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Home My WebLink AboutItem #77 - Discussion Itemw,kb Ok El Cesar Odio; Assistant City Manaaer l;tiY 7F 'AIAMI, `' ');;")A jAJtER-OFFICZ M'EMORANOU'4 cRO%i e , /HowZr ire or Department of Leisure Services :AT, April 1, 1981 International Folk Festival Fact Sheet RLFF.R�'i =:LS q 14CLU;t{R- 5 TILE During the 1979-80 Fiscal Year, the City of Miami Department of Leisure Services, Cultural Division was assigned by Assistant city Manager Cesar Odio to uplift the general quality of the International Folk Festival. During the period of the 1980 Inter- national Folk Festival, the Cultural Division aided the Festival Director by supplvina two management Interns, three :ianagement _ Trainees, two �:orker Trainees and other Cultural Division part1980 This nanuedenecessary. a id throughsepterber, 1980, andconon bothnalfull(iandrpart- ncoati - time basis. In January of 1981, the 1980 Folk Festival Director, Gui L. P. Govaert met with the City's Administration to discuss the 1981 International Folk Festival. At that meeting, Mr. Govaert declined the position of Festival Director for the 1981 season. Duri.na this meeting, Folk Festival Committee Chairperson, Fannie Mae Leeper was contacted to discuss h'r. Govaert': Directorship, the Festival Advisory Committee and the International Folk Festival in aeneral. This Department was instructed to write a letter to all Folk Festival Committee members, calling a Committee meeting as soon as possible to brief the COT bmittee of the decision to select the 1981 Festival Director a proposal/bid basis and solicit their assistance in preparing guide - on lines for those proposal/bids. such a letter was prepared, mailed and Committee members were contacted by telephone to arrange a meeting on February, 13, 1981. od Two days after this letter was mailed, ns .act Leeper Citytofteaamithe was Cultural Division objecting to the _ attemptinq to call a Committee meeting without consulting her. It was her statement that the City of Miami has no authority to call such a meeting. The Department conferred with %!s. Leeper to set a new date for the meetinq. The first meeting of the International Folk Festival Committee was held February 19, 1981. A representative of the Cultural Division was in attendence at that meeting and has attended all subsequent meetings and filed written report to Dr. Antonino Hernandez-Lizaso, Cultural Division Coordinator. The Cultural Division was designated to receive and initially review the proposals and bids for the Directorship of the 1981 Folk Festival. :Notices were placed in three newspapers oil three consecutive days regarding the proposal/bids. The Cultural Division received five inquiries regarding these notices but received only one proposal and _ bid by the February 23, 1981, deadline from Maria 'Elena Torano Associ- ates. After review by the City, this bid was for�.•arded to the Folk Festival Committee with a letter from City Nanacer Fosmoen. The Commit- tee's response to the bid %as necative. The Committee recommended that the Folk Festival be -ostponed until Aucaust, 1981, and that f!r. Govaert be reconsidered as Festival Director. All guidelines proposed by the Cultural Division sere dictated by the need to consolidate the Folk Festival activities, to decrease the Festival expenditures and increase the fiscal benefits to the partici- pants. The majority of the recommendations made were taken directly from the 1980 Festival Director's Report to the Cit,. A City of ,liami Festival :advisory Committee Resolution No. 81-189 was ?assed by the C'.t.: Co -mission on ,larch 17, 1981. It is the opinion of the Cultural Division that the International Folk Festival fall under the jurisdiction of that Advisory Committee and that the International Folk Festival Committee must abide by the City polic.? set forth in that resolution. Onlv the Cite Commission may allow exceptions to this rule governing the City's cosponsorship and financial support to community festivals. . Now kJ I Cesar Odic, Assistant City Manager a , i ctor Leisure Services Department Match 12, 1981 ., t. International Folk Festival Committee Meeting 3/11/81 �c_F-a=v :_s As per City Manager Fosmoen's request, the International Folk festival Committee met Wednesday, March 11, 1981, at 8:00 P.M., at the Polish - American Club, 1250 N.W. 22nd Avenue. In attendence were: Fannie Mae Leeper, Chairperson Katherine Hodivsky Elizabeth Pittman Maria Dambski Luisa Yu Daniel Cox Raoul Ballistar Gui L.P. Govaert, 1980 Festival Director ttichael Beck, Cultural Division, Department of Leisure Services Due to the fact that a quorum of members were not present, the Chair reco- mtm.ended that those members present would act as the executive council for the International Folk Festival Committee. After a lengthy review and dis- cilssion of the festival proposal submitted by t,aria Elena Torano and Associ- ates, it was the unanimous decision of the executive council to: 1. Postpone the 1981 International Folk Festival until august, 1981. 