HomeMy WebLinkAboutR-80-0858U
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RESOLUTION NO. ,,t iJ
A RESOLUTION AUTIIORT7.TNG THE CITti' MANAGER
TO NEGOTIATE AN AMi:ND?iI'.NT OF Titi, F.NISTTNG
CONTRACT FOI; 1'RO1'ESSiONAL Si•:RV'IC17S WITH THE
'
FIRM OF `1:RI'NDTN0, GIRAF"i•n Si'iLi,S, CANDELA
ARCiIi•1ECTS, ENGiN1:F:RS, i'I,ANNI:I;S, CAi.i.iNG FOR
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Tlll; 1'l. \NNi Nr AND i)FS I (;N OF i NTI:R iOR ARCHTTEC-
i'URAI, Si'A(:I•:S AT 1111: CiTf' OF
(11' `i i AN I JA",I:S I_ KN i Gil'i i N'i i:1tNATI ONAI. CI:NTI:R
:AT A CW"T NOT TO I::;CI:I.D �l I0,O(1O FROM "1'111:
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CONSTRI'CTiON ACCOt'NT 1'.STABI-iSHI'D F1',W1
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SALE OF $6(1,000,000 IN CONVENTION C1:N'I'EI: AND
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1'Ai:KTNC; GARAGE RI:V ENUl'. BONDS.
WHEREAS, there is an existing contract between the City of
Miami and Ferendino, Grafton, Spill is, Candela, Architects,
Engineers, Planners, dated June 19, 1979 for architectural ser-
vices for the Citv of Miami/University of Miami James L. Knight
International Center; and
WHEREAS, said agreement in Section VII provides for the exten-
sion and aemdment of the contract in the event the City desires to
obtain additional Interior Design Services; and
h'HEREAS, it is in the hest interest of the City to obtain
interior planning and design services for furniture, furnishings
:and equipment for the City of Miami/University of Miami James L.
Knight International Center which are consistent and compatible
with the architecture and design;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF TH
CITY OF }IIAMI, FLORIDA:
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Section 1. The City Manager is hereby Tu �Iholrze'd to negotiate
an amendment of the existing contract for professional services with
the firm of Ferendino, Grafton, Spillis, Candela, Architects,
Engineers, Planners, calling for the Planning and Design of Interior
Architectural Spaces at the City of Miami/University of Miami James L.
Knight International. Center at a cost not to exceed $180,000 which is
herebv allocated from the Construction Account established from the
sale of $60,000,000 in Convention Center and Parking Garage Revenue
Bonds.
CITY COMMiSSION ,
PASSED AND ADOPTED this 26 day of November ,
1980.
HURICE A. FERRE
M A Y O R
T.
ALT'II G. ONGIT:
C T1' CLT:Rh
PREPARED AND APPROVED BY:
i
ROBERT F. CLARK
ASSISTANT CITY ATTORNEY
APPROVED AS TO F t*T~ M CORRECTNESS:
GF.OR , F. }:NC1S, JR.
CITY TTORNEY
80-858
Qi 1
Richard Fosmoen November 10, 1980
City Manager
Resolution Authorizing Amendment
of Existing Contract to Provide
Interior Planning & Design Service
A Ian I. oms For Commission Meeting of
Project Director
Conference Center I1ov.26, 1980
Architect's Proposal Dated 10/20/'
p C3
n
The Project Director recommends the
adoption of the attached resolution
authorizing tine City Manager to
negotiate and enter into an amendment w-
to the existing Contract with Ferendino,
Grafton, Spillis, Candela, Architects, "'
Engineers, Planners to provide planning o _
and interior design of Architectural
spaces at the City of Miami/Universityof Miami James L. Knight International
Center, at a cost not to exceed $180,000.
The Agreement dated June 19, 1979 between the City of Miami and
Ferendino, Grafton, Spillis, Candela, Architects, Engineers, Planners
for the City of Miami/university of :Miami James L. Knight International
Center provides under Section VII for the extension and amendment of
the contract in the event the City desires to obtain additional
Interior Desir_n services. It is in the best interest of the City to
acquire these services by nec;otiatina a formal amendment of the
existing Contract usinc; as tile basis of sLid amendment the proposal
dated October 20, 1980 received from the firm of Ferendino, Grafton,
Spillis, Candela, Architects, Lngineers, Planners which is attached.
