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HomeMy WebLinkAboutR-81-0054RESOLUTION NO. F3 s A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED CONTRACTUAL r y-- AGREEMENT WITH THE COCONUT GROVE LOCAL ,;� [_ DEVELOPMENT CORPORATION, INC. FOR AN AMOUNT -r-+ NOT TO EXCEED $50,000, FOR THE PURPOSE OF IMPLEMENTING A NEIGBORHOOD ECONOMIC DEVELOP- MENT PROGRAM, IN THE COCONUT GROVE CD TARGET F O L LCjrV AREA WITH FUNDS ALLOCATED THEREFOR FROM THE SIXTH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT. THIS AGREEMENT WILL BE EFFECTIVE FOR THE PERIOD NOVEMBER 1, 1980 TO JUNE 30, 1981. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City ,Manager is hereby authorized to execute the attached contractual agreement with the Coconut Grove Local Development Corporation, Inc., for an amount not to exceed $50,000, for the purpose of implementing a Neighborhood Economic Development Program, in the Coconut Grove CD Target Area with funds allocated therefor from the Sixth Year Community Development Block Grant. 3ANUARY 22, 1981 NRALPH G. ONGIE, CITY CLE IV PREPARED AND APPROVED BY: JOH— NUJ. COP£LAN, 5R. ASSISTANT CITY ATTORNEY' f APPI�17i AS TO I(ORM AND CORRECTNESS: GEORGE . KNOX, JR., CITY ATTORNEY MAURICE A. FI:RRE M A Y O R << R A D(,,Z'fir' 11T INDc 6 C!TY CC I ,!.'IS':�;DW j! OF 1 BE::'' �;tS• /3-a. To: Richard L. Fosmoen City Manager CITY OF MIAMI. FLOMIDA � :NT;R-0FFICE `AE`A0 kAr,4r_u 1 CATS December 9, 1980 Funding for Coconut Grove Local Development Corporation, Inc. Fnow: Julio A. Castano, ' Director °ea EI.0 sa Department of Trade & Comme e Development CNZL::SuvES. o ,_, "It is recommended that the City rn Commission adopt the attached Resolution, C' authorizing the City Planager" to execute _ a contractual agreement with the Coconut Grove Local Development Corporation, Inc., for an amount not to exceed $50,000, for the purpose of implementing a Neighbor-' _ hood Economic Development Program in •. the Coconut Grove Community Development Target Area, with funds allocated therefor from the Sixth Year Community Development Block Grant fund. This agreement will be effective for the period November 1, 1980 to June 30, 1981". This Resolution will provide funding in the amount of $50,000 to Coconut Grove Local Development Corporation, Inc. to implement ::ighborhood Economic Development Program (NEDP) in the Coconut r;mmunity Development Target Area. submitted to implement the NEDP in the Coconut Grove eirea were reviewed by the CAA/CD Advisory Board at its r,ublic meeting on October 15, 1980. At that meeting the Advisory Board adopted a motion to accept and recommend for funding the proposal submitted by the coconut Grove LDC, Inc. by a vote of 8-For, 2-Against, and 1-Abstention. Attached for .your information, is a copy of the full proposal submitted by the Coconut Grove LDC, Inc. (including By-laws, Articles of Incorporation, Officers and Board of Director, etc.). JAC/es Attachments "SUPPORTIVE i i'l 6 � � Z) FOLLOW" ?;1 - 5.1 CITY OF MIAMI ECONOMIC DE%TLOPMENT,CONTP-t-ACT $ICUr� 'i 1O -r."P\TNE D 0 Ciul I I -INTS FOLLOW" w 8 '1 - 5 4 T"-TAT,E nP C()"ITr'IT.q ARTICLE I Contract Provisions...................4...........I ARTICLE II General Obligations City Authorization ............................ Obligation of Contractor ......................... Compliance with Federal, State and Local Laws...................................2 Contract Modification ............................2 ARTICLE III Scope of Services................................2 nnTTrT.T7 TV Conditions of payment 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 Budqet Su-.unary...................................2 Method of Payment ... .. ........................3 Reimbursement -Timely Submission ..................3 Salaries, Fringe Benefits, Job Descriptions ......3 Financial Accountability ..........................3 Retention of Records ....................3 Bonding and Insurance ............................4 Subcontracts...................... ............... 4 Reports, Audits, and Evaluations .................4 ARTICLE V General Conditions 5.1 Project Publicity................................5 5.2 Equal Opportunity................................5 5.3 Conflict of Interests ............................5 5.4 Indemnification..................................6 5.5 Level of Service.................................6 5.6 Purchasing and Inventory .........................6 5.7 Disclosure of Funds ..............................6 5.8 Final Expenditure Report .........................6 ARTICLE VI Compensation Method 6.1 Maximum Compensation .............................7 6.2 Time of Performance ..............................7 6.3 Obligation fo Refund .............................7 6.4 Recapture of Funds...............................7 ARTICLE VII General Assurances and Certifications 7.1 Contractor Assurances and Certifications .........7 7.2 Anti -Kickback Provision ..........................8 ARTICLE VIII 8.1 Termination Clause ..........0...................8 "SUPPORTIVE DOCUMENTS FOLLOW„ CITY OF MIjV-1I, FLORTDA ECONOMIC DEVELOPMENT CONTRACT THIS AGREEMENT, entered into by and berween the City of Miami, a political subdivision of the State of Florida, hereinafter referred to as the "City", and Coconut drove Local Tb velopmen Corp., Inc. hereinafter referred to as the "Contractor", a corporate body fully organized and existing and by virtue of the laws of the State of Florida as a non-profit corporation, having its prin- cipal office at 3680 Grand Avenue, Miami, Florida , for the period beginning Nov. 1, 1980, and ending June 30,1981. Vendor No. Funding Source: Sixth Year Contract No. Community Development Block Grant In consideration of the covenants and agreements here- inafter set forth, the parties hereto agree: ARTICLE I As a necessary part of this Agreement, the.Contractor agrees to provide the City with the following standard require- ments. 1.1 CONTRACT PROVISIONS 1. Copy of Contractor's Articles of Incorporation, Charter and By-laws. 2. List of Present Principal Governing Board Officers and Members of the Board (names, addresses and telephone nuribers ). 3. List of Key Staff Persons, with their titles, who will carry out this program. 4. Copy of Contractor's Current Fidelity Bond (applicable for all persons who are authorized to receive and dis- burse funds under this contract) . it SUPPORTIVE DOCUMENTS 0 it 5. Completion of Total Contractor Budget and Funds Disclosure (on forms supplied by the City). 6. Completion of Contractor's Program/Line-Item Budget Expenditure Justification (on form supplied by the City). 7. Completion of Authorized Representative Statement (on form supplied by the City). 8. Completion of Statement of Accounting System (on form supplied by the City) . 9. CPA letter verifying the Contractor's Accounting Sys- tem or current Audit Report (which verifies the Con- tractor's internal controls as adequate to safeguard the organization's assets). 10. Final Expenditures Report (to be submitted 30 days after contract expires). 11. Work Program (approved by the City). 12. Financial Report and Personnel Budget. 13. Proof of Workmen's Compensation Insurance. 14. Contractor's Corporate Seal (to be affixed to Sig- natory Paae). ARTICLE II GENERAL OBLIGATIONS 2.1 CITY AUTHORIZATION For the purpose of this contract the City of Miami Depart- ment of Trade and Commerce Development will act in behalf of the City in the fiscal, programatic monitoring and con- trol of this contract. 2.2 OBLIGATION OF CONTRACTOR The Contractor agrees to carry out the project as pres- t a 4 cribed in its attached Work. Program in a lawful, satis- factory, and proper manner, in accordance with the written policies and procedures, and requirements as prescribed in this agreement, as set forth by the United States Secret- ary of Treasury, and the City of Miami Department of Com- munity Development, and all other state and local laws. The Contractor shall not perform in a way inconsistent with the terms of the Work Program except as authorized in writing by the City. Such Authorization by the City shall by subject to and in accordance with prescribed guidelines. 2.3 COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS Both parties shall comply with all applicable laws, ordin- ance, and codes of Federal, State, and local governments. Specifically, the Contractor agrees to comply with the Housing and Community Development Acts of 1974 and 1977, Section 109 with Executive Order 11246 and 11063; and with Section 3 of the Housing and Urban -Development Act of 1968 (Sections 570, 303). 