat-,ings, samples
and other submissions furnished by the Contractor; retain
a copy of all 'shop and working drawings, duly approved by
the PRINCIPAL, for permanent CITY records; and
8. Review all. tests reports required by the Contract
Documents and provide the CITY with,written evaluation
of such test reports; and
9. llit:ness all tests as may be required by the Contract
Documents and provide the CITY with written evaluation
of all such tests; and
10. Receive samples which are required to be furnished at
the job site; record date received and from whom;
examine said samples and notify the CITY of his approval
or rejection and maintain custody of approved samples; and
11. After substantial completion, make a list of items for
correction before final inspection, and check each item
as it is corrected; and
12. Tho PRINCIPAL and the Contractor are expected to turn
over, to the CITY a comploted facility, however, the CITY
shall have the right to take possession of, and use any
completed or partially completed portion of the PROTECT,
notwithstanding the fact ttrat the time for completing
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DOCUMENTS
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the entire PROJECT or such portions may not have expired,
but such taking possession and use shall not be deemed
an acceptance of any work not completed and it shall in
no way relieve the PRINCIPAL of any of his responsibillL
ties under the terms of this Agreement; and
13. Upon request by the CITY PROJECT DIRECTOR, attend and i
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report to•the CITY on all required conferences held at
the job site; and
14. Assist the CITY in matters relating to the Contractor's
schedules and requests for progress payments; and
15. During the course of the WORK, ensure that all Guarantees,
Certificates, Operation and Maintenance Manuals, Keying
Schedules, Spare Parts and other items that have been
specified in the Contract Documents, have been submitted
and have been approve-. Deliver all such items to the
CITY prior to the date of beneficial occupancy; and
16. Furnish to the CITY -.-;-,thin thirty (30) days after
completion of the Construction Phase of the PROJECT
the original reproducible drawrings of the Construction
Contract plans, revised to include all changes or modifi-
cations to the design made during the Construction Phase.
At the completion of construction of the PROJECT, the
PRINCIPAL shall deliver to the CITY written certification that
the PROJECT has been constructed in accordance with CITY approved
construction plans and specifications and CITY approved change
orl rs; and shall furnish such other written certificates as may
be required by laws and regulations applicable to the PROJECT.
The Construction Phase shall be completed when the PRI14CIPAL
has delivered the aforesaid certificates, including "as built"
plans, etc., to the CITY; and the City Commission has accepted
said PROJECT.
During; all Phases, the PRI14CIPAL shall act as his own
i
representative to the CITY in all matters pertaining to the
PROJECT. i
i
12
b`SUPPORTIVE
FOL.LOVV
Na
f14
SECTION' IT - CITY 'a SERVICES' AND f'F;�PUrlST.F3ILI7'IES
The CITY shall furnish th<., PRINCIPAL with the following
services and information from existing CITY record; and CITY files:
A. The CI'i'Y shill provide information reE ardinZ its knc;rn
requirements for the PROJECT.
B. The CITY shall furnish a Certified Land Survey of the
site giving, as applicable, grades and lines of st- ets, alleys,
pavements and adjoining property; right of way, restrictions,
easer7ent , encroachments, zoning, deed restrictions, boundaries
and c0111-OUrs of the site; locations, dimensions and data from
existing records on file in the Department of Public Works of the
CITY r.ertainin, to existing buildings, other improvements and
trees; and information concerning, available service and utility
lines both public and private.
C. If the CITY PROJECT DIRECTOR observes or, has been notified
in writing of any fault or defect in the PROJECT or nonconformance
with the Contract Documents, prompt written notice thereof shall
be given to the PRINCIPAL.
D. The CITY shall do all reproduction and binding of the
biddin^ and construction sets of the drawings and specifications;
and loan all existing and applicable CITY aerial photographs.
E. The CITY shall appoint a PROJECT DIRECTOR to act- as
llaison between CITY and PRINCIPAL, and the PRINCIPAL will not
start 1,10rk nor incur any expenses for any Phase of the WORK,
special con-Jitions or change orders without havinc; roceived
written authorization from the CITY'S PROJECT DIRECTOR to do so.
Nothing contained herein shall relieve tho PRIINCIYAL of any
rc-1-uonsibility as provided under this Agreement.
F. The CITY shall. furnish all required testing necessary
for the PROJECT, including core borings, test pits, structural,
rw.:chanical, chemical, soil, and mill and laboratory tests, and
the services of a soils engineer or other special consultants
deemed necesst"try by the PRINCIPAL,; and the PRINCIPAL shall
be entitl.erl to rely upon the accuracy, completeness, and
competence thereof. 0UPPORIVL
13 ��,tJMl. NTJ
FOLLOW1
gp-733
4
v
G. The CITY reserves the right to retain the services of
a Professional Quantity Surveyor to prepare Detailed Construction
Cost Estimates based upon the Design Development Documents and
the Construction Documents.
