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Home My WebLink AboutR-81-01641% 6 j1Q! 100ORTIVE D wuUMENTS FOLLOW11 RESOLUTION NO. _.: A RESOI..UTION AUTIIORI7.TNG THE CITY MANAGER TO EXECUTE AN AGREEMENT IN SUBSTANTT.ALLY THE FORM ATTACHED HERETO BETWEEN THE CITY OF MIAMT. AND THE INTERNATIONAL CENTER OF FLORTDA, TO ASSLST LATCOM, INC. BY DEVELOP- ING, PREPARING AND COORDINATING THE. OPENING CEREMONIES OF THE TELECOM1,11UNICATIONS FAIR ENTITLED "COMUNICACTONES EXPO '81" TO BE HELD IN MIAMI DURING APRIL 26-30, 1981, USING FUNDS THEREFOR ALLOCATED FROM DEPARTMENT OF TRADE & COMMERCE DEVELOPMENT BUDGETED FUNDS IN AN AMOUNT NOT TO EXCEED $10,000. BE IT RESOLVED BY THE: COMMISSION 017 THE CITY OF MIAMI, FLORIDA: Section 1. The Citv Manager is hereby authorized to execute an agreement in substantial]-\, the form attached hereto between the City of Miami and the International Center of Florida, to assist LATCOM, Inc.. by developing, preparing and coordinating the opening ceremonies of the Telecommunica- tions Fair entitled "Comunicaciones EXPO '81" to be held in Miami during April 26-30, 1981, using funds therefor alloca- ted from Department of Trade & Commerce Development budgeted funds, in an amount not to exceed $10,000. PASSED AND ADOPTED this 17th day of March, 1981. MAURICE A. FERRE M A Y 0 R ATTEST: - � W R"AL I1IjVG . ONG I E TY CLERh APPROVED AS TO FORM AND CORRECTNESS: ROBE:RT F. CLAIR ACTTNG CITY ATTORNEY SU?PORTIVE DOCU M ENTS FOLLOW" "DOCU.MENT. INDEX ITEM NO 8 it CITY COMMISS!ON MEETING OF REWLUTION NU.......... . REMARKS: ..................... - o ob TO: Richard L. Fosmoen City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Ot- `pO"' Julio A. Castano, Director Department of Trade & Commerce Development DATE March 9, 1981 PALE S1; aJ<<-T City of Miami/International Center of Florida Agreement RE-ERENCES ENCLOSUACS. CQ CT7 -�- "It is recommended that the attached agreement be executed between the City of Miami and the International Center of Florida, for the purpose of developing, preparing and coordinating the opening ceremonies of the Telecom- , " munications Fair entitled COMUNICACIONES EXPO '81 to be held in Miami, Florida y� coduring April 26-30, 1981." We have learned that COMUNICACIONES EXPO '81 is already sold out and all indications are that it will be an extremely successful event. An event of this magnitude in the telecom- munications/computer industry will have a permeating impact on the local economy and will further establish Miami as an international center of trade and commerce. In addition, COMUNICACIONES EXPO 181 will enhance the expansion of the market in this industry locally; an industry in which Latin American businesses and governments are currently spending billions of dollars annually. To this end, it is recommended that the City of Miami join efforts with the State of Florida, which has contributed $25,000 toward defraying the costs of the fair, and participate by lending financial assistance in the amount of $10,000 to this project. These funds are to be used in connection with the opening ceremonies of COMUNICACIONES EXPO 181 intended to welcome attending buyers, Latin American government officials and their staffs, VIPs, etc. Funding for this project will come from the Department of Trade & Commerce's budget. JAC/sl 44 s UPPORT1\1E OCuME D NTS „ F 0 LLOW TABLE OF CONTENTS INTRODUCTION I. Definitions II. Understandings III. Maximum Compensation/Method of Payment IV. Time of Performance V. Amendments VI. Compliance with Federal, State and Local Laws VII. Equal Opportunity VIII. Report IX. Conflict of Interest X. Opportunities for Small and Minority Businesses XI. Hold Harmless Clause XII. Termination XIII. Signatories 14SUPPORTNE DOCUMENTS FOLLOW 6 WHEREAS, the ICF has approached the City of Miami with the idea of welcoming attending buyers, Latin American government officials, and VIP's at the opening ceremonies of COMUNICACIONES EXPO '81 to take the opportunity to explain Miami's advantages in the areas of trade and commerce, transportation and finance. NOW, THEREFORE, the City of Miami and ICF do mutually agree as follows: I. DEFINITIONS CITY ---------------- City of Miami ICF ----------------- international Center of Florida DTCD---------------- Department of Trade & Commerce Development II. UNDERSTANDINGS A. It is understood that through the execution of this Agreement the City contracts with ICF for professional services to develop, coordinate and supervise the opening ceremonies to COMUNICACIONES EXPO 181. B. ICF further agrees to promulgate the following CITY's objectives during the program: 1. Projection of Miami as a hemispheric financial center. 