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HomeMy WebLinkAboutR-81-0159RESOLUTTON NO. • A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE, THE ATTACHED AGREEIH?NT 11'ITII BARTON- "SUPPORTIVE ASCIpIAN DOWNTOItiNSOC IA" I TNTERT;t PAPK- DOCUMENTS $30 , 000I)1'ITH F i NDS,iTiiEREFnR �; >> F-) OW PREVIOUSLY APPROPRIATED UNDEP ORDINANCE 9102 . D'ATE'D MAY 22. 198o FROM STNTII YEAR CWIAiUNTTY DEVELOP""ENT FVNDS. WHEREAS, the Commi ssi on has eYpre-;sed a dosi re to find solutions to the parkin:; doric iency d(nntown during the interim period Until 1984 at, which time the situation wi l l 1)e rel i e v e d 1)y t;he operat. i_on or the Rapid Transi t Svst('m and dmv11town distI,i1)utor; and Will-Ad"AS , the si xt.h year application I'm- Community Deve- lopment Block Grant funds subnlitted hY the City of Miami to the. U. S, Dep,lr-t.ment Of Housinv and 1'rhan Devel(yment dated Fehruary 1!1 , 1980 by Retiolul ion 80-0 5 dat od I (AWL1al•%• 12, 1980 identii'ied Nexv Town in Town as a eli-ihle project : and Iti'HI.RI"As . the Ci I N. Commi s" i on hY Ord i n.Ince 9102 dated Miiy 22, 1980 appropritlted Sixth Year Community Development; funds; and WHEREAS, the City Manzwer by memoran(lull) of FeUruar I 27, 1981 authorized emergency procedures for consultant selection and contract. no-otiation, rec'o-nizin- the critical shortage of parlci.n<.t' downtown: and has selected Barton-Aschman Associates, Inc. a:; the f i rst-ranked firm wilon", the firms previously approved by the Commission by Resolution 80-303; dated April 24, 1980, and WHEIRI.AS, the administration Consultant Selection and Negot. i a t i on Committee has ne-got i ated a contract in accordance With timer€ oncy procedures authorized by the Manager dated February 24, 1981; anti dIS RTIVE DC`,,f`EN TS FOLLOW? 'DOCUMENT. INDEX ITEM ton 4 11 CITY COMMISSION REETINv OF i % , c• WHEREAS, Barton-Aschman Associntes, Inc. is engaged in the business of parking consulting services to municipalities and others, and is qualified to conduct the detailed study and nnalysis necessary f'or the preparation of' the Downtown ',li arni Interim Parking Study and desires to perform the expert services required under the direction of and for the account of the Citr NOW, THEIREFORE BE IT RESOL V 1�I'D BY 'I'IiE COMMISSION OF THE CITY OF \I I A!,1 I , FLORIDA: Section 1. fhc City 'Managc,r is herel,y allthorired to execute ill agreement, substantially in the form of the attached agreement, with Barton-Aschman Associates, Inc. for professional services required for a Downtown Miami Interim Parking Stud%, in the lmlomit of $30.000 with funds appropriated under Ordinance 9102: May 22, 1950 i'1•()m Sixth Year Community Development. Block Grant funds. PASSED Zffld ADOPTI':D this 17TH of MARCH 1981 MAURICE A. FERRE MAUR I CE A. FERRF: , MAYOR ATTEST: mac: r, I ALP11 , . 0NG I E , CITY CL1;I� APPROVED: DEPARTMENT OF MANAGEMENT AND BUDGET MANOHAR SURANA, DIRECTOR APPROVED AS TO FORM ANll CORPIECTNESS ill#A4r ItOBEIZT F. CLARK, ACTING CITY ATTORNEY "SUPPORTIVE DOCUMENTS FO L L.O!!^Y" AGREEMENT THIS AGREEMENT made this day of ,1981 by and between THE CITY OF MIAMI, a Municipal Corporation of the State of Florida, hereinafter called CITY, and Barton-Aschman Associates, Inc. a corporation of the State of Delaware with principal offices in Evanston, Illinois, hereinafter called the PRINCIPAL. WITNESSETii WHEREAS, the CITY proposes to undertake a Downtown Miami Interim Parking Study to determine and evaluate the parking supply and demand in downtown Miami until July, 1984, and to address the parking prob- lems through action -oriented, low capital intensive solutions; and WHEREAS, the CITY has programmed funds in the amount of $30,000.00 from 6th year Community Development Block Grant funds - New Town In Town - to finance the cost of undertaking the STUDY; and WHEREAS, the CITY desires to engage a consulting firm to render the necessary professional and technical services, hereinafter called WORK, pertaining to the STUDY, upon the terms, conditions, and pro- visions hereinafter set forth; and WHEREAS, Barton-Aschman Associates, Inc. is engaged in the busi- ness of providing parking studies and is qualified to perform the detailed study and analysis necessary for the preparation of the Downtown Miami Interim Parking Study and desires to perform the expert services hereinafter described under the direction of and for the account of the CITY; and WHEREAS, the City Manager by memorandum of February 24, 1981 authorized emergency procedures for consultant selection and contract negotiation, recognizing the critical shortage of parking downtown; and has selected.the most.qualified firm among the firms previously approved by the Commission by Resolution 80-303; dated April 24,1980;and WHEREAS, the Commission of the City of Miami has by Resolution No. dated 1931, authorized the execution of this contract with Barton-Aschman Associates, Inc. to provide professional -1- "SUPPORTIVE DOCUMENTS FOLLOW" C services for the STUDY. NOW, THEREFORE, the CITY and the PRINCIPAL for the considera- tions hereinafter set forth, agree and covenant, one unto the other as follows: SECTION I - GENERAL A. The PRINCIPAL and the CITY are fully aware of the STUDY schedule requirements and will therefore proceed with all diligence to carry out the WORK to meet such requirements. The PRINCIPAL shall proceed with all. applicable dispatch in a sound, economical, efficient and professional manner to complete the WORK under this Agreement. B. The PRINCIPAL shall perform the professional services as here- inafter set forth and in general accordance with the instruc- tions of the CITY. C. The CITY has budgeted the amount of $30,000.00 for the total cost of the STUDY for the LU11P SUM FEE for the selected firm. D. The CITY agrees to pay and the PRINCIPAL agrees to accept as payment in full for all professional and technical services rendered, as outlined in SECTION III - PROFESSIONAL SERVICES, thereof, the LUMP SUM FEE of Thirty Thousand No/100 Dollars ($30,000.00). SECTION II - DEFINITIONS A. CITY - is hereby defined as The City of ?Miami, Florida B. CITY MANAGER - is hereby defined as the City Manager of the City. C. DIRECTOR - is hereby defined as the Director of the STUDY, appointed by the CITY MANAGER. D. PRINCIPAL - is hereby defined as Barton-Aschman Associates, Inc., 820 Davis Street, Evanston, Illinois 60201 (312) 491-1000. -2- "SUPPORTIVE DOCU [Mi ENTS FOLLOW" E. STUDY - is hereby clef ined as the preparation of the Downtown Miami Interim Parking Study. F. STUDY AREA - is comprised generally of two specific and one undefined area: 1. The Central Business District, bounded by Biscayne Bay, the Miami River and N. 6th Street. 2. The Fringe Area., bounded by approximately N. 17th Street, NE 2nd Avenue, I-395, I-95, N. 5th Street, Miami River, S. Miami Avenue, SW 15th Road and Biscayne Bay, and ex- cluding the Central Business District. 