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HomeMy WebLinkAboutR-81-0251WHEREAS, City of Miami Commission on December 17, 1980, by Res- olution 80-904, designated the Little Havana Community Center as a Category B project in accordance with Subsection (2) of Section 18-77.2 of the City Code with respect to the Master Plan and Design Concept for Building A and space vacated by Building B; and WHEREAS, in the implementation of the said program, the City Manager through a competitive selection committee solicited expressions of interest from qualified consultants and evaluated the qualifications of those firms which responded to his inquiry; and WHEREAS, the most qualified firms for providing professional archi- tectural/engineering services for the Master Plan and Design Concept were selected in accordance with the State of Florida Consultants' Competitive Negotiations Act, enacted by the Florida Legislature, 1 July 1973; and WHEREAS, it is in the best interests of the City of Miami to begin the Master Plan and Design Concept for the Little Havana Community Center as soon as possible in order to reduce costs; and WHEREAS, funding in an amount not to exceed $30,000 for the cost of contracting for professional architectural/engineering services and any ancillary service contracts to begin the development of said project is avail- able from the 4th Year Community Development program. "Pe 'I. ENT INDEX CITY COMMISSION professional architectural/engineering services for the Master Plan and Design Concept of the Little Havana Community Center in the rank order listed; 1. Sasaki Associates, Inc. 2. Howard, Needles, Tan►men & Qergendoff 3. Lemuel Ramos and Associates Section 2. The City Commission hereby authorizes the City Manager or his designee to negotiate a professional services agreement on behalf of the City of Miami with the rank ordered firms listed in Section 1 hereinabove, for the Master Plan and Design Concept of the project, beginning with the first rank ordered firm, for such professional architectural/engineering services as may be required. During the negotiations procedure, in the event that the City Manager cannot negotiate an agreement which, in his opinion, is fair, com- petitive and reasonable, with the first rank ordered firm, then he is hereby authorized to terminate such negotiations and to proceed to negotiate with the second most qualified firm. In the event that he fails to negotiate a satis- factory contract with the second firm, then he is authorized to undertake negotiations with the third firm until a fair, competitive and reasonable agree- ment is reached. Section 3. The City Manager is directed to present to the City Commission the negotiated contract at the earliest scheduled meeting of the City Commission immediately following the negotiation of the contract, for approval by the City Commission prior to execution. Section 4. An amount not to exceed $30,000 from the 4th Year Community Development program will be used to cover the cost of said contract and any neces- sary ancillary service contracts for the Little Havana Community Center. 4iSU e•`nnr) c JV 81 -251 1 CI'rY OF MIAM1. FLORIDA INTER -OFFICE MEMORANDUM TO Richard Fosmoen OAtE March 24, 1981 °ALE City Manager FROG, Pen Spillm n, Director Department of Community Development SUH,E�.T Selection of an Architectural / Engineering firm to Master Plan the Little Havana Community Center REFERENCES City Commission Agenda: April 9, 1981 ENCLOSURES 2 It is recommended that the City Commission approve the selection in rank order of the most qualified firms to provide architectural/engineering services �-�-!!`� (_- for the Master Plan and Design Concept of the t � 9 � L- Litt -le Havana Community Center and authorize the Manager to negotiate a contract for said :,:i►.,•� J services and any necessary ancillary service con- �k,'y tracts at a cost not to exceed $30,000 from 4th Year Communit Development funds, pP" the attached resolution. sol,-ion 80-904, designated the On December 17, 1980, the City Commission, by Reect with respect to the master Little Havana Community Center as a Category B project plan and design concept for Building A and the space vacated by Building B. In accordance with Subsection (2) of Section City hthrepreseity ntation ive selection committee was established by y Manager w Departments of Community Development, Finance, ABuilding and thZoning yInspagerMan�l' Fire, and Public Works, chaired by t•1orri s an On December 29, 1980, the competitive selection committee entmet t establish aced in criteria for the selection process. Subsequently, an e local newspapers on January 15, 1981 soliciting expressions of interest and background n participating in the project and approximately information from firms interested i 700 letters were mailed to architectural and engineering firms advising of same. In accordance with the provisions established by Section 1818, 1981 thtoe review Cand, on the competitive selection committee reconven licat evaluate the letters of interest and applications fromuthe 2ifirms that responded. As a result of that meeting, five (5) firms were selected as the most qualified and were invited to be interviewed by the committee on March A5,19 81 Taraose firmssociwere: Wolfberg Howard, Needles, Tammen &Bergendoff; Morton, Inc.; and A. Taquechel ates; Lemuel Ramos and Associates; Sasaki As Associates, Inc. On March 5, 1981 the committee interviewed the 5 firms and selected the three most qualified firms in rank order 1) Sasaki Associates, Inc. 2) Howard, Needles, Tammen & Bergendoff 3) Lemuel Ramos and Associates ;.ro SZ:';1 196 81-251 # �ti CItY OF MIAMI. FLOAIDA ttt►, r1rl I 11NTER•0FFiGE MEMORANDUM To: Selection Committee Members FIOM: Morris I. �Kufmann Assistant to City Manager DATE: December 18, 1980 FILE: SUBJECT. Little Havana Community Center IMFERENCEM. ENCLOSURES: On December 17, 1980, the City Commission adopted.a Resolution to begin the selection process for engaging an architectural firm to master plan the Little Havana Community Center (Building A). I have been appointed Chairman of the Selection Committee. The City Manager has appointed each of you as a member of this committee. Accordingly, I have set our first meeting for December 29, 1960, to be held at Cathy Leff's offices, 1145 NW 11 Street, Miami, at 10:00 a.m. Please confirm that you (or your designee) will attend this meeting by calling my office, extension 3396. The purpose of the meeting will be to establish criteria for the selection process. Attached for your information are the following items: 1. Cover memo from Dena Spillman to Richard Fosmoen, dated December 1, 1980, for Resolution adopted by the City Commission, describing the project. 