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Home My WebLink AboutM-81-0235I E Oor 6*1 Mayor and Members of the City Commission March 12, 1981 Hiring Freeze Richard L. Fosmoen City Manager Schedules A, B & C Attached are three schedules which prioritize vacant positions as either CRITICAL (Schedule A), ESSENTIAL (Schedule B), or IMPORTANT (Schedule C) for the purpose of determining those positions that should be exempt from the hiring freeze. The number of vacant positions as of March 11, 1981 and the prioirty in which they are to be filled are as follows: Critical 28 Essential 83 Important 6 Total 117 At this time, I am recommending that the CRITICAL positions be exempt from the hiring freeze. These positions along with their budgetary and opera- tional impact are shown on Schedule A. Iwo I CRITICAL POSITIONS Position Building and Zoning Inspections I Zoning Inspector I 1 Codes Compl.Insp. 2 Computers and Communications 1 Assistant Director Amount rrurm u r n Impact 7,980 Unable to perform 11% of inspections to en- sure compliance with the South Florida Build- ing Code. Inability to fully monitor code violators. . Approximately $9,000 reduction in antici- pated revenues. I 7,980 Unable to perform 14% 15,960 of inspections to ensure compliance with the South Florida Building Code. . Approximately $42,500 reduction in antici- pated revenues. Inability to fully monitor code violators. $ 16,566 Delay in development and and maintenance of a comprehensive three year plan of City-wide projects and capital improvement projects for computer and communica- tion services. . Delay in the implementa- tion of Booz, Allen and Hamilton recommendation to develop a system to plan, manage and control City revenues and ex- penditures. or 01*1 SCHEDULE A CRITICAL POSITIONS Finance 1 Admin. Assistant II $ 10,392 Unable to perform the fixed assets reconcilia- tion ($30 million) as recommended by the ex- ternal auditors in a timely fashion. 1 Accountant II 7,747 Unable to perform timely 2 13,139 reconciliation of ac- counts receivable. . Unable to make timely requests for grant re- imbursements to ensure proper collection of re- venues. Law 1 Legal Stenographer $ 6,693 Loss of supervision of Word Processing typing pool for the profes- sional and investiga- tive staff. Delay in the typing of briefs, legal opinions, contracts, claim reports and settlements. Labor Relations 1 Asst. Labor Rel. Officer $ 15,339 Lack of administrative support to review labor contracts and project the financial impact of union demands. Mayor 1 Admin. Secretary II $ 7,379 . Vacancy due to recent resignation. . Unable to perform 2510 of clerical duties. -2- or CRITICAL POSITIONS Management and Budget 1 Senior 11gt. Analyst Planning 1 Intergovernmental Aide Pubi is Works 1 Maint. Foreman 119M crucmii r n $ 10,197 Delay in the implemen- tation of the Budget In- formation System as re- commended by Booz, Allen and Hamilton. 7,027 No administrative assis- tance in the preparation of cable television pro- posal resulting in pos- ible delayed impelmenta- tion date and accompany- ing loss of revenue. . Unable to review current State legislative actions and inform the City Commission of any im- pacting legislation in a timely fashion. S 8,133 Delay in the mainten- ance of fixed bridges, street end barricades and the cleaning of all dead end streets. . Loss of welding ability resulting in a lack of repair to guard rails. . Upon retirement of car- penter next month, no positions will be avail- able for necessary maintenance and repairs to the above -mentioned areas. I A SCHEDULE A CRITICAL POSITIONS Public Works (contd.) 1 Dup. Equip. Operator 2 Leisure Services 1 Typist Clerk III 1 Recreation Prog. Coord. 1 Recreation Zone Coord. 3 Sol id 'Waste 1 Adi•linistrative Aide I -4- 5,760 Reduction in the ability 13,893 to provide reproduction services for capital projects totalling $20 million. Presently an Engineering Technician has assumed this function resulting in a loss of Engineering Services revenue to the General Fund. $ 6,056 Unable to perform pay- roll and personnel re- lated work for 500-600 employees in a timely fashion. 