2.4 CONTRACT MODIFICATION The City or contractor may, from time to time, request changes in the scope of the services to be performed here- under. Such changes, including an increase or decrease in the amount of Contractor compensation, which are mutually agreed upon by and between the City and the Contractor, must be incorporated in written amendments to this Agree- ment. ARTICLE III 3.1 SCOPE OF SERVICES It is understood that the Contractor will provide the fol- lowing services for the City: To benefit the residents and business persons in the Coconut Grove target area: "SUPPORTIVE DOCU IRVIEFTS -3- FOLLO Y I? 4 4 Establish an Information Base as in Economic ment Resource for Target Area Pcsj.d(-nls ind Rusinelsses Compile existing analyses of the target aria Collect information on available programs and re- sources to promote economic development and re- vitalization Establish liaison with appropriate governmental agencies, non-profit development organizations, and the Community Development Advisory Board Assist Existing Target Area Businesses Establish outreach to existing businesses Annual Inventory - business name, type, loca- tion, etc. b. Compile information from inventory c. Maintain communication with businesses 2. Develop Strategies a. Identify technical and financial assistance needs of businesses requesting services b. Develop with the Department of Trade & Com- merce Development a service plan of assis- tance coordination 3. Coordinate Implementation of Strategies a. Initial screening and counseling of business. clients b. Coordinate the delivery of services through referrals to appropriate primary source agencies 4. Follow-up a. Determination of whether a business is fol- lowing their technical assistance plan and has "SUPPORTIVE -4- FO1.LO received the technical assistance scheduled b. Comparison and year-end assessment of client businesses C. Merchants Organization 1. Organize and/or strengthen a Merchants Association to promote target area commercial revitalization efforts D. Business Recruitment and Promotion 1. Monthly inventory of vacant commercial properties and monitor rental price ($ per square foot) of available commercial space 2. Assist City Planning Department to prepare a de- tailed Market Study of the Target Area 3. Assist the City of Miami to prepare promotional literature for the Target Area In addition to the Scope of Services delineated above, any and all additional services pledged in the Con- _ tractor's proposal to the City are hereby incorpor- ated by reference. ARTICLE IV CONDITIONS OF PAYMENT 4.1 BUDGET SUMMARY The total Contractor budget sucunary attached hereto, is hereby incorporated and made part of this Agreement. 4.2 METHOD OF PAYMENT Upon execution of this Agreement and with a written request from the Contractor, the City shall advance (1/6) of the appropriated funds to the Contractor, All payments shall be reir.bursements for expenditures incurred only in con - "SUPPORTIVE DOCUMENTS -5- FOLLOW" 4 tract period, and in compliance with i pro-viris l;• .Inert•.•(,d line item budget. Such reimbursement 'requests shal.1 con- tain a statement declaring and aff_irmincr that all di.,- bursements were made in accordance with the approved UudGet All documentation in support of such request shall be sub- mitted to the City at the time request is made, and all invoices should have been paid by Contractor prior to sub- mission. All reimbursements mu:,t be in line item form and be in accord with the contract. All expenditures must be verified by original invoice with a copy of the can- celled check which was used to pay the specific invoice. In case that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid by various funding sources equaling the total of the invoice. All petty cash accounts must be justified with proper documentation. Request for line -changes are allowable, with prior review and appro- val by the City. 4.3 REIMBURSEMENT - TIMELY SUBMISSION Requests for payment shall be made on a timely basis. Reimbursement requests shall be submitted no later than forty-five (45) days after the last date covered by such request. Reimbursement requests for expenditures in- curred during the life of this Contract, shall not be honored unless received by the City within (90) days fol- lowing the expiration date. 4.4 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS To he eligible for reimbursement for personnel costs, the Contractor shall submit to the Cit,' for approval, in ac- cord,inci! with i)(,pal,t.ment of Labor guidelines, a detailed stat-einf!nt cat the personnel policies of the Contractor. Such a stati-nu-nt shall include pay schedules, work hours, fringe benefits, joky descriptions, as well as work history and qualifications for those employees who will discharge VE r ;+ r- S y ! FUNLL` UVVrt 4b duties in connection with this Contract. The personnel policies to be followed under this Contract shell be those used by the Contractor in the ordinary course of its business, providinc1r however, such policies conform to the provisions of the Int-ercTovernmental Personnel Act of 1170 (Public Law 91-648 effective January 5, 1971). 4.5 FINANCTAL ACCOUNTABILITY At any time or times prior to final payment under this con- tract, the City may have the Contractor's financial records audited. Each payment theretofore made shall be subject to reduction for amounts included in the related invoice or voucher which arc found by the City `tanager, on the basis of such audit, not to constitute allowable cost. Any payment may be reduced for payments, or increased for underpayments, on preceding invoices or vouchers or to re- pay -the 1/6 advance. 4.6 RETENTION OF RECORDS Contractor agrees to retain all financial records, support- ing documents, statistical records, and all other records, pertinent to this contract, for a period of three years. The retention period starts from the date of the sub- mission of the final expenditure report. Records for non - expendable property acquired with funds under the Con- tract, shall be retained for a period of three years after its final disposition. Said records shall be retained beyond the three year period if the audit findings have not been resolved. 4.7 BONDI'IG hVID I°ISTIRANCE The Contractor shall maintain during the term of this Con- tract, the insurance and bonds specified below; a) Insurance coverages should reflect sound business prac- tices as determined by the City of Miami Department of Finance, Division of Risk Management. b) Prior to the disbursement of funds to the Contractor, _ "SUPPORTIVE DOCUMENTS 4 4 the City shall receive assurance that all persons hand- ling funds received or disbursed unrier this Contract are covered by ridelity Insurance in an amount consis- tent with sound fiscal practice. c) The Contractor shall furnish certificates of insurance and bonding to the City prior to commencing any act- ivity under the Contract. Said certificates shall clearly indicate the Contractor is in strict compli- ance with provisions of this Article. 4.8 SUBCONTRACTS Contractor agrees to give advance notification, in writing to the City of any subcontract. None of the work or ser- vices, including, but not limited to, consultant work or services, covered by this contract shall be subcontracted .without prior written approval of the City. Any work or services subcontracted hereunder shall be subject to each provision of this contract. Proper documentation in ac- cordance with the Department of Community Development and City guidelines must be submitted to and approved by the City prior to the execution of any subcontract hereunder. The City reserves the right to review all bid documents both with the Private Non -Profit Contractor, and other en- tities, hereunder, to review and audit books and records related to the bidding process. The advance notification shall include: a) Identification of the subcontractor. b) The proposed subcontract price, together with a com- plete and accurate breakdown of that price by com- ponent. c) Identification of the type of subcontract to be used. d) Summary of actions taken to select the subcontractor. % U PPORTIVE �iViJ -8- 6 4 4.9 REPOPT;, AUDITS, AID EVALUATIONS The City shall cooperate with the Contr.lctor in the (-c)n— duct of activities delegated under this contract as reas- onably requested. The Contractor acIrons to :,ubmit- �--) the City such reports as may be required, along with a quarterly report to the City comparing expenditures to the approved budget. The Contractor also agrees to prepai-e and retain and permit the City to inspect as it deems neces- sary for grant purposes records that may be relevant to Federal, State or local directives. Contractor will transmit to the City, in writinet, monthly reports regarding current activity and the progress of the Contractor's activities in the format presented by the City. Contractor will transmit to the City, in writing, a pro - .gram. evaluation report to be completed prior to the end of the contract term covering all Project activities. The format of this report will be determined by the City. At the request of the City, Contractor will transmit to the City written statements of contractor's officiai policy on specified issues relating to Contractor's activities. The Contractor further agrees that the City may carry out monitoring and evaluation activities to include at a min- imum, visits and observations by the City staff and will effectively ensure the cooperation of the Contractor's employees and board members in such efforts. Whenever reports, forms, ets., are required of. the Contractor here- in, 15 days prior notice in writing of such shall be pro- vided wherever possible. All reports, audits, and eval- uation either submitted to the City on quarterly basis, or acquired through on -going monitoring and evaluation will be thoroughly reviewed by the City. Any discrepancies, incomplete, or inadequate information either received on a quarterly bnLsis or through monitoring and evaluation, will give the City just and legal cause to terminate this "SUPPORTIVE -9- DOCUMENTS FOLLOW f agreement at any time thereafter. ARTICLR V GENERAL CONDITIONS 5.1 PROJECT PUBLICITY The Contractor must inform affirmative action regulations to the residents of the geographical area to be served hereunder, of the services to be offered by utilizing any available means for advertisement, as necessary for re- cruitment and outreach. All literature, advertising, publicity or promotion re- garding the Contractor's activities will be submitted to the City for review and approval prior to the release or distribution. No press conference will be scheduled .without prior written notice to the City. 5.2 EQUAL OPPORTUNITY The contractor agrees that there will be no discrimin- ation against any employee or person served on account of race, color, sex, religious creed, ancestry, or nat- ional origin in its performance of this contract; and it is expressly understood that upon the receipt of evidence of such discrimination, the City shall have the right to terminate this contract. 