SECTION V - COMPENSATION FOR SERVICES
.,-
For professional and technical services for the Program and
Master Plan, Schematic Design Phase, Design Development Phase,
Bidding Phase, Construction Document Phase and Construction Phase
of the PROJECT, as outlined in SECTION III hereof, the CITY agrees
to pay, and the PRINCIPAL agrees to accept, as a full payment for
his services the LUMP SUM FEE of TWO HUNDRED FIFTY FIVE THOUSAND
NINE HUNDRED THIRTY THREE DOLLARS ($255,933.00). This LUMP SUM
FEE will hereinafter be called the BASIC FEE. This payment will
be made monthly in proportion to the services performed so that
the compensation at the completion of each Phase shall equal the
follo,:iing percentages and amounts of the total BASIC FEE:
ACCUMULATED VALUE
AT THE END OF PHASE % $
1. Schematic Design Phase 15.0 $ 38,389.95
2. Design Development Phase 30.0 76,779.90
3. Construction Documents Phase 78.0 199,627.74
4. Bidding Phase 80.0 204,746.40
5. Construction Phase
a. Shop Drawings 85.0 �17,543.05
b. Contract Administration 100.0 2559933.00
SECTION VI - SCHEDULE OF WORK
The PRINCIPAL agrees that time is of the essence in the
achievement of the PROJECT and further agrees to execute the
professional and technical services promptly and diligently and
only upon and in strict conformance with specific authorisation
from the CITY MANAGER in writing. It is understood and agreed by
both parties that the following schedule for the WORK will be
strictly followed by the PRINCIPAL.
"SUPPORTIVE
DOCUMENTS
FOLLOW??
A. SCHEMATIC DESIGN PHASE
The Schematic Design Phase shall be delivered to the CITY
MANAGER no later than 16 October 1977 after written authorization
from the CITY MANAGER to begin WORK on this Phase.
B. DEISIGH DE"ELOPmi-i,P PHASE
Tho De.,i€;n Development Phase shall be delivered to the CITY
MANAGER no Inter than 1.4 Novemb:�r 1977 after written aull"horizat-ion
from the CITY IMANAGH to begin WORK on this Phase.
C . COII:;TP.UrT�.,D'I DnCUI.1C:IiTS PHASE
The Ccn:,truction Documents Phase shall be delivered to the
CITY MANAGER no later than 28 February 1978 after written authori-
ze.: ion from the CITY MAINAGI R to begin W013K on this Phase.
D. B_
The Bid.F ing Phase is projected to require thirty (30 )
c m-,1end-ar days .
E. C:OiiSTE;U; 1"IO:d PHASE
The Construction Phase will commence with the a%sard of the
Construction Contract and shall be completed,when the PRINCIPAL
has delivered to the CITY written certification that the PROJECT
has br-•en cons.ructed in accordance with CITY approved construction
plans and s,,-ecifications and CITY approved change orders and shall
have furnished such other written certificates as may be required
by la: and regulations applicable to the PROJECT, including "as
built" plans, and the City Commission has accepted the -PROJECT by
olutian.
Q-- r„-T'-II VTJ - f..D! TTI�)NA prOtiY. AU7'IrCnI"ED BY THE CIT
A. 'ih- PI?T?!CIPAL shall furnish landscaping and interior
design services which are nortwally a part of his contract- documents
and specifications, as part of his basic services i-rithin the
sticulate] LUI-'.T' uUld FEE. However, the CITY reserves the right to
autlr:rize the PRINCIPAL to provide additional services, If' found
rie%-.-jsziiry by the, CITY, in which case the fee for these services
will be on a negotiated basis.
B. The CITY plans to seek additional funds for the purpose
of crmr;letinl^ the des.iCn and construction of the Total. Project
UC.)Ul _� t t ��i::. 15
fL:NIS
FOLLOW 4
80-7 33
4 OF
concept as this concept.will be developed by the PRINCIPAL under
the Master Plan portion of the WORK of this Agreement. The CITY
desires to have the PRINCIPAL execute the Total Project as
additional funds become available for the later phases of the
Total Project. In the event that the CITY obtains additional
funds prior to the completion of this Agreement, the CITY and
•,-
PRINCIPAL hereby agree that, upon mutual consent, this Agreement
may be amended and extended to allow the PRINCIPAL to continue
providing architectural -engineering services for the Total Project.
In such event the fee for these services will be on a negotiated
basis.
SECTION VIII - TE'RMI14ATION Or AGREEMENT
The CITY retains the right to terminate this Agreement at any
time prior to completion of the WORK without penalty to the CITY.
In that event termination of this Agreement shall be in writing
to the PRINCIPAL and the PRIidC-°AL shall be paid for his services
rendered in each completed PHASE' prior to termination in accordance
with SECTION V - C0,4PENSATION 77a SERVICES, provided however that
the PRINCIPAL is not in default under the terms of this Agreement.
If, however, the termination of this Agreement occurs during an
incomplete PHASE, then the PRINCIPAL shall be paid at the rate of
two and one-half (212) times Direct Technical Salary Expense for
those services rendered in such incomplete PHASE, provided that the
PRINCIPAL is not in default under the terms of this Agreement. In
no case however, will the CITY pay the PRINCIPAL a greater amount
for his incomplete PHASE than would have been paid had the
termination been made at the completion of this PHASE.
In the event of termination, all documents, plans, etc., as
set forth in SECTION XI - OWINERSHIP OF UOCUPIENTS, shall become the
property of the CITY, with the same provisions of use as set forth
in said SECTION XI.