3. Intercept Parking is undefined but meant to include large areas of potential parking outside the Fringe Area including but not limited to the Orange Bowl, Watson Island, Civic Center and Latin Community Riverfront Park and possibly ex- tending as far as Dadeland Mall, :Midway Hall, Dinner Key and Miami Stadium. G. TECHNICAL REVIEW COMMITTEE - is to be appointed by the CITY MANAGER. H. WORK - is hereby defined as all the professional and technical services to be rendered or provided by the PRINCIPAL for the STUDY, as described in SECTION III - PROFESSIONAL SERVICES, hereof. I. LUMP SUM FEE - is hereby defined as the amount of money the CITY agrees to pay and the PRINCIPAL agrees to accept as pay- ment in full for all the professional and technical services rendered pursuant to this Agreement, to complete the WORK as further defined in SECTION III - PROFESSIONAL SERVICES, hereof. J. DIRECT TECHNICAL SALARY EXPENSE - is hereby defined as the straight -time portion of Wages and salaries subject to Federal Income Tax of the PRINCIPAL'S technical personnel (Principals, "SUPPORTIVE -3- DOCUMENTS FOLLOW" 46 �. Architects, Engineers, Planners, Designers, Draftsmen, Specifications Writers and Technicians) engaged directly on the PROJECT. The DIRECT TECHNICAL SALARY EXPENSE charged against the STUDY for any personnel, including PRINCIPALS shall not exceed Eighty Dollars ($80) PER HOUR, including payroll burden. SECTION III - PROFESSIONAL SERVICES The PRINCIPAL in close coordination with the CITY shall perform the following professional and technical services comprising the WORK and shall be fully responsible for all the professional and tech- nical aspects thereof. The CITY'S review and approval of the WORK will relate only to overall compliance with the general requirements of the PROJECT and whenever the term "Approval by the City" or like terms is used in this Agreement, the phraseology shall in no way relieve the PRINCIPAL from any duties or responsibilities under the terms of this Agreement and from using the best architectural and engineering services and practices. GENERAL The accomplishment of the WORK will require close consultation and coordination with the following agencies: Greater Miami Chamber of Commerce Downtown Business Association - Downtown Development Authority - Off -Street Parking Authority •- Metropolitan Transit Agency - Dade County Office of Transportation Administration - Dade County Department of Traffic and Transportation - Florida Department of Transportation - District Office - City of Miami Public Works and Planning; Department and the Office of Parkin; Construction and Management. To accomplish the necessary coordination, the DIRECTOR, a TECHNICAL REVIEW COMMITTEE and the PRINCIPAL will meet periodically, oil an average of every two weeks. "SUPPORTIVE -4- DOCUMENTS FOLLOW" The accompanying work sequence diagram, identified as Figure 1 ( attached) indicates how each of the 17 tasks relate to the five phases of the WORK. PHASE A: PROJECT INITIATION Three tasks would be included in this phase including: 1. Study Initiation 2. Parking Program Goals, Guidelines and Evaluation Criteria 3. Work Program Refinement The purpose of the first phase will be to develop a definitive work program and to reach agreement on what is to be done, who is to do it and the schedule. Most of the background data required for this STUDY has been assembled in previous reports and other documents. Information required for the STUDY will be requested from the TECH- NICAL REVIEW C01i',IITTEE. At the completion of Phase A, the work program will be summarized in a work paper for distribution to the DIRECTOR and the TECHNICAL REVIEW COMMITTEE. The project initiation work will be completed during approximately the first two weeks after authorization to proceed. PHASE B: BACKGROUND DATA The purpose of the second phase will be to assemble all necessary background information to support the balance of the STUDY. Because of the nature and purpose of this STUDY it will rely to a large degree on information which is now available in the source documents listed under SECTION IV - CITY SERVICES, including, but not limited to, a review of all relevant studies, plans, and ordinances for the STUDY AREA. a review of existing,- reports on parkin; space inventories in order to establish a data base to determine the number of spaces in the Central Business District and Fringe Area of the STUDY AREA. "SUPPORTIVE DOCUMENTS FO L LOW" I STUDY INITIATION 2 PARKING PPOGR A6� GOALS GUID£L14ES AND EVALUATION CRITERIA WORKPROGRAM REI•!NEMENT {,j RRO)ECT INITIATION QAJOR TASKS "T711pure 1 tf ♦ r. 7 TRAVEL GENERATION Ii 4 ESTIMATES PLANNED PLAN TO DEVELOPMENT MEET NEEDS 14 DETAILS 8 PARKING PARKING NEEDS PLANS, t8 S 12 POLICIES PLAN FOR DRAFT DATA TRANSIT REPORT ASSEMBLY COORDINATION 15 E PARKING TRANSIT MANAGEMENT REOUIREMENTS 13 STRATEGY 6 MARKETING ti*"c E TING5 AND GUIDELINES ♦ 10 i FINANCIAL FINAL NEEDS REPORT ANALYSIS 8 BACKGROUND DATA C NEEDS ESTIMATES D PLAN AND POLICY DEVELOPMENT E P£POfl TS rj- L2 6 fir1 a review of peak -hour traffic conditions on major streets a review of available data on parking demand. In addition to the information from the source documents it will be necessary to inspect various potential_ parkin:; facilities, especially in the intercept parking area. Transit background data represents an important requirement for the STUDY. In addition to obtaining detailed information on current and proposed transit service that potentially could support the parking program it will be necessary to obtain information on the procedures, lead time and costs related to modifying transit services.to fit the fringe and intercept parking facilities,that may be developed during the STUDY. The third element of background data assembly that will be performed in parallel. with major Tasks 4 and 5, are a series of meetings and interviews (in Task G) with government agencies and, in particular, with principal employers to determine their attitudes and perceived requirements that must be considered in developing a viable program. PHASE C: NEEDS ESTI`IATES Using the information derived in the previous phases, including planned and programmed development in the Central Business District and Fringe Area until .July, 108.1, the dimensions of the problem will be iden- tified in this third phase. The work will start with an estimate of travel generation at the present time and extending through mid-1984. Current and near -term parking shortages will be quantified on a quarterly basis by modifying the existing base (parking, land -use, etc.) with anticipated changes in these parameters. Because of the nature of the data base, parking shortages may be stated in order -of - magnitude. "SUPPORTIVE DOCUMENTS -7- FOLLOW" i 6 After identifying incremental. parking nr�(!d: ()f' t.h(t central area, Transportation System Management-. and altern:it.iv(� solutions in the form of efforts to change mode, establish int(�rcept parking Facil- ities and identification of transfer requirements will be developed. The relative role of each of these efforts toward meeting the total requirements will be estimated as a range for testing purposes. The final series of tasks in Phase C will deal with a preliminary financial analysis of alternative solutions. While the emphasis of the STUDY is on immediate -action low capital -intensive measures there, nevertheless, will be costs involved and these need to be identified as early as possible. PNASE D:PLAN AND POLICY DEVELOPMENT The plan and policy development phase will. contain three major tasks. 