2. A sample guideline for selection of consulting firms which was used on another project. Please feel free to revise or amend this document in any manner you choose to arrive at selection criteria which will be used for the Little Havana project. I appreciate your cooperation. MIK:bf Enclosures Members: Carlos Garcia, Acting Director of Finance Department Cathy Leff, Assistant Director, Department of Community Development Pete Long, Asst. Director, Construction Engineer, Department of Public Works Aleli Puig, Director of Little Havana Community Center Geraldo Salman, Director, Buildinq and Zoning Inspections ' Roqer Tompkins, Inspector, Fire Department 81 -`'51 ..� �y rianayer In order to proceed with obtaining the services of a qualified firm to provide a master plan and design concept for the Little Havana Community Center, it is requested that the City Commission approve the City Manager's selection in rank order and authorize the City Manager to negotiate a contract for the aforesaid services at a cost not to exceed $30,000 including necessary ancillary service contracts. Funds are available from the 4th Year Community Development program. A negotiated agreement in accordance with the provisions outlined by Section 18-77.4 of the City Code (Competitive Negotiations) will then be presented to the City Commission for final approval. In accordance with Subsection (2) of Section 18-77.2 of the City Code, attached are the findings and supporting data of the competitive selection committee's activities. /jmb To: Selection Committee Members Flom: Morris I. K ufmann Assistant to City Manager DATE. December 18, 1980 PILE: SUBJECT. tittle Havana Community Center t1EFEgENCE§: ENCL05U?1k3: On December 17, 1980, the City Commission adopted a Resolution to begin the selection process for engaging an architectural firm to master plan the Little Havana Community Center (Building A). I have been appointed Chairman of the Selection Committee. The City Manager has appointed each of you as a member of this committee. Accordingly, I have set our first meeting for December 29, 1980, to be held at Cathy Leff's offices, 1145 NW 11 Street, Miami, at 10:00 a.m. Please confirm that you (or your designee) will attend this meeting by calling my office, extension 3396. The purpose of the meeting will be to establish criteria for the selection process. Attached for your information are the following items: 1. Cover memo from Dena Spillman to Richard Fosmoen, dated December 1, 1980, for Resolution adopted by the City Commission, describing the project. 2. A sample guideline for selection of consulting firms which was used on another project. Please feel free to revise or amend this document in any manner you choose to arrive at selection criteria which will be used for the Little Havana project. I appreciate your cooperation. MIK:bf Enclosures Members: Carlos Garcia, Acting Director of Finance Department Cathy Leff, Assistant Director, Department of $1 - 2 5 1 CITY OF MIAMI. FLOWDA INTEROFFICE MEMORANDUM TO: Selection Committee Members FROM: Morris I. /Kaufmann Assistant to the City Manager GATE January 12, 1981 FILE: SU9JECT tittle Havana Community Center RErEpE4CE9: ENCLOSURES: Enclosed in Master Plan and Design Concept Guidelines for the Little Havana Community Center. It is intended that the advertisement will be placed on January 15, 1981 with responses due on February 13. Therefore our next meeting will be on February .1r at 9 a.m. in my offices. �D A. General B. Selection Procedures � Final sele�=t;ni, 3: VII. Appendices Appendix A Appendix B Appendix C 1, SELECTION COMMITTEE A Selection Committee has been appointed to review the qualifications of interested consulting firms for the master planning of the Little Havana Community Center. The Committee will meet as a body and review all submitted information from interested consulting firms, with the objective of evaluating the applicants and making an initial selection of at least three qualified firms. These firms will then be invited to meet with the Committee for an interview and presentation. The Committee will then rank order the firms and make its recommendation to the City Manager. The City Manager will present the list to the City Commission for its approval and to authorize him to negotiate an agreement. II. CRITERIA GUIDELI ES - INITIAL SELECTION A. General The City is interested in engaging a consulting firm which is experienced both in preparing studies on adaptive reuse of buildings and in developing practical design concepts that will meet the City's requirements for remodeling the Little Havana Community Center. These requirements include providing a conducive environment for participants and management per son:,el in carrying out the many social services and cultural affairs programs offered at the Center. The study as a document will be valuable in the City's effort to raise funds for implementing the design concept. b. Adaptive reuse experience, one or more projects each year for the past three years, maximum value = 25. Consideration should be made for firms that indicate they prepared feasibility or other types of studies relating to the adaptive reuse projects, particularly _ where the studies were used in financing the projects. Further consideration should be given to firms which have been involved in community type of adaptive re;;e projects. Item 2: Organization and Staff, maximum value = 40. In general, the City is interested in a firm which is adequately organized and staffed to serve the City's requirements in a timely and efficient manner. The way a firm' is structured is indicative of the way it is responsive to its clients' needs. There are a number of ways in which the leading firm can provide all the different services desired by a client. The most common are as follows: 1. All services are in-house. This means that the firm has to be relatively large in order to have all disciplines represented. 