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Home My WebLink AboutR-80-0803RESOLUTION 0 3 A RESOLUTION ACCEPTING THE BID OF DIGTTAL EQUIPMENT CORPORATION FOR FURNISHING COMPUTER PIAINTENANCE ON A CONTRACT BASIS FOR 3 YEARS FOR THE DEPARTMENT OF COMPUTERS AND COK1%lUNICA'fIONS; AT A TOTAL FIRST YEAR COST OF S98,381.28; ALT.00AT'TNG FUNDS FRO,I THE 1980-81 OPERATING BUDGET OF THAT DEPARTTIENT; AUTHORIZING THE CITY MANAGER AND 'rill: PURCHASTNG AGENT TO TSSU1: THE PURCHASE ORDER FOR THIS SI:RVTCI-.. WHEREAS, pursuant to public notice, sealed bids were received June 25, 1980 for furnishing of Computer Maintenance on a Contract basis for 3 years for the Department of Computers and Communications, and WHEREAS, invitations were mailed to 5 potential suppliers and 1 bid was received; and WHEREAS, funds for this purchase are available in the 1980-81 Operating Budget; and WHEREAS, this service will be used by the Department of Computers and Communications for the purpose of maintaining the Computer System for the Police Department; and WHEREAS, the City Manager and the Department of Computers and Communications recommend that the hid received from Digital Equipment Corporation be accepted as the most advantageous hid to the City; NOI,', THEREFORE, BE I1' RESOLVED BY THE COD1MISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The June 25, 1980 bid of Digital Equipment Corporation for furnishing computer maintenance on a contract basis for 3 years for the Depart- ment of Computers and Communications; at a total first year cost of $98,381.58 is hereby accepted with funds hereby allocated from the 1980-81 Operation Budget of that department. Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue the Purchase Order for this service. PASSED AND ADOPTED this _6th —day of ItSUPPORTIVE DOCUMENTS City (;lrl: fREPAREI) AND AITRUVED BY: ROBERT F. CLARK - ASSISTANT CITY ATTORNEY November 1980. MAURICE A. FERRE M A Y 0 R pnr►1v �717VT ^�X v IT ::;,l 1), - A 0 iD AS '10 FOIZ^I GEORC F. KNOX, JR. CITY TTORNEY 1) CNRECTNLSS: �ITY CC' "P"'SS10N f;.L � r , ..:. Ur ........................... d 12 Mr. Richard L. Fosmoen City Manager L. `fullins Purchasing A1,ent October 21, 1980 Recommendation for. Resolution and Award of Bid No. 79-80-85, Computer Maintenance Contract. Award of Bid, Resolution J It is recommended that the award be made and o a resolution be passed accepting the most � advantageous bid as received from D_iital quipment Cerporat-ion for furnishing Com- puter Mainten_lnce on ;l contract basis for 3 years nt a total cost for thc• first yearof -- - -- -- --- N Pursuant to public notice, sealed bids were received June 24, 1980 C11 for furnishin; Computer Maintenance on a contract basis for the Departalent of Computers and Communications. Invitations t,•ure mailod to 5 potential suppliers and 1 bid was re- ceived as follows: L'i;Idur Amount (First Year) Digital Lquipnent Corp, $98,381.28 Fund.,; for -hi., purchase are available in the 1980-81 Operating Budget. This bid is 1,'r thu ^.ulint�•n,lnco and ,;ervicu that ;:av bo required can the. Police D�p;lrr::. nt Computer 5�stcrl. The uquii�rlenL was r.