5.3 CONFLICT OF INTERESTS No official or employee of the Contractor may be admitted directly or indirectly to any share or part of this con- tract or to any benefits to arise from the same nor own or acquire any personal interest in any property, contract or proposed contract which would conflict with or relate to the performance, their duties or responsibilities under this contract. If any such person presently or in the fut- ure acquires, owns or controls any such share, benefit, or personal interest, he shall immediately disclose such interest to the City and (other appropriate agencies). "�rl1i�►i ORTIVE D�`CU N1 ENT -lo- FOLLOW Upon such disclosure, such person shall not cnntinito his participation. The Contractor will cor pl r• with all State and local conflict of intornst- ::inil r.�-quir(,mcnt s. 5.4 INDEVVIFICATION The Contractor understands and agrees that it is an indc- pendent contract that agrees to indcmi.nify and holey h.irm- less the City from liability of any kind, including costs and expenses for or on account of any or all suits actual or threatened or damages arising out of the contract. The Contractor will present proof of coverage of liabi- lity which is acceptable to the City. In addition, the contractor will hold the City harmless and will indemnify the City for funds which the City is obligated to refund the Federal government arising out of the conduct of ac- tivities and administration of the Contractor. 5.5 LEVEL OF SERVICE It is expected that funds are provided to insure quality service to City residents. Should start-up time for a program be required or any delays in service occur, the Department of Trade & Commerce Development is to be not- ified in writing immediately giving all pertinent details and indication when service will begin and/or continue. It is understood and agreed that the level of services, activities and expenditures by the Contractor, in exis- tence prior to the initiation of services hereunder, shall be continued and not be reduced in any way as a result of this Contract except for reductions unrelated to the pro- visions or purposes herein stated. It is further under- stood and agreed that the program funded through this Con- tract will not result in the displacement of employed workers, impair existing contracts for services or result in the substitution of funds allocated under this Contract for other funds in connection with work which would have been performed even in the absence of this contract. "SUPPORTIV -�>- DOCUMENT 4 4 5.6 PURCHASING AND INVrNTORY The contractor agrees to use its best r-fforts to obtain all supplies and equipment for use under this contract at the lowest practicable cost and three (3) bids for the purchase of Capital Equipment to accompany all requests and, agrees to use the procurement of sources available to it to the extent applicable to all Federal, State, and local laws. All non -expendable property acquired for the program with City Funds will revert to the City at the end of the City's funding of the Program. Non -expendable property being properties which will not be consumed or lose identity. The Contractor shall be responsible to the City for any damage or destruction to said property and shall reimburse the City for such damage unless the City or its employees shall have caused the damage. The Contractor shall establish and maintain a property con- trol system and shall be responsible for maintaining a current inventory on all capital items purchased with City Funds. It should be clearly understood that all Capital Expenditures over $50.00 must be approved by the City prior to purchase. It should also be understood that all items purchased remain the property of the City and should be inventoried as such. This will include list- ing on a property record by description, model serial number, date of acquisition and cost. Such property shall be inventoried annually, and an inventory report submitted to the City. The contractor shall permit des- ignated City staff access to the premises where property is kept for the purpose of performing inventory monit- oring functions. The Contractor shall not dispose of real or property purchased with City funds through sale, use, loan or relocation without the written permission of the City. The Contractor, in the procurement of supplies, equipment, construction or service to implement this project, shall `'elf �'��T�1me a positive effort to utilize small business and min- 0C U iVI f- NTS -12- FO1...LOW1.1 _. ority owned busi no-,F, soUrc,.­s of sum l.les and and provide these source thn maximum Feasible opnort>>ni t•;, to compete for contracts to be porform^ ,cl pursuant to Fhi!; memorandum of. A(ireement. To the maximum extent fe,-1i;ible, these small business and minority owned business sniirres shall be located in or owned by residents of the COMMUn- ity Development Target Area (s) desLOTVIted by the City of Miami in the Community Development Grantapplication approved by the U. S. Department of Housing and Urban Development. 5.7 DISCLOSURE GF FUNDS The contractor shall disclose all source (Public and Private), and amounts of funds reflecting the total bud- get whether they be real or in kind at the commencement of the contract period, as well as any changes in the amount of funds through program income or other sources received during the term of agreement, within thirty (30) days of such change. Examples of irfkind funds to include free rent, labor, office equipment, etc. 5.8 =.AL EXPENDITURE REPORT A final budgetary report including audited financial state- ments shall be submitted to the City within thirty (30) days after the expiration of the contract period. This report should reflect actual expenditures, by line -items, versus proposed expenditures submitted at the beginning of the Contract year. All persons employed and paid pur- suant to this Contract should be listed by name, title, Social Security number, date hired or terminated, ethnic background, and total salary reflectinn both City and other funding sources. COMPENSATION METHOD MAXIMUM CUMPE NSATION ARTICLE VI -13- "SUPPORTIVE DOCUMENTS FOLLOW 6.1 The Contractor agrees to accept as full payment for pro- fessional services rendered in a manner satisfactory to the City, the actual amount of budgeted, eligible and City approved expenditures and encumbrances made by the Contractor for the purpose of carrying out the services hereunder during the period of this Agreement. It is ex- pressly understood and agreed that in no event, shall the total compensation and/or reimbursement to br, paid h�re- under exceed the maximum sum of $ 50,000. TIME OF PERFORIMANCE 6.2 This Contract shall become effective upon execution, and the services of the Contractor are to commence as soon as practicable after execution and shall be undertaken and completed in light of the purpose of this contract; but in any event, all services required hereunder shall be ,completed by June 30, 1981. OBLIGATION TO REFUND 6.3 Upon termination of this Agreement, the Contractor acTrees and understands that the City has no obligation'to refund any Contractor or program with Community Development funds. RECAPTURE OF FUNDS 6.4 The City shall reserve the right to recapture funds when the contractor fails to comply with the terms of the agreement or refuses to accept conditions imposed by the City at the direction of the U. S. Department of Housing and Urban Development. ARTICLE VTI GENERAL ASSURANICES AND CEP.TIFICATIONS 7. 1 THE COINTRACTOR ASSUPES AND CERTIFIES THAT: 1) It possesses legal authority to enter into this Con- tract; a resolution, motion, or similar action has «S � n(,,. --, �V/ een duly adopted or passed as an official act of the f 11 F W* t t 41..-- ._ Contractor's go'lc_rninq body', WHICH-7inrt thn exe- cution of the Contract, includin'T'.7111 understandi.nr,s and assurances contained herein, and directing and authorizing the person identified as the official rl:%p- resentative of the Contractor to act in connec.tic)n with the Contract and to provide such additional in- formation as may be required. 