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Home My WebLink AboutR-81-0259Commerce of the United States for the purpose of coordinat- ing, preparing and supervising a conference entitled "Miami GEORG F. KNOX. JR.. C1TY A T—ORNEY— '.PR -1 1981 b-1 �•�� RESOLUTION NO..,,,,.,,,,,,,�,,�,,,� REMARKS: ........_..._..........,. .1 1 14A March 4, 1981 Richard L. Fosmoen City Manager noM. Julio A. Cas`tano, Director Department of Trade and rce Development City of Miami/Camacol Agreement for the "Miami Banking Conference" .IEV�! UNCES: ,,c_7 IL IES. CommeJ....�----- "It is recommended that the attached agreement be executed between the City of Miami and the Latin Chamber of Commerce of the United States, for the purpose of coordinating a confe- rencellentitled "Miami Banking Confe- rence to be held in Miami during November 4-7, 1981" T'.e Miami Banking Conference's main objective is to focus on the services available in 'Miami 1.4hich make it an international finance center for Latin America and the Caribbean in an effort to attract the U.S. banking community to utilize these services. To this en(i, this conference will further establish "liami as a hemispheric financial center. The conference's agenda will include speeches by high level government officials and representatives of fthe majorspeakbanking rs are the institutions in the United States. Among guest following: this Memorandum of Agreement this day of , 1981, as a basis of understanding for the coordination, preparation and supervision of a Conference entitled "Miami Banking Con- ference". WITNESSETH, that the City of Miami has entered into an agreement with CAMACOL to prepare, coordinate and supervise the conference entitled "Miami Banking Conference" to be held in Miami, Florida during November 4-7, 1981. NOW, THEREFORE, the City of Miami and CAMACOL do mutually agree as follows: I. DEFINITIONS CITY -------------------City of Miami CONFERENCE -------------Miami Banking Conference CAt•1ACOL----------------Latin Chamber of Commerce of the U.S. DTCD-------------------Department of Trade & Commerce Development II. UNDERSTANDINGS A. It is understood that through the execution of thi= Agreement the City contracts with CAMACOL for professional -services to prepare, coordinate and supervise the CONFERENCE, while the City maintains overall supervision over the CONFERENCE. a. The purpose of the CONFERENCE shall be: f To create and coordinate a conference that will focus on the services available in Miami which make it an international finance center for Latin America and the Caribbean. Combine the efforts of the public and private sectors to further enhance international trade and banking in Miami. i •. ' D t F Lj' 81 -'? 59 The CONFERENCE is to be held during November 4-7, 19814 In the event that the CONFERENCE is cancelled or postponed, the CITY has the option to renegotiate or terminate this Agreement. `V. AMENDMENTS The CITY may, at its discretion, amend this Agreement at any tire to conform with any contingencies which may require such amendment. Amendments, if required, shall be incorporated in writing to this Agreement upon review, approval and execution of the parties hereto. VI. COMPLIANCE PITH FEDERAL, STATE AND LOCAL LAWS Both parties shall comply with all applicable laws, ord:.nances, and codes of the federal, state and local governments. VII. EQUAL OPPORTUNITY CM ACOL agrees that there will be no discrimination against any employee or person Served on account of race, color, sex, religious creed, ancestry, or national origin in its performance of this Agreement; and it is expressly understood that upon the receipt of evidence of such discrimination, the CITY shall have the right to terminate this Agreement. VIII, REPORT CAMACOL will prepare and submit to the CITY the following reports: i. CAMACOL agrees to submit to the CITY, through the DTCQ, reports on a monthly basis, from the date of this Agreement the status and progress of the CONFERENCE. 59 For the rights and benefits realized through this Agreement the CITY will pay CAMACOL an amount not to exceed $25,000 for the coordination, preparation and supervision of the CONFERENCE as outlined in the attached proposal (Exhibit A) and made part of this Agreement by reference. The above amount is to be paid to CAMACOL upon complete execution of this Agreement and conclusion of the CONFERENCE to the satisfaction of the Director of the Department of Trade & Commerce Development. the event the total amount is not expended for the _ LAMA Oh agrees to submit to the CITY, through the bTCb# s final report within 30 days of the conclusion of this Agreement detailing those expenditures which will be defrayed by those funds to be received under this Agreement, and expected benefits to be received by the CITY as a result of the Agreement. lX: CONFLICT OF INTERESTS No official or employee of the CITY may be admitted directly or indirectly to any share or part of this Agreement, or to any benefit to arise from the same, nor own, or acquire any personal interest in any property, r_ contract or proposed contract which would conflict with or relate to the performance, their duties or responsibilities under this Agreement. If any such person presently or in the future acquires, owns or controls any such share, benefit, or personal interest, he shall immediately disclose such share, benefit, or personal interest to the CITY. Upon such disclosure, such person shall not continue his participation is not contrary to public interest. CAMACOL will comply with all federal, state, and local conflict of interest laws and requirements. X. OPPORTUNITIES FOR SMALL AND MINORITY BUSINESSES CAI�MCOL in the procurement of supplies, equipment, construction, or services to implement this project shall make a positive effort to utilize small business and minority -owned business sources of supplies and services, and provide these sources the maximum feasible opportunity to compete for contracts to be performed pursuant to this Memorandum of Agreement. To the maximum extent feasible, these small businesses and minority -owned business sources shall be located in, or owned by residents of the Community Development Target Area(s) designated by the CITY in the Community Development Grant Application approved by the U.S. Department of Iiousing and Urban Development.