11. Plan to Meet Needs 12. Plan for Transit Coordination 13. Marketing Guidelines In Phase D, Alternative plans involving both parking and transit coor- dination will be developed for testing and evaluation by the PRINCIPAL, and by the DIRECTOR and the TECIiNICAL REVIEW COMMITTEE and any other agencies outlined in Phase A. The interim results and tentative con- clusions will be reviewed with the Planning Advisory Board and with the City Commission because of their responsibility in implementing the plans that may be adopted. Appropriate graphics and memoranda will be prepared for these meetings including but not limited to a matrix displaying parking management strategies, time phased quarterly under various conditions of parkins; space supply, demand and utiliza- tion. The matrix graphic shall be large enough for display purposes and for presentations to the City Commission or other public groups. The specific purpose of the matrix is to present decision choices under difference demand levels of parkin; space availability and utilization. "SUPPORTIVE DOCUMENTS -s- FOLLOW" i Following the review sessions of the tentative plans, and incor- porating any appropriate comments, the parkin; plans and policies will be developed in Task 14 and the required parking management strategy in Task 15. Because the emphasis of this assignment is "action -oriented" the plans would include staging and financing requirements and an identification of any changes required in local ordinances to permit implementation. Important related aspects of the plan development are marketing guidelines and the parkin; manage- ment strategy. Undoubtedly, conditions will change during the interim period (through mid-1984) and, therefore, it will be necessary to develop a general plan based on currently available information and to develop the mechanism required to meet changing conditions. PHASE E - REPORTS A preliminary draft report will be sumitted for review and comment by the CITY, containing approximately 90`., of the STUDY (Task 16) within three months after authorization to proceed. The draft report will be reviewed with the Planning Advisory Board and City Commission. The final report (Task 17) will be a recommended plan and program for implementation; together with planned recommendations to meet incre- mental and peak parking demands in the Central Business District until July 1984. The final report will contain, for each calendar quarter until July 1984, for the Central Business District and Fringe Area the parking supply and demand and the consultant's recommendations to meet the demand in timely fashion. Recommendations will be prepared, as appropriate, for interim and final parking requirements or changes in public policy in the Central Business District and/or Fringe Area. WIS "SUPPORTIVE DOCUMENTS FOLLOW" ri Recommendations shall be phrased in capital costs, operating costs and costs to consumer. Shuttle bus recommendations shall include bus routing. The PRINCIPAL shall furnish the CITY with twenty-five (25) bound copies of the preliminary report and fifty (50) bound copies of the final report. Originals of text and graphics will be delivered to the CITY, in camera-ready form for further reproduction by the CITY. It is further understood that all artwork, photo repreductions and photo -reductions are the responsibility of the PRINCIPAL. During the course of the STUDY the PRINCIPAL shall act as his own representative to the CITY in all matters pertaining to the STUDY. SECTION IV - CITY SERVICES The CITY shall furnish the PRINCIPAL with the following services and information from existing CITY records and files: A. Available Data Downtown Miami A Conceptual Transportation Plan 1973 Dade County Department of Traffic and Transportation Parking Survey 1978 Downtown Miami An Urban Development and Zoning Plan 1973 Miami Accessibility and Mobility Study, on -going by WSA, including 1980 development and 1985 forecast development by DP11 zones. Data for 1980-1985 traffic modeling may also be available. DDA development lists and parking survey for the Central Business District and Fringe Area, 1978, updated to 1980. Comprehensive TS11 Assistance Program Project Proposals, CBD Intercept Parking and Flashing Traffic Signals, pre- pared by Metropolitan Planning Organization for the Miami Urbanized Area, February, 1981. "SUPPORTIVE DOCUMENTS -10- FOLLOW„ 4 1, B. The CITY will provide information regarding its known require- ments for the PROJECT. C. The CITY will furnish data from existing records on file in the Department of Public Works of the CITY pertaining to streets and loan existing and applicable CITY aerial. photographs. D. The CITY will assist the PRINCIPAL in contacting other agencies for the purpose of securinf; such existing documents as may be avail- able from them and in settin- meetin,;s relating to WORK under this Agreement. E. The CITY will appoint a DIRECTOR to act as liaison between CITY and PRINCIPAL, and the PRILtiCIPAL will not start work nor incur any expenses for any Phase of the CORK, special conditions or change orders without having; received written authorization from the DIRECTOR to do so. Nothing contained herein shall relieve the PRIN- CIPAL of any responsibility as provided under this Agreement. F. The DIRECTOR will recommend to the CITY MANAGER the appointment of a TECIiNICAL REVIEW COMMITTEE. The TECIItiICAL REVIEW COIL UTTEE will meet to review the PRINCIPAL'S progress and products. G. The CITY will cooperate fully with the PRINCIPAL in rendering timely decisions. SECTION V - CW!PENSATIO`d FOR SERVICES For professional and technical services for the CORK under this Agreement, as outlined in SECTION III hereof, the CITY agrees to pay, and the PRINCIPAL agrees to accept, as a full payment for his services the LUMP SUM FEI? OF THIRTY TIiOUSAND DOLLARS ($30 , 000. 00) , which FEE will hereinafter be called the BASIC FEE. This payment will be made monthly in proportion to the services performed so that the compensation at the completion of each element of the WORK shall equal the following percentages and amounts of the total "SUPPORTIVE DOCUMENTS FOLLOW" -11- BASIC FEE: A. ELEMENT OF WORK ACCUMULATED VALUE o Phase A - Project Initiation 10 3,000 Phase B - Background Data 27 8,000 Phase C - Needs Estimates 53 16,000 Phase D - Plan and Policy Development 90 27,000 Phase E - Reports 100 30,000 B. The PRINCIPAL shall submit duly certified invoices in triplicate for approval of the DIRECTOR. C. The amount of the monthly partial payment due for the WORK performed shall be an amount calculated in accordance with para- graph A (above), less previous payments. D. The PRINCIPAL shall have the right to stop the WORK if pay- ment of approved invoices has not been received within forty-five (45) days of submission; any lapsed time between shutdown and resumption of the WORK after payment shall be added to the Agree- ment duration as an automatic extension. SECTION VI - SCHEDULE OF WORK The PRINCIPAL agrees that time is of the essence in the achievement of the STUDY and agrees to commence WORK upon notice to proceed from the CITY MANAGER. The PRINCIPAL further agrees to execute the pro- fessional and technical services promptly and diligently and only upon and in strict conformance with specific authorization from the DIRECTOR in writing. It is understood and agreed by both parties that a reasonable time to complete the work under this Agreement is approximately three (3) months from notice to proceed, as shown on the schedule, identified as Figure 2 attached. "SUPPORTIVE DOCUMENTS -12- FOLLOW" 4 Months After Start MAJOR TASKS 1 2 3 A PROJECT INITIATION 1. Study Initiation 2. Goals, Guidelines, Criteria 3. Work Program Refinement B BACKGROUND DATA 4. Planned Development Details 5. Parking and Transit Data Assembly 6. Meetings and Interviews C NEEDS ESTIMATES 7. Travel Generation Estimates 8. General and Specific Parking Needs 9. Transit Requirements 10. Financial Analysis D PLAN AND POLICY DEVELOPMENT 11. Plan for General and Specific Parking Needs 12. Plan for Transit Coordination 13. Marketing Guidelines 14. Parking Plans, Policies 15. Parking Management Strategy E REPORTS 16. Draft Report 17. Final Report Scheduled Meetings SCHEDULE Figure 2 "SUPPORTIVE DOCUMENTS FOLLOW" SECTION VII - ADDITIONAL WORK AUTHORIZED 13Y THE CITY The CITY reserves the right to authorize the PRINCIPAL to provide additional services, if found necessary by the CITY, in which case the fees for these services will be on a negotiated basis. SECTION VIII - CMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS The PRINCIPAL shall in undertaking the CORK under this Agreement, comply with all applicable laws, ordinances, regulations, and codes of Federal, State and Local Governments. Attention is invited to the Federal Cage -Hour Law, the Occupational Safety and Health Act, the National Environmental Policy Act and Equal Employment Opportunity legislation. Specifically, the PRINCIPAL agrees to comply with the Housing and Community Development Act of 1974, as amended 1977; Title VI of the Civil Rights Act of 1964; Title VIII of the Civil Rights Act of 1968; Executive Order 11063; Executive Order 11246; Section 3 of the Housing and Urban Development Act of 1968, as amended; the Anti -Kickback Act, Title XVIII, U.S.C. Section 874; OM Circular No. A-102 Revised; and Federal Management Circular 74-4. SECTION IX - AMENDMENTS The CITY may at its discretion, amend the Agreement to conform with changes in applicable, City, County, State and Federal laws, directives, guidelines and objectives. No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. Such amendments shall be incorporated as a part of this Agreement upon review, approval and execution by the parties hereto. "SUPPORTIVE DOCUMENTS -14- FOLLOW" 14 SECTION X - TERJIINATION OF AGREEMENT The CITY retains the right to terminate at its discretion this Agreement by written notice to the PRINCIPAL of such intent to terminate at least two (2) weeks prior to the effective date of such termination. Such right to terminate prior to the comple- tion of the effective term of Agreement or of the WORK shall be without penalty of the CITY. If through any cause, the PRIN- CIPAL shall fail to fulfill in timely and proper manner its obligations under this Agreement, or shall violate any of the covenants, agreements, conditions or stipulations thereof as determined by the CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to the PRINCIPAL of such intent to terminate at least five (5) days prior to the effective date of such termination. Termination of this Agreement shall be in writing to the PRIN- CIPAL and the PRINCIPAL shall be paid for his services rendered in each completed ELEMENT OF WORK prior to termination in accord- ance with SECTION V - COMPENSATION FOR SERVICES, provided, however, that the PRINCIPAL is not in default under the terms of this Agree- ment. If, however, the termination of this Agreement occurs during an incomplete PART OF THE CORK, then the PRINCIPAL shall be paid at the rate of two and one-half (2 D times Direct Technical Salary Expense for those services rendered in such incomplete PART OF THE WORK provided that the PRINCIPAL is not in default under the terms of this Agreement. In no case however, will the CITY pay the PRINCIPAL a greater amount for his incomplete ELEMENT OF WORK than would have been paid had the termination been made at the comple- tion of this ELEMENT OF (CORK. "SUPPORTIVE DOCUMENTS -15- FOLLOW" r FA In the event of termination, all documents, plans, etc., as set forth in SECTION XI - OWNERSHIP OF DOCUMENTS shall become the property of the CITY, with the same provisions of use as set forth in said SECTION XIII. SECTION XI - PRINCIPAL'S SPECIALIST The PRINCIPAL proposes to have the following specialists, either from his organization or as his consultants or associates, to perform the services indicated: A. Jean M. Keneipp, Parking Specialist B. Robert L. Brown, Transportation Specialist The PRINCIPAL will be responsible for all the WORK of his own organization, and of his consultants or associates. Nothing contained in this Agreement shall create any contractual relation between any of the specialists working for the PRINCIPAL and the CITY. It shall be understood that the PRINCIPAL is in no way relieved of any responsibility under the terms of this Agreement by virtue of any other professional who may associate with him in performing the WORK. SECTION XII - ADDITIONAL PROFESSIONAL RESPONSIBILITIES The following professional services and work by the PRINCIPAL shall not be considered extra services but on the contrary shall be considered part of the WORK of the PRINCIPAL: revision of the preliminary draft report (Task 16) to reflect the comments of the CITY, prior to presentin:; the final report (Task 17). SECTION XIII - OWNERSHIP OF DOCUMENTS All tracings, plans, drawings, specifications, field books, survey information, maps, contract documents, reports and other data "SUPPORTIVE DOCUMENTS -16- FOLLOW„ CJ 4 developed as a part of the STUDY shall not be used by the PRINCIPAL without written consent of the CITY. It is further understood by and between the parties that any information, maps, contract documents, reports, tracings, plans, drawings, specifications, books or any other matter whatsoever which is riven by the CITY to the PRINCIPAL pursuant to this A;;reement shall at all times remain the property of the CITY and shall not be used by the PRINCIPAL for any other purpose whatsoever without the written consent of the CITY. It is further understood that no press releases or publicity about the STUDY is to be issued by the PRINCIPAL without prior submittal to the CITY and written approval from the DIRECTOR. "SUPPORTIVE DOCUMENTS if -17- FOLLOW SECTION XIV - AWARD OF AGREEMENT The PRINCIPAL warrants that he has not employed or retained any company of persons to solicit or secure this Agreement, that he has not paid or agreed to pay any com- pany or person any fee, commission, percentage, brokerage fee, or gifts or any other consideration contingent upon or resulting from the award or making of this Agreement. The PRINCIPAL also warrants that to the best of his knowledge and belief no Commissioners, Mayor or other of- ficer or employee of the CITY is interested directly or indirectly in the profits of emoluments of this Agreement or the job, work, or services for the CITY in connection with this contract. The PRINCIPAL shall not engage during the period of this Agreement the services of any professional or technical person who has been at any time during the period of this Agreement in the employ of the CITY without written consent of the CITY. This does not apply to retired employees of the CITY. The PRINCIPAL is aware of the conflict of interest law of both the City of Miami and Dade County, Florida, and agrees that he shall fully comply in all respects with the terms of said laws. SECTION XV - EXTENT OF AGREEIIFNT This Agreement represents the entire and integrated Agreement between the CITY and the PRINCIPAL and supercedes all prior negotiations, representations or Agreements, either written or oral. This Agreement may be amended only by written instrument by both the CITY and the PRINCIPAL. SECTION XVI - S1JCCFgg0ns nun A..ggTr.kTc The PRINCIPAL shall make no assignments or transfer "SUPPORTIVE DOCUMENTS -15- FOLLOW" of this Agreement, or sublet, subcontract,assign or transfer any part of the WORK under this Agreement without the written consent of the CITY. This Agreement shall be binding upon the parties hereto, their sub -contractors, heirs, executors, legal representatives, successors and assigns. SECTION XVII - TRUTH IN NEGOTIATIONS The PRINCIPAL hereby certifies that wage rates and other factual unit costs supporting the compensation are accurate, complete and current at the time of contracting and that the original contract price and any additions thereto shall be adjusted to exclude any significant sum where the CITY determines the contract price was increased due to inaccurate, incomplete or non -current wage rate and other factual unit cost. Such adjustments must be made within one year following the end of the Contract. SECTION XVIII - RIGHT TO AUDIT The CITY reserves