2) It will comply with the provisions of the Hatch Act which limits the political activity of employees. 3) It will comply with the requirement that no program under 'this Contract shall involve political activi- ties (Section 710). 4) It will establish safeguards to prohibit employees from using their positions for a purpose that is or giver the appearance of being motivated by desire for — private p gain for themselves or others, particularly those with whom they have family, business or'other ties (Section 702 (s)). 5) Participants or employees in the program found pur- suant to this Agreement, will not be employed on the construction, operation or maintenance of that part of any facility which is used for religious instruc- tion or worship (Section 703(s)). 6) Appropriate standards for health and safety in work and training situations will be maintained (Section 703(5)). 7) Persons employed in public service jobs under this Contract shall be paid wages which shall not be lower than whichever is the 111.";10St. of (a) th(_- minin•.11111 I.:,lg0 which would be applicable to the employer under the. Fair Labor Standards Act of. 1938, if Section 6 (a) (1) of such title applies to the participant and if he were not exempt under Section 13 thereof; (b) the State or local minimum wage for the most nearly com- parable covered employment, or (c) the prevailing DOCUMENTS __. rates of pay for ncrsons employ-d in publi. - occupations by the same employer (Section 208 (a) (2)). 8) It will comply with Title VI of the Civil Ricj:�cs Act of 1974, Title VIII of the Civil Rights Act of 1968, and Executive Orders 11246 and 11046, and Section 3 of the Rousing and Urban Development Act- of 196,q, as amended and incorporated hcr.nin by reference. 9) It will comply with the regulations and requirements of the Office of Management and Budget Circular A-102, "Uniform Administration Requirements for Grants -in - Aid to State and Local Governments" and Federal "-1Zn- agement Circular 74-4, "Principles for Determining Costs Applicable to Grants and Contracts with State and Local Governments." 7.2 ' ANTI -KICKBACK PP.OVISION - The Contractor will comply with the Anti -Kickback -Act, Title 18, USC Section 874, and provisions of the Federal Labor Standards, Title 29. ARTICLE VIII TERMINATION CLAUSE I 8.1 The City, by giving reasonable written notice specifying the effective date, may terminate this contract in whole or in part for cause which shall include: (1) Failure, or any reason, of the Contractor to fulfill in a timely and proper manner its obligations under this contract, in- cluding compliance with the approved Work Program and attached conditions and such directives as may become generally applicable at any time, (2) Submission by the Contractor to the City, of reports that are incorrect or incomplete in any material respect; and (3) ineffective or improper use of funds provided under this contract. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their names by their p� V P PO RTIY -16- DOC ,1 11E N TS FQLLQ- by their duly authorized officers and th- cr,rponite seal to be affixed heroto, all as of the deny and ,sir First jib-vf- written. WITNESS our hinds and seals on this day OF . 1.9 CITY OF MIAMI, a municipal corporation of the State of Florida ATTEST: By RALPH G. ONGIE, CITY CLERK CITY MMIAGER ATTEST L C i IL•:'i A H'I APPROVED AS TO FOP'l /VID CORPECTNESS: l COPPnPLATE SEAL "SUPPORTIVE DOCUMENTS FOLLOW" ... ...... ... . r PROPOSAL COCONUT GROVE LOCAL DEVELOPMENT CORPORATION (LDC) "SUPPORTIVE DOCUMENTS FOLLOW Proposal to provide Neighborhood Economic Development Services for the Coconut Grove C.D. Target Area Agency Submicting Proposal: Coconut Grove LDC, Inc. Agency :sailing Address: 3680 Grand Avenue Agency Telephone No: 444-4319 Agency Contact Person: Harvey Wallace Date of Proposal Submission: September 10, 1980 wt OFFIC= 4F T',?.CE & COMMERCE DEYELOPMENT i C t_} �! ' ' NTS FOLLOW '}•� 1.'�'f /•:'. • .. '.1'•-.. . .. . - .. ... .� .ten. �... r �. i... ... .. Introduction The need for revitalization of neighborhood target areas is of utmost priority to the stabilization and avoifance of urban decay in our communities. City, County and Federal Officials have established community development programs to address this need. Citizens participation have been encouraged through the formation of neighborhood advisory boards to provide input through recommendation and suggestions on community priorities to public officials. It has been recognized that maximum participation by the citizenry is vital to the success of community development however, the advisory board as presently constituted, is limited as stated above to an advisory role. Final determination and actual implementation of these programs is the responsibility of the applicant (government agency). Further, when services are not provided by any government agency, contracts are made with private firms for these services. Most often these contractors are with persons froth outside the target area. To achieve greater community participation beyond the advisory role, the citizens of the target community must forrlally organize themselves into an entity that is recognized and accepted by government agencies and which has the ability: to carry out programs as they are developed, hence, it is imperative that an entity such as a Local Development Corporation be created. LDC's are recognized by government agencies as an entity specifically eligible to directly participate in the actual development process. There are certain benefits and advantages of this form of organization structure. LDC's can be grantees, grantors, developers, lenders and borrowers. Goals The primary goal of the LDC is to allow direct participation by the community as a whole in the overall economic development process. To achieve this, an LDC as an eligible recipient of community development grant funds will identify and invest in certain projects within the community that will promote: 1. Creation of job opportunities. 2. Stimulate private business activities. 3. Expand the local tax base. "SUPPORTIVE DOCUMENTS FOLLOW" Page 2 Proposal - Coconut Grove Local Development Corporation (LDC) When properly structured, LDC's may leverage each dollar of its investment with nine dollars of additional capital from other sources (Note: LDC's capitalization can be CDBG funds). Therefore, Coconut Grove citizens without this type vehicle are missing an opportunity to play a significant role in the overall development of --its community. Community Benefits Self-help is an important ingredi-ent in enhancing community esteem and pride. A Local Development Corporation can be such a vehicle which results in self help. An additional benefit that accrues to a community from a success- ful LDC operation is the community ability to provide funding for certain social service programs, which are now funded by public agencies, these include: 1. Day Care Centers. 2. Employment Training Centers. 3. Drug Counseling. 4. Crime Prevention and others. Physical improvements are important to the environment and aesthetic quality of any neighborhood community, so is the construction of new housing and the rehabilitation of existing dwellings however, the difference between destabili- zation and stabilization of a community can be linked to the economic vitality of that neighborhood. It is therefore - important at this stage of consideration on any further expenditure of community development funds, that economic impact planning and development be heavily weighed and a community based vehicle, such as an LDC to carry out this plan be establish- ed and funded. <<�UPP%R�TIVE DGU iNI, ENTS FOLLOW. I ORGANIZATION HISTORY The Coconut Grove Local Development Corporation Inc. was established January 18, 1980. It's dole purpose is to create a Self —Help Program for the Citizens of Black Coconut Grove. I "SUPPORTIVE. DOCUMENTS FOLLOW,'. V_. n;•- IY n; ., n; ,:n; , n', ..n,-.,.n; , n, n; . n; .,1;-.,.n, ., n, n, .'n, n', (1, . t1, n'." . t1, . t1, ,V� '•1V'= ''1 v _ � 1ba ,t ,Z v +Dquirtttlrttt of 't�ttr fin' I certify that the attached is a•true and correct copy of the Articles 3VIP of Incorporation of COCONUT GROVE LOCH, DEX'ELOP'IENT -C CORPORATION, INC., a corporation not for profit organi;,4W..under n;- PVC the Laws of the State of Florida, filed on January 18. 1980, as shown by the records of this office. RUC The charter number for this corporation is 750660. r_ �= c f •Vr. Dec Dec �nC PVC _r . J.' ,. `� .. L•' •� f. gin, : •`'': = :� �;�: ^c (•F.R 101 He%. 5•79 Omni «Barr ttttt halts anb th; r UC = rn; orrat oral of tllr �tatr of-7norlbi, �,V;_ at Q7allalllssrr, thr Capital, this thr ?nC 24th _' Cf January, 1980. D^C ~' �( �,a of tr ;r•.r':•�..,��r+rr ). �r.,f �I _: r. �:_r.. r•: r•� 'I•: r `� � _� r •`, V� � �:'7 C� C� c....7•Vc�V�'r� ^^^V��+� ^�V• V^�r���V�,� V•'• V�^rram� POPj-TIVE DQC `.: E.N i S gjC Ororgr �firrstotir - —&:�,rrrrtarr oftatc ?