-.- OW 4 h _,. Y j XT, HOLD HAVINME58 CLAUSE: CMIACOL agrees to defend, indemnify and save harmless the CITY against any and all claims, suits, actions for damages or costs of actions arising during the term of this Agreement, for any personal injury, loss of life, of damage to property, sustained by reasons or as a result of CA11,1ACOL's agents, employees, or workmen, carelessness or negligence, from and against any orders, judgements or decrees which may be entered thereon; and from and against all costs, attorney's fees, expenses and liabilities incurred in the defense of any such claims, in the investigation thereof. XII. DURATIOfV OF AGREEMENT This .,greement will be in effect upon approval through Resolution by the City of Miami Commission and complete execution of the Aareerrent by both parties and will continue through the conclusion of the CONFERENCE. XIII. TERMI'NATICN The CITY, by giving reasonable written notice specifying the effective date, may terminate this Agreement in whole or in part for cause which shall include any one of the following: 1) Failure, for any reason, of CAMACOL to fulfill in a timely and proper manner its obligations under this Agreement including compliance with the approved work program and attached conditions and such directives as may become generally applicable at any time; 2) submission by C«!-'ACOL to the CITY of reports that are incorrect or incomplete in any material respect; and 3) ineffective or improper use of funds provided under this Agreement. its t 1JPIn()r) �vLi U',L:�� By RALPH G. ONGIE, C11 ITY CLERK RICHARD L. FOSMOEN, CITY MANAGER ATTEST: Latin Chamber of Commerce of the U.S. By SECRETARY Luis Sabines, President PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS: JOHN J. COPELAN, JR. ROBERT F. CLARK, ACTING CITY ATTORNEY ASSISTANT CITY ATTORNEY Fti:.`,�, HIAMT BANKMI CONrhRE. Ch: To create and coordinate a conference for the Banker's Advisory Board of the Latin Chamber of Commerce of the United States (CAMACCL) that will focus on the services available in Greater Miami which make it an'international fir,ance center for Latin America and the Caribbean in an effort to attract the United States banking community to utilize these services. CONFERENCE DATES Wednesday, November 4th through Saturday, November 7th, 1981 PROGRAM The agenda will include speeches.by high level government officials and representatives of the major banking institu- •tions in the U.S. Invitations are being extended to: Vice President Busch Secretary of the Treasury Donald Regan tic Ir n r IV E Chairman of the Federal Reserve Bank Paul Volker R�}- World Bank Director non Clausson V ._�' - is ..J 3 office of the Comptroller or, T-ne Currency are manned on topics of interest such Petro Dollars-- Recycling them to Latin America Debt anagement of Central Banks and Finance M future U.S. Monetary Policy in Fighting Inflation , j "+`` ✓y,n s International Finance and Capital Movement as well as practical workshops on the myriad of services t . available to U.S. bankers within the Miami banking community's infrast-ructure. Y �... `ryyx •wiuw+amHr .s,................ ...... ,.- ........,.-..,....... r .. -._ ..... ,..,.-w,s0.i �_ h----. An initial flyer should be prepared for distribution in title, description, �-- , March. Flyer should include conference dates and names of at least two primary-- �7 purpose, place, _-- speakers. 'L 4. Fly ist Flyer Mailing Lists should be compiled for mailing of the initial flyer for participants. Effort _� q �� as well as follow-up pieces 8s,houk INTERNATIONAL SANKINO CbNFEMCE PAGE 2 include lists ft,=. Local banking sources Local banking/finance sources National and international organizations Schools and universities with interest in banking and finance fields as well as a list to be purchased from a direct mail house. DUNE/JULY 14 rinalize hotel and special event details including: Block room ar•r_'ancements Meal room arrangements Banquet (if applicable) arrangements Meeting room arrangements Special schedule for spouse and families I Special outings for entire group (Vizcaya, cruise dinner at the Banker's Club, etc.) 2. Administrative Set-up Initiate administrative systems for META to include:' Special bank account/financial procedures E Proaram, speakers, participants details Travel and reservation arrangements CAMACOL and City of Miami material distribution to participants Public relations/promotional files of conference topics, L41 t 7 speakers, photos, etc. At this point, clear responsibilities for all facets of the Conference need to be established, for reporting and ( clearance purposes. j The on-f�oing job developing, revising and maintaining -- .� the final invitation list will require the attention of a designated clerical person. This person will have to U)(�" check for duplications on lists, as well as veracity of addresses on lists, etc. r B i t' I. 1 tANXINC3 MOO, 3 AUGUST 1. Details for participant's excursions into Miami need to be finalized. To include port, airport, free zone, etc. 2. Exhibit dk2tcli-l!; to be worked out with hotel and then cc-01mlinic'-Itod i o p.1,rticipants. To include: call be distributed and i- hu t i 0 n 11,10thod of di:) Booth.-, For rental (if applicable) La , out !-laps _3. Spouses and fj-.jjij.ies programs to be worked out with a banker's wives. . Co, with program participants to finalize their 4- , cont'r i continues. Arrange for storage of booth and rial-.,,rials as they arrive. 5. in AvI;ust, lists must be given a final revision for � last i ] j_ 11 c I on Ai(just 15th. To include semi-final program wi th dea(lline date for registration and reservations. G. Daily ,-monitoring of registrations to report ,to Committees and hotel./food managers. SEPTE:,1EBER/oCTOBER 1. Every conference participant to receive an individual letter by september 1st confirming reservations, arrangements for etc arrival, financial arrangements, departure, special eventsr 2. Conference materials at printers. 3. Exhibitors materials check in as arrive. -tO- ecial events andmeeting/meal arrangements receive next 4. Sp final check-out: ROOMS Flowers Seating arrangements Name tags Transportation for special outings' 71 5. Audio visual equipment needs determined and ordered 81 r25( � .1., -_ I r P