2. Some services are in-house, the others are subcontracted for. This method is probably the most common arrangement. The leading firm can then specialize in certain areas and can control a range of other services through subcontracts. 3. Some services are in-house, the others are provided for by joint venturing. This method is also a fairly common arrangement which offers a client an array of services by a group of specialists. The Committee has decided that a firm located in the City of Miami should be considered more favorably, all other things thing equal, than a firm located outside of the City. geographical location of the firm determines a value on a sliding scale: a. Inside the City of Miami: rating value = 20. b. Inside Metro Dade County: rating value = 15 C. Elsewhere in Florida: ratinc value = 5. d. outside of Florida: rating -.3lue = 3 Item 4: Affirmative action plan and capability to meet City's requirements for entering into an agreement. Prior to entering into an agreement with the City, the selected firm will be required to comply with certain provisions contained in the standard contract form. These items include an affirmative action program, non-discrimination, insurance, ownership of documents and similar provisions. At this time, whether or not the firm indicates that it has an affirmative action plan and can meet the City's requirements for entering into a contract, the committee member should make a simple YESINO assessment. III. CRITERIA GUIDELINES - FINAL SELECTION A. General In this part of the procedure, the most qualified applicants will be invited to make a presentation to the Committee and to answer any questions the Committee members may wish to pose, all in order to evaluate the firms in a rank ordering. Each applicant will have been sent a package of instructions regarding the presentation and interview. See Appendix B. B. Selection Procedures - Final Selection Each committee member will evaluate each applicant's presentation and response to questions. It is' -the purpose 07 the presentation and interview to have each Committee member learn what the applicant intends to do from a business point of view and -to determine whether or not.the applicant's review of -3- wPM, W.�, ,� RAW 81 -251 i Item 1: Method of approach, maximum value = 60. Under this item, the applicant will be required to describe the methods his firm will employ to carry out his assignment. Without trying to solve any specific problem and without providing any consulting service to the City, the applicant should draw upon his background to convince the Committee of his competency and qualifications to undertake the work to be _ contracted,for. More specifically, the applicant should advise the Committee about his method touching on these matters: a. Organization, maximum value = 15 b. Professional staff, maximum value = 10 C. Support capabilities, maximum value = 10 d. Activities and sche ules, maximum value = 10 e. Procedures and methods, maximum value = 15 Item 2: Experience in cost estimating, maximum value = 30.. Of great importance to the City will be the consultant's cost estimate for implementing the master plan and design concept. Each applicant will be instructed to give a detailed description of his firm's capabilities and experience in cost estimating. Item 3: Investigation, maximum value = 10. The Committee may decide to investigate the applicants after all presentations have been made, to ascertain performance and client relationships from references, given by the applicants or to verify other information, depending upon the circumstances. Prior to completing the rank ordering process, the Committee will decide on this matter. Item 4: Discussion of fees, no value. r The applicant will discuss fees in a general way to give the Committee his views on the proposed contract provisions regarding fees, payments and methods of contracting for his services. Item 5. Capability to meet City's requirements, no value. `�"• The applicant will discuss the proposed agreement and express ..... , �• his views about certain City requirements and whether or not his �•' ;'' firm can meet them. - Item 6: Affirmative action plan, no value. v) M The applicant will discuss his affirmative action plan. $1 V. SCHEDULt Date Dec. 29, 1980 Jan. 9, 1981 Jan. 15, 1981 Feb. 13, 1981 Feb. 16, 1981 Feb. 16, 1981 Feb. 25, 1981 Mar. 4, 1981 Mar. 4-6, 1981 Mar. 61 1981 Mar. 12, 1981 Mar. 13-17, 1981 Mar. 13, 1981 Mar. 26, 1981 Mar. 27, 1981 Activity Committee meets to set criteria Complete selection criteria Advertise for expression of interest. Receive expressions of interest from applicants Committee meets and selects applicants for presentation and interview Issue letter of invitation to applicants Prepare agenda item documents for March 12, 1981 Commission fleeting, approving list of consultants and authorizing City Manager to negotiate agreement. Applicants make presentation to Committee Committee completes selection process Chairman submits report to City Manager City Commission meets and approves agenda item Complete negotiations Prepare agenda item documents for Commission Meeting for Mar. 26, 1981, approving agreement and authorizing City Manager to execute it. City commission meets and approves agenda item Issue Notice to Proceed Issue letter to all other applicants INITIAL SELECTION CRITERIA I TL" CRITERIA RATING 1 Previous professi(inal experience 40 a. Years in practice 15 b. Adaptive reuse experience 25 2 Organization and staff 40 a. Organizational structure 20 *b. Frofessional'team 20 3 Location: (Rate once only) a. City of Miami 20 b. Dade County 15 c. Florida 5 d. outside Florida 3 TOTAL 100 4 ;Affirmative action plan Yes/I:o L; =1,1 I 1 l 1 i i-;,-j 11 FINAL SELECTION CRITERIA itF'F'LICAI:TS iJU>SF:L:R CaI';*I-RIA It i, •r I t l C, i �' 3 .� ; 6 1 of apl�rouch: 15 a. Organization 10 b. F,zofessional staff c. Support capabilities 10 d. Activities anc3 schedules 10 e. Procedures and methods 15 2 Experience in cost estimating 30 10 3 investigation TOTAL 100 --- i q Discussion of fees 5 Capability to meet City's requirements Yes/No 6 Affirmative action plan Yes/No ' CHECK SHEET' 4 s Use as an aid in evaluating Organization and Staff.. } A. Ca abilit"y of Team , Yes MY 1. Lead firm represents various design disciplines: architecture/engineering r architecture w/engineering component -��-�.