SECTION IX - PRINCIPAL'S SPECTALIST
The PRINCIPAL proposes to have the following specialists,
either from his organi::ation or as his consultants or associates,
to perform the services indicated:
A. Architectural "SUPPORTIVE
16 DOCUMENTS
wit L LOW
19
B. Structural
C. Civil
D. Mechanical
E. Electrical
F . Air Corid Ition1.n,.
G. Landscaping
H. Planner
The PRINCIPAL will be responsible for all the,it-lORK of his
own or;anization, and of his consultants or associates. Nothing
contained in this Agreement shall create any contractual relation
bet,,,een any oil the specialists working for the PRINCIPAL and the
C1'1"i. It sha11 be understood that the -PRINCIPAL is in no way
relieved of any responsibility under the terms of this Agreement
by virtue of any other professional who may associate with him or
who may subcontract to hire in performing the WORK.
X - ADD rHOMAL PR(0 'ESSIOHAL RESPOIISILI.LIT'IES
The following professional services and work by the PRINCIPAL
shall not be considered extra services but on the contrary shall
be considered Dart of the WORK of the PRINCIPAL.
A. Revise the Construction Documents Phase and Construction
Mans and specifications to reduce the cost of construction of the
PROJECT to the final CITY BUDGF'TED AMOUNT for the construction of
the PROJECT, if the amount of the lowest acceptable bid received
by the CI^Y for the construction of the PROJECT is in excess of
the final CITY BUDGETED AiPIOU'11T for the cost of the construction
contract of the PROJECT.
P. Perform any ot}-,er revisions sugg,?sted by the CITY that
arty within the scope of the WORK before the Design Development
Docum-�rits and the Outline Specifications are approved by the CITY.
EEG' TION XI - 01,-I IERSHIP OIL DOCUMENTS
All tracings, plans, drvviings, specifications, field books, -
survey information, maps, contract documents, reports a -rid other
data developed as a result of this,Agreement shall become the
I::ropert•y of the CITY without: restriction or limitation on their
use. It is further stipulated that all information developed as
a part of the PROJECT shall not be used b the PRINCIPAL without
written ccnsent of the CITY. ``SUPPORTIVE
- DOCUMENTS
17 FOLLOWS ? 80-733
r
4 ry
V
It is further understood by and between the parties that any
Information, maps, contract documents, reports, tracing, plans,
drawings, specifications, books or any other matter whatsoever
which is given by the CITY to the PRINCIPAL pursuant to this
Agreement shall at all times remain the property of the CITY and
shall not be used by the PRINCIPAL for any other purpose whatsoever
without the written consent of the CITY.
between any of the specialists working for the PRINCIPAL and the
CITY. It shall be understood that the PRINCIPAL is in no way
relieved of any responsibility under the terms of this Agreement
by virtue of any other professional who may associate with him or
who may subcontract to him in performing the WORK.
SECTION Y - ADDITIOPIAL PROFESSIONAL RESPONSIBILITIES
The following professional services and work by the PRINCIPAL
shall not be considered extra services but on the contrary shall
be considered part Of the WCRi: ;. the PRINCIPAL.
A. Revise the Construct!.:),i Documents Phase and Construction
plans and specifications to re-:'.1ce the cost of construction of the
PROJECT to the final CITY BUDGETED AMOUNT for the construction of
the PROJECT, if the amount of the lowest acceptable bid received
by the CITY for the construction of the PROJECT is in excess of
the final CITY BUDGETED AMOUNIT for the cost of the construction
contract of the PROJECT.
B. Perform any other revisions suggested by the CITY that
are within the scope of the WORK before the Design Development
Documents and the Outline Specifications are approved by the CITY.
SECTION XI - OWtEERSHIP OF DOCUMENTS
All tracings, plans, drawings, specifications, field books,
survey information, maps, contract documents, reports and other
data developed as a result of this Agreement shall become the
property of the CITY without restriction or limitation on their
use. It is further stipulated that all information developed as
a part of the PROJECT shall not be used by the PRINCIPAL without•
written consent of the CITY.
It is further understood by and between the parties that any
information, maps, contract documents, reports, tracing, plans,
• 4jSUpr
r 1 t�.
18 pOCU �� �..�����y
FOLLOW
4
drawings, specifications, books or any other matter, whatsoever
which is given by the CITY to the PFiI1ICIPAL pursuant to this
Agreement shall at all times remain the property of the CITY and,
shall not; be used b;; the PE?1:i!G'TP!lh for any other purpo.le whatsoever
without the written consent of the CITY.
It is further understood that no publicity or press releases
are to be issued by the PRINCIPAL, without prior sutjmIttal to the
CITY and written approval from the CITY.
SECT--T0 XII - AWARD OF AGRF?E'41Ei!T
The Pi?iI;CIPAL warrants that he has not employed or retained
any company of persons to solicit or secure this Agreement; that
h^ has not pail or agreed to pay any company or person any fee,
commission, percentage, brokerage fee, or gifts or any other,
considerations contingent upon or resulting from the award or
making of this Agreement.