the right to audit the records of the PRINCIPAL any time during the prosecution of this Agree- ment and for a period of one year after final payment is made under this Agreement. Notwithstanding any other provisions of this Agreement, in no event shall the payment of the LUMP SUM FEE under SECTION V herein, enable the PRINCIPAL to earn a profit of more than TWENTY ( 20) ) PERCENT of the LUNIP SUM FEE. At the time of the final increment of that LU"iP SUM FEE is due to be paid by the CITY to the PRINCIPAL pursuant to the terms of SECTION V herein, the PRINCIPAL shall submit to the CITY a certification of his total costs incurred and profits realized in providing; the basic services as outlined in SECTION III herein. If such certifications indicate profits in excess of the maximum set forth above, the PRINCIPAL shall simultaneously remit any overage to the "SUPPORTIVE DOCUMENTS -_ FOLLOW" CITY. The CITY reserves the right to audit the books and records of the PRINCIPAL and to adjust the amount of any such repayment in the light of said audit. In cal- culating the total costs incurred by the PRINCIPAL'S own staff, the PRINCIPAL shall use a percentage overhead ap- plied to the DIRECT TECIiNICAL SALARY EXPENSE as defined in SECTION II herein. The percentage overhead shall be equal to the actual percentage overhead pertaining for all of the PRINCIPALS' work in the last twelve (12) month period preceding the date of this Contract for which data is available. All services provided by subcontractors to the PRINCIPAL shall be included at the actual cost paid by the PRINCIPAL and the percentage overhead shall not apply. SECTION XIX - INSURANCE AND INDEIINIFICATION The PRINCIPAL shall provide insurance as required in paragraphs A,B,C, and D hereinbelow prior to commencing work in this Contract. The PRINCIPAL hereby covenants and agrees to defend, indemnify and save the CITY harmless from any and all claims, suits, liability, losses and causes of action arising out of error, omission or negligent act of the PRINCIPAL, its agents, servants or employees in the performance of services under this Agreement for any personal injury, loss of life, of damage to property, sustained by reason of, or as a result of the PRINCIPAL'S carelessness or negligence; from and against any orders, judgements or decrees which may be entered thereon; and from and against all costs, attorneys fees,ex- penses and liabilities incurred in the defense of any such claims and the investigation thereof. The PRINCIPAL shall pay all claims and losses of any nature whatsoever in connection therewith and shall defend all suits in the name of the CITY when applicable, and shall "SUPPORTIVE D 0 C U M EATS -20- FOLLOW" E 4: I y all costs and judgements which may issue thereon. The PRINCIPAL shall maintain during the terms of this Agreement the following insurance: A. Public Liability Insurance in amounts not less that $300,000 per occurrence for bodily injury and $50,000 per occurrence for property damage, said insurance shall include contractual liability coverage. The CITY shall be named as an additional insured. B. Automobile Liability Insurance in amounts not less than $100,000 per person and $300,000 per accident for bodily injury and $50,000 per occurrence for property damage. C. Professional Liability Insurance in a minimum amount of $1,000,000 covering all liability arising out of the terms of this Agreement. The CITY will not accept a claims only policy to satisfy this requirement but must be provided coverage for any incident which may offur due to professional expertise. D. Workman's Compensation Insurance in the statutory amounts. The insurance coverage required shall include those classifications as listed in standard liability in- surnace manuals, which most nearly reflect the operations of the PRINCIPAL. All. insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida; and which are approved according to specifications of the Risk Management Division of the CITY. The CITY shall be named as an additional insured on the public liability policies. The PRINCIPAL shall furnish certificates of insurance to the CITY prior to the commencement of operations, which certificates shall clearly indicate that the PRINCIPAL has obtained insurance in the type, amount and classification as "SUPPORTIVE -21- DOCUMENTS FOLLOW?I i 0 required for strict compliance with this Section and that no material change or cancellation of the insur- ance shall be effective without the thirty(30) days written notice to the CITY. Compliance with the foregoing requirements shall not relieve the PRINCIPAL of his liability and obli- gations under this Section or under any portion of this Agreement. SECTION XX - RIGHT OF DECISIONS All services shall be performed by the PRINCIPAL to the satisfaction of the DIRECTOR who shall decide all questions, difficulties and disputes of whatever nature which may arise under or by reason of this Agreement, the prosecution and fulfillment of the services hereunder, and the character, quality, amount, and value thereof, and the DIRECTOR'S decisions upon all claims, questions of fact, and disputes shall be final, conclusive and binding, upon the parties hereto, unless such determi- nation is clearly arbitrary or unreasonable. In the event that the PRINCIPAL does not concur in the judgement of the DIRECTOR as to any decision made by him, the PRINCIPAL shall present his written objections to the CITY MANAGER; and the DIRECTOR and the PRINCIPAL shall abide by the decision of the CITY MANAGER. Adjustment of compensation and contract time because of any changes in the WORK might become necessary or be deemed desirable as the WORK progresses shall be reviewed by the DIRECTOR and the CITY MANAGER and submitted to the CITY COMMISSION for approval. SECTION XXI - NON-DISCRIMINATION A. The PRINCIPAL will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The PRINCIPAL "SUPPORTIVE DOCUMENTS -22- FOLLOW 4 will take affirmative action to ensure that applicants are employed, and the employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: Employment, upgrading, de- motion, or transfer; recruitment or recruitment adver- tising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The PRINCIPAL agrees to post in con- spicuous places, available to employees and applicants for employment, notices to be provided by the Personnel Officer setting forth the provisions of this Equal Op- portunity Clause. B. The PRINdCIPAL will, in all solicitations or advertisements for employees placed by or on behalf of the RRINCIPAL, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. C. The PRINCIPAL will send to each labor union or representative of workers with which he has collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency Personnel Office, advising the labor union or workers' representative of the contractor's commitments under this Equal Opportunity Clause, and shall post copies of the notice in con- spicuous places available to employees and applicants for employment. D. The PRINCIPAL will comply with all provisions of Executive Order No. 11246 of September 24, 1965, as amended by Executive Order No. 11375 of October 13, 1967, and of the rules, regulations and relevant orders of the Secretary of Labor. E. The PRINCIPAL will furnish all information and reports required by Executive Order No. 11246 of September "SUPPORTIVE DOCUMENTS -23- FOYLLO V V r� 59 0 0 24, 1965, as amended by Executive Order No. 11375 of October 13, 1967, and by the rules, regulations and order of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor, for pusposes of investigation to ascertain compliance with such rules, regulations and orders. F. In the event of the