�., "' t � v E engineering w/architectural component ��.,+`,' ��%�`-!: T other �-' i i t. 1 ,S LLO�►/'l 2. Member firms include following principals:FV 1 . registered architect . registered engineer w registered landscape architect other 3. Member firms represent complete array of design disciplines: . architecture . traffic engineering . curl engineering . structural engineering . mechanical engineering . electrical engineering . landscape architecture other �.. 4. ' 1 Integrated team offers services which are mutually.complimentary. B. Adequacy of Staff 1. 2. Team has sufficient and competent personnel to undertake assignment Recent, current and projected Mork loads of team allow sufficient personnel 3. capacity to undertake and accomplish assignment !•:ember firms derr.onstrate ability to work within budget 4. Member firms demonstrate ability to meet schedules l 8 on ( f t t �� 2 APP$NbfX B tNStAUCTIONS TO PROFESSIONAL CONSULTING FIRMS REGARDING PRESENTATION AND INTERVIEW t;RNBRAL The procedures described herein conform to the provisions under Ordinance No. 8965 of the City Code for the acquisition of professional services. Specifically, the City of Miami is seeking the most qualified professional consulting firms to provide architectural and engineering services in the near future in connection with the master planning and design concept for the Little Havana Community Center. The City has advertised for expressions of interest from consultants who were qualified in providing such services. A Selection Committee examined the information provided by all respondents to the advertisement and determined that your firm was among the most qualified to provide the above services. Accordingly, the Selection Committee invited you to make a presentation to it in accordance with these instructions so that the Selection Committee may complete its evaluation of the most qualified firms. Upon completion of its evaluation, the Selection Committee will prepare a report, including its findings and rec nmendations, and submit it to the City Manager. He will then submit a resolution to the City Commission which will approve the list of the most qualified firms and will also authorize him to enter into negotiations with those firms in order of their ranking. TIME FOR PRESENTATION AND INTERCIEVI The time in the cover limited to 45 presentation SLIDES and place of your presentation and interview are noted letter. The total time allotted to your firm will be minutes, allowing for about 25 minutes for your and 20 minutes for the interview. If you desire to show slides please bring your own projector and a )n-toot extension cord. The City will provide a screen. WRITTEtl MATERIAL No written material should Committee in the presentation a PUBLIC NOTICIE In accordance with Ordinance No. 896b, your pre5enLaL4-%+a4 be open to the general public. F ! �' 1 f _ i� t � s U.719 r It is understood and agreed that by accepting the City's invitation to make a presentation and to participate in an interview with the Selection Committee, your firm will bear all costs associated with the presentation and interview and that the City will have no obligation to recompense your firm in any way for such costs. CRITERIA FOR EVALUATION The criteria for evaluating your firm's qualifications are briefly described below. It is highly desirable that the individuals who will be actually assigned to a project and who will be responsible for fulfilling the contractual services be among those making the presentation or be available for questioning during the interview period. MASTER PLAN AND DESIGN CONCEPT �- Scone of Services. It is intended that the consultant will investigate the existing conditions of Buildings "A" and "B: (scheduled for demolition) and the proposed program which was =_ developed by the City for housing vario,.,'social and cultural agencies in the Little Havana Community Center. 'he consultant will then devise a master plan and design concept and prepare construction and operating cost estimates for the scheme for the City's review and approval. The consultant will prepare a document containing the .s approved scheme and cost estimates. The City will use the document _ in its efforts to raise funds to pay for the approved scheme. Attached are drawings sho,,:ing the existing Building "A", a proposed mall on the site of Building "II" and the City's program. „y When sufficient Tunis have been allocated to implement the approved scheme, the City will solicit expressions of interest f o architectural/engineering firms and select the most qualified fi�(.l� to prepare the contract documents and to provide professional services for the construction phase of the work. ;r. It should be understood that the consultant who is selected L} for the master plan and design concept work may or may not be selected for the design work, and that similar procedures for selecting the design firm will be followed as for the work to be[-• contracted for under this procedure. Method of Anproach. Based on the above, your presentation should be a factual dissertation on your firm's organizational structure; the identification .and qualifications of professional staff that will be assigned to a City project; support capabilities; an outline of activities that will be undertaken by the professional and support staffs; time schedules for accomplishing the activities; and a summary of procedures and methods developed and used by the firm to deliver the finished work products. It is not intended that your firm solve any specific problem or provide consulting services, but rather that you acquaint the Selection Committee with information about how your firm would work on a City project. 2 ^wii x„�Ni�s;,#a �r:: �.i1�-+v...o-•3:J.. .. ..: q-<. .fi7"�.�;r ., '. f:<, ... ME � f-�=. .+. <.a, .�H �.^aai.+=71�M�n, .:�M.n � ��� x. :==v=e';.b;IX:"`'dlw�� b'?