The PI;I,!CIPAL also warrants that to the best of his knowledge
and belief no Commissioner, Mayor or other officer or employee of
the CITY is interested directly or indirectly in the profits or
emoluments of this Agreement or the job, work, or services for
the CITY in connection with the contract or construction of this
PROJECT.
The PRINCIPAL shall not engage during the period of this
A.gre.:rtent the services of any professional or technical person
who has been at any time during the period of this Agreement in
the employ of the CITY. This does not apply to retired employees
of the CIT..
The PRINCIPAL is aware of the conflict of interest; laws of
both.the City of INiami and Dade County, Florida, and agrees that
he --hall fully comply in all respects with the terms of said laws.
SIEC':ION XIII - EXTHT OI'' AGREENEPIT
This Agreement represents the entire and integrated Agreement
bet,aeen the CITY and the PRINCIPAL and supercedes all prior
ner*otiations, representat.ioris or, Agreements, either written or
oral. This Agreement may be amended only by written instrument
by b.cth the CI':Y and the PRT1!CIPAL' "SUPPORTIVE
19 DOCUIRA ENTS
FOL.LO �'V"
4N
SECTION XIV - SUCCESSORS AND ASSIGNS
The PRINCIPAL shall make no assignments or transfer of this
Agreement, or sublet, assign or transfer any part of the WORK under E
this Agreement without the written consent of the CITY. This
Agreement shall be binding upon the parties }lereto, their heirs,
executors, legal representative, successors and assigns.
SECTION XV - TRUTH IN NEGOTIATIONS
The PRINCIPAL hereby certifies that wage rates and other
factual unit costs supporting the compensation are accurate,
complete and current at the time of contracting and that the
ori.inal contract price and any additions thereto shall be
adjusted to exclude any significant sum where the CITY determines
the contract price was increased due to inaccurate, imcomplete
or non -current wage rate and other factual unit cost. Such
ad,ju:5t,n,er,'.;6 must be made within one year following the end of
the Contract.
SECTIO`1 XVI - RIGHT TO AUDIT
The CITY reserves the right to audit the records of the
PRINCIPAL at any time during the prosecution of this Agreement
and will arrange for an audit in accordance with the Department
of Commerce instructions for Audits of Grants under Title I of
the Public Works Employment Act of 1976 upon completion of this
PROJECT. '
Notwithstanding any other provision of this Agreement, in
no event shall the payment of the LUMP SU14 FEE under SECTION V
herein, enable the PRINCIPAL to earn a profit or more than TWENTY
(200) PERCENT of the LUMP SUm FEE, At the time of the final
increment of that LUMP SUM FEE is due to be paid by the CITY to
the PRINCIPAL pursuant to the terms of SECTION V herein, the
PRINCIPAL shall submit to the CITY a certification of his total
costs incurred and profits realised in providing the basic services
as outlined in SECTI0N III herein.' If such certifications indicates '
f.
profits in excess of the maximum set forth above, the PRINCIPAL
shall simultaneously remit any overage to the CITY. The CITY'
f
reserves the right to audit the books and records of the PRINCIPAL
"SUPPORTIVE
20 DOCUMENTS
FOLLOW
r
X
and to adjust the amount of any such repayment in the light of
said audit. In calculating the total costs incurred by the
PRINCIPAL'S own staff, the PRINCIPAL shall use a percentage
overhead applied to the DIRECT TECHNICAL SALARY EXPENSE as
defined in SECTION II herein. The percentage overhead shall be
equal to the actual percentage overhead pertaining for all of
the PRINCIPAL'S work in the last twelve (12) month period
preceding the date of this Contract for which data is available.
All services provided by subcontractors to the PRINCIPAL shall
be included at the actual cost paid by the PRINCIPAL and the
percentage overhead shall not apply.
SECTION XVII - INSURANCE AND INDf?f+'iNIF'ICATION
The PRINCIPAL shall not commence wort: on this Contract until
he has obtained all insurance required under this paragraph and
such insurance has been approved by the CITY.
The PRINCIPAL shall indemnify and save the CITY harmless from
any and all claims, liability, losses and causes of action which
may arise out of the PRINCIPAL'S operation of this Agreement.
The PRINCIPAL shall pay all c-.--,ms and losses of any nature
whatsoever in connection therct-rith and shall defend all suits in
the name of the CITY when applicable, and shall pay all costs and
judgements which may issue their
eon.
The PRINCIPAL shall maintain during the term of this Agreement
the following insurance:
A. Public Liability Insurance in amounts not less than
$1.00,000.00 per person and 1;300,000.00 por accident for bodily
injury and $50,000.00 per accident for pi-operty dninage
B. Automobile Liability Insurance covering all ot:ned,-non-
owned, and hire vehicle in amounts as indicated in Paragraph ""A"
above.
C. Professional, Liability Insurance in a minimum amount of
$1,000,000.00 eoverinC, all liability arising out of the team.-, of
this Agreement.
D. Employers Liability Insurance in amounts' as Indicated
in Paragraph "A" above.
i v i.:,.
21 l C
FOLLOW
130-'733
E. Workman's Compensation Insurance in the statutory amounts,
The insurance coverage required shall include those classifications
as listed in standard liability insurance manuals, which most
nearly reflect the operations of the PRINCIPAL.