2. Miami as a center of world trade. 3. Investment opportunities and facilities in Miami. 4. Miami as a transportation hub of U.S./Latin American business and transportation. C. Additional services to be provided include the provision of reports as outlined in Section VIII. D. Audit and Records: 1. To maintain financial records and reports relating to funds paid to any parties for work on the matters which are subject to this Agreement and submit reports to the CITY, through the DTCD, as requested. 2. To maintain books, records, documents and other evidence according to generally accepted accounting principles, procedures and practices which sufficiently and properly reflects all costs of any nature expended in the performance of this Agreement. "SUPPORTIVE DOCU"FEASTS FOLLOWit 4 AGREEMENT The City of Miami and International Center of Florida a non-profit corporation of the State of Florida (hereinafter referred to as ICF) entered into this Memorandum of Agreement this day of , 1981, as a basis of understanding for the coordination, development and supervision of the opening ceremonies of the telecommunications fair entitled "COMUNICACIONES EXPO '81". WITNESSETH, that the City of Miami has entered into an agreement with ICF to assist LATCOM, Inc. by developing, coordinating and supervising the opening ceremonies of the telecommunications fair entitled "COMUNICACIONES EXPO 181" to be held in Miami, Florida during April 26-30, 1981. WHEREAS, Miami has been selected as the site for this annual, international exhibition focused on Latin America; and WHEREAS, the first COMUNICACIO14ES EXPO 181 will feature telecommunications, computer and other related communications systems and equipment. Among the exhibitors will be many of the major producers in this industry; approximately 80% from the United States and the remainder from Europe and Japan; and WHEREAS, this event is expected to draw in excess of 3000 attendees, among whom will be high-level, Latin American officials and their staffs; and WHEREAS, Latin American businesses and governments currently spend billions of dollars annually on communications equipment and systems in a market which is projected to continue to grow rapidly in the years ahead; and WHEREAS, an event of this magnitude in the telecommunications/ computer industry will cause a beneficial impact on the local economy and will further establish Miami as an international center of trade and commerce. Furthermore, the local com- munications/computer/electronic and tourist service industries will benefit as well, therefore, making the impact of this event, and subsequent exhibitions, far-reaching; and it �nRTI`�' L)LCUMENTS FOLLOW". r� 3. The aforesaid records, books, documents and other evidence shall be subject at all times to inspection, review, or audit by CITY personnel. III. MAXIMUM COMPENSATION/METHOD OF PAYMENT For the rights and benefits realized through this Agreement the CITY will pay ICF an amount not to exceed $10,000 for the coordination, preparation and supervision of the opening ceremonies to COMUNICACIONES EXPO '81. The above amount is to paid to ICF upon complete execution of this agreement and upon receipt of an invoice in the aforesaid amount. In the event the total amount is not expended for the purposes of coordinating, developing and supervising the opening ceremonies, the CITY will be returned all unused portions. If the CITY takes such action to terminate the Agreement, pursuant to Section IV, ICF shall be paid an amount for the cost only of those services which have been rendered to the date of termination. IV. TIME OF PERMORKANCE The telecommunications fair is to be held during April 26-30, 1981. In the event that the telecommunications fair is cancelled or postponed, the CITY has the option to renegotiate or terminate this Agreement. V. AMENDMENTS The CITY may, at its discretion, amend this Agreement at any time to conform with any contingencies which may require such amendment. Amendments, if required, shall be