•;inufacturcd and ins taI1.0li b', 1)i);it:;lI l'1gUip2lenL CoYili Gllion, and C:111 bu -,Cl'viCcd Unly by them. T llc": ;ls',rc'ed to t'?:Lend Lhc bid L2Xj)1 l-.lt ii,ll ;lute to November 30, The Depart::,t-nt is, i-eque,;Lin,; ;l l Vo;ll- contr'ICL, subject. Lo avai.IabilitV of funds ;lnd Annual renewal by the CiLy. Thu agret'menL will also con- tain a prlCO L•SC:1i.ltio n provisioIl to C0I11pe11Sat0 for in laLion at a maxim,twi of 10 per %'L'ar. Thu Dcparrmc,11L of Computers and Communications concurs with this recom- mendation. AI M:an C7 80-803 AWARD OF BID Bid No, 79-80-85 TTENt: Computer Maintenance Contract DEP:1RTMI-M : Computers and Communications TYPE: OF PURCMSE: Three Year Contract REASON: Maintenance of Computer Systems Unit of the Department of P01.1ce E'OTLRTTAL BIDDERS: 5 BIDS RI:CETVLD: 'TABU1.:1'l'IO:r' Bidder 1% Amount (First Year) Dil;i.tal. Equipment Corp. $98,381..28 FUNDS: 1980-81 Operating Budc,et CERTIFIED AS TO AVAILABTLTTY OF FU`;DS/SOURCi: ! Department of. Finance BID EVALUATION: The bid roceiWd fro-i Digital. Equipment Corporation meets the bid specifications. Follnwing i.s an analysis of the Inv.iLaLi011 LO Bid: Number of Bid Number of Category Invitations Mailed Bids Received Prior Bidders -0- -0- Now Bidders 5 1 Minority Bidders -0- -0-. Courtesy Notifications -0- -0- "No Bids" 2 Totals 5 3 `!JU PPO `;� t ! I`/ E Reasons for "No Bid" were as follows: DOCU Nn EN'1-� "4:e do not service DEC Equipment." FOLLOW" ADDITIO"JAL INFORMATION: The requested contract is for a period of 3 years with the following conditions: 1. Cancellation 1.aith 30 days notice -- 2. Ye;irly escalation cost to compensate for infl:It icon. 3. Renc•wabl.' ;W11 vear :it the option of. thc• Ci tv of 'liami . RECOMMENDATION: IT I5 Itl?C��'1'11::�DI:U I'IIA1 T1i1: AI AI?D lil: `lADF, TO DTGITAL EQU 111ME T G1I:1'ORAT I ON . The Department of Computers and Communic .it ions concurs. Dat. C — i" !i sr %� (', 0 AAE BID SECURITY ITEM Computer maintenance on a contract DATE BIOS RECEIVED June 25, 1980 basis for the Dept. o. Police BIDDER TYPE OF SECURITY AMOUNT FOR ACCOUNTING USE I) 58,379.00 monthly Rond is going to he deliver to Purchas d ng 18425 N. W. 2nd Avenue Miami, F1 33169 C NO BTD: Burroughs Corp. I B `1 f `'' fi G67 Rtcaivtd fhk Oov61dbictibsd ch*ekr this tiny of EOit aCCGUkT►r1G GIVI:IOk y ' CITY OF MIAMI, FLORIDA REQUISITION FOR ADVERTISEMENT FOR BIDS L1:�3ic� DEPT j DIV ____ ACCOUNT CODE - BID NO. PREPARED BY cE ITEM DESCRIPTION J DATE __ PHONE QUANTITY I UNIT I AMT PRICE QUANTITY REPRESENTS DEPARTMENT REQUIREMENTS FOR MONTHS DATE DATE DATE DATE DATE GATE 1AMOUNT AMOUNT —AMUUNT AMOUNT AMOUNT AMOUNT BIDS TO BE SECURED FOR FOR THE DEPARTMENT OF: CT) �- ADVERTISE ON �I r -. BIDS TO BE RECEIVED ON - U ;. "s ' c=' TOTAL COST: APPROVED BY: (-014TRA.CTUAL: 5 -- Ir CIS ENTAL : 5 DIRECTOR OF ISSUING DEPARTMENT _ � ( pay — Tr- I AL S GUl<CE OF FUNDS: --- - — - - - ---- l„ f-PEr,GITURE CONTROL: FUNDS AVAILABLE FOR PROJECT INVCLVED EXPENDITURE CONTROLLER -I OBE:C. T CODE AD CODE___ — (ullll 1 l U: ('u.rhasixg (Org.) — laity Manager — City Clerk—!rxiienditure Control — Issuing Department — 01ber A,'Iecied Department WHITE GREEN PINK CANARY BLUE GOLDENROD ' f ,(•M h'i 11,43 REV 74 Legal Advertisement (lid No. 79-80-85 Sealed bids will he received by the City Manager and City Cletk of the City of Miami, Florida no later than 10:30 A.M. , June 25, 1980 _ for furnishing; Computer Maintenance on Contract basis for the Department of Police. in accordance wi.t:h detailed specifications available upon request at the office of the Purchasing; Agent, Purchasing Division, 3318 Pan American Drtve, Miami, telephone 579-•6380. The City Manager has the power to reject all bids and readvertise. Joseph R. Grassie City Manager