�RS;*.:�_-... � 2M r001* r pteVious Experience. Having given the Selection Committee an &VdtView of your firm's method of approach, you should then describe Yedent projects which your firm (or team) handled that involved adaptive re -use studies. of especial interest to the Committee will be learning about your capability of preparing reliable and accurate Cost estimates. _ MeetinQ the City's Requirements. You are requested to comment upon the typical agreement between City and Consultant and to advise th'e Selection Committee of any proposed changes, omissions or additions that you deem necessary in order to enter into a contract. Affirmative Action Plan. You are requested to describe your firm's affirmative action plan. Fees. The purpose of the presentation and interview does not. include negotiating fees. However, the City's policy is to arrive at lump sum contracts when the scope of services can be defined within reasonable limits or, as an alternative, to arrive at a retaining fee type of contract with an upset amount when the scope of services cannot be defined. You are requested to comment on these concepts. 81''�1 THIS AGREEMENT made this ' A.D. , by and between THE CITY OF MIAMI, a Municipal Corporation of the y State of Florida, hereinafter called the CITY, and - • ---.,,,e..t hereinafter called the ,.1..• a*•^'` . PRIaC1PAL. - ---- W I T N E S S E T H WHEREAS, the CITY proposes to renovate :.•... _. _ ; of the City owned property located Miami, Florida, hereinafter called the PROJECT; and -'�- .r,•✓•ly'f1!K�jlr��jllf�P'6��:;� �?�'i�w�jV !'� WHEREAS, the CITY has programmed approximately tc finance the development, design, renovation and construction expenses of the PROJEC^ ; and r WHEREAS, the CITY desires to engage an architectural/ engineering firma to render the necessary professional and technical services, hereinafter called WORK, for the planning, design and _ construction consultation of the PROJECT; upon the terms, conditions _. and provisions heereinafter set forth; and - •--. ,. ._...,_ �,,•_•__-. _ �:. WHr?EAS, the Cor..�i ,lion of the City of Liam y i has by Resolution �. .� No. (dated _ , approved the selection of the CITY :-V%.AGE:R of as the most qualified firm to provide. _ - professional architectural/engineering services for the PROJECT and has also authorized the CITY ? N7AGER to negotiate an Agreement with said firm for the professional and technical services required for the PROJECT; _ �'IY1/jGN�y- NOS, THLIZU-01:, the CITY and the PRINCIrAL for 'he considerations j __ `��!CL ��` F 11 FOLLOW hereinafter set forth, agree and convenant,+one un the other as _ follows: • 1 1'TIOrt I - GENERAL 1 A •• 1- '.. � +L%•. is !liYi•..ti�. �L�{' 1•"y, ~• y A. The PRINCIPAL and the CITY are fully aware of the PROJECT :':�+.=.<' ' •'' ''` ='' schedule requircmr-sts and will therefore proceed with all diligence to carry out the WORK to meet such requirements. The PRINCIPAL —= - ; ::;�••-%a•� •��'-_. v'"``-X"~`i`7'� shall proceed with all applicable dispatch in a sound, economical - efficient and professional mariner, including preparation of phasinc -- -- ,.. ...,.:• and incremental bidding documents for construction as necessary, and �..•_._ - _ •.fit shall comply with the provisions of all applicable Federal, State and Local laws; B. The PRINCIPAL shall perform the professional services as hereinafter set forth and in general accordance with the instructions of the CITY; C. The CITY has budgeted the amount of for the total cost of the PROJECT, as follows: 1, for design services, including: a. LU.%10 SUM FEE for the selected architectural;engineerin: firm. - _ - b. Surveys, soils investigations and related expenses. x.,�� _ _- ,, .� _ '•: C. Inspection, testing and related expenses. Yes ' • .. i d. Administration, reproduction and related expenses. �'. for construction and PROJECT contingencies, as i} - �� follows: • tint E I • N� ��✓ ✓ t-r ( for PROJECT contingencies, including 1.5 Ft/ �..�� Y Y 11 percent of the construction cost for art work. _ - - -_ ._•_. ~- D. The PRINCIPAL shall design the PROJECT within the funds ' - available to the CITY for this purpose; and E. The CITY agrees to pay and the PRINCIPAL agrees to accept Nfiry as payment in full for all professional and technical services rendered, as outlined in = ,icu III - PRopE!ZInYAL SERVICES thereof, the LUMP sum FEE of R 81 -251 V) ' i T 1 { 3 �y 'sr'ty:a d �y FRR? 3 E 3 t V- ART WORR - is hereby defined as the art work to be provided based on the scope of the PROJECT as set forth in City Ordinance No. 8227 and Dade County Orc'•inance No. 73-77. The PRINCIPAL shall make every possible effort to have the art work included as a basic part of the PROJECT design. " I G. WORK - is hereby defined as all the professional and �,"• technical services to be rendered or provided by the ERINCIPAL for -_-• - .-� _ the PROJECT, as described in SECTION' III - PROFESSIONAL SERVICES hereof. H. CONSTRUCTION COST - is hereby defined as the total final construction contract cost of the PROJECT to the CITY but it shall __._._....�...` ._. ..'- - not include any PRINCIPAL's fees or special consultant's fees or the cost of any survey, legal, finance, administration or similar services and land acquisition furnished by the CITY or any cost • of furniture or furnishing or unattached equipment purchased by the CITY. i i ....•w r-.Yr:•.Y.•ii3i, i'/R�•i Yi••• i::: ,,:.r -•.ct --- I, LUMP SUM PEE - is hereby defined as the amount of money the CITY agrees to pay and the PRINCIPAL agrees to accept as payment ih full for all the professional and technical services rendered -. -.. ..i..+YG.ili•�{�iilMly%i pursuant to this agreement, to complete the WORK as further P 9 P defined in SFCTI0:7 III - PROFESSIONAL SERVICES, hereof. J. PROJECT ?TANAGER - is hereby defined as the Manager of the PROJECT for the CITY. K. DIRECT TECHNICF:L SALARY EXPENSE - is hereby defined as the straight -time portion of wages and salaries subject to Federal Income Tax of the PRINCIPALS'S technical personnel (Principals, Architects, Engineers, Planners, Designers, Draftsmen, Specifications Writers and Technicians) engaged directly on the .. Y•,' i'ii:•; PROJECT. The DIRECT TECHNICAL SALARY EXPENSE charced against the PROJECT for any personnel, including PRINCIPALS shall not exceed Viko4i,K,.,�L",-i DpLLARS ($ 'i .) PER HOUR plus payroll burden which is not to exceed percent ( ). -+•'` L. EXHIBIT "A" - is hereby defined as the CITY'S program requirements for the design and construction of the facility and I .ORTIVE • t 1 ' includes the Scope of Work, the Project Budget and the Project Longevity Schedule, all attached hereto and a part of this Agreement. SECTION: III - PROFF.