incorporated in writing to this Agreement upon review, approval and execution of the parties hereto. VI. C014PLTArJCE WITH FEDERAL, STATE AND LOCAL LAWS Both parties shall comply with all applicable laws, ordinances, and codes of the federal, state and local governments. VII. EQUAL OPPORTUNITY ICF agrees that there will be no discrimination against any employee or person served on account of race, color, sex, "SUPPORTIVE DOCUMENTS,,, t r"/N 1 t ^1 A lit % 0 religious creed, ancestry, or national origin in its performace of this Agreement; and it ir. expressly understood that upon the r.eceipL of evidence of such discrimination, the CITY shall have the right to terminate this Agreement. VIII. REPORT ICF will prepare and submit to the CITY the following report: ICF agrees to submit to the CITY, through the DTCD, a final report within 30 days of the conclusion of COMUNICACIONES EXPO '81 detailing those expenditures which will be defrayed by those funds to be received under this Agreement, and expected benefits to be received by the CITY as a result of the Agreement. IX. CONFLICT OF INTEREST No official or employee of the CITY may be admitted directly or indirectly to any share or part of this Agreement, or to any benefit to arise from the same, nor own, or acquire any personal interest in any property, contract or proposed contract which would conflict with or relate to the performance, their duties or respon- sibilities under this Agreement. If any such person presently or in the future acquires, owns or controls any such share, benefit, or personal interest, he shall immediately disclose such share, benefit, or personal interest to the CITY. Upon such disclosure, such person shall not continue his participation is not contrary to public interest. ICF will comply with all federal, state, and local conflict of interest laws and requirements. X. OPPORTUNITIES FOR SMALL AND MINORITY BUSINESSES ICF in the procurement of supplies, equipment, construction, or services to implement this project shall make a positive effort to utilize small business and minority -owned business "Su i PORTIVE DOCU IVI ENTS FOLLOW" 40 sources of supplies and services, and provide these sources the maximum feasible opportunity to compete for contracts to be performed pursuant to this Memorandum of Agreement. To the maximum extent feasible, these small businesses and minority -owned business sources shall be located in, or owned by residents of the Community Development Target Area(s) designated by the CITY in the Community Development Grant Application approved by the U.S. Department of Housing and Urban Development. XI. HOLD HARMLESS CLAUSE ICF agrees to defend, indemnify and save harmless the CITY against any and all claims, suits, actions for damages or costs of actions arising during the term of this Agreement, for any personal injury, loss of life, or damage to property, sustained by reasons or as a result of ICF's agents, employees, or workmen, carelessness or negligence, from and against any orders, judgements or decrees which may be entered thereon; and from and against all costs, attorney's fees, expenses and liabilities incurred in the defense of any such claims, in the investigation thereof. XII. TERMINATION The CITY, by giving reasonable written notice specifying the effective date, may terminate this Agreement in whole or in part for cause which shall include any one of the following: 1) Failure, for any reason, of ICF to fulfill in a timely and proper manner its obligations under this program and conditions and such directives as may become generally applicable at any time; 2) submission by ICF to the CITY of reports that are incorrect or imcomplete in any material respect; and 3) ineffective or improper use of funds provided under this Agreement. "SUPI ORTIVE DOCUMENTS FOLLOW?? XIII. SIGNATORIES IN WITNESS WHEREOF, the -ity of Miami and the International Center of Florida, have entered into this Agreement as of the date first above written. ATTEST: RALPH G. ONGIE, CITY CLERK ATTEST: SECRETARY PREPARED AND APPROVED BY: JOHN J. COPELAN, JR. ASSISTANT CITY ATTORNEY CITY OF MIAMI, a municipal corporation of the State of Florida By RICHARD L. FOSMOEN, CITY MANAGER International Center of Florida By BURTON A. LANDY, PRESIDENT APPROVED AS TO FORM AND CORRECTNESS: ROBERT F. CLARK, ACTING CITY ATTORNEY