2. Reject the submitted proposal and submit its own proposal and budget to the City. 3. Interview and select three candidates for the position of Festival Director and submit these names of candidates to the City for con- firmation. Also, the council recommends that the Festival Director be contracted for a term of three (3) years to avoid complications and delays similar to those of the past two (2) ;'ears. The executive council also discussed the proposed "City of Miami Festival Advisory Committee" resolution. Their unanimous decision was: They endorse the concept of an umbrella Festival Advisory Committee with the followinq amendments: 1. The number of committee members be raised from seven to nine. 2. That two members of the International Folk Festival Committee be appointed to the Festival Advisory Committee. 3. That no members of the City of Miami Staff be members of the Advisory Committee. .j m2n the written response to Mr. Fosthoeh's letter will be deliVetbd to hie office Thursday afternoon, March 12, 1981. Cesar 0Jio Assistant City Nana:;er cgw)e� rg3M R. Iio,;ard, director Leisure 32rvices Department y,arvh 1", 1?81 Surrey Of International Folk Festival. Committee Members As per your request a survey was made by telephone of the members of the Inter- national. Folk Festival Cowarittee. The results o` that Garvey areas Follows: A. Twent;; -three members not Present at the March 1:. 1?31, treetin: were con- ' to :tn�i. The • z:ere asked the following questions: 1. Were ;;ou informed that a meetin ^f �` the International r'olk F_..tival was to be hold 24arch 11, 1;0 1'.' 2. Were you informed that an Executive Council )' t.:a Internaticnal Folk Festi•ia1-cttxrittee .a.s rm= a at this meet in:- 3. Ia it ;,our intention t..) remain an active member of the International Folk Festival ConrmitteeY B. Statistical Re-3UItz Question Ttl - 52;4 (12) replied Yes, 48';'o (11) reilied No Question -r`2 - 26, O re;Rlied Yas, 714 ; (17) replied No; Three of those :-ers--ns replyin ; N:) statsd that they ;culd .�u,-.port any de��iaion ^lade 'aec,_tti: Co loll. Question m3 13', (3) r�r.liad ;',nenever `2� replied Doubtful. j cc: Dr. Antonino IT. Lizaso, Coordinator Cultural Division 'C "C f 000 i.'v •: -:..- ..a.e..n. sr .n, ..£:., 3,Y.S� vNi4w'�M-FRvkert - _.T..._..—.....�. 13 itItY OP MIAMI. FLORIDA INt R-OFFICE meMORANDUM To Dr. Antonino H. Lizaso, Coordinator DATE March 16, 1931 = Cultural Division 31:9JE.:" International Folk Festival - Committce Members FROMAna nstructor REFEFie4c:E5 Cul't;ural Division ENCEOSUHFS As per ;,;our request, the following persons were contacted by telephone and asked the following questions: 1. Were ;you informed that a meetint of the International Folk Festival CoQ.mitte2 ,•;as to be field '.•'arch 11, 10/81; 2 Were you informed that an Executive Council of the Inter- national Folk Festival Cour:ittee was f--rmed at this meeting? ':. Is it your intention to remain an active member of the International Folk Festival Cotcmittee? The resul"-z of thiz surrey are as follo:gs: Name or 41 Gues_'2 dues_�3 No No When Possible Raul Ball star Alicia faro Yes No* Yes Gloria Ba3ila Yes Yes Yes Nary Borden Yes YesYes Manuel Centeno Yes ito Yes John Copuzelo No No Partly Daniel Cox - Prazent at Meetin JN,*zn Dahl.;ren Yes Yes Maria Dambski - Fresent at :'eetin Norma Darby ;J�� N. Yes Vincent De Silva No il0 Undecided Patrick Devis - No Answer Katherine Hodivsky = Present at Meetin-, Det. H. Joks NO tf Possible Helen Kontzamanys Yes Yes Yes Fannie Mae Leeper - Present at Meeting Dr. Eduardo Mejia Yes N� Dr. Mei Mei blui No. No Yes Dennis Murasaki Yes Noy'- Yes Allan Marjolis Nb N D-oubtful Elizabeth Pittman - Present at Meeting Wellington Rolle No No Yes Wilbert Sanchez No No Yes Cile Sauvi`ne Yes No When possible William Stirrup No No Yes