PRINCIPAL'S noncompliance with the Equal Opportunity Cluase of this contract or with any of the said rules, regulations or orders, this contract may be canceled, terminated or suspended, in whole or in part and the PRINCIPAL may be declared ineligible for further CITY contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965, as amended by Executive Order No. 11375 of October 13, 1967, or by rule, regulation or order of the Secretary of Labor, or as otherwise provided by law. G. The PRINCIPAL will include the provisions of XIX A through XIX G in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, as amended by Executive Order No. 11375 of October 13, 1967, so that such provisions will be binding upon each sub- contractor or vendor. The PRINCIPAL will take such action with respect to any subcontractor or purchase order as the contracting agency may direct as a means of enforcing such provisions, including sanctions for non- compliance; Provided, however, that in the event the PRINCIPAL becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of "SUPPORTIVE DOCUMENTS -24- FOLLOW" ., such direction by the contracting agency, the PRINCIPAL may request the CITY to enter into such litigation to protect the interest of the CITY. SECTION XXII - CONSTRUCTION OF AGREENIENT The parties hereto agree that this Agreement shall be con- strued and enforced according to the laws, statutes and case law of the State of Florida. "SUPPORTIVE DOCUMENTS -25- FOLLOW IN WITNESS WHEREOF the parties hereto have, through their proper corporate officials, executed this Agreement, the day and year first above set forth. ATTEST: Secretary ATTEST: City Clerk Barton Aschman Associates, Inc. By: The CITY OF MIAMI (a municipal corporation of the State of Florida By. City Manager APPROVED AS TO CONTENT APPROVED AS TO FORM AIN'D CORRECTNESS Robert F. Clark, Acting City Attorney "SUPPORTIVE DOCUMENTS -26- FOLLOW" To Richard L. Fosmoen City Manager FROM J s�eWh W . McManus kct ing Director Planning Department ;,Iry OF 'AIAai. INTEROFFICE MEMORANDUM . _ March 6, 1981 <<LF Approval of Agreement for Consulting Services: F Downtown Miami Interim Parking Study It is recommended that the Commission authorize the execution of the attached agreement for consulting services with Barton-Asehman Associates, Inc. for the Downtown Miami Interim Parking Study, per the attached resolution. Between now and July, 1984 when the Dade County Rapid Transit System (Metrorail) and the downtown distributor (Downtown People Mover) commence operation, there will be an increasing deficiency in available parking downtown, caused by current, planned or programmed development. The Commission has expressed concern over this parking problem and directed the administration to seek recommendations for solutions. Accordingly, by memoran- dum of February 24, 1981 the City Manager authorized emergency procedures for consultant selection and contract negoiations. On ;March 3, 1981, a Consultant Selection and Negotiation Committee convened to interview and evaluate three consulting firms. The members of the Committee were: Joseph W. McManus, Planning Department Richard La Baw, Department of Off Street Parking William,Parkos,Public Works Department George Varki, Downtown Development Authority 7-7 ;Morris Kaufmann, Office of Parkin;; Construction Management The three consulting firms were: Russell, Martinez and Ifolt Parsons, Brinkerhoff., Quade and Douglas Inc. Barton-Aschman Associates, Inc. w C_ "SUPPORTIVE DOCUMENTS FOLLOW" Richard L. Fosmoen City Manager Page 2 March 6, 1981 The Consultant Selection and Negotiation Committee recommended the firm of Barton-Aschman Associates, Inc. as the first -ranked firm, with Russell, Martinez and Holt ranked second and Parsons, Brinkerhoff, Quade and Douglas Inc. ranked third, using the procedures and criteria supplied to your office by separate memeorandum ofMarch 6, 1981. The Committee then commenced contract negotiations with Barton-Aschman Associates, Inc. and negotiations were concluded successfully. The agreement calls for a three month study, for a fee of $30,000; recommendations of the study will concentrate on action -oriented, low -capital intensive solutions. Presentations will be made to the Commission at two points during the study. It is recommended by the Consultant Selection and Negotiation Committee that the attached agreement between the City and Barton-Aschman Associates, Inc. for consulting services for the Downtown 14iami Interim Parking Study be authorized for execution, per the attached resolution. Funding for the Study would be from 6th Year Community Develop- ment funds, currently programmed for New Town In Town. It is requested that this item lie listed on the A.M. agenda of ?.larch 17, 1981. JWM: dr ATTACHITTNTS "SUPPORTIVE DOCUI'd rNTS FOLLOW" 4& r CITY OF MIAMI. FLORIDA �••`/) INTER -OFFICE MEMORANDUM TO Richard L. Fosmoen March 6, 1981 CITE City Manager Recommendation for Consultant: Downtown Miami Interim Parking !4,0, Study FROM OS@ph `v. 11ic A4anus REf F.RF.Nc_ES Acting Director Planning Department ENCLOFURF` The Consultant Selection and Negotiation Committee for the Downtown Miami Interim Parking Study has recommended the consulting firm of Barton-Aschman Associates, Inc. as the first -ranked firm; Russell, Martinez & Holt as the second -ranked firm and Parsons, Brinkerhoff Quade & Douglas Inc. as the third -ranked firm. Contract negotiations should be opened in rank -order. Background Between now and July, 1984 when the Dade County Rapid Transit System (Metrorail) and the downtown extension (Downtown People hover) com- mence operation, there will be an increasing deficiency in available parking downtown, caused by current, planned or programmed develop- ment. The Commission has expressed concern over this parking problem and directed the administration to seek recommendations for solutions. Accordingly, by memorandum of February 24, 1981 the City Manager authorized emergency procedures for consultant selection and contract negotiations. Procedure Requests for Proposals including a scope of services were sent to three consulting firms on February 27, 1981. (see Attachment A) as follows: Russel, Martinez & Holt Parsons, Brinkerhoff, Quade & Douglas Inc. Barton-Aschman Associates, Inc. These consulting firms were previously qualified by Resolution 80-303 dated April 24, 1980. On March 3, 1981, a Consultant Selection and Negotiation Committee convened to interview and evaluate the three consulting firms. The members of the Committee were: "SUPPORTIVE DOCUMENTS FOLLOW" - Richard L. Fosmoen, March 6, 1981, Page 2 .Joseph W. McManus, Planning Department Richard La Baw, Department of Off Street Parking William Parkes, Public Works Department George Varki, Downtown Development Authority Norris Kaufmann,Office of Parking Construction and Management (Mr. Parkes substituted for Air. George Campbell who was ill that day). Each of the three firms was interviewed and evaluated according to the following criteria. Criteria Maximum Points 1. General understanding of the assignment 25 including suggested methods of approach, organization of the Study and any sug- gested changes in scope of services. 2. Professional staff capability, adequacy 25 of personnal and tentative identification of key consultant personnel. 3. Willingness to meet time and budget con- 20 straints, including means of reducing time/costs. 4. Previous experience in completing similar 10 studies on time and within budget. 5. Current and Projected CVorkloads. 10 6. Demonstrated familiarity with the Miami 5 Area and local. agencies. 