Loading...
HomeMy WebLinkAboutR-81-018981-189 RE9OUTION NOS ,_._.w......._ _. . A RESOtUtION 'APHROVINO THE REVISION OE CITY OP MIAMI COMMISSION POLICY 100-45 AS ESTABLISHED IN RESOLUTION 78-602, ADOPTEb SEPTEMRER 285 1978; PROVIDING FOR THE CREATION OF AN ADVISORY COMMITTEE TO RE KNOWN AS THE "CITY OF MIAMI " j+r�..)Ifll'iESTIVAt ADVISORY COMMITTEE" TO MAKE RECdM- l,J i i il d �ENDATIONS CONCERNING CITY PARTICIPATION IN DOCUIvi ,\A r—r`s—'%VtStIVAtS; AUTH�oRI21NO THE EMPLOYMENT OF A r-1' bCONSUtTANT SELECTED AND APPOINTED BY THE CITY FO1�..�.OW DESIONATINGCOMMISSION TTHE DDEPARTMENT VISE Alit) SOF'SLEISURE T SAID CStRVtCES, CULTURAL DIVISION, AS THE PROPER AGENCY FOR RECEIVING, SCREENING AND PROCESSING APPLICATIONS FOR SUCH PARTICIPATION; AND SETTING DEADLINE DATES FOR SUCH APPLICATIONS, WHEREAS, City Commission Policy 100-4, established Septem- ber 28, 1978 by Resolution No. 78-602, which set forth City Policy on festivals, cultural and sports events, currently authorizes processing of requests directly through the City Manager's Office; and WHEREAS, the herein revision of said Policy would be most beneficial to the City in processing such requests and is recommended by the City Manager; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. City of Miami Commission Policy 100-4, estab- lished in Resolution No. 78-602 adopted September 28, 1978, as revised in the attached document, is hereby approved for implementation. Section 2. Within 30 days from the date hereof, or as soon as practicable, the City Commission shall select and appoint 5 members from the community to a 7 member committee, to be known as the "City of Miami Festival Advisory Committee", with the remaining 2 members of the Committee to be appointed from City of Miami staff by rho City Manager, This Committee shall recommend the .extent of rho City's participation in I C. CITY COMMISSION ITEM K MEETING OF MAR 11981 ur�aata,$t.I t.l a . ,. •. �. ..•.".••.'.:^Mi'•-Wj»9+a3:-u>•�,Vi+�.ctY.v�yc,3f.�x..�w..,+ar,13.s 2�b4iMk�sa+.aa%N,ekx,.yryxrFK+3ih: A1F +wx+a.n tornmuhity feativdia with each edwhunity ftiethbet of 861d Cdfh- thittee serving f6t A tetffi of 6fie Y66t, PASSED AND AboMb thfa. � R� --,.daY 6f� ...... . .... -MA 1981# M A Y 0 9 ATTESTt o" id:t-41, le*j RAtP G. ONGtE ITY CLERK APPROVED AS TO PORN AND CORRECTNESS! lee44,t -.04 1 (9&ot�//(� ROBERT F, CLARK ACTING CITY ATTORNEY "SUPPORTIVE DOCU 8 1 - I ft 14, m to ftiehatd t. P6066h City mana4ef Citi OP Z IAMI. VLORID{ IWfi�114,0IrrldIt MitM614AN NUM X€00u 4AOrt H. UUd�Wird-CAt;P�� bepartmeht df tell gurd 8ervie" CJ01- r V I Lev 15 FOLLOW" oArE MafCh 4 y 19a1 yu6JEi:T Pr6po§ad R6§61ution for tstablighateht of Peftival AdVisdty ftft 'tittee REFEPE64CE5 _ A7clo:U#ES it is recommended that Cites of,_Mimi ComMission._to,advise and assist said_Com- mittee; Designation of the Department of Leisure Seryices,_Cultural Division, as the proper agency for receiving, screening and processing applications for such partici- pation; and for deadline dates for such ap- plications as per attached resolution and revised Commission Policy. �o ■ups �-.:� Currently, City Commission Policy 100-4, established September 28, 1978, by Resolution No. 78-602, which set forth City Policy on festivals, cultural and sports events, authorizes processing of requests for City of Miami assistance, financial or services support, directly through the City Mana- ger's Office. To more efficiently and effectively review, screen and process these re- quests for City assistance, it is recommended that the City Commission authorize the creation of the "City of Miami Festival Advisory Committee" to be composed of 7 members, 5 selected and appointed by the City Commis- sion and 2 appointed by the City Manager from City of Miami Staff, to make recommendations to the City Commission concerning the City's participation in festivals. It is also recommended that the City Commission authorize the employment of a consultant to advise and assist the Committee in their duties; and that the Department of Leisure Services., Cultural Division be designated as the proper agency_ for receiving, screening and processing applications for assis- tance. AHH/AHL/mb policy. 100-4 Septethbet 281 19i8 etty Or MfAM1 (Revised: Peb. 1981) COMMISSioN PotiCy ON P18STIVALS, CULTURAL AND SNORTS SV'RNTS SUBdRCT: A policy describing the city's participation in and support of festivals, cultural and sports events which are planned and operated by local citizens' and business organizations. PURPOSR: The City Commission supports and encourac+es Citizen= sponsored and citizen -run festivals. These events encourage civic pride, promote tourism and areawide recognition of the cultural diversity and heritage that is present in Miami, The extent to which the City of Miami will provide financial or services support for these events should be outlined in a policy statement to ensure that such support can be properly budgeted and planned. This policy will also provide for uniform and proper control of City funds. POLICY: 1J It is the policy of the Miami City Commission that support, both direct financial or the provision of services, may be provided to established, recurring festivals and "first time" events if funding has been identified in the annual budget and if certain specified requirements are met. Budgeted and approved funding will cover both direct financial support and services support, which is provided on an overtime basis. A. The City Commission may authorize the disbursement of cash of the provision of "billable" services only from funds specifically identified in the annual budget for festival support, and only if the following conditions are met: 1. The requesting organization must be a legally constituted entity with officers clearly iden- tified. 