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Home My WebLink AboutM-81-0300Richard L, Fosmoen City Manager Manohar S. Su an ',X-rector Department of \ �e nt and Budget Below is an analysis of the vacant positions under the hiring freeze: a) total number of vacant positions, by fund, for the period October 3, 19RO through March 12, 19R1, b) total reauests vs. approvals, per City Commission meeting, and cl summary indicating the status as of March 17, 1981. �r, Total number of vacant positions October 3, 1980 - March 12, General Fend 132 Enterprise Funds 6 Internal Service Funds 36 Trust and AaPncy Funds 2 Total 7/7 g. Requests vs. approvals for exemptions to the hiring freeze for critical positions: Commission Meeting Requests Approvals _ November 6, 1.9,'n 4 15 January 15, 19R1 64* 61 Deferred Jantiary 22, lgp1 February 11, 1981 61 action February 26, 1981 71 40 March 17, 19R1 28 Difference 0 a9 61 61 31 18 *Total number adjusted to exclude requests for Police, Fire, Community Development, and Trade and Commerce. Page l of 2 Summary From the period Novemher 6, 1980 - March 17, 1981, 87 positions considered cri- tical to departmental operations were requested as exemptions from the hiring freeze. Of this total, 69 were approved by the City Commission. smc Richard L. Fosmoen City Manager Schedules A, B & C Attached are three schedules which prioritize vacant positions ions as (Schedule hfor CRITICAL (Schedule A), ESSENTIAL (Schedule B), or the purpose of determining those positions that should be exempt from the hiring freeze. The number of vacant fipositions filled are aasfof ollo arch 25, 1981 and the priority in which they are to be Critical 30 Essential 76 Important 6 Total 112 At this time, I am recommending that the CRITICAL positions be exempt from the hiring freeze. These positions along with their budgetary and opera- tional impact are shown on Schedule A. CO POO tidh ICAL_,POSITIONS Amount UMO LE_.A Impact Building and Zoning Inspectjons 1 Mechanical Insp. Unable to perform 13% of inspections to ensure compliance with the South Florida Building Code. Reduction in anticipated revenues by approxi- mately $25,352. Inability to fully monitor code violators. 412 Inability of inspectors 1 Typist Clerk I 4 2 130195 to fully perform their duties as a result of the shortage of clerical staff. Computers and Communications 1 Assistant Director $ 14,284 Delay in development and maintenance of a com- prehensive three year plan of City-wide projects and capital improvement projects for computer and communica- tion services. Delay in the implementa- tion of Booz, Allen and Hamilton recommendation to develop a system to plan, manage and control City revenues and ex- penditures. 00 Pqh keJorks 1 Maint, Farman Delay in the mainten- of 15 fixed bridges, ance 300 street end barricades and the cleaning of all dead end streets. Loss of welding ability resulting in a lack of repair to guard rails. . Upon retirement of car- penter next nonth, no positions will be avail- able for necessary maintenance and repairs to the above -mentioned areas. DUO, Equip. Operator 5 111 12,327 Reduction in the ability to provide reproduction 2. services for 50 contracts a year as well as capital projects totalling $20 million. . Unable to reproduce 37,000 sheets of plans and print and collate 375,000 pages of specifications. Unable to provide copies of plans, deeds, leases, covenants, etc., for other departments and agencies in the city. . Using an Engineering Technician has resulted in the loss of Engineering Services revenue to the General Fund. Leisure Services 5 373 1 Typist Clerk III ' .- Unable to perform payroll and personnel re- lated work for 500-600 - employees in a timely fashion. 1 Typist Clerk II : 41375 Unable to handle correspondence and type reports for the Day Care Division. El Planning _ 111CAL_ POSITIONS 1 Admin, Assistant It 1 Accountant I I Accountant It I Secretary II 4 1 Intergovernmental Aide $ 9$220 , Unable to perform the fixed assets reconcilia- tion ($30 million) as recommended by the ex- ternal auditors in a timely fashion. 6,872 Unable to perform timely reconciliation of ac- counts receivable. . Unable to make timely requests for grant re- imbursements to ensure proper collection of re- venues. 7056 Unable to perforn timely accounting reconcilia- tions, trial balances and related general accounting work. 5,373 Unable to respond to City 29,421 correspondence and tele- )f phone inquiries to the Accounting Division. r $ 6,234 Lack of administrative assistance in the pre- 9 paration of the cable television proposal resulting in a possible delay and loss of revenue. . Unable to review current State legislative actions. . Inability to inform the City Commission of any impacting legislation in a timely fashion. SCHEDULE A Au pJ i � Wqr ks 1 tlaint. rdre all O. —IT AL POSMollS $ 70216 Leisure Services 1 Typist Clerk III $ Delay in the mainten- ance of 15 fixed bridges, 300 street end barricades and the cleaning of all dead end streets. Loss of welding ability resulting in a lack of repair to guard rails. Upon retirement of car- penter next nonth, no positions will be avail- able for necessary maintenance and repairs to the above -mentioned areas. Reduction in the ability to provide reproduction services for 50 contracts a year as well as capital projects totalling $20 million. Unable to reproduce 37,000 sheets of plans and print and collate 375,000 pages of specifications. Unable to provide copies of plans, deeds, leases, covenants, etc., for other departments and agencies in the city. Using an Engineering Technician has resulted in the loss of Engineering Services revenue to the General Fund. 5,373 Unable to perform pay- roll and personnel re- lated work for 500-600 employees in a timely fashion. 