All insurance policies shall be issued ty-companies authorized
to do business under the laws of the State of Florida; and Which
are approved according to specifications of the Property Manager
of the CITY.
The PRINCIPAL shall furnish certificates of insurance to the
CITY prior to the commencement of operations, which certificates
shall clearly indicate that the PRINCIPAL has'obtained insurance
in the type, amount and classification as required for strict
compliance with this Section and that no material change or
cancellation of the insurance shall be effective Without the
thirty (30) days written notice to the CITY.
Compliance with the foreI_,:ing requirements shall not relieve
the PRINCIPAL of his liabilities and obligations under this Section
or under any portion of this Agreement.
SECTION XVIII - RIGHT OF DECISIONS
All services shall be performed by the PRINCIPAL to the
satisfaction of the Director of Public Works who small decide
all questions, difficulties and disputes of whatever nature which
may arise under or by reason of this Agreement, the prosecution
and fulfillment of the services hereunder, and the character,
quality, amount, and value thereof, and the DIRECTOR'S decisions
upon all claims, questions of fact, and disputes shall be final,
conclusive and binding, upon the parties hereto, unless such
determination is clearly arbitrary or unreasonable. In the'event
that the PRINCIPAL does not concur in the judgement of the DIRECTOR
as to any decision made by him, the PRINCIPAL shall present his
written objections to the CITY MANAGER; and the DIRECTOR and the
PRINCIPAL shall abide by the decision of the CITY MANAGER. Adjust-
ment of compensation and contract time because of any changes in
the WORK that may be necessary or be deemed desirable,as the WORK
progresses, shall be reviewed by the DIRECTOR h t e�C xJ!1W R
and submitted ��, �) � \ I + '�,, to the CITY COM'4ISSION for a robOCUMENT!
pp 3
11
22 FOLLOW
ECTION XIY - NON-DISCRIMINATION
A. The PRINCIPAL will not discriminate against any employee
or applicant for employment because of race, color, religion, sex,
or natural origin. The PRINCIPAL will takes affirmative action to
ensure that applicants av-e employed, and the employees are treated
during; employment, without regard to their race, color, religion,
sex, or natural origin. Such action shall include, but not be
limited to, the follo;-ring; Employment, Upgrading, -demotion, or
transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The PRINCIPAL
agrees to pest in conspicuous places, available to employees and
applicants for employment, notices to be provided by the Personnel
Officer setting forth the provisions of this Equal Opportunity Clause.
B. The PRINCIPAL shall in all solicitations or advertisements
for employees placed by or on behalf of the PRINCIPAL, state that
all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
C. The P:iIIICIPAL shall send to each labor union or represent-
ative of dorkers with which he has collective bargaining agreement
or other contract or understanding, a notice, to be provided by
the agency Personnel Officer, advising the labor union or workers'
representative of the PRINCIPAL'S commitments under this Equal
Opportunity clause, and shall post copies of the notice in
conspicuous places available to employees and applicants for
employment
D. The P;iIiICIPAL shall comply with all provisions of Executive
Order 11o, 112116 of September 24, 1965, as amended by Executive
Order No. 11375 of October 13, 1967, and of the rules, regulations
and relevant orders of the Secretary of Labor.
E. The PRINCIPAL shall furnish all information and reports
ro<'4uired by I.Xecutive Order No. 112116 of September 24, 1965, as _
amended by Executive Order No, 1.1.375 of October 13, 1967, and by
the rules, reE►ulationu and order of the Secretary of Labor, or
i
23 t j,... ,., - •�,, 1
la I f f .
W
�1
T .
pursuant thereto, and shall permit access to his books, records
and accounts by the CITY and the Secretary of Labor for purposes
of investigation to ascertain compliance with such rules, regula-
tions and orders.
F. In the event of. the PRINCIPAL'S noncompliance with the
Equal Opportunity clause of this Agreement or; With any of the
said rules, regulations or orders, this Agreement may be canceled,
terminated or suspended, in whole or in part, and the PRINCIPAL
may be declared ineligible for further CITY contracts in accord-
ance with procedures authorized in Executive Order No. 11246 of
September 24, 1965, as amended by Executive Order No. 11375-of
October 13, 1967, or by rule, regulation or order of the Secretary
of Labor, or as otherwise provided by law.
G. The PRINCIPAL shall include the provisions of XIX A
through XIX G in every subcontract or purchase order unless
exempted by rules, regulations or orders of the Secretary of Labor
issued pursuant to Section 20u c.' Executive Order No. 11246 of
September 24, 1965, as amended ivy Executive Order No. 11375 of
October 13, 1967, so that such provisions will'be binding upon
each subcontractor or vendor. The PRINCIPAL shall take such
action with respect to any subcontractor or purchase order as the
CITY may direct as a means of enforcing such provisions, including
sanctions for noncompliance: Provided, however that in the event
the PRINNCIPAL becomes involved in, or is threatened with, litiga-
tion with a subcontractor or vendor as a result of such direction
by the CITY, the PRINCIPAL may request the CITY to enter into
such litigation to protect the interests of the CITY.