8,967 Unable to coordinate programs and activities for Senior Citizens. 7,746 . Loss of program coo rdi- 22,769 nator for an entire geographical zone. . Unable to schedule and supervise employees and ensure effective com- munications. . Non -supervision of af- fected recreational pr og raiii s . S 7,026 Unable to monitor ap- proximately $6 million of revenues generated from Waste Disposal fees. . Unable to ensure proper billing and collection procedures. w Or 'r SCHEDULE A CRITICAL POSITIONS Public Works (contd. ) 1 Dup. Equip. Operator 2 Leisure Services 1 Typist Clerk III 1 Recreation Prog. Coord. 1 Recreation Zone Coord. J Sol id ;•taste 1 Adninistrative Aide I -4- 5,760 Reduction in the ability 13,893 to provide reproduction services for capital projects totalling $20 million. Presently an Engineering Technician has assumed this function resulting in a loss of Engineering Services revenue to the General Fund. $ 6,056 Unable to perform pay- roll and personnel re- lated work for 500-600 employees in a timely fashion. 8,967 Unable to coordinate programs and activities for Senior Citizens. 7,746 . Loss of program coordi- 22,769 nator for an entire geographical zone. . Unable to schedule and supervise employees and ensure effective com- munications. • Pion -supervision of af- fected recreational programs. $ 7,026 Unable to monitor ap- proximately $6 million of revenues generated from Waste Disposal fees. Unable to ensure proper billing and collection procedures. or, CRITICAL POSITIONS or r SCHEDULE A Building and Vehicle Maintenance Communication maintenance 1 Conn. Tech. Supt. Heavy Equipment Maintenance 1 Heavy Equip. Mechanic Property 7Vlaintenance 1 Electrician, Journeyman 1 Naintenance Foreman 1 Lineman 3 Convention Bureau 1 Conv. !•tanager Asst. -5- 12,620 . Unable to coordinate the installation of radio equipment in emergency vehicles. • Delay in the installa- tion of communication system in 103 new police cars. • Loss of City-wide radio maintenance coordinator. $ 8,133 Delay in repair work of disabled heavy equipment vehicles. $ 9,429 . 25% delay in the instal- lation and maintenance of the Ci ty's electrical system. 8,133 . Delay in the coordina- tion of accelerated main- tenance of the Orange Bowl and the Miami Stadium. 8,543 25% reduction in the 5 26,105 maintenance of Street and Sports Lighting. $ 10,908 Delay in the implemen- tation of a marketing plan for convention so- licitation of the James L. Knight Center. 250%) reduction in the work associated with inducing national, State and regional associations to bring conventions to tli ami . 'r CRITICAL POSITIONS Parks 1 Welder 1 Landscape Arch. III 1 Maintenance Foreman 3 Stadiums and Marinas Director's Office 1 Secretary III Self Insurance 1 Legal Investigator I 1 Legal Stenographer 2 Total M:� $ 6,056 Unable to repair mowers, tractors and other Park equipment not serviced by the Building and Vehicle Maintenance. Unable to build metal structures required for special events such as sports and recreational activities. 12,029 Reduced ability for the planning of major park projects resulting in a possible loss of revenue. 8,133 Inability to provide S 26,218 proper supervision for carpenter, welder and mechanic positions. 5 6,693 . Loss of all clerical support to the Director. . Unable to respond to City correspondence and telephone inquiries. S 7,027 72 6,693 13, 720 • Delay in processing motor vehicle accident claims. • Unable to perfo mi 50'/0' of the legal investiga- tive work. . Delay in claims proces- sing may increase the City's liability. • Unable to provide ne- cessary clerical assis- tance to the litigation trial attorney includ- ing preparing hearing memorandums. • Unable to prepare ne- cessary documents for 57 active cases. rM f �r SCHEDULE B ESSENTIAL POSITIONS Building & Zoning Inspections 1 Secretary II 2 Typist Clerk I 1 Environmental Chief T Parks Department 1 Landscape Architect II 1 