7. Minority representation and affirmative 5 action programs. TOTAL 100 As each of the five members of tfie Committed could award a maximum of 100 points to each firm-, a "perfect score" for each firm was 500 points. "SUPPORTIVE DOCU M EN)*S FOLLOW" 11 4- Richard L. Fosmoen City Manager Page 3 Consultant Evaluation March 6, 1981 Barton Aschman Associates, Inc. 820 Davis Street Evanston, Illinois (454 of a possible 500 points) This national consulting firm presented detailed work programs which completely addressed the concerns, and went beyond the scope of services, in the RFP. The firm representative interviewed would be the key manager for the firm and committed to being in Miami bi-weekly. The firm had considerable experience on similar studies in the downtown and Miami area. Russel, "Martinez & Holt 1800 Coral. Way, Suite 204 Miami, Florida (367 of a possible 500 points) The strong points of this firm were that it was a local firm; the representatives interviewed would be participants in the study. One of the firm's principals is a minority. The work prograill merely responded to RFP but did not elaborate. Only one key person (Mr. Rice) had expertise and experience in parking, so the depth of personnel was questionable. Mr. Ride had pre-,•iously completed the Coconut Grove Parkin;: Study for the City and has prior experience locally as a member of another transportation consulting firm. Parsons, Brinkerhoff, 0L1ade C. Douglas Iile. 25 S.E. 2nd Avenue Miami, Florida (342 of a possible 500 points) This national film was roprosented at the interview by the manag- ing engineer of its Miami office who was a minority. No specific work program was presented. Key personnel were based in New fork and not at the interview; the study would he directed from the. New York office and impl.omonted by the '.Miami Office. .74r. Myint also indicated some di ssat i sf act.i on with t:he projected fee. 11'11i le the firm had c011duCtecd similar studies nationally, only traffic work for Park West and thr. 'funnel Sturdy for the City has been done locally. Recommendation The Consultant Selection and Aschman Associates, Iile. as & Holt as the second -ranked Douglas as the third -ranked mission. 'legotiation Committee recommends Barton - the first -ranked firm; Russell, 'Martinez, firm gild Parsons, Brinkerhoff, Quade ,C firm as your recommendation to the Com- "SUPPORTIVE DOCUMENTS FOLLOW" Richard L. Fosmoen March 6, 1981 Cite Manager Page 4 should an agreement fail to be, reached with the first -ranked firm, negotiations, with that firm will cease. Negotiations will then open with the second -ranked firm. Should an a^reement tail to be reached with the second -ranked firm, negotiations with that firm will. cease and negotiations will open with the third -ranked firm. JWl : am "SUPPORTIVE DOCUMENTS FOLLOW" .n 4. ATTACHMENT "A" Re: Request for Proposals Downtown P.iiami Interim Parking Study The City of ?Miami is soliciting proposals from selected consulting firms for professional services for the purpose of undertaking a Downtown Miami Interim Parkin; Study. This Study is to be an immediate action -oriented study to address the interim time period until July, 1984, during which there will be increasing development in the ?Miami Central Business District and a corresponding decrease in the number of available parking spaces so as to create a deficiency of parking spaces when com- pared with the parking demand, To address this problem, the study will determine the expected deficiency in parking spaces in the Central Business District, evaluate parking availability in the Fringe Area and Intercept Parking areas and propose action oriented, low -capital intensive solutions. These solutions are expected to concentrate on Transportation System Management (TSM). While much data has been Previously gathered, and TSM proposals have been made, this study will focus on a coordinated program of implementation. Following July, 1984, the parking situation will be relieved by the inception of the Dade County Rapid Transit System (Metrorail) and the Downtown People hover which are expected to dramatically alter the modal split. A proposed Scope of Services is attached (See Attachment A). Reconnizin:; this immediate and critical problem, the City Mana-er, on February 24, 1981, authorized emergency procedures for consult- ant selection and contract negotiation. A Consultant Selection and Negotiation Committee, composed of City personnel will inter- view three consulting firms on Wednesday, ;March 4, 1981, in the "SUPPORTIVE DOCUMENTS FOLLOW 0 Page 2 February 27, 1981 Plannin-m Department Conference Room, 3rd F1oor,New Administra- tion Building, 275 NW 2nd Street, as follows: 9:00 AM - Russell, Martinez and Holt 10:00 ALIT - Parsons, Brinkerhoff, Ouade and Douglas, Inc. 11:00 ANT - Barton-Aschman Associates, Inc. Each firm should plan on twenty minutes for presentation and twenty-five minutes for questions from the Committee. The last fifteen minutes will be reserved to Committee evaluation. Each consulting firm will then be notified by 1:00 PM of the consult- ant selection decision and all firms should hold themselves available for the afternoon of Wednesday, 11.1arch 4, 1981, in the event they are selected, for immediate contract negotiations with the Committee. A recommendation and contract will then be forwarded to the City Manager for approval by the City Commission at their meeting of March 17, 1981. The Study itself is expected to take ninety (90) days. The fee for professional services is subject to negotiations prior to entering into a formal agreement with the City of Miami. However, a tentative fee of thirty thousand dollars ($k ,000) has been established to be funded from Community Development funds. The Selection and Negotiation Committee will use the following criteria in evaluating the consulting firms: General understanding of the assignment, including suggested methods of approach, organization of the study and chan-es in scope of services. Professional staff capability, adequacy of per- sonnel and tentative identification of key con- sultant personnel. Willingness to meat time and budget constraints, incluciin; means of reducing time and/or costs. "SUPPORTIVE DOCU 'M1 EDITS FOLLOW" Page 3 February 27, 1981 - Previous experience in completing similar studies on time and within budget. - Current and Projected workloads. - Demonstrated familiarity with the Miami area and local agencies. - Minority representation and affirmative action programs. The Committee neither expects the consulting firms to make Study recommendations, nor to discuss fees, which are subject to nego- tiation following selection. However, the Committee does expect to discuss the criteria (above) with the objective of selecting the most qualified firm. The attached Fee Schedule should be completed and available for contract negotiations if your firm is selected. It should not be presented during the interview. Certain material would be helpful to the Committee, including. but not limited to Standard GSA Form 255, company brochures and studies of a similar nature which your firm has prepared, showing your ability and availability to perform the required services for the City of Miami. Sincerely, '�i^L. `(/. � '�%L. i�'•�'�fJ�-ram,:.-- Joseph I',% McManus "SUPPORTIVE Actin; Di. rector Plann in;; Department DOCUMENTS FOLLOW" Attachments Letter sent to: Mr. Walter B.Martinez Mr. Jean Keneipp Russell, Martinez S Iiolt Barton Aschman Assoc. Inc Architects and Urban Planners 820 Davis St. 1800 Coral Way - Suite 204 Evanston, Illinois 60201 Miauni, Florida 331.15 Mr. Kyaw Myint , PE Mana-er Parsons, Brinkerhoff, (wade and Douglas Inc. 25 SE 2nd Avenue - Suite 333 'Miami, Fla. 33131 Attachment A SCOPE OF SERVICES The Study Area is comprised of two specific and one undefined area: 1. The Central Business District, bounded by Biscayne Bay, the Miami River and N. 5th Street. 