The City wishes to obtain interior planning and design services for
furniture, furnishings, and equipment for the City of Miami/University
Of Miard James L. Knight International Center which is consistent and
compatible with the architecture and desi(,n and to coordinate with the
Hotel anti the University of Miartii spaces.
Funds for these services are available from the proceeds of the sale
of $60,000,000 in Convention Center and Parking Garage Revenue Bonds
and �2,000,000 is provided in the budget for the City's Furniture,
Fixtures and Lquiprient.
AIP/APC/bf._
cc: Vince Grimm, Assistant City Manager ,
Public Works
bc: Central -�
i P
80-858
C0�l�E CI!CES P� CONVENTITNS
October 20, 1980
Mr. Allan I. Poms
Project Director
Convention Center
The City of. Miami
3332 Pan American Drive
Miami, FL 33133
1880 OCT 21 Al 8: 46
Re: City of Miami/University of Miami
James L. Knight International Center
Dear Allan:
As you are aware, we have performed interior design
services for the above mentioned project per verbal
instructions that were given by Jim Connolly in his
role as Project Director for work that had to be per-
formed in order to complete the bid package that was
released in June, 1979.
We had many proc;ress meetings reviewing our designs
and completions of services through the period of
March, April, May and June, 1979. We submitted our
proposal for a written contract on March 20, 1979 and
proceeded with the scope of work requested. However,
to this date, we do not have a contract from the
City. Invoices for these services were submitted in
May, 1979. In Septcr.iber, 1979, we were requested to
void this invoice because the contract had not yet
been signed.
On repeated occasions we were told by Jim Connolly
that this itom was "being resolved" and before he
left the employ of the City, he notified us that
the wording of the resolution authorizing the con-
tract had been completed and was left at his office
for processing.
We appreciate your sugc;e_-,tion of submitting the con-
tract for interior desi(r,: services as an amendment to
our oxisting -irchitecL-ural contract. I hope the
attached documment is sntisractory.
As you know, our firm has performed a large portion
of these servic^s ind payment is 18 months
past due. Signature on this contract would enable
us to submit an invoice and receive payment for that
work. Wo are closing our books for our fiscal year
end on October 31 and if possible, would like to
resolve this matter.
0
Ferendino
Grafton
spiiiis
Candela
80-858
- 2 lip
If you have any other recommendations, please contact me so we r=
can discuss it.
Sincere .
Hilario F. Can ela
President
HFC/Pmwf
enc.
cc: Vincent E. Grimm, Jr.
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[T,] rig Feren,;,no Graf!�n S,p,iiiis'Carr+,?la archi!ncts cngreers planners
October 20, 1980
James L. Knight International Center
Interior Planning and Design Agreement !
Page One:,, i
INTERIOR DESIGN AGREEMENT Fero; idirr
Gril on
AN AGREEMENT made this 20th day of October, 1980, Sp'ilis
between the City of Miami (Hereinafter called the CardeI i
"Client") of the one part, and Design Matrix, the
Interior Design Division of Ferendino/Grafton/Spillis/
Candela Architects of 800 Douglas Entrance, Coral t
Gables, Florida (hereinafter called the "Designer")
of the other part. This agreement is in accordance '
to Section VII, Paragraph B of our existing Archi-
tectural Contract dated June 19, 1979.
WHEREAS:
The Client has agreed to appoint the Designer and the
Designer has agreed to serve as Interior Designer of
the project known as City of Miami/University of
Miami - JAIMES L. KNIGHT INTERNATIONAL CENTER.
IT IS NOW AGREED BET"NEEN' THE PARTIES HERETO AS FOLLOWS:
The Client hereby aL oints the Designer as Interior
D^signer of the project and the Designer hereby
accepts such appointmtcnt.