49875 Unable to handle correspondence and type reports for the Day Care Division. M .1. 1 s fl o () SCHEDULE A C ifiiCAL POS_IfitON$ Lei sure Services (contd. ) 2 Recreation tone Coord. 13_ 74.5 Loss of program coordi- 4 235993 nators for two geo- graphical zones. . Unable to schedule and supervise employees and ensure effective com- munications. . Non -supervision of af- fected recreational programs. uilding and Vehicle Maintenance Director's Office 1 Administrative Asst. II 91210 . Apprenticeship program and other related training projects would not be administered properly. . Develop; -.lent of budget will be delayed. 1 Account Clerk 5,372 Billings for Heavy 2 14,591 Equipment 'laintenance, Print Shop, and the Communications Maintenance Divisions would not be prepared. . All the cost data for the Heavy Equipment Maint- enance and 'Motor Pool Divisions would not be posted. Property Maintenance 1 Electrician, Journeyman a 3,366 25b delay in the instal- lation and iia i ntenance of the City's electrical system. 1 Maintenance Foreman 7,216 Delay in the coordina- tion of accelerated main- tenance of the Orange Bowl and the �1iat, Stadium. 1 Lineman 7 579 25% reduction in -the 3 23,161 maintenance of Street and Sports Lighting. 10 SCHEDULE A CRITICAL POSITIONS Duild#ng and Vehicle maintenance (contd.) Communications Maintenance 1 Comm. Tech. Supt. $ 10,672 Unable to coordinate the installation of radio equipment in emergency vehicles. . Delay in the installa- tion of communication systems in 103 new police cars. . Unable to coordinate a City-wide radio main- tenance. 1 Welde $ 6,873 Unable to repair mowers, tractors and other Park equipment not serviced by the Building and Vehicle Maintenance. . Unable to build metal structures required for special events such as sports and recreational activities. 1`Landscape Arch. II;67i Reduced ability for the planning of major park projects resulting in a possible loss of revenue. 1 Maintenance Foreman 7,216 Inability to provide supervision for proper carpenter, welder and mechanic positions. 1 Park Tender I 1 5 373 29,139 Unable to perform maintenance duties due to loss of manpower. Stadiums and Marinas Director's Office 1 Secretary III $ 5,938 Unable to provide _- clerical support to the Director. . Unable to respond to City correspondence and _ telephone inquiries. ., , U f: H 6ULE_ A _G_ftfilfiChL �51ttUlt� $.tad ws and Marinrls Coconut Grove [Ahih, t;nrjl.ot. 1 Typist C lot-P 11 ,I3� Unable to type contracts, ihvoices and other billing activities resulting in a loss of revenue. Orange Bowl Stadium 1 Typist Clerk 118,5 Unable to handle advance sale of parking tickets resulting in a possible loss of revenue. Inability to handle citizen inquiries concerning football games. Melreese Golf Course 1 Greenskeeper $ 7t216 Unable to provide direct supervision of the ground - workers and ensure proper Maintenance of the golf course greens. Self Insurance 1 Legal Stenographer 5,938 Unable to provide ne- cessary clerical assis- tance to the litigation trial attorney includ- ing preparing hearing memorandums. . Unable to prepare ne- cessary documents for 57 active cases. City Clerk 1 Clerk II $ 6,078 Failure to fill this position would hamper the process of iaicro- fi lini ng the backlog of City records. Total 30 $211.937 -6- H�UU._..8 ESSENfi IAL_..POS IVONS Amou-nt �uildinQ Zoning Inspections I Secretary II $ 50373 1 Typist Clerk I 40412 I Environmental Chief 10,672 20,457 3 Paeks Department 1 Landscape Architect III $ 10,672 — 1 Auto Mechanic 6,872 1 Tree Trimmer 5 111 22,655 3 Law Department _ 1 Legal Stenographer $ 5,938 Stadiums and Marinas Department Director's Office 1 Park Tender II $ 5,938 Miami Stadium 1 Typist Clerk II $ 4,875 _ Building and Vehicle Maintenance Heavy Equ i pcient Maintenance 1 Maintenance Repairman $ 5,373 1 Heavy Equipment Serviceman 5,649 i aiitn RnrivmAn/Painter 6,872 building and Vehicle Maintenance (contd.) Property Maintenance 1 Laborer I so 1 Maintenance Mechanics 1 Maintenance Repainnan 2 Painter 1 !la intenance El ectr is tan 1 Maintenance Mechanic 1 Carpenter, Journeyman 8 Management and Budget 1 Administrative Assistant II Publ is Works Department 3 Engineering TeCinician III 1 Engineering Technician I _ 1 Auto Equip. Or .rator III 2 Auto Equip. Operator II 2 Auto Equip. Operator I 1 Laborer III 3 Laborer II 2 Laborer I 1 Mason 16 Leisure Services Human Resources 1 Personnel Assistant 1 Senior Personnel Officer 2 i UL , .B. $ 4,875 6,234 5,373 12,466 7,216 6,234 6 550 48,948 $ 9,220 $ 22,737 5,648 6,548 11,871 10,742 5,371 15,332 9,755 6,548 $ 94,552 $ 3,531 5,515 5,937 5,373 24,935 5 45,291 $ 6,550 9,220 15,770 Solid Waste 1 Secretary II $ 5,373 1 Adninistrative Assistant II 9,220 21 Waste Collector 121,307 233 $1335� ...,.i'a;.5,i.,..r.M:a•:.-.,.ux:44,.•.Rr-.,r,:rs��ai+'i ...-. - BS MIA L-RWTJ QNS j-hformation and Visitors 1 Publicity Writer 71956 �ftY Commission 1 Administrative Sedretary t 61875 ■ punt jui_1di_n9., and Vehicle 'Maintenance Heavy Equipment Maintenance 1 Fueling Facility Supervisor $,54 Hunan Resources 1 Clerk 11 $ 4055