^:ST0�:AI. SERVICES The PRIN'CIeAL in close coordination with the CITY shall perform the following professional and technical services comprising the WORK and shall be fully responsible for all the professional and technical aspects therhof. The CITY'S review and approval of the WORK will relate only to"overall compliance with the general requirements of the PROJECT and whenever the terra "Approval by the City" or like term is used in this A.ircomont, the phraseology shall in no way relieve the PRINCIPAL from any duties or responsibilities under the terms of this Agreement and from using the best architectt:al and engineering services and practices. The PRINCIPAL shall, in the prepiratian of Plans and Specifications, and in Site Inspection, comply with all Federal, State and Local codes, ordinances and regulations pertaining to the r design and construction of the PROJECT. Attention is invited to the r'( Irederral Wage -flour Law, Walsh -Healy Act, The Occupational Safoty and go A ire 'At Itoalth Act, the National Environmental 0611ey Aet And tquai Effiployment Opportunity Legislation. SCHEMATIC DESIGN PHASE During the Schematic Design Phase, upon written authorization from the CITY MANAGER, the PRINCIPAL Shall: Review EXHIBIT "A", attached hereto, and any other requirements of the PROJECT and shall confirm such requirements to the CITY• 24 Have conferences with the CITY as to the functional requirements and environmental considerations (landscaping, air conditioning, fenestration, etc.), structural flexibility, building security, emergency systems and initial cost parameters for various functions. 4, ! 5. Develop and establish the criteria of the PROJECT, confirm relationship studies, ascertain the CITY's requirements, inspect the building site and discuss with the CITY the purpose, general plans, scope, design program and phasing the construction schedule. 6. Prepare Schematic Design Studies, based on the mutually agreed upon program, consisting of drawings and other documents illustrating the scale and relationship of V.14.. the PROJECT components for approval by the CITY. 7. Submit to the CITY a Statement of Probable Construction "j, Cost based on current area, volume and other unit cost. & v, r r�Wf►dV.,sj.ac,}+cfiA+++k�.� The CITY will cooperate fully with the pRftaClPAb in establishing th-s parameters of the Scope of Work which may be constructed within the project Budget. The Schematic Design Phase shall be completed when the CITY approves and accepts the Schematic Design Documents. 13. DESIGN DEVET-OPMENT PHASE During the Design Development Phase, upon written authorization: of the CITY and as directed by the CITY for the approved and accepts-- parts of the Schematic Design Phase, the PRINCIPAL shall: 1. Prepare Design Development Documents consisting of plans, 13 elevations and other drawings, and outline specifications, all in order to fix and illustrate the size and character of the entire PROJECT in its essentials as to location, kinds of material, type of structure, mechanical and electrical systems, utilities locations, and such other works as may be required. 2. Submit to the CITY an Estimate of Project Construction Cost broken down, into major categories. It shall be the obligation of the PRICIPAL to produce a design which may be constructed wit•°in the Project Budget or any subsequent revision thereof approved by the CITY. Approval by the CITY of Schematic Cesign Studi_s. and/or Design Development Documents includes approval of the construction. cost estimates submitted therewith only if so stated in writing by the CITY. If either the Statement of Probable Construction Cost for the Schematic Design Phase or the Estimate of Construction Cust for the Design Development Phase is greater that the CITY'S budgeted amount set forth in SECTION I C, herein, the CITY may require the PRINCIPAL to revue the Schematic Design Stuclies and/or the Design Development Documents as necessary in order to bring the PRINCIPAL'S revised Estimate of Project Construction Cost within the CITY'S Project Budget. The work undertaken by the PRINCIPAL in revising the documents for the purposes _e __.,...,.. .t.,. ov-rvse nr 4—t n. ;—t- nhilt-be considered ;•-tip,• 1. Prepare all construction contract plans and specifications and other contract documents, except general conditions or supplementary general conditions, for the complete PROJECT. These documents shall be in con-formance with all applicable state and local laws and codes and shall include such items as the working drawings and specificaticns, adequately setting forth in detail descriptions of the construction to be done and also the materials, workmanship, finishes and equipment required for all architectural, structural, mechanical, electrical, service-connectul equipment, (e.q., fixtures and equipment attached to tt'e facility electrically, mechanically, or structurally) site development, connection costs, landscaping, bidding information, and the special provisions of the Construction. Contract, ©id Proposal, the Construction Contract, and other Construction Contract Documents. authorities having jurisdiction over the PROJECT. The CITY will assist the PRI:7CIPAL by expediting CITY's _ procedures for this purpose. Deliver to the CITY the completed master set of construction contract plans and specifications and other related parts of the construction Contract Documents in reproducible form. The Ccm traction Doc- _-unt .rh.ase shall be considered =Mete on thay the CITY e.,;ecutes a Constr.:ctien Contract for the constr.:ction of E d "SUPPORTIVE DOCU rkl ErbTS t,. PROJECT, but in no case later than ninety (90) days from the date of delivery by the PRINCIPAL to the CITY of the cartleted Constr-ction Contract plans and specifications ready for corstn:ction bids. D. BIDDING P!!!%.SE 1. 2. Prepare any aadenda, with accompanying drawings or other material as required, and submit original of each to the DIRECTOR for approval and signature after which the DIRECTOR will furnish a copy for each set'of contract• documents prepared. Assemble and furnish the CITY MANAGER data for publicity releases. 