SECTION XX - CONSULTANTS
The CITY hereby approves the following firms which the
PRINCIPAL proposed to engage to provide consulting services for
the PROJECT, as subcontractors to the PRINCIPAL:
A. Civil, Electrical and Mechanical:
David Volker & Associates, Inc.
Consulting Engineers
2470 S. W. 27 Avenue
Miami, Florida 33145
E. Structural:
De Zarraga and Donnell, Inc.
Consulting Engineers
131 Madeira Avenue
Coral Gables, Florida 33134
24
"SUPPORTIVE
DOCUMENTS
FOLLOW"
V
The PRINCIPAL shall furnish the CITY with a copy of each of
the subcontract agreements.
The PRINCIPAL shall not subcontract for other consulting
services without prior written approval of the CITY.
SECTION XXI - CONSTRUCTION OI'' AGREEMENT
The parties hereto agree that this Agreement shall be construed
and enforced according to the laws, statutes and case law of the
State of Florida.
IN WITNESS WHEREOF the parties hereto have, through their
proper corporate officials, executed this Agreement, the day
and year first above set forth.
ATTEST:
Secret a
ATTEST:
C. ty oe lerk —`
APPROVED AS TO C014TE14T
gd
ect/at�ionoBuild
tr,
nist f
110 �-A
rr`' u O T1 VE
� T
ri ,7 f- )� l `.
I Vi 1
�,1LJ, jlAill
PANCOAST BORRELLI ALBAISA ARCH:I:TECTS, P.A.
By:_ Gl�iVt.��cz�•c.c � /
THE CITY OF MIAMI (a municipal
corporatio .of•the� State of Florida)
By
= C,.Ety Manager
APPROVED
25
S TO FORM & CO-MIECTNESS
y Attor�
18,
40
AMENDMENT rr� 15 TO ORDINANCE NO.9019
ORDINANCE NO.
AN ORDINANCE ENDING C /0 OF ORDI ANCE
NO. 9019, AD TED NO b E i 1979, TH
CAPITAL IMP VEMEN A R(, ATIONS ORD NANCE
OR THE F/. AL YFA(R t� SEPTEMBER , 1980,
S AMENDED; BY E5TAB S-It G PROJECT X C (11)9,
THE ,i�AfbUNT/ 6F $2 ; 0 TO FUND DES GN• nF
... E CITY% ADrf2NIST TZ61V BUILDING-P11 E II FROM
TH FY ,-197.9' FUND AL E F THE REV I IG FUND;
AN BY'`ESmAALI5HINCi/ RA PII Xi;2 REVOLVING
FUN ,,`TO TRANSFER/T0� PA RAPH AK. APITAL
IMP VEMENT FUNVAN rA1.10 T OI'f $28 0,�TO FUND X.C.
(ij .• CITY AD �N,1`S RATj ON,egUILD N DESIGN -PHASE II
CONTA NIN PE L P OVISION N A
G A R�, A ��i
5EVEFABILITY CLAUSE; ND DISPE NG WITH THE
REQUIREMENT OF, READING SAME ONITWO SEPARATE
DAPS Ht A VOTE -'Or NOT LESS TH II3 FOUR -FIFTHS OF
THE MEMBERS Oi' THE,"==MISSION".
WHEREAS, the City Commission kdopted Ordinance 9019 on
Novemberr8, 19790 establishing resourcesand,"•appropriations for the
_ mp]ementation_ of_ca�ital, impr ements--in- the City -;of .14iami4-,Florida --
for the fiscal year -ending S tember 30, 1980; and
WHEREAS, the City Comm�ssion finds that it is appropriate
to plan and program for future City administrative facilities in
order to properly serve tie,
e',citizens of Miami; d
WHEREAS, Metropolitan Dade County is c rre tly preparing
preliminary guidelines for urban,design in `tIh Downtown Government
Center; and
WHEREAS, it is,'advantageous to `the,City to have the ability
r
to accept grants hat are aw rded based upon readiness to begin
construction; and/l
WHEREAS, sa d grants require the submittal of preliminary
construction doc ments with the grant application; and
WHEREAS, it has been determined that an amount of $28,000
will be required to fund said design schematics, -"and
WHEREAS, said amount is available from the FY.1979 fund
balance of the Re4lving Fund and can be appropriateci',,into the
Capital Improveme Fund for the purpose of funding City, Adminis-
tration Building; - Phase II`design schematics;
a l s i.J n �`�, n 1 i�`f�
J)C) L
FOLLOW.
J •
4
ZZ '-:!iY OF P•1L'�till, F'1_v;;IL�1
!!`I'I't•C�t"f 1C ?+1"MrJf7AtIt�Ut,1
I
Richard L. Fosmoen September 22, 1980
City Manager
Resolution Authorizing
Negotiation and Amendment
to Contract for Design y_
.=,.,>t: Schematics for City f
Donald W. Cather
Administration Building -
Dl(;�tlor o �Pu ii Worlcs Phase II
Ref: For Commission Meeting of 1�
October 9, 1980
The Department of Public Works recommends the
adoption of the attached resolution authorizing
the City Manager to negotiate and enter into an
amendment of the existing contract with Pancoast,
Borrelli, Albaisa Architects, P.A. for the
preparation of design schematics for Phase II of
the City Administration Building, at a cost not
to exceed $28,000.