-C rrr'� tr•:/r_r��,r'�^��yyV//f���w����lcrw�:^%�V/:�� .7,VC.7•vL••,7•v 0 6 CERTIFICATE OF INCORPORATION OF COCONUT GROVE LOCAL DEVELOPMENT CORPORATION, /AAe-• We, the undersigned, hereby associate ourselves for the purpose of becoming incorporated under Chapter 617, Florida Statutes, applicable to corporations not for profit, and re- spectfully petition the Secretary of State for approval of such incorporation under the following proposed Certificate of Incor- poration. woo ARTICLE I NAME, PRINCIPAI. OFFICE, AND PLACE OF OPERATIONS The name of this Corporation shall be COCONUT GROVE LOCAL DEVELOPMENT CORPORATION,,1and the -address of its place of business shall be 12605 S.W. 93rd. Avenue, Miami, Florida 33156. ARTICLE II GENERAL NATURE OF BUSINESS This Corporation is organized exclusively for one or more purposes as specified in Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue I.aw). In operating as a Section 501(c)(3) organization exclusively, the Corporation will carry on the following objectives and purposes: A. To further economic development in the Coconut Grove area of Dade County, Florida and to promote and assist the growth and development- of business concerns, including small business concerns, in Coco�ntit Grove. B. To increase employment opportunities and expansion of business and industry for the citizens of Coconut Grove. -I- "SUPPORTIVE DOCUMENTS FOLLOW" C. To (-nter into, make_ and perform contracts of every kind and description. D. To borrow or raise monies for any of the purposes of the corporation and, from time to time without limit as to amount, to draw, make, accept, endorse, execute and issue pro- missory notes, drafts, bills of exchange, warrants, bonds, debentures and other negotiable or non-negotiable instruments and evidences of indebtedness, and to secure the payment of any thereof and of the interest thereon by mortgage upon or pledge, conveyance or assignment in trust of the whole or any part of the property of the corporation, wh9jAer at the time owned or thereafter acquired, and to sell, pledge or otherwise dispose of such bonds or other obligations of the corporation for its corporate purposes. E. To lend to any person, firm or corporation any of its funds either with or without security. F. To promote and assist the growth and development of small business concerns and others. G. To have one or more offices, to carry on all or any of its operations and business and without restriction or limit as to amount to purchase or otherwise acquire, hold, own, mort- gage, sell, convey or otherwise dispose of, real or personal property of every class and description. H. To acquire, construct, convey, or expand plant or business facilities for lease or sale. ARTICLE III MEMBERSIIIP A. Qualifications: Any reputable person, corporation, partnership, association, or organization having an interest in the objectives of the Corporation shall be eligible to apply for membership. "SUPPORTIVE -�- pC!%-,/U IM ENTS FOLLOW„ B. Admission to membership: Any person, corporation, partnership, association, or organization who pays the required membership fee and complys with the other requirements estab- lished by the [Board of Directors shall be admitted to member- ship in the Corporation upon an affirmative vote of a majority of the Board of Director members. ARTICLE IV This Corporation is to have perpetual existence. ARTICLE V SUBSCRIBERS The names and residences of the subscribers to the Certificate of Incorporation, who have allattained majority age, are as follows: NA?I E Harvey Wallace, Jr. Harvey Martin Wallace Keith C. Wallace ADDRESS 12605 S.W. 93rd. Avenue Miami, Florida 33156 12605 S.W. 93rd. Avenue Miami-, Florida 3�156 12605 S.W. 93rd. Avenue Miami, Florida 33156 ARTICLE VI MANAGEMENT The affairs of this corporation shall be managed by a Board of Directors numbering; at least three (3). New directors shall be appointed or elected to the board in accordance with the By -Laws. ARTICLE. V I I UFFI CI;RS The names and residence addresses of all the individuals who are to serve as officers of the Corporation until the first eI0ction or appointment of new officers in accordance with the By -Laws, are as follows: "SUPPORTIVE DOCUMENTS -3- FOLLOW" NAME Harvey Wallace, Jr. Pres i lent llarveM:i rt i n !' 0 1:ice Vice i'rc:;idc-nt Keith C. Wallace Secretory -Treasurer PJ ADDRESS 12605 S.W. 93rd. Avenue Miami, Florida 33156 12605 S.W. 93rd. Avenue Miami, Florida 33156 12605 S.W. 93rd. Avenue Miami, Florida 33156 ARTICLES VITI BOARD OF DIRECTORS The namrs and addresses of the persons who are to serve as the Board of Directors, which numb shall never be less than three (3), and who will manage the affairs of the Corporation until new directors are elected in accordance with the By -Laws and qualified, are as follows: • NAM E ADDRESS Harvey Wallace, Jr. 12605 S.W. 93rd. Avenue Miami, Florida 33156 Harvey Martin Wallace 12605 S.W. 93rd. Avenue Miami, Florida 33156 Keith C. Wallace 12605 S.W. 93rd. Avenue Miami, Florida 33156 ARTICLE IX AMENDMENTS The Certificate of Incorporation and the By -Laws may be altered, amended, or repealed and a new Certificate of In- corporation or By -Laws may be adopted by a two-thirds majority vote of nil the directors, or a majority of the voting members of the Corporation present at an annual meeting or duly summoned special mrretinl; of the directors, or of the members of the Cor- poration, in accordance with the By -Laws. ARTICLE. X DISTRIBUTION ON DISSOLU'rION In the event of dissolution, all of the remaining assets and property of the Corporation shall, after necessary expenses "UPPQRTIVE a0C'U N1 E N T S -4- of the Corporation are paid, be distributed to one or more organizations that are organized exclusively for one or more purposes as specified in Section 501(c)(3) of the In- ternal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). ARTICLE XI INCOME, AND DISTRIBUTION No part of the income of the Corporation shall inure to the benefit of any member, director, officer of the Corpo- ration, or any private individual (except that reasonable compensation may be paid for services rendered to for the Corporation affecting one or more of its purposes), and no member, director, officer of the Corporation or any private individual shall be entitled to share in the distribution of any of the corporate assets on dissolution of the Corporation. ARTICLE XII-' PROHIBITED ACTIVITIES No part of the activities of the Corproation shall be carrying; on propaganda, or otherwise attempting to influence legislation, or participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of any candidate for public office. In witness whereof we, the undersigns,all of whom are of majority age, have made, subscribed, and acknowledged this Certificate of Incorporation this 1920. Ov 11arvey I%1a ace, Jr. 12605 S.W. 93rd. Avenue Miami, Florida 33156 Harvey Ma in V.1allace 12605 S.W. 93rd. Avenue Miami, Florida 33156 _5- "SUPPORTIVE DOCUMENT FOLLOW Kvi th C. Wallace 12605 S .Ud. 93rd . Avenue Miami, Florida 33156 i STATE OF FLORIDA) SS: COUNTY OF DADE ) BE IT REMEMBERED that on this- 17 g day of 1970, personnaly came before me, a notary public for the State of Florida, the parties to -the foregoing Cer- tificate of Incorporation, known to me personnaly to be such, and acknowledged the said Certificate to be the acts and deeds of the signers, and that the facts therein are truly set forth. said. Given under my hand and seal the day and year afore- _% alka.) ___ NO ARY l'UNI.IC, 'TATE OF FLORIDA AT LARGE My Commission Expires: i.�tary Ptlh6e, rt.ite of Fnrrd., at Liege My Cor.,m,-scion (,pirr, W-Itch 25. F_*i3 Ccndcd thru hli,naid Ccnd;rg Ag,:ncy "SUPPORTIVE -6- DOCU PJI ENTS FOLLOW LOW -- or CERTIFICATE DESIGNATING PLACE OF BUSINESS OR DW-11CILE FOR THE; SERVICE OP PROCESS WITHIN THIS STATE, NAMING AGENT UPON WHOM PROCESS MAY BE SERVED. G In -pursuance of Chapter 48.091, Florida Statutesthe following is submitted, in compliance with said Act: That COCONUT GROVE LOCAL DEVELOPMENT CORPORATION,ldx. esir— ing to organize under the laws of the State of Florida with its principal office as indicated in the Certificate A Incorporation at the City of Miami, County of Dade and State of Florida, has named EDDIE L. FIELDS, ESQUIRE, located at 3000 Biscayne Boulevard Suite 408, Miami, Florida 33137, as its agent to accept service of process within the State. ACKNOWLEDGEMENT Having been named to accept service of process for the above stated Corporation, at the place designated in this Cer— tificate, I hereby accept to act in this capacity, and agree to comply with the provision of said Act relative to keeping open said office. RESIDENT AGEN "SUPPORTIVE -- DOCUMENTS FOLLOW" COCONUT GROVE LOCAL DEVELOPMENT CORPORATION, INC. The name of this organization is COCONUT GROVE LOCAL DEVELOPMENT CORPORATION, INC., and all reference to the organization in these Bylaws shall be by the use of the term Corporation. ARTICLE I PURPOSE AND OBJECTIVE This Corporation is organized exclusively for one or more purposes as specified in Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). In operating as a Section 501 (c) (3) organization exclusively, the Corporation will carry on the following objectives and purposes: To further economic development in the Coconut Grove area of the City of Miami, and to promote and assist the growth and development of business concerns, including small business concerns, in the Coconut Grove area. B. To increase employment opportunities and expansion of business and industry for the citizens of Coconut Grove. "SUPPORTIVE DOCUMENTS FOLLOW C, ro , titer iuLo, r):tk-e find 1), .rfc)rm contracts of every kind and ion. D. To b-i'roty Or rnis4l 1710n I (`s fOr ;)nv Of Lhe purposes of Lh)2 corporat-io)n and, t roin to time without l unit as Lo ;imount, Lo dr;iw, hake ,accept, endorse, c-xt,c,rte and issue promissory noLes, drafts, bills of exchani-e, warrants, bonds, debentures .1nd r.)Lh-r negotiable or non-negotiable instruments and evid(.nces of indebtedness, and to secure the payment of any Lh,�r,2of and of the interest Lhereon by mortgage upon or pled,;�,, cotv,--yance or assignment in trust of the whole or any part of the property of the corporation, whether at the time owned or thereafter acquired, and to sell, pledge or otherwise dispose of such bonds or other obli-3tions of the corporation for its corporate purposes. E. To lend to any person, firm or corporation any of its funds either with or without security. F. To promote and assist the growth and devt2lovm'_nt of business conctirn's and others. , G. To have one or more offices, to carry on all or any of its oper.ati(.)ns and business and without restriction or limit as to amount to purchase or otherwise acquire, hold, ov:•n, mortr.rc ge, sell, cnnvey or otherwise dispose of, rr.al or personal property of evf-_ry class and description. 