DEFINITIONS:
Architect: Ferendino/Grafton/Spillis/Candela Architects
Hotel: Hyatt Regency Miami
Base Building: James L. Knight International Center
Hotel Interior Design Consultant: As se.lectcd by Miami
Center Associates and Iiyatt
1.0 Interi.or Desi t:z: Sco^e nf 1 or_k_ Jar,�.!s L. I,nic7ht
International. Center
The scone of wort: iS 1):1Sud tlp0:1 L11.' d1-a%.pings
prepared bl Fermi;:di:1o/Grafton/:,1�.i.1 l i.s/Candela
Architects dal,,..d Fobru.lry 5, 1979. We will pro-
vide all LnL.!ric r 1-or the base
buildincl as sti pul;:ted bellow. Our %Vor': will not
include: main ballrocin and prcfuncrLion; the ..&AA �,..
hotel. front des}: and offices; the re'staur•ant,
oyster bar, coffee shop and kitchc'11; thU pool,
asp ,:... _ l '�f•` ' C�?, '�4 ° ?E +x, wx' ti- r t 7: a .. "M
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sundeck and bar; the furnishings and fixtures for Palm Court and
Lobby Lounge; the back of the house; the University of Miami areas.
All of these aforementioned areas will be provided by other con-
sultants with whom we will coordinate to interface the interior
design efforts.
DESIGN MATRIX - AREAS OF RESPONSIBILITY
A-2 Exhibit Level: 2-5-72
1.1 Flow Spaces, Prefunction and Promenade
_ 1.2 Meeting Rooms (5)
1.3 Banquet
1.4 Exhibition
1.5 Toilets
1.6 Meeting Rooms
A-3 Main Level (26'6") 2-5-79
1. 1 .0 Ma 11 & F1 ow
1.1.1 Ticket Desk and Offices
1.1.2 Ticket Lobby
1.1.3 City Offices
1.1.4 Corridor at City Offices
1.1.5 Toilets
1.1.6 Lobby and Flow
1.1.7 Palm Court and Lobby Lounge
(not including furniture and fixtures)
A-4 Second Level (4616") 2-5-79
1.2.0 Convention Hall
1.2.1 Convention Hall Lobby
1.2 . 2 Me.,tinc: Rooms ( 3 )
1.2.3 Toilets at Convention Center
1.2.4 Seminar Rooms (8)
1.2.5 Corridors, Flo,.a Space and Prefunction
1.2.6 Toilets at Corridor
1.2.7 Terrace
A-5 Third Level (61'6") 2-5-79
1.3.0 Theater Flow and Toilets, etc.
1.3.1 Translator Booths and Control at
Convention Iiall
1.3.2 Corridors and Toilets
% OF DESIGNER INVOLVEMENT
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
40%
100%
100%
100a
100
100%
100%
100
100b
100�
1001b,
1000
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2.0 Interior Design- Scope of Services
2.1 Phase I: Schematic Design
2.1.1 Conference shall be held with the City, architects,
and hotel interior designer to establish design and
function criteria, design program, progress schedules,
project costs and the development of schematic lay-
outs.
2.1.2 The Interior Designer will incorporate the City's
requirements and recommendations in the development
of the schematic plans of all areas stipulated within
our scope of responsibility.
2.1.3 The Interior Designer will endeavor to use American
made products available and make every effort to
maximize the utilization of such materials in his
planning and concept of the Interior Design.
2.1.4 This phase shall be
upon submission of
by the City.
2.2 Phase II: Design Development
deemed to have been completed
schematic layouts for approval
2.2.1 Based upon Phase I schematic plans, the Interior Designer
will develop preliminary drawings, layouts, specifications,
color schemes and furniture sketches which will identify
the basic concept of the Interior Design to be. submitted
to the Client.
2.2.2 Provide profile architectural package information including
walls, doors, ceiling conditions, an,., special architectural
conditions that might be required for public areas.
2.2.3 Provide electrical and mechanical requirements affecting
interiors including po,.,,or requirements, schematic reflected
ceilings, "lighting and load information.
2.2.4 Provide prolilc, i.nt,•rior design information dra,•,.ings and
specification:; for 1 inish to be included in general
contract doculi o!,ts.
2.2.5 The interior designer shall submit an ustimatod cost of
implem�,►itiny the F .P. .E. to be approved by the Client.
2.2.6 This phase shall be doomed to have been completed upon
the submission of the above dr_a.aings to the City.