Groundsman 1 Park Tender 1 Auto Mechanic 1 Tree Trimmer 1 Auto Equipment Operator I 3 Laborer I 9 Law Department 1 Legal Stenographer Stadiums and tsarinas Department Director's Office 1 Park Tender II ,1iar7i Stadium 1 Typist Clerk II Coconut Grove Exhib. Center 1 Typist Clerk II Orange Bowl Stadium 1 Typist Clerk II H elreese Golf Course 1 Greenskeeper Amount $ 5,942 9,758 11,803 27,503 S 10,908 5,761 6,056 7,747 7,747 5,495 14,918 58,632 $ 6,693 $ 6,693 $ 5,495 $ 5,495 $ 5,495 S 8,133 A ESSENTIAL POSITIONS ,. SCHEDULE B f Building and Vehicle Maintenance Heavy Equipment Maintenance 1 Maintenance Repairman 1 Heavy Equipment Servicer,ian 1 Auto Bodyman/Painter 3 Motor Pool Maintenance 1 Superintendent 1 Automotive Serviceman 1 Auto Parts Specialist 3 Property Maintenance 1 Laborer I 1 Maintenance Mechanics 1 Maintenance Repairman 2 Painter 1 Maintenance Electrician 1 Maintenance Mechanic 1 Carpenter, Journeyman 8 Management and Budget 1 Administrative Assistant II Public Works DeUartinent 3 Engineer Technician III 1 Engineer Technician I 1 Auto Equip. Operator III 2 Auto Equip. Operator II 2 Auto Equip. Operator I 1 Laborer III 3 Laborer II 2 Laborer I 15 Leisure Services 1 Day Care Assistant 2 Day Care Aide 1 Pool Manager 1 Typist Clerk II 1 Recreation Leader II 2 Recreation Leader III 3 E'AI $ 6,056 6,367 7,746 20,169 $ 12,029 6,056 6,367 24,452 $ 4,972 7,026 6,056 14,052 8,133 7,026 7 382 54,647 $ 10,197 $ 25,628 6,366 7,381 13,380 12,1O8 6,054 17,281 10,995 99,193 $ 3,979 6,216 6,692 5,495 6,056 14,052 $ 42,490 or- 1r SCHEDULE B r ESSENTIAL POSITIONS Human Resources 1 Personnel Assistant 7,332 1 Senior Personnel Officer 10,392 Z S 17,774 1 Secretary II $ 6,056 1 Administrative Assistant II 10,392 21 Waste Collector 136,729 23 $153,177 Information and Visitors 1 Publicity Writer $ 8,967 Total 33 T5552205 r SCI!EnLILE C IPTORTMIT POSITIONS Amount 6uildina A, Vehicle Maintenance Heavy Eauipment Paintenance 1 Fueling Facility Supervisor 5 7,3P2 Human Resources 1 Clerk II $ 4,95a Parks 3 Laborer I $14,919 1 Auto Equipment Operator I 5,ag5 4 20,4 Total 6 TTF, 757 Richard 1,. Fosmoen 1-Tarch 9, 1981 City `Tanager 1. J;or oClark Acting City Attorney Lifting of hiring Freeze Law Department In order to provide the full range of legal advice and assistance to enable the City Commission and Administration to meet their responsibilities, approval must be given to the Law Department for the filling of the following vacant positions: CRITICAL Two Legal Stenos One of these positions is the Supervisor of the Hord Processing Center which functions as the typing pool for the professional and investigative staff. This Center is responsible for the typing of briefs, legal opinions, contracts, claim reports and settlements. The other critically needed vacancy is the legal steno for a litigation trial attorney presently handling 57 active cases, each of which involves meeting deadlines, discovery measures, including depositions, interroga- tories, hearing memorandums and final trial preparation. One Legal Investigator -I The City's Self-insurance Program which includes motor vehicle fleet activity is administered through the Law Department. There is only one field investigator pres- ently :available due to the resignation of Enrique Sanchez, effective February 26, 1981, because of low pay. The continuing disability of another field investigator since early February has crippled the operation of this vital function in our Department. The head of this Division has had to forego essential administrative duties in order to maintain 24-hour emergency availability to the City's operating depart- ments, sharing this urgent responsibility with the only: ether remaining; investigative member of this Division. or Richard L. Fosmoen City '.tanager one Legal Steno -2- ;larch 9, 1981 The effectiveness of legal services is measured by the availability and application of the professional staffs' time, knowledge and expertise. This third legal steno position vacancy is in the Contracts Division where