11. Tu Jcclui re, construct-, convey or ,expand plant or busin, �SS fr,ci 1 i ti,!s for lease or sale. "SUPPORTIVE DOCUMENTS I' OLLO IF 11%H•I'1(111,C I I I) ( It1;Cfoizs Sect i on 1 . Number me pro pr.rty, a f fa irs, activities, and concerns of the Corporation shall be vested in a Board of Directors, consisting of at least 15 directors. The members of the Board shill, upon election by the members, immediately enter upon the performance of their duties and shall be duly elected and qualified. Section 2. Election of directors and term. The directors of the Corporation shall be elected at the annual meeting by the members of the Corporation. There shall be an election by ballot for 15 directors of the Corporation, 4 of whom shall be elected for a term of one year, 4 for two years, and 7 for three years. At, each annual meeting thereafter, a number of directors equal to those whose terms have expired shall be elected for the term of three years. At the expiration of :env tern of three years, any director may be re—elected. SecLjon 3. Duties of directors. The Board of Directors may: (1) hold meeLinc;s at such times and places as it thinks proper; (2) adcniL members and suspend or expel them by ballot; (3) appoinL committees on particular subjects from the m,!:noors of the B,,ard, or from ot-her members of the Corporat.ion; (4) :Midi t bi l is and :jppruve Lhe di sbursement of funds of the Cocporat i.it; (5) print .1ntl circiiIate th)c moms unrl plibI ish arLicl s; (6) czirry on cr,•o.*sp(in detic e i n d co.nmllnicaIo with parLir or c1i;:at ir,11s in ecnoinic dr vJ_.10pmoilL in ether cn1:1„11n7)-1111)1uy agents; .nnrl (8) devisv. and carry into r-Xt'cllt iMl .01ch ()t hi-r in,•asiii-es as I t do, -ins proper and oxped i on to pro linoLo t 110 Ob j--ct ivrl <)f the CovjiOraL iron and Lc, bust prot1-ct the intr_cr:st .,nd wolf:,re (if Ole Corporation. "SUPPORTIVE DOCU nI EN TS FOLLOW?? 7 N Si,cI ion_4. _Nff rt in"s of B(l;1rd. fir:,;iilar mar-Lings of the [Board of Di roct-Ors shal l coinm,.nce ii-inediately succeeding Lhe annua 1 el oc t ion in---,. May and On the f i rs t Monday Notice of Lho inovt.ings, signed by the Sl�crntary, shall be rnai led to l.he last rt:corded address of each member at least five days before the time appointed for the meeting. The President may, when he deems nece,<sary, or the Secretary shall, at the request in writin., of four m,,mbors of the Board, issue a call for a special rneeLing of Lhe Borird, and only Lhrcc clays' notice shaiA be required for such special meeting. Section 5. Quorum. A majority plus one additional member of the Board of Directors shall constitute a quorum for the transaction of business. In the absence of the President and Vice President(s), the quorum present may choose a Chairman for the meeting. If a quorum is not present, a lesser number may adjourn Lhe meeting to -,a later day, not more than ten days later. Section 6. Absence. Should any member of the Board of Directors be absent from three consecutive meetings of the Board and his excuse for being absent not be accepted by the members of the R,,ard, his scat on the Board may be declared vacant and the President may forthwith proceed to fill the vacancy. S--c t ion 7. V:ic:inc i os , l:h,-nevc r any va c:incy occurs in the: Board of Directors by rlrtaLh, rosignat ion, or ot_herwi se, i t ,hall be filled wit 1101,1t. unrdUe delay by Ole majority vote by ba 1 1 tit of t l�­ remaining meinh(_ ; s o f the Gu,l rd aL a special ineeLinf, which shall be called for thaL purpose. The eluCt-ion shall be held within 45 (lays after the occurrence of the vacancy. The pr-rson so chosen sh,n11 be a in,ember and shall serve klut Lhe L,.rm of the d)t-r_(,n that he rt:plac,-d. "SUPPORTIVE DOCUMENTS FOLLOW7 W S(-ct.it'll S .1t� IN) VaI orectors. Any one or more of the dirtrctors m.iy be ri!moved pormaiienLly from the Beard •either with or without cause, at any Limo., by a vote of two - thirds of the Beard int!mb,:rs at any special inueL in& called for Lhat purpose. Any director whose removal had been proposed shall be given an opportunity to be heard at the board meeting. Removal from the Beard of Directors does not constitute automatic termination of a person's membership. ARTICLE III OFFICERS Section 1. The officers of this Corporation shal•1 be a President, a Vice President, a Secretary, a Treasurer, and a Parlimentarian. Section Z. Method of election. 'ihe Board of Directors shall elect all officers for a tern of one year. The President and Vice President shall have served at least one year on the Board of Directors prior to their election to the respective offices. A majority of a quorum present shall be necessary to constitute an election. Section 3. DuLies of officers. The duties and powers of the officers of the Corporation shall be as follows: 11P F,S I D1•:NT Tht, E,rc•sidt-nt Shnl l pi -of idt! ;It all ini,ot intts of Lhe Corpor;+Lic,n and of Lhe Board of Diroctni-s -IL which he may bt! prc•senL; shall perfor►n such other cluLics as may bu prescribed in Hit -se Bylaws of t;ned to him by tilt! Corpora t i t,n or by the L1PP0 R T I V E U Vi E«TS FOLLOW" -5- Beard of Di i-octt,rs :inn �;hni 1 ce,,,rdinnte tlip wc,rl•: of file offic(,rs and commi LI t.,es of t.hc Corpora i on in Ur(l,rr t_h:►t t he pill-Imses of the Corpor,at i,in m;,v h,! I,r-r,m()tr( I. VIC'(i i'RI;S 11)1•;NT IHie Vice President shell act as aide to the PresidenL and shall perform the duties of the Presidl ,,lt in the absence or disability of that officer to act. SI'IC;IZI:TAIZY The Secretary shall record the minutes of all meetings of the Corporation and of the Board of Directors and shall perform such other duties as may be delegated to him. TREASURER The Treasurer shall have custody of all of the funds of the Corporation; shall keep a full and accurate account of receipts and expenditures; and shall make disbursements in accordance with the approved budget, as authorized by the Corporation, the Board of Directors, or a special committee. The Treasurer shall present a financial staLement at every mc-et.ins; of the Corporation and at other times when requested by the Board of Directors and shall make a full report at the annual meeLi.ng. The Treasurer shall be - responsible for the Miiintenance of such books of account and records as conform to the requirements of the Bylaws. Th,-! 'treasurer's accounts shall sign a sLaLement of that f;)cr ;it the end of the roport. 'lily! '11WItins; committee 711nll he nppoin:.od by the 110;1rd of Directors at: lt?ast two weeks before the annual mee t i ng . .6- "SUPPORTIVE DOCUMENTS FOLLOW, Vol w 1'!1Rl,12 *F.AI; IAN ti The f'c,rlic;mvntaririn shall secs Lhat all meetings of the Board of Directors are conducted in a peaceful and orderly manner. AKTTCLE IV Nt•: TINGS Section 1. Annual meetine of members. The annual meetin7 of the members shall be held on the first Mondav in 14ay Notice of the time and place of holding the annual meeting shall be published in a local newspaper and to each member at least five days previous thereto. Suction 2. Special meetings of directors. Special meetings of directors may be called by the president at any time on his own initiative or by the President or Secretary upon request of four members to such officer made in writing. Notice of the meeting shall be mailed to each director at least three days previous to the meeting, and at such special meeting there shall only be considered such business as is specified in the notice of meeting. Section 3. Quorum for di.roctors' meet.ins,,. At all meetings of the Corporation, a majority plus one additional director shall Const i tuLc a c11101-1;m for a reE;ular ;ncetin.g; :znd a ma jor i Ly pl;;s one add i L i c,nn l Al i roc Lor shall c,,nsLi Litt er° a t1tiornin for a spec is 1 S(-(:t ion 14. R,-Plil.