Ordinance No. 9146 appropriated $28,000 for the purpose of providing
Design Schematics for Phase II of the City Administration Building.
The availability of such design schematics is advantageous to the
City for application and acceptance of grants for the construction
of Phase II - City Administration Building,in the Downtown
Government Center.
APC:vh
Enclosure: Resolution
cc: City Manager "O
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ACTUAL
BILLING
HOURLY
RATE
RATE
ADOLF'O M. ALBAISA
19.50
23.40
LESTER C. PANCOAST
19.50
23.40
JULIO ACOSTA
'1
9.50
11.40
RAUL PEDRERo
9.00
10.80
1
PHIL RIZZO
9.00
10.80
ANTONIO HERRERO
8.125
9.75
GUIDO RUIZ
8.00
9.60
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landscape,
interior &
111'111711
33 i 0 11an• Street
Miami,Florida33133
(305) ,142.1 ID3
JU LY 2, 1980
MR. RICHARD FOSMOEN
ASSISTANT CITY MANAGER
POST OFFICE BOX 330708
MIAMI, FLORIDA 33133
RE: CITY OF MIAMI ADMINISTRATION BUILDING
PHASE II
DEAR MR. FOSMOEN:
IN FURTHER CLARIFICATION OF OUR MAY 29, 1980 PROPOSAL TO CONTINUE
DESIGN ON PHASE II OF THE CITY OF MIAMI ADMINISTRATION BUILDING, I
ANi ATTACHING A LIST OF CURRENT SALARY HOURLY AMOUNTS, AS WELL AS
WHAT WE CALL "BILLING RATES." THE DIFFERENCE BETWEEN THE TWO
FIGURES IS DEFINED AS "BURDEN" , AND INCLUDES COST OF HEALTH IN—
SURANCE, FICA, WORKMEN'S COMPENSATION, STATE UNEMPLOYMENT,
ETC.
YOU ASKED ME At -SO TO CLARIFY WHAT PORTION OF THE WORK WOULD BE
CREDITABLE UPON NEGOTIATION OF THE BASIC SERVICES ARCHITECTURAL
FEES. 1 HAVE ESTIMATED OUR $28,000 COULD BE USED IN i•il: FOLLOWING
WAYS:
PROGRAM Fir -VIEW
$ 3,000
PROPOSAL ITEM NO. 1
10,000
PROPOSAL ITEM NO. 2
10,000
ARCHITECTURAL MODEL
(SCALED TO MATCH COUNTY'S)
5,000
$28,000
IN THE ABOVE DREAKDOWN, IT IS CLEAR THAT EITHER PROPOSAL ITEM 1
OR 2, IF NOT RADICALLY CHANGED, SHOULD BE CREDITED TO THE BASIC
SERVICES FEE.
MOST SINCERELY,
LESTER C. PANCOAST FAIA
00CU M ENTS
FOLLOW
5�� •.....-.r.r..�rn xrih.Mw...e•.a.wayrrWYMnM�YD'�1Mt14/i.14Mhtl�rNl�MMw•NwwµM�.wM•sw'.rrw.•.........� ... ._...
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MR. JOSEPH GRASSIE
MAY 29, 1980
PAGE TWO
THE SCHEMATIC PLAN DEVELOPED AS A PART OF THE MASTER PLANNING
ASPECT OF THE 1977 AGREEMENT WILL ALLOW US TO EXPAND THE EXIST-
ING ADMINISTRATION BUILDING GRACEFULLY, AND TO COORDINATE ITS
MECHANICAL SYSTEM PROPERLY. THERE HAVE BEEN SEVERAL CHANGES
SINCE THE EARLIER SCHEMATIC WHICH ARE WORTH LISTING AT THIS TIME:
A. PROGRAM SQUARE FOOTAGE HAS BEEN INCREASED SUBSTANTIALLY.
B. FORM AND SURROUNDING STREET FUNCTIONS HAVE BEEN INFLUENCED
BY FURTHER EVOLUTION OF THE GOVERNMENT CENTER PLAN UNDER
MR. GEODES.
C. COVERED ACCESS CAN NOW BE CONSIDERED TO OCCUR BENEATH AND
EAST OF THE GROUND LEVEL PLAZA AND PUBLIC MEETING SPACES,
GREATLY IMPROVING THE BUILDINGtS FUNCTION.
IT IS CERTAIN THAT THE 1977 PROGRAM SHOULD BE REVIEWED WITH
GREATER EMPHASIS PLACED UPON SERVICES AND SECURITY, AND WE
WOULD ACCOMPLISH THIS BEFORE BEGINNING 1, 2 AND 3 ABOVE.
WE LOOK FORWARD TO YOUR REACTION TO THIS PROPOSAL AND TO CREATING
A MAJOR HIGH RISE ELEMENT IN THE MIAMI PRECINCT OF THE DOWNTOWN
GOVERNMENT CENTER.