the City's legal agreements are drawn including leasehold interests and procurement of materials. The position has been vacant since January and only through the use of overtime and the present use of expensive outside temporary help has the Law Department been able to maintain a minimum level of service. RFC/rr cc: Manohar S. Surana, Director Department of Management and Budget Paul ideber, Investigator/Adjuster Self -Insurance Division 1 'r o. rt (7LL,2 Mayor and Members of March 12, 1981 the City Commission Hiring Freeze Richard L. Fosmoen City Manager Schedules A, B & C Attached are three schedules which prioritize vacant positions as either CRITICAL (Schedule A), ESSENTIAL (Schedule B), or IMPORTANT (Schedule C) for the purpose of determining those positions that should be exempt from the hiring freeze. The number of vacant positions as of March 11, 1981 and the prioirty in which they are to be filled are as follows: Critical 28 Essential 83 Important 6 Total 117 At this time, I am recommending that the CRITICAL positions be exempt from the hiring freeze. These positions along with their budgetary and opera- tional impact are shown on Schedule A. CRITICAL POSITIONS Pos i ti on Building and Zoning Inspections I Zoning Inspector I 1 Codes Compl.Insp. I 2 Computers and Communications 1 Assistant Director SCHEDULE A Amount Impact $ 7,980 Unable to perform 11% of inspections to en- sure compliance with the South Florida Build- ing Code. Inability to fully monitor code violators. Approximately $9,000 reduction in antici- pated revenues. 7,980 Unable to perform 14% 15,960 of inspections to ensure compliance with the South Florida Building Code. Approximately $42,500 reduction in antici- pated revenues. Inability to fully monitor code violators. $ 16,566 Delay in development and and maintenance of a comprehensive three year plan of City-wide projects and capital improvement projects for computer and communica- tion services. Delay in the implementa- tion of Booz, Allen and Hamilton recommendation to develop a system to plan, manage and control City revenues and ex- penditures. OF. SCHEDULE A r Finance Law 1 Admin. Assistant II 1 Accountant II 2 1 Legal Stenographer CRITICAL POSITIONS Labor Relations 1 Asst. Labor Rel. Officer Mayor 1 Admin. Secretary II -2- $ 10,392 Unable to perform the fixed assets reconcilia- tion ($30 million) as recommended by the ex- ternal auditors in a timely fashion. 7,747 . Unable to perform timely 18,139 reconciliation of ac- counts receivable. . Unable to make timely requests for grant re- imbursements to ensure proper collection of re- venues. $ 6,693 Loss of supervision of Word Processing typing pool for the profes- sional and investiga- tive staff. Delay in the typing of briefs, legal opinions, contracts, claim reports and settlements. $ 15,339 Lack of administrative support to review labor contracts and project the financial impact of union demands. 5 7,379 . Vacancy due to recent resignation. . Unable to perform 25% of clerical duties. SCHEDULE A Management and Budget Planning CRITICAL POSITIONS 1 Senior tigt. Analyst 1 Intergovernmental Aide Publ is Works 1 ;taint. Foreman -3- $ 10,197 Delay in the implemen- tation of the Budget In- formation System as re- commended by Booz, Allen and Hamilton. $ 7,027 No administrative assis- tance in the preparation of cable television pro- posal resulting in pos- ible delayed impelmenta- tion date and accompany- ing loss of revenue. Unable to review current State legislative actions and inform the City Commission of any im- pacting legislation in a timely fashion. $ 8,133 Delay in the mainten- ance of fixed bridges, street end barricades and the cleaning of all dead end streets. Loss of welding ability resulting in a lack of repair to guard rails. Upon retirement of car- penter next month, no positions will be avail- able for necessary maintenance and repairs to the above -mentioned areas. SCHEDULE A CRITICAL POSITIONS Publ is 14orks (contd. ) 1 Dup. Equip. Operator 2 Leisure Services 1 Typist Clerk III 1 Recreation Prog. Coord. 