-)r inet'LinS,s Uf di1-.0Ct01-S. Fot;ular meetings of the Beard of Directors shrill be held can Lite 3rd _ -- Monday, February_, _ May _ .._-_ ._. __Augus.t "SUP, ORTIVE �j f'. and November Ptil ic:c� (if the I imo and pl,aco of holding reF;�il;�r IW t. inf;s 311;1 i l be ,nc+ i l I'd to QN h li(+;i rd rnt,m1 rr at l e;j s t five days previous t htcrel o. S,-c-t ion 5. FNI.-cut ivI`2 COMmi tt�.cr m(Ir,t.iri1,1s. Rog,iilar inoet in);s of the Fxocutive Curnmi.tLee shall he htrld on the first Monday of rnch month, or any time as called by the President. S,rctio�n 6. Proxies. Lvery Beard of Dirvctor member entitled to vote at any meeting thereof may Vole in person or by proxy. A proxy shall be in writing and on a standard organization or proxy form, revocable at the pleasure of the member executing it. The duration and the nature of the proxy shall be specified; if the duration is not specified, it shall be invalid after seven days from the date of its execution. The proxy can only be granted to and exercised by a hoard of Directors member. Section 7. Ord(.r of Business. The order of business shall be as follows, at all annual, regular and special meetings, or the Board of Directors, and committees of the Corporation. A. Calling of the roll B. Proof of notice of meeting C. Reading and approval of the minutes D Receiving communications E. Election of officers .and new members F. RQI)ort of officers _ G. Rr port of coi-mmi ttees ll Un f in i shed bits iness I. New Business J. Adjournmm,nt 2M "SUI1ORTIVE DOCUMENTS FOLLOW" AR I' i C1,F V The Corporation shall have a seal and the seal shall be affixed to all legal instruments exf�cuted on boha1f of the Corporation. AI rTCLE VT A'MFIN'D'I1:NTS These Bylaws may be amended, replaced, or altered in whole or in Dart by a majority vote at any drily organized meeting of the Corporation. The proposed change shall be mailed to the last recorded address of each member anc3 there shall be two readings of the proposed change before the meeting scheduled for Hoard members to vote on the chance. AR•flCLE VII NOTI CES All notices to the Board members shall be mailed to their addresses as given to the Secretary, and such mailing shall constituLe pre5i1mptive C-vidence of service thereof. ARTICLE: V1 TI COMI►I'NSAT f ON N(Ii tht-r the of f i cers, d i r e c tors, 11or ii!i•ifbe.-s sorvin can shall receive anv salary ur C0i11lllrnsnt ion for services rencif•r0d to t"," COL*110rrIt :nn, 01'ficors, dir,�etors, and rs shal l b(! ro,imbnrsod, ilokvovor, for co►;t. incurrod (in buhal f of Lhe Curp iraL inn. "SUPPORTIVE FOLLOW" F- Ct.+rpura t i on: :1h'rl r1,E TX BASIC 110LfC[t•:S The following; arc hasic policit•s of thr? The Corpni-ation ,hall hc, non—profit, nonsectarian and non -partisan. 2. The name of the Corporation or the names of any Bnard rm�mbers in Lheir official capncitics shall not be used in any connection with any partisan interest or for any purpose not appropriately related Lo promotion of the objects of the Corporation. 3. The Corporation shall cooperate with persons and organizations to support the improvement of the comrlunity in ways that will not interfere with administration of their activities and shall not seek to control their activities and policies. 4. The Corporation may cooperate with other organizations and agencies concerned with econornic,development, but persons representing the Corporation in such matters shall make no commitments that binds the Corporation without the Board's approval. AR'C1 CLE X STANDINC, NC, AND SPF.CTAL COMMITTFFS 1. The I;():trd of Directors may create srlch sLandinc; commi Ltc!t,t, as i t rwiy d(,erl nl•cessary to pro:viot.e the pllrr-,OSt alld t:;jrry ()n the wtirk cif Lhe Corporation. Th,' Pi-e-Side11L steal 1 :lppclinL Lho Chairman of each COrTll;li t Let and ,-acll curnnl ttce shall 11,! reappointed c,ach year. '�. The Chairman of vach standillr; comillittee shall ter. ;t n[ a pl:tn of work to the Btlard of Dir.-ctors :,nd/or _10- "SUPPORTIVE DOCUMENTS FOLLOW. the K\oc►iLivcc Ctwimi tL1.1, for-Ipprovin1. No ct—i'ni Ltee work shal l be un�Io.rtak,-11 wi thuut Lhe consi.-nL of th(, Board of 1)i ri-cLors. 3. A Ly oC t he rnr-inb,_rs of ,itiy cornmiLteo tnny fix its rul,rs of procedure. All act. ion by any comn►ittoe she►I I be rt-port cad Lo the Ronrd of Diro.cturs and/or r•,xecuLive Corimittee prior to such action and shall be subject revision, n1L(!r;iLion and approval by Lhe Board of Directors. 4. The Dower to form special cominitLees and appoint their members rust with the President. 7. The President shall be a non -voting member of all committees except the nominating committee. ARTICLE XI OFFICES The Corporation shall maintain a principal office in the State of Florida as required by -law. The Corporation may also have offices in such other places either within or without the State of Florida as the Board of Direciors may from time to time designate or as the business of the Corporation may require. AI2TI CLE XI I I M EM BE'RSHIP Sr-ction I . n►►nli ficat ion. Any Person or argani::.jLion whose ►iumbership aI)pIicat ion is accepted by the Board of Dir(!etors and who pay_; the mcr►nbUrship fee as established by r.he Board o`_ Directors shall qualify for ►ioinbtfrship in the CorpOrat ion. Section 2. Cla9sification. of mou►bershi p in this Corporation shall be: and corpurate. "SUPPORTIVE ORTIV'E DOCM ENITS FOLLOW The classification Indivic111a11 family, S v c t i,on 3. Dirt i,•s rand r i i•.ht.s . The m,-mbers of the Coi-pornti ,n shall c•l,-ct Bilard of (1irocior-s ntw,bc,rs r,rrch yc-ar at the annual meet ins; ft,r mombers sch—hilod -tin the first Monday — Section 4. Vot ing. A in(nnber entitled to vote at a met tint,, shall vote at such meeting in person only. Every member shall be entitled to one vote foe each memborsilip in his name in the records of merrrbership. Section 5. Termination of membership. H person's membership may be terminated for any action deemed, by a majority of the Board of Directors voting at a regular or special meeting, detrimental to the interest of the Corporation. Termination of a member's membership constitutes automatic removal of him from the Board of Directors if he holds such a position. S,!ctinn b. F.lecti.on of Members. A person, firm, or corporation r„ay be elected a member upon being propnsed for membership by a member, by written application to the President or Secretary, and favorably passed upon by the Committee on Admissions, upon receiving a majority vote of the m(Iribers present at a inoe t i ng or the Corporation or at a meeLinb of the iloard of hiri-ctors or of the Executive Committee. Section 7. Advisory rnoinb,•rs. 'fhe Board of [)iroctors at any duly or};urti::ed rr,rry (rl,'ct advisory r,unboi-s by a ur.anisre��:s vote of the iao-10.)ors l,rt•s,,nt. Advisory rn-•inh,-ry sh:rl 1 be exertf,t from p:r:r•,on,_ of rin•• fees whatever and shall be entitled to all tho l,rivi l(!,,t-s of rr,l trlar ril..,ht to vole or hold office. "SUPPORTIVE DOCUMENTS ` FOLLOW,,. Sect it'll g 5- i c nrt I can. ,any wi Lhdraw from the Corporation after fulfilling all obligations to it by giving wri t.ton not ice of siich int c,nt ion to the, Secrutary, scich notice shall be prc.z1,nt.,d to the rward of Directors Fxecutive Coimni t.Lee by the S(-cr1,1-ary at. the first ►netting after its receipt. S,-cl i on q st)c,ns i tin. A inc�mb(�r may be snsi),_nd,-d for a period or expellr.d for catisp Stich as violation of ain:• of thc! Bylaws or ntles of the Corporation, or for conduct prf,jndicial to the best interest of the Corporation. Suspension or expulsion shall be by a two-thirds vote of the membership of the Board of Directors, provided that a statement of the charges shall have been mailed by registered mail to the member under charge at his last recorded address, at least 15 days before final action is taken thereon; this statement shall be accompanied by a notice of the time of action on the matter. The member shall be given an opportunity to present a defense at the time and place mentioned in such notice. Section 10. Number. The Corporation shall have a minimum of twenty-five (25) members, and at least sevenLv- five percent (75%) of the memb-,rs shall live or do business in the community where the Corporation is located. :1w I t. u, X 1.y DUES Sect icon 1 . a,,nlc,nl dives. nit Board of Directors may h-Li-rmine frnin Lim,., to time, Lilt! am01 111t of iniLiation fee, if any, and annual dues payable to L I i e Corpcr a L i o n by members. "SUPPORTIVE D0CL 1 "."A E N T S -1 - L St-ct.ion 2. Pavi,t•nt of ditos, D,t,-s sh.nII be pnvable in advance on the I i r ,t day of etich yt-'ar. Dii(-s of a ncw in(•ribt.�r shall be proral.ed from the first clay of this month in which siich new memlWr is elected to mvtn0)t2rship, for the rf.i-%a indor of the year of the Corporation. Section 3. Default and tE,rminat.ion of in(.nhershin. t�-he•n any mt-mbor shall be in default in the paviaent of dues for a period of three months from the be,;inning of the year or h'.-r i,)d for which such dii(2s became payable, his membership may be terr, inated by the.