3. Take part in pre -bid conferences with CITY and prospective bidders as required. The Bidding Phase shall be considered completed on the day the CITY executes a Construction Contract for the construction of the PROJECT or ninety (90) days after receipt of bids uhic'wver occurs first. E. CONSTRICTION PHASE The Construction Phase shall commence with the award of the Construction Contract. During the Construction Phase, upon,_ 1. Make periodic visits to the site to familiarize himself with the progress and quality of the work to determine - - that the work is proceeding in accordance with the . :-_.Y+. Contract Documents and to submit his observations to the _,..._•: __° --•-•— - CITY in writing within five (5) working days after each visit. 2. Assist the CITY in considering and evaluating any suggestic..s -• R... or modifications which might be submitted by the Contractor for the CIT'i'S approval. ;•�.'+; '.' 3. Assist the CITY in matters relating to the interpretation - of the Contract Documents. 4. Furnish any additional details or information when required at the job site for proper execut'on of the WORF. Assist tAe CITY and make written recorur•.endat. ens to the CITY on matters pertaining to the Contractor's roposed changes _. -- in materials and equiprent, methods of construction and _-=-i-----•+-- �- .• ' _•-+ changes in plans; and on matters relating to extra work orders and supplemental agreerents. 6. Check and approve shop and working drawings, samples and _ other submissions furnished by the Contractor; retain a copy of all shop and working drawings, duly approved by the PRINCIPAL, for permanent CITY records.' _ .:• _ 7. Review all tests reports required by the Contract Docuent .;. �' •'`~" •�' - •: '� :•� r_..•�._• and provide the CITY with written evaluation of such ,�,+;�� - • , • .. test reports. S. Witness all tests as may be required to be witnessed by the Contract Documents and provide the CITY with written evaluation of all such tests. •- --- -"•-----•-� 9. Receive samples which are required to be furnished at the e�, ! ��:�t�'• f`/� job site; record data received and from whom; examine said S J s • L•, t�T) �/' E samples and notify the CITY of his approval or rejection 1)�.� approved samples. ,`� �, and maintain custody of - ` 71 F� �. LiJ'1'V 10. After substantial completion, make;. a list of items • for _ correction before final inspection, and check each item i7 - .n.'+:',ii�l:•'Yi:Y+i lRri�J'i.liaffl?...fO�K.y13Rs� 006h bequest by the CITY PROJECT DIRECTOR, attend and - ` r •' w i .� �eoYt to the CITY on all required conferences held at - sue•": • t.�,.!l."! the job site. . Assist the CITY in matters relating to the Contractor's ." schedules and requests for progress payments. — - .'-• 13. During the course of the WORK, ensure that all guarantees, certificates, operation and maintenance manuals, keying - schedules, spare parts and other items that have been specified in the Contract Documents, have been submitted and have been approved. Deliver all such items to the • CITY prior to the date of beneficial occupancy. =_ 14. Furnish to the CITY within thirty (30) days after _.- =' ` •=- •�� µ„ ``.-Y�•s-� ,•'' completion of the Cons'- ruction Phases of the PROJECT -,_,•_ _ I - the original reproducible drawings of the Construction Contract plans, revised to include all chances or ' modifications to the design made during the Construction Phase. • '�' At the completion of construction of ' the PROJECT, the ' PRINCIPAL shall deliver to the CITY written certification that - to the best of the PRIi7CIPAL'S ':nowledce the PROJECT has been .'.. constructed in accordance with CITY approved construction plans and specifications and CITY approved change orders; and shall furnish'such other written certificates as may be required by law and regulations _ applicable to the PROJECT. The Construction Phase shall be completed when the PRINCIPAL has delivered the aforesaid certificates, including "as built" ✓�"��"�''~�'�'�~���~���� plans, etc., to the CITY• and the City Commission has accepted said PROJECT. :••»_ - • �, During all Phases, the PRINCIPAL shall act hhis ' - as own - y reprentative to the CI1'y in all matters pertaining to the PROJECT. ' The CITY will exp,,dite its procedures and render timely decisions to assist the PRINCIPAL in this phase. ` I'°11 �`•' ( SEC_TION Iv - CITY'S SF:ItvICCS AND RF:SP0`:fiII3I1.F'RLF.S �- /)- The CITY shall.futnish the PRINCIPAL with the following services DO:-"t n � !R\ j t.�tJ�.i LJ i Ai Et �!-TS FO L LUW , - ll { j `I 6 + i ...•�,_��•iir.JL.•L�'3iMY3':s Y+:Y; 1j>e•Yll'il �..i ,_.� _.. � �. � r. �,•r w..n. cYt? aR .:. _ttst,..iY7N'Y:'��i1�Y ' afid informatiron from existing CITY records and CITY files: �.. A. The CITY shall provide information regarding its =— Yequirements for the PROJECT. :_�K++��•*-w"°"-�! B. The CITY shall furnish a Certified Land Survey of the site giving, as applicable, grades and lines of streets, alleys, •..... pavements and adjoining property; right of way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and data from existing records on file in the Department of Public works of the CITY pertaining to existing buildings, other improvements and trees; and information concerning available service utility lines both public and private. C. If the CITY PROJECT DIRECTOR observe> or has been notified in writing of any fault or defect in the PROJECT or nonconformance with the Contract Documents, —ompt written notice thereof shall be given to the PRINCIPAL. D. The CITY shall do all reproduction and binding of the bidding and construction sets of the drawings and specifications; and loan all existing and applicable CITY aerial photographs. E. The CITY shall appoint a PROJECT MNN AGER to act as liason between CITY and PRIt;CIPAL, and the PRINCjrAI, will not start work nor incur any expenses for any Phase of the WORK, special conditions or change orders without havino received written authorization from the CITY'S PROJECT MANAGER to do so. Nothing contained herein shall relieve the PRICIPAL of any responsibility as provided under this :Agreement. F. The CITY shall furnish all required testing necessary for the PROJECT, including core borings, test pits, structural, mechanical, chemical, soil, and mill anti laboratory tests, and the services of a soils engineer or other special consultants when deemed necessary by the PRINCIPAL; and the PRINCIPAL shall be entitled to rely upon the accuracy, completeness, ,and competence thereof. A-- •/.rA'=;;,1.��,+' wrt'�:�N'NC.'