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2.3 Phase III: Contract Documents
2.3.1 Based upon Phase II and providing that the Interior
Designer has all the necessary information and drawings
required from the Client, and consultants, the Interior
Designer will proceed on final Working Drawings and
Specifications in such form as required by the Client.
These will be developed in such a form as to constitute
the basis of the Client's tender documents and shall
appropriate to offer for tendering. These working dra,•r-
ings apply only to furniture, fixtures; special decorative
wall coverings, millwork, hardware and accessories; and
interior plants and planters (not including the Palm
Court) .
2.3.2 The drawings will incorporate the necessary mechanical
facilities required for the operation of the Project, as
developed by the Client, and other consultants, including
the location of lighting, ventilating, air conditioning,
telephone, t.v., radio, electrical and sound system out-
lets.
2.3.3 The Interior Designer will not be required to design
installation or wiring diagrams or drawings or special
electrical or mechanical equipment, but will provide
available information to the architect's electrical and
mechanical engineers if required.
2.3.4 The Interior Designer shall prepare contract documents
containing all descriptive specifications for the above
scope of woLl: including bidding documents, and fabrication
and installation drawings as required. The Interior
Designer %•,ill provide an, of these documents to the
architect for incorporation into the general construction
contract if so required b}, the Clicnt.
(A) The Interior Desicner will provide three "equal" manu-
facturers for overy item specified %where such "equal"
manufactured products cxist.
(B) The Interior Designer will include all special finish,
color, and tc:titurc information for all products where
possible.
2.3.5 The Interior Designer will provide the latest revised
budget estimate for this scope of work. This must fall
within the guidelines of the F.F.&E. as established by the
Interior Dosignor and the Client during the schematic
phase unless subsequently altered by mutual agreement. The
Interior Designer shall endeavor to maintain the Client's
F.F.&E. budget as is within his reasonable ability and con-
trol.
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2.3.6 The Interior Designer will select and coordinate the colors
of equipment as specified by others for the spaces outlined
herein.
2.3.7 This phase shall be deemed to have been completed upon
submission of the contract documents.
2.4 Phase IV: Bidding
The Client will handle all bidding. We will assist the Client
with information regarding bidders and the contract documents,
and will review to qualify substitutions submitted by the bidders
within the approved time period.
2.5 Phase V: Construction Shop Drawings and Site Observation
2.5.1 The Interior Designer will recieve and review for approval
all sho-) drawings within his scope of work, i.e. custom
designed furniture, furnishings, fixtures and decorative
mi l lwork .
2.5.2 The Interior Designer -.,ill coordinate with the Architect
on all ite;as within his scope to be affixed to the base
building.
2.5.3 The Interior Designer shall make periodic visits to the
site to observe the work of the contractors and sub-ccntrac-
tors at reasonable 1.n4-erValS concurrent %-,ith the progr_ss
of the job. The Interior De-ic ner shall advise the Clicnt
of air" deviations fro:''. thc� worklnc dra%':ings and spuc1�lCit:<'
that %,,,e may CID -Serve.
2.5.4 The Interior De::�i<;ner shall have the authoritv allcii-
bilit'.• to rcjCct or ::stop wor:c whenever in tlloir recison .1: 1e
Opinio;l It m-,y be necess-try for the proper pCI"1:01:17--illCe ot-
the Contr:.ct alld; or the :'vc;recmelit.
2. 5. 5 This }:;h,,s(- s11;11 1 be to hav'2 been corr't'l eted when tho
Interior a Schedule. of Defects and
Omissions Lind correrti_o;: )--c,conunt.-,nd:Itions of all areas com-
plet,_.d as olit:l i.rlcd in thc2 I-ibove Scope of t•:ork.
3.0 Interior Di - Scrvic ;':c,t. Liir.lucled
3.1 While tho2 Interior Desi•;nL'r is responsible for providing
specification guidelines %•.hore spocialist services arc con-
cerned the responslbill.ties excludo the following:
'�/�?(; ,^, �� rf3lin�. �:�I�� ...'�1 f/`ht:s 1 i •-, :�r ,8 0 - 8 5 8
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1,161 All parts of the development which will be completed by
the Architect within their normal professional service.
3.1.2 Design of air conditioning equipment, except that the
Interior Designer is responsible for integrating air
conditioning outlets and return air registers in his
overall design.