MosT SING,
LESTER Co PANCOAST FAIA
iis
MAY 29, 1980
MR. JOSEPH GRASSIE .•
CITY MANAGER
CIT'e OF MIAMI
j' P.O. Box 330708
MIAMI, FLORIDA 33133
DEAR MR. GRASSIE:
SECTION VII OF OUR FIRM'S SEPT., 16, 1977 AGREEMENT WITH THE
1i11CUliSf
CITY FOR ARCHITECTURAL SERVICES' ON THE ADMINISTRATION BUILDING
171lll�isl�
ALLOWS THE CITY TO AUTHORIZE ADDITIONAL WORK BY AMENDMENT.'""'
.
1712'Illteas,
IT IS OUR UNDERSTANDING THAT THE CITY WISHES TO PROCEED.ON THE
(71tDEVELOPMENT
OF PRESENTABLE SCHEMATICS FOR THE TOTAL PROJECT
TO A POINT WHERE THE SECOND PHASE COULD BE WELL EXPLAINED AND
ll0itllI/IllIT7a',
4'lI1)llit�111IC'/lCl7 ,
CONSIDERED IN TWO OR THREE FINAL SIZES, WE ARE WILLING AND
I�lillliSl'l7 1C,
ANXIOUS TO PROCEED INTO THIS WORK, AND SUGGEST THAT 1T CONTAIN
IIICCtICiI'FCr
THE FOLLOWING ELEMENTS.
IIrbivilil' hpt,
1. PLOT, LOWER LEVEL AND TYPICAL FLOOR PLANS FOR APPROXIh1ATELY
200,000 GROSS SO. FT. NEW CONSTRUCTION'PHASE 11 (APPROX.
3370MarySlreet
50,000 SO. FT. GROSS BEYOND 150,000 GROSS IN CITY'S 1977
Miami,Flurida33133
PROGRAM. CONSTRUCTED PHASE I IS 51,000 NET).
2.1193
(305),142.1193
2. PLOT, LOWER LEVEL AND TYPICAL FLOOR PLANS FOR APPROXI-
MATE_,' 250,000 AND 300,000 GROSS SO. FT. NEW CONSTRUCTION.
(100,000 AND 200,000 BEYOND 150,000 GROSS IN CITY'S 1977
PROGRAM.)
3. ARCHITECTURAL PRESENTATION MODEL SHOWING ENTIRE SITE AND
PHASE I BUILDING OF THE PREFERRED SIlE OF 1 OR 2 ABOVE.
IN THE ANTICIPAT4D EVr:N'rUALITY THAT THE PROJECT DOES PROCEED
INTO DESIGN DEVELOPMENT, WE 04LIEV4 THAT WHATEVER PERCENTAGE
-
OF THE WORK CONTRIDUTES TO TI-14 FINAL SCHEMATIC SOLUTION SHOULD
134 FULLY CR4DITCD AGAINST THE FINAL NE:GOTIATro BASIC SERVICES
�7
FEE. IN THE MEANTIM4, WE PROPOSE TO PERFORM THE WORK ON A
J
TIME BASIS, TWO AND ONE HALL' TIMES PROFESSIONAL SALARICS PLUS
DURDVN, PRO1 CS SIGNAL CONSULTANTS AND FIXED l:XPIiNSFSS NET, AND
,.�
BILLING MONTHLY. ALTHOUGH TH4 WORK DE:+CllIRED ABOVE MAY NOT
REQUIRE THIS AMOUNI', W4 PROPOSE AN UPSET rr . OF $28,000.
"SUPPORTIVE
E
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QUMENIS
FOLLOW„
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CITY OF IMIAMI, Fl.0141DA
I�, I�liS}�•OFFIC N1E`,1t7RANfJUh.1
7° Joseph R. Grassie >"t July 3, 1980
rll [
City Manager
Phase II -Administration Building
FAOM Richard L. Fosmoen
Assistant City Manager -
'r
Attached is a proposal from Lester Pancoast to expand their existing contract
with the City of Miami to provide schematic design for a possible second
downtown administration building.
It is my impression from discussions with our representative in Washington
that there is a high possibility of a second accelerated public works
program being funded to overcome the negative effects of the current recession.
Phase II of the City's administrative complex should be our top priority. In
such an eventuality, therefore, I recommend expanding our current contract
with Pancoast Albaisa in order that' we have available the necessary information
to apply for local public works money if such a program is funded. It is
extremely important that we have projects ready to go if we are to be successful
in receiving funding through a local public works program.
I further recommend that we include the proposed $28,000 upset"fee as an
amendment to our FY '80 capital improvements program.
CITY OF MIAMI, PLORIDA
INTER -OFFICE ME.M(DRANDUM
TO Joseph R. Grassie
City Manager
"T„^ Jim Reid, Director
Planning Department
1
VAIE. July 11, 1980 FILL,
JU 9,E::T City Commission Meeting 7/24/80
Amendment #15 to Ordinance 9019
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It is recommended that Ordinance No.
9019, the Capital Improvement Appro-
priations Ordinance, be amended,to i
provide funding for schematic design
of Phase II of the City ministration
Building.
This ordinance will establish funding in the amount of $28,000 for
design schematics for Phase II of the City Administration Building.
Preparation of these schematics will enable the City to compete
successfully for grants that require readiness for construction as a
condition for awarding the grant and submittal of preliminary designs
with the grant application. The source of funding for this project
is the FY 1979 fund balance of tine Revolving Fund.