2. The Fringe Area, bounded by approximately N. 17th Street, NE 2nd Avenue, I-395, I-95, N. 5th Street, Miami River, S. Miami Avenue, SAY 15th Road and Biscayne Bay, and ex- cluding the Central Business District. 3. Intercept Parking is undefined but meant to include large areas of potential park- ing outside the Fringe Area including but not limited to the Orange Bowl, Watson Island, Civic Center and Latin Community Riverfront Park and possibly extending as far as Dadeland, 'Midway Mall, Dinner Key and Miami Stadium. Part 1 - PARKING STUDIES (100 of total contract effort) This task will initiate the STUDY by reviewing or gathering all parking date, for subsequent analysis. Much of this data is readily available from various agencies. These surveys include but are not limited to: Review of all relevent studies, plans, and Ordinances, for the STUDY AREA. Parking Space Inventory to include all on - street spaces and all off. -street lots and garages including ownership, size, dimen- sions, encumbrances and parking rates and number of spaces in the Central Business Dis- trict and Fringe Area of the STUDY AREA. In- ventories of intercept Parking areas will be accomplished on a selected basis, as ap- propriate. Parking Occunancy and Turnover Survey to include all on -street and off-street spaces in the Central Business District and Fringe Area of the STUDY AREA such that average use and peal: accumulation is tabulated. Oc- cupancy and Turnover surveys of Intercept Parking areas will be accomplished on a selec- ted basis, as appropriate. "SUPPORTIVE DOCUMENTS FOLLOW" Selected Employer Interviews. Peak Hour traffic conditions on major streets General Information from VITA Parking demand will be reviewed. All inventories and surveys will be mapped and tabulated, as appropriate. Part II - INTERIM PARKINM DEMAND AND SUPPLY(30`a of total contract offor This task will analyze the changing relationship between park- ing demand and supply caused by new development in the Central Business District during the period until July 1984. All planned and programmed development will be inventoried in the Central Business District and Fringe Area of the STUDY AREA to determine the number of spaces added to or removed from the inventory by calendar quarters until July 1984. Based on the net parking demand, selected inventories will then be conducted of Intercept Parking areas (in Part I). PART III - PROPOSED ALTERNATIVES (30'7. of total contract effort) This task will propose a series of alternatives to resolve the parking problem, for review by affected agencies. It is assumed that there will be a parking deficiency in the Central Busi- ness District, which will first be resolved by evaluating any available parking supply in the Fringe Area. Following that assignment, any remaining parkin; deficiency would be re- solved through the use of Intercept Parking. Zoning changes and public policy statements are to be reviewed. A series of alternatives will. be proposed, to meet the interim parking demand in the Central Business District of the STUDY AREA by calendar quarters. These alternatives are to be im- mediate -action, low -capital intensive proposals, requiring little, if any public subsidy and are to recognize the temporary nature of the parking problem. These alternatives may be com- plementary or mutually exclusive and ma%p include but not be limited to such Transportation System Management efforts as inter- cept parking coupled with express bus service; fringe nark DOCUMENTS FOLLOW 0 i coupled with bus shuttle service; use of City parks; interim surface lots; parking pricing policies; private contractural arrangements for parking; private priorities and subsidies for car and van pooling; other emplover parking subsidies; re-routing of buses, changing bus schedules and changing bus stops. These alternatives are to be specifically explained to and discussed with the following agencies: - Greater Miami Chamber of Commerce - Downtown Business Association - Downtown Development Authority - Off -Street Parking Department - Metropolitan Transit Agency - Dade.County Office of Transportation Administration - Dade County Department of Traffic and Transportation - Florida Department of Transportation; District Office - City of Miami Public Works and Planning Depart- ment and the Office of Parking Construction & Management. - City of Miami Off -Street Parking Department Part IV - RECOMMENDED PLAN' AND PROGRAM (15^ of total contract effort) A preliminary report will be submitted for review, containing approximately 90~, of the Study. The final report will be a recommended plan and program for implementation; together with planned recommendations to meet incremental and peak parkin; demands in the Central Business District until July 19S4, The final report will contain, for each calendar quarter until July 1984, for the Central Business District and Fringe Area the parkin; supply and demand and the consultants recommenda- tions to meet the demand in timely fashion. Recommendations shall be phrased in capital costs, operating costs and costs to consumer. Shuttle bus recommendations shall include bus routing. Recommendations will be prepared, as appropriate, for interim and final parkin;; requirements or changes in public policy in the Central Business District and/or Fringe Area. The final report will be delivered in 50 copies. Originals of text and graphics will be delivered to the City, in camera- ready form for further reproduction by the Cite. PART V - OVT:RALL COORDItiATION ( 15`, of total contract effort) This task will require the consultant to maintain close liaison with affected City, County and State Departments and to make presentations to the Planning; Advisory Board and City Commission. "SU, PORTIVE DOCU'VVI ENTS FOLLOW '' 4 The consultant will meet every two weeks with the PROJECT DIRECTOR and a TECHNICAL REVIEW COMMITTEE in order to review products and progress. Presentations will be made by the CONSULTANT to the Plan- ning Advisory Board and the City Commission at the com- pletion of Parts 2 and 5 (4 presentations). It is further understood that all artwork, photo -reproduc- tions and photo -reductions are the responsibility of the CONSULTANT. CITY SERVICES The CITY shall furnish the following services and informa- tion from existing CITY records and files: Downtown Miami A Conceptual Transportation Plan 1973 Dade County Department of Traffic and Trans- portation Parking Survey 1978 Downtown Miami An Urban Development and Zoning Plan 1973. Miami Accessibility and Mobility Study, on- going by WSA, including 1980 development and 1985 forecast development by DPM Zones. Data for 1980-1985 traffic modeling may also be available. DDA development lists and parking survey for the Central Business District and Fringe Area, 1978, updated to 1980. Comprehensive TSM Assistance Program Project Proposals, CBD Intercept Parkin; and Flashing; Traffic signals, prepared by Metropolitan Planning.; Organization for the Miami Urbanized Area, February , 19SI "SUPPORTIVE DOCU"ENTS FOLLOW" r (� A F F I D A V I T ._.City of Miami Department of Law 174 East Flagler Street Miami, Florida 33131 TO WHOM IT MAY CONCERN: This is to certify that is authorized to sign contracts on behalf of as its duly sworn (President - Vice -President -Secretary) and is empowered to make and sign contracts and agreements binding to any contracts and agreements with the (State Facility of City). Name - Title Name of Corporation Address of Corporation Sworn to and subscribed to before me this day of 1980 Notary Public -27-