3.1.3 Site or work drawings or calculations, or reinforced
concrete, steel, general structural work, plumbing, lifts,
and all mechanical services.
3.1.4 Design and specifications of kitchen equipment.
3.1.5 Specification, of equipment.
3.1.6 Design and specifications of graphics and signage.
3.1.7 Establishing and specifying an artwork program.
3.1.8 Investigation of cost feasibility for the project as a whole.
3.1.9 Negotiation with local authorities or any special drawings
required for such negotiations or any approval or licenses
required.
3.1.10 The Interior Designer shall not be responsible for design
or consultation in connection with areas other than those
specified under above Scope of Work and above Scope of
Services.
4.0 Implementation of the Interior Design
4.1 The Interior Designer will provide the design drawings and
services list.d Phases I - V.
4.2 The Client shall furnish: the Interior Designer full informL
tion as to its dusi�_n requirements and shall furnish the
Interior Desigr.,-�r s,lith all such other information as shall
be pertinent to the creation and carrying out of the Interior
Design project.
4.3 Minutes of Meotings will be forwarded to the Interior Designer
and will be read as confirmation of an%, decisions reached
during such meotint-s. Any changes in this Agreement mint be -
made in writing by rrutual consent.
4.4 The Interior Designer will riot issue any orders to any
persons, party or company to carry out any works, supply
goods or perform any services (excluding always the supply of
sample materials or free advisory services) or accept any
tenders.•--�nF)-t-1N%�
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4.S Should the Interior Designer be requested by the Client to
design any areas in addition to those stipulated in Section 1
above, a separate fee shall be negotiated on a case by case
basis.
4.6 All interior design drawings and furniture drawings shall
become the property of the Client, however, should not be
used for any other purpose than that covered by this Agree-
ment except for replacement or expansion within this Project.
4.7 The Interior_ Designer may recommend artists and craftsmen to
the Client's Committee for Fine Art.
5.0 Estimated Cost
5.1 For these services, our fee will be $180,000.00 for interior
design, and will be billed in the following manner:
Upon execution of the agreement
Balance to be billed monthly.
the follo%-,i:ig:
$18,000.00
Cumulative percentages not to exceed
Phaso I - Schematic 15%
Phase II - Design Development 30
Phase III - Contract Document 400
Phases IV & V- Bidding, Observation and 15%
Administration
6.0 Reimbursable Fxi.)c�nses
In addition, we will re -bill the City at our cost for all out-of-
poc}.�t ex:)e?ises incurred on behalf of the project, plus a handling
fee. These will incl.udo travel., lodging, reproduction, long dis-
tance telet-�hcne, teleco:-ier, postage, contract renderings, etc.
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7.0 Inte c nc- � ,nc�r L::t. S� rvices
_ Whercb•.• the Client should request the Interior Designer to design
areas other than included in Section 1 above, a separate fee shall
be negotiated.
8.0 Cancellation and Partial Services
8.1 The Client may, on giving written notice, cancel this Agreement,
whereupon this Ac;roumunt sh:All terminate effective on the com-
pletion of the phase in progress, but without prejudice to all
sums due and owing- to the Designor, and to the Client's liability
to pay such further sums as shall be necessary to bring the foe
up to the sum pa, `%iblo under the terms of this Agreement for the
completion o:: the ph.ise of services in progress at the time of
such termination.
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8,2 The Designer may terminate this Agreement upon written
notice but without prejudice to any sums and owing them,
only if the Client shall fail to pay its fees promptly
or at all or if the Client shall show an evident intention
of abandoning the project or of the Interior Design of the
project, or if the Client or Technical Assistance Team's
failure to cooperate with the Designer shall seriously
interfere with the carrying out of the services stipulated
in this Agreement. The Client then shall pay for the Phase
or Phases completed and for the Phase in progress and all
sums due and owing to them.
_ 8.3 If at any time after the completion of any Phase or Phase
in progress, the Client decides to change or redesignate
any part or area to another use, entailing the redesigning
of that area or part, an additional fee will be mutually
agreed upon.