1 Recreation Zone Coord. J Solid Waste 1 Adninistrative Aide I -4- 5,760 Reduction in the ability 13,893 to provide reproduction services for capital projects totalling $20 million. Presently an Engineering Technician has assumed this function resulting in a loss of Engineering Services revenue to the General Fund. $ 6,056 Unable to perform pay- roll and personnel re- lated work for 500-600 employees in a timely fashion. 8,967 Unable to coordinate programs and activities for Senior Citizens. 7,746 Loss of program coordi- 22,769 nator for an entire geographical zone. Unable to schedule and supervise employees and ensure effective com- munications. Non -supervision of af- fected recreational prograiiis. $ 7,026 Unable to monitor ap- proximately $6 million of revenues generated from Waste Disposal fees. . Unable to ensure proper billing and collection procedures. CRITICAL POSITIONS SCHEDULE A Building and Vehicle Maintenance Communication Maintenance 1 Comm. Tech. Supt. Heavy Equipment Maintenance 1 Heavy Equip. Mechanic Property Pta i ntenance 1 Electrician, Journeyman 1 Maintenance Foreman 1 Lineman 3 Convention Bureau 12,620 . Unable to coordinate the installation of radio equipment in emergency vehicles. . Delay in the installa- tion of communication system in 103 new police cars. . Loss of City-wide radio maintenance coordinator. $ 3,133 Delay in repair work of disabled heavy equipment vehicles. $ 9,429 . 25% delay in the instal- lation and maintenance of the City's electrical system. 8,133 . Delay in the coordina- tion of accelerated main- tenance of the Orange Bowl and the (Miami Stadium. 8,543 . 25;' reduction in the $ 26,105 maintenance of Street and Sports Lighting. 1 Conv. .11anager Asst. $ 10,908 Delay in the implemen- tation of a marketing plan for convention so- licitation of the James L. Knight Center. . 250Z) reduction in the work associated with inducing national, State and regional associations to bring conventions to fli ami . -5- CRITICAL POSITIONS Parks 1 Wel der 1 Landscape Arch. III 1 'Maintenance Foreman 3 Stadiums and Marinas Director's Office 1 Secretary III Self Insurance 1 Legal Investigator I 1 Legal Stenographer 22 Total 23 $ 6,056 Unable to repair mowers, tractors and other Park equipment not serviced by the Building and Vehicle Maintenance. Unable to build metal structures required for special events such as sports and recreational activities. 12,029 Reduced ability for the planning of najor park projects resulting in a possible loss of revenue. 8,133 Inability to provide 26,212 proper supervision for carpenter, welder and mechanic positions. 5 6,693 . Loss of all clerical support to the Director. . Unable to respond to City correspondence and telephone inquiries. S 7,027 . Delay in processing motor vehicle accident claims. . Unable to perform 50p of the legal investiga- tive work. . Delay in claims proces- sing may increase the City's liability. 6,693 . Unable to provide ne- I3,720 cessary clerical assis- tance to the litigation trial attorney includ- ing preparing hearing memorandums. . Unable to prepare ne- cessary documents for 57 active cases. 245, 335 r } r SCHEDULE B ESSENTIAL POSITIONS Amount Building & Zoning Inspections 1 Secretary II $ 5,942 2 Typist Clerk I 9,758 1 Environmental Chief 11,803 4 27,503 Parks Department 1 Landscape Architect II $ 10,908 1 Groundsman 5,761 1 Park Tender 6,056 ! 1 Auto Mechanic 7,747 1 Tree Trimmer 7,747 1 Auto Equipment Operator I 5,495 3 Laborer I 14,918 9 58,632 Law Department 1 Legal Stenographer $ 6,693 Stadiums and Marinas Department Director's Office 1 Park Tender II $ 6,693 iliami Stadium 1 Typist Clerk 11 S 5,495 Coconut Grove Exhib. Center 1 Typist Clerk 11 S 5,495 Orange Bowl Stadium 1 Typist Clerk 11 S 5,495 Ilelreese Golf Course 1 Greenskeeper S 8,133 SCHEDULE C ESSENTIAL POSITIONS Building and Vehicle Maintenance Heavy Equipment Maintenance 1 Maintenance Repairman $ 6,056 1 Heavy Equipment Serviceman 6,367 1'Auto Bodyman/Painter 7,746 3 20,169 Motor Pool