�'M:.1/i�f�JaGii�N reserves the tight to tetdih the services of a Professional Quantity Surveyor to prepare Detailed Construction Cost Estimates based upon the Design Development Documents and the Construction Documents. SECTION V - COMPENSATION FOR SERVICES A. For professional and technical services for the Schematic Design Phase, Design Development Phase, Bidding Phase, Construction Document Phase and Construction Phase of the PROJECT, as outlined in SECTION III hereof, the CITY agrees to pay, and the PRINCIPAL agrees to accept, as a full payment for his services the LUMP SUM FEE of j which FEE will hereinafter be called the BASIC FEE. This payment will be made monthly in proportion to the services performed so that the compensati i at the completion of each Phase shall equal the following percentages and amounts of the total BASIC FEE: ACCUMULATED VALUE OF BASIC FEE AT THE END OF PHASE S 1. Schematic Design Phase 15.0 .' 2. Design Development Phase 35.0 ' 3. Construction Documents Phase 75.0 .•. 4. Bidding Phase 80.0 _ 5. Construction Phase a. Shop Drawings 90.0 b. Contract Administration 100.0 6. Rendering Lump Sum ; ..., .' D 0 E U �''-`! E N T S 1 FOLLOW . s 13 f I Moll III WIN' AID a i .. mar.••..�i. _ fi. 41 JA WA 41 x- • 7,'VJ ' 3 A' : •: em s Ct th the event that the PROJECT is constructed by the Use of multiple construction contracts (incremental bidding), then the BASIC FEE will be proportioned during the various phases of WORK in accordance with the estimated construction values. _a..�a a7C:zm ••'---=as�e:a:x svc SECTION VI - SCHEDULE OF WORK The PRI,,(-IPAL agrees that time is of the essence and further a agrees to execute the WORK promptly, diligently and only upon, and in strict conformance with, specific authorization from the CITY MANAGER in writing. The Project Longevity Schedule, a part of EXHIBIT "A", was developed by both parties and indicates reasonable estimates of the times required to accomplish each of the phases of WORK as described hereinafter. A. SCH-M.ATIC DESIG": PHASE The PRINCIPAL shall cc-M-Plete the Schematic Design Phase within calendar days after written authorization from the . .r..••- +-.+r.x+r•..a,.,ii+,y�.wc 2�r CITY MANAGER to begin WORK on this Phase. B. DESIGN DEVF,LOP::E NIT PHASE � The PRINCIPAL shall ccmplete the Design Development Phase within calendar days after written authorization from the CITY MANAGER to begin .:0P on thin Phase. C. CCN:37RUC:'IO:d 4 The PRINCIPAL shall complete the Construction Documents Phase within calendar days after written authorization from the CITY ?TANAGER to begin WORK on this Phase and in any event no later than - D. AIDDDI::G PHASE 4—to a The The Bidding Phase is expected to require calendar days, if only a single bidding is used. __. _.._ _ _..._......... E. CONSTRCCPION PHASE - - r=^•-•� -- The Construction Phase will commence with the award of the first Construction Contract, if incremental bidding is used, or of the Construction Contract, if a single bidding is used, and shall be completed when all of the following conditions have been completed: 1. The PRINCIPAL has delivered to the *CITY written certification f✓'J V that the PROJECT has been constructed in accordance with the CITY �-( ;� �'�ff v v ,. approved Contract Documents, including all approved change orders. LU:•,P SUM FEE. C. The CITY reserves the right to authorize the PRINCIPAL t,, provide additional services, if found necessary by the CITY, in which case the fees for these services will be on a necotiate? basis. SEC^IO: VIiI - TEF"I: TIC:I OF The CIT'i retains the right to terminate this Agreement at any ` time prior to completion of the �:ORF without penalty to the CITY. In that event termination of this Agreement shall be in writing to the PRINCIPAL and the PRINCIPAL shill be paid for r�ervices rendered in each completed PHASI: prior to termination i, accordance with SECTION V - CO:;!'i..:SA'1'IO:. FOR SERVICLS, provided however that t`._ PRINCIPAL is not in default under tha tor:^s of this Agreement. If, however, the termination of this: A,jrecment occurs durinq an int:cnpi,_e PHASE, then the PRINCIPAL shall be paid at the rate of two and one-half (2.5) times Direct Tochnical Salary Exp-�nse for these services rendered in such incomplete PIIASC provided that the PRI\CI'AL �r.� ;I}•, j-r is not in default under the terms of this Agreement. In no case Dv�� v ' however, will the CITY I,ay the PRI'ICIPAL a greater amount for an incr;:splote PHASE than would have been paid dad the termination been made at the completion of the PHASE:, : - , ,:_�::��:a• .-�-- fn the event of termination, all documefits, plans etc,, as sat'forth in SECTION XI - OWNERSHIP OF DOCUMEDITS shall become the ... -,..;..ter.:: ►e-......:.:.w�.':'; :...- ... property of the CITY, with the same provisions of use as set forth in said SF.CTIOf4 XI. SECTION IX - PRINCIPAL'S SPECIALIST The PRINCIPAL proposes to have the following specialists, either from his organization or as his consultants or associates, to perform the services indicated: The PRINCIPAL will be responsible for all the P'ORF; of his cwn organization, and of his consultants or associates. Nothing container in this Agreement shall create any contractual relaticn between an': c.f the specialists working for the PRINCIPAL and the CITY. It shall be understood that the PRINCIPAL is in no way relieved of any responsibility under the terns of this Agreement by virtue of any other professional who may associate with him in per:orming the kOPF. SECTUN X - ADDI':ICNAI. PRi)FLSSIG;'Al, i+EST'n.'+;i[rIL.ITiES The folluwiny professional services and work by the PRINCIPAL shall not Lea considorr.d r.xtra services but on the contrary shall be considolred p.rrt of the hOlw of the PillNCIPAL. A. Revise the Construction DocurnvntL; I'ha.:;,-� and Construction plans and specifications to reduce the cost of construction of the PROJECT to the final bud.jeted or CITY approved .rmount for the fi§tt•uction of the PROJECT) if the MoUht of the lowest acceptable bid received by the CITY for the construction of the PROJECT is in excess of the final amount budgeted of " approved for the cost of the construction contract of the PROJECT. B. Any other revisions suggested by the CITY that are within the scope of the WORK before the Design Development Documents and Outline Specifications are approved by the