9.0 Interior Design Credit and Press Release
9.1 Design Matrix division of Ferendino/Grafton/Spillis/Candela
will be given full credit for the Interior Design of the
project within this scope. All press releases and public
relations material in referring to the Interior Design should
state the following:
"The Interior Design of the James L. Knight International
Center was created by Design Matrix division of Ferendino/
Grafton/Spillis/Candela, Coral Gables, Florida."
9.2 Design Matrix: division of Ferendino/Grafton/Spillis/Candela
will prepare press material describing the interior concepts
of the project and will cooperate with the Client to gain
maximum press coverage for the Project.
10.0 Assianabil it•
The Designer and Client each bind themselves, their successors,
legal representatives and assigns, to the other party to this
Agreement, and to the successors, legal representatives and assigns
of such other part,, in respect of all covenants of this Agreement
without written cor,L,;ent of parties.
11.0 Interpretation and Arbitration
11.1 All decisions arising out of any matter affecting design, as
applicable to those items for which the Designer is responsi-
ble, shall be mutually agreed bet:aeen the Client and Designer.
If Agreement cannot be reached, then appeal may be made to
the Chairman of the Client whose decisions will-4be final.
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11,2 If any dispute or difference shall arise or occur between
the Client and the Designer in relation to anything or
matter arising out of or under this Agreement, the same
shall be referred to the decision of an arbitrator, to be
appointed in writing by the parties in difference, or if
they cannot agree upon a single arbitrator, to the decision
of the three arbitrators, one to be appointed by each party
and one independent to be agreed upon.
THIS AGREEMENT EXECUTED AS OF:
— DATE:
CITY OF MIAMI
AUTHORIZED SIGNATURE
WITNESS
DATE: �v/�'''
DESIGN MATRIX
DIVISION OF F E`--ie ,D ;,r0,''GRAFTON/
SPILLIS/CA::D-I
OWARD S2;kSS
WITNESS
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November 14, 1990
Mr, Earl Worsham
Miami Center Associates, 2nol,
Twelfth Moor
190 9, Ea and Avenue
Miami, Florida 33131
ate: Convention Center Parking Garage C-0067
and World Trade Center
bear Earl:
Attached is a copy of a letter from aim Armstrong to
Adrian Werner which is self-explanatory.
As discussed in our telephone conversation yester-
day, the two conditions which we see as essential to
our participation in the project are that we be paid
fully for our work and expenses up to the time we
receive a stop order from MCA, Inc., and that our
association with 1, M. Pei & Partners, as negotiated
last March, remains in effect for the remainder of
the project. This understanding has been recon-
firmed by I. M. Pei to me personally by telephone
last week, and yesterday afternoon by telephone by
Eason Leonard. I understand from Jim Armstrong
that these conditions are definitely a part of the
agreements discussed in the Tuesday meeting.
Enclosed also, is an up -dated invoice for C-0067.
As soon as a definite instruction is received to stop
work on that number, we will do so and will immediately
assign a new project number for future services.
Although we would have preferred another outcome, we
feel that if this new course is in the best interest
of the City'and of our client, we will do our best to
make our fullest -possible contribution to the success-
ful comwietion of the effort.
S
Hilariq/P.
Pres ent
HFC/hps
J Miami Center Associates, Inc.
shall pay Ferendino/Grafton
Spillis/Candela (F/G/S/C) all
outstanding amounts 92=1maa.T.V,
Candela ;SUJ03)0Vk* due to FIG/SIC as of
November 26 1980 for work
cc: Mr. R. Fosmoen
Mr. V. Grimm
Mr. A. Werner
Mr. J. Armstrong
agreement dated July 1,
November, 1980,
Ferendino
Grafton
oupillis
Candela
architects
engineers
Planners
I Sol,
on the Convention Center o0ueleS1hTkAs:s
Parking Garage, Project C-0067;LOR,D`33133
regardless of whether cessa-
tion of that work is directed
on or about November 26, 1980, and if FIG/SIC
is not directed to cease work on Project
C-0067 November 26, 1980, Miami Center Asso-
ciates, Inc, shall pay F/G/S/C for all
subsequent work, in accordance with the propossec
1980. Accepted and acknowledged this 26th day of
T .
Miami Center Assrci tea, Inc. Ferendino/Grafton/Spillis/Candela
By. � AYch�.t�ts,Engineers,Pla.nners, Inc,
By:
By:
y;