Maintenance 1 Superintendent $ 12,029 1 Automotive Serviceman 6,056 1 Auto Parts Specialist 6,367 3 24,452 Property Maintenance 1 Laborer I $ 4,972 1 Maintenance Mechanics 7,026 1 Maintenance Repairman 6,056 2 Painter 14,052 1 Maintenance Electrician 8,133 1 Maintenance Mechanic 7,026 1 Carpenter, Journeyman 7,382 B 54,647 Management and Budget 1 Administrative Assistant II $ 10,197 Public 'Works Department 3 Engineer Technician III S 25,628 1 Engineer Technician I 6,366 1 Auto Equip. Operator III 7,381 2 Auto Equip. Operator II 13,380 2 Auto Equip. Operator I 12,108 1 Laborer III 6,054 3 Laborer II 17,281 2 Laborer I 10,995 15 S 99,1013 Leisure Services 1 Day Care Assistant S 3,979 2 Day Care Aide 6,216 1 Pool tlanager 6,692 1 Typist Clerk II 5,495 1 Recreation Leader II 6,056 2 Recreation Leader III 14,052 i 42 , 490 -2- i f SCHEDULE a ESSENTIAL POSITIONS Human Resources 1 Personnel Assistant 7,332 1 Senior Personnel Officer 10,392 2 17,774 Solid Waste 1 Secretary II $ 6,056 1 Administrative Assistant II 10,392 21 Waste Collector 136,729 23 $153,177 Information and Visitors 1 Publicity Writer $ 8,967 Total 3 $555,205 -3- r SCHEDULE C I'PORTANT POSITIrINS Amount 6uildina ?, Vehicle Maintenance Heavy Equipment maintenance 1 Fueling Facility Supervisor 5 7,3p2 Human Resources 1 Clerk II $ 4,95a Parks 3 Laborer I $14,919 1 Auto Equipment Operator I 5,a95 4S20,dId Total '6 SCHEDULE C I'PORTANT POSITIrINS Amount 6uildina ?, Vehicle Maintenance Heavy Equipment maintenance 1 Fueling Facility Supervisor 5 7,3p2 Human Resources 1 Clerk II $ 4,95a Parks 3 Laborer I $14,919 1 Auto Equipment Operator I 5,a95 4S20,dId Total '6 1 Richard L. Fosmoen starch 9, 1981 City `tanager Lifting of Hiring Freeze o)ert F. Clark Law Department Acting City Attorney In order to provide the full range of legal advice and assistance to enable the Cite Commission and Administration to meet their responsibilities, approval must be given to the Law Department for the filling of the following vacant positions: CRITICAL Two Legal Stenos One of these positions is the Supervisor of the Word Processing Center which functions as the typing pool for the professional and investigative staff. This Center is responsible for the typing of briefs, legal opinions, contracts, claim reports and settlements. The other critically needed vacancy is the legal steno for a litigation trial attorney presently handling 77 active cases, each of which involves meeting deadlines, discovery measures, including depositions, interroga- tories, hearing memorandums and final trial preparation. one Letial Investis-,ator-1 The City's Self -Insurance Program which includes motor vehicle fleet activity is administered through the Law Department. "Chere. is only one field investigator pres- ently available due to the resignation of rnri.que Sanchez, effective February 26, 1981, because of low pay. The continuing disability of another field investigator since early February has crippled the operation of this vital function in our Department. The lead of this Division has had to forego essential administrative duties in order to maintain 24-hour emergency availability to the City's operating depart- ments, sharing this urgent responsibility with the only ether remaining investigative member of this Division. Richard L. Fosmoen City Manager One Leal Steno -2- T f n T 47T T A T '•larch 9 , 1981 The effectiveness of legal services is measured by the availability and application of the professional staffs' time, knowledge and expertise. This third legal steno position vacancy is in the Contracts Division where the City's legal agreements are drawn including leasehold interests and procurement of materials. The position has been vacant since January and only through the use of overtime and the present use of expensive outside temporary help has the Law Department been able to maintain a minimum level of service. RFC/rr cc: Manohar S. Surana, Director Department of Management and Budget Paul Weber, Investigator/Adjuster Self -Insurance Division I