2. At least ones -half of the total cash resources for the festival or other event must be pro- vided from sources other than the City of Miami. 3, In order for the City Manager to make a proper recommendation, the requesting organisation must present the following information at least one month prior to the City Commission's consider- ation of the request: 4� r,,� a, A detailed description of the proposed Pest- U1 i t..1,) T I V E ival, including dates, times, places, nature n r• �-. of events, types of acts, etc, NIT f t b: A complete anc� detailed budget for the events, FOLLOW showing sources and amounts of anticipated Vevcnue, .and showing categories And 4MOunts ,of plannod ospenditurog. +rqr:aa�raaarwraaaacaresasa�ram=rae�raoaese+pFsear�smaae+aaaaaa.caaaaraaaaaesspar�rycaeap� iJ policy �oncerninS administrativo oquiromonts i:pr cultural and spits OveU-a i-5 0 h.e 4@ vplupad at 4 iatef 440. MW MY COMdfSSION pOUCY 9/28/18 Festivals, Cultural and Sports 8vents pace 2 (Reviled: 'eb. i981' c, if the requestino organization has Spohsored Similar events previously, a Suftdary Statement showing cox spohgorS, revenue and expenditures must be £urhiShed. d. An agreement, signed by the requesting orgahi2Atioh, stating that the above requirements have been Feet, idehtifyittq how the City's cash contribution (if any) will be ubed, and specifyitiq that an independent auditor, named by the organization and approved by the City Manager, will be engaged to provide a full and complete audit. 4. A final report and an auditor's statement (includihct a financial statement) must be provided to the City by the requesting organization within 60 days of the closing of the event. B. AMEND' "The City's administrative requirements for these festival, cultural and Sports events will be handled through the City Manager's office or through a coordinator designated by the City Manager. This coordinator will administer this policy and provide liaison to department affected. The sponsor- ing organization is responsible for making all the neces- sary arrangements, secure permits, make reservations, and to ensure that all other requirements are satisfied.", To READ: "The City's administrative requirements for festivals shall include the following: 1. All requests, including those for funding assis- tance and in -kind services shall be submitted to the Cultural Division, Department of Leisure Ser- vices. It is suggested that written applications setting forth such requests be submitted by local associations that deal in visual and performing arts. The Cultural Division will receive, screen and select applications to be forwarded for eval- uation by an advisory committee which will render its recommendations in writing to the City Manager or assigned Assistant City Manager for proposal to the City Commission. 2. Said advisory committee will be known as the "City of Miami Festival Advisory Committee" and will con- sist of 5 members from the community and 2 members designated by the City Manager from City of Miami Staff. Community membershir will be by selection and appointment of the City Commission for 1 year terms. The capacity of this Committee is solely advisory and recommendatory; it shall evaluate and render advice to the City regarding the City's participation such as funding assistance and in - kind services. 3. The deadline for applications shall. be 60 days prior to the proposed events for fiscal year 1981- 82, For fiscal year 1982-83 and thereafter, these applications must be submitted no later thar Aug- ust 1 of the preceding fiscal year or 60 days prior tic(� to the approval of the annual appropriations ord- - _ inance, whichever date is first, The City sham. restrict its operations with citixenraperateci fest- ivals, to that of a cash and in -kind match alloca- �"r' ) L tion, which allocation is to be equally matched by i .'oV the applicant, 1t is the intent of the City to provide the above-rentioned assistance and riot to be the producer of said events, tzs:sssraa+�aarmerrrar+aema+seaemrras+�mr.+�aermararaeremirsvr,srarraerrnrer:.arsrr>rrtrat.ssssarae+ssrara.rs�aewr�ar 1/ 1''he policy coAcar-Aing 4dmiai$tr'4tive reguiremvpts for cultural an sports events is to be Oeveioped at 4 iaterfdata, 4 t CITY COMMtSSION POLICY Festivals, Cultural and Spotts Events 9/28/18 page 3 (Revised: Feb. 1981) 4. The City Mahager is authorized to employ a consultaht to be selected and appointed by the City Commissioh to advise and assist the City of Miami pestival Advisory Comtitittee." C. Apart ftom any support provided and covered in Sections A & 8# the following City assistance may be provided with- out charge to organizations 3pohtoring festival, cultural and sports events: 1. Reduced fees for facilities and equipment as recommended by the City Manager. (For example: Bayfront Auditorium, Marine Stadium, parks, showmobiles, etc.) 2. Labor and other services provided by operating depart= mentt during regular hours as work schedules permit. 3. Permission for official closing of streets by resolution. D. Apart from any support provided and covered in Sections A & B, the following services provided must be charged to sponsoring organizations: 1. Any labor or other in -kind services provided during non - routine hours and in overtime situations. 2. All labor, utilities, equipment and insurance costs related to use of City facilities must be paid by the sponsoring organization. E. The City will not provide and pay for off -duty policemen required for an event. No insurance requirement will be waived. All security deposits for damage or clean-up must be paid by organizations sponsoring these events.