• Board of Directors, in the manner provided in Article XIII, Soction 9, of these Bylaws. ARTICLE XV EXECUTIVE DIRECTOR lhe B(lard of Directors shall appoint an t:xecutive Director who will manage the daily operations and staff art ivitits of thr. Cur pC,ratioil ARTJ CLE XVT EX}-.Ct?TfVF-. CC1mmITTFE '111t, i:xncutive C'oMmittee of the Beard of Directors small consist of the President, Vice President(s), S��cr��t,irI Treasurer, and Parliamentarian. The Executive Director shall o ;r.-rv(ti on t_he r%ocut.ivr. C01,1inir.ter ns a'non-voting HOWbor. "SUPPORTIVE DOCUMENTS FOLLOW -14- F3 .r - 5 4 „-,M 7 The f'►—s i dk-(►t may n l so (h,s i f;nn to one or riore_ of Lhc Bt)ard of Dir(,cLurs (nr:-►uhr.rs Lo serve ns alt-rrnate to Lhe Exec►►t. i ve. C(rnuni L L ve 'Che Fxecutive Cumrni tLet- shalt meat reg(rl:+rly on � monLhly l,nsis, or anv Lime that a spf,cinl rn(_(-Ling is called. The FX('cuLivc C(rmr;iLIee sIinil pi(-)c(_ss :►cad f-xerc;;r all powers of the Board of Di rr-cLors, cxc.Q,,A wh(•►-r- l irr,i Lcd � during Lhe intervals t)(!t.w('(-,n Board of Director moetin:!s. :. ( I t t i i' D -i�N FOLLOW)) Name of Organization: Coconut Grove Local Development Corporation, Inc. Officers: President Harvey Wallace Vice -President Harcourt Clark Secretary Treasurer Earl Counts Board Members: (All Miami, Florida 33133) Willie Leonard 3672 Grand Avenue Mary McCray 3500-Hibiscus Street Jack Dunn 3727 Grand Avenue Victor Bains 3384 Grand Avenue Keith Wallace 3680 Grand Avenue - Larry Samber 3747 Chiles Terrace George Symonette 3574 Grand Avenue Moses Simmons 3645 Franklin Avenue Harvey Wallace 3680 Grand Avenue Patricia McRae 3725 Grand Avenue A.L. Rumph 3572 Franklin Avenue Walter Green 3571 Grand Avenue Grady Dinkins 3201 Florida Avenue William Rolle 3430 William Avenue Fredericka Brown 3645 Franklin Avenue Mae Williams 3150 Mundy Street #220 "SUPPORTIVE DOCUMENTS f .... I NEIGHBORHOOD ECONOMIC DEVELOPMENT PROGRAM BUDGET SUMMARY & JUSTIFICATION ITEM Personnel (Total) ------------------------- a. Position Title Director Salary per year $18,000.00/year b. Position Title Secretary Salary per year $11,500.00/year.- c. Fringe Benefits Rent $250.00 x 12 months Utilities $100.00 x 12 months Telephone $195.00 x 12 months Office Equipment Supplies Postage Printing Books, Publications, memberships Accounting Services Other items (Please specify and provide amount) Attorney Fees AMOUNT $ 34,092.00 18,000.00 11,500.00 4,592.00 3, 000. 00 1,200.00 2,340.00 2,000.00 1,000.00 800.00 900.00 200.00 2,000.00 2,468 .00 BUDGET TOTAL---------------- -------- --------------- -$ 50,000.00 "SUPPORTIVE CF CCLJ [,A E N T S FOLLOW f a V .. - . •... . . -!►: Y.... , . .. . JOB DESCRIPTION JOB TITLE: Director Salary Range: $18,000.00 Qualifications: Masters Degree or equivalent and related experience in business management, supervision and administration. Must be highly motivated with strong research, verbal and writing skills. Must be knowledge- able of Federal regulations and guidelines related to community and business development. Must have an in-dept knowledge of related business problems affecting small and minority Businesses. Responsibilities: Directs all activities related to the LDC. Supervises the day-to-dav activities. Stimulates private investment in the neighborhood. Serves as liaison with related governmental - agencies. Solicit funds for LDC projects. Maintains communication with community based organizations. Attends meetings, seminars and workshops related_ to LDC. "SUPPORTIVE DOCUMENT FOLLOW if JOB DESCRIPTION JOB TITLE: Secretary Salary Range: $11,500.00 Qualifications: Graduate of business school or equivalent and related experience in stenographic and secretarial work. Must be highly motivated and competent. Responsibilities: Answers directly to the Director. , Provides clerical support to all activities of LDC. Establishes and maintains all office files. Makes appointments and maintains calender of events. ' Prepares information related to LDC programs. Serves as receptionist. Performs related work and additional duties as required. "SUPPORTIVE Cc;UMENT F(JLLO1III" THE COCONUT GROVE LOCAL DEVELOPMENT CORPORATION, INC. BOARD OR DIRECTORS f_UTIVI SLCRI:JRT _ YM=ItiE DIRECTUP CLEAICA.L STAFF a iRIrc ir-R 000BD PuTOR w Q w (D ' 0 z� C cnM _ f i PART C: Proposed Scope of Services in response to Proposed Work Program Instructions: In the space below please provide a written description of your organization's plans to provide services in response to the Proposed Work Program for Neighborhood Economic Development. Please be sure to address each component of the work program in sufficient detail. (Use additional sheets if necessary) Due to the fact that the Coconut Grove Local Development Corporation is only a concept on paper with no existing operating capital, our first responsibility will be to find office space within the Coconut Grove Community. The description of the work program is as follows: I. To establish an information base as an economic development resource for the target area residents and businesses. A) "Compile existing analyses of the target area" The Coconut Grove LDC Staff will provide an updated solid economic profile of the area in order to determine any significant charges affecting the residents and businesses. B) "Collect information on available programs and resources to promote economic development and revitalizaiton." The Coconut Grove LDC Staff will be responsible for providing the residents and businesses in the area with with local, state, federal and private sector program information affecting the community, and encouraging those residents and businesses to utilize programs that are designed to develop and revitalize the community. C) "Establish liason with appropriate governmental agencies, non-profit development organizations, and the community development advisory board." The Coconut Grove Staff will establish a positive relation- ship with all appropriate agencies and institutions that are interested in improving the area. Residents and the business community will be encouraged by staff to partici- pate in the Community Development Advisory Board process under citizens participation. "SUPPORTIVE p I Jf`,AENTS FOLLOW" v� Page 2 PART C: Proposed Scope of Services in response to Proposed Work Program II. Assist existing target area businesses A) Establish outreach to existing businesses 1) Annual inventory -business name, type, location, etc. 2) Compile information from inventory 3) Maintain communication with businesses by personal contact, telephone and monthly progress report B) Develop strategies 1) Identify technical and financial assistance needs of businesses requesting services and assist in providing assistance by directing businesses to the appropriate agency. 2) Develop with the department of -Trade and Commerce Development a service plan of assistance coordination per request by individual businesses. C) Coordinate implementation of strategies 1) Initial screening and counseling of business clients. 2) Coordinate the delivery of services through referrals to appropriate primary source agencies D) Follow up Follow up will be accomplished by monitoring and assessment or assistance requested by the business clients. III. Merchants organization A) Existing merchants will be encouraged to organize to promote target area commercial revitalization efforts -- and encourage additional businesses t.:- locate in the area. IV. Business recruitment and promotion A) The Coconut Grove LDC Staff will provide monthly inventory of vacant commercial properties and a.onitor rental price per square foot of available commercial space. B) The Coconut Grove LDC Staff will assist the city planning department to prepare a detailed market study of the target area. C) The Coconut Grove LDC Staff will assist the city of Miami to prepare promotional literature for the target area. "SUPPORTIVE DOCUMENTS FOLLOW„ .- lk of PART D: Additional Services Proposed by the Agency Instructions In the space below please provide a written description of any services, in addition to the services required to satisfy the proposed work program, that your agency plans to provide to the target area to promote economic development. Please indicate additional sources of funds to be utilized. (Use additional sheets if necessary) Crime is a problem in the target area, and because of crime the residents, visitors and the business community do not feel safe in the area. The majority of the crimes consists of robberies, burglaries and assaults committed by teenagers. In order to assist in resolving some of the related conditions in the area that causes many of these crimes, an in-depth analysis of the socio-economic and physical conditions in the area will be requested in order to reduce the number of crimes. The Coconut Grove LDC staff will assist in resolving some of these problems in reducing crime in the area by: 1. Organizing the merchants 2. Organizing the residents 3. Organizing the youth 4. Requesting crime studies by the appropriate agencies* 5. Utilizing those studies 6. Assisting in providing youth employment 7. Assisting in resolving unemployment in the area S. Assisting in recruiting new businesses in the area The Coconut Grove LDC Director will be responsible for soliciting additional funds as necessary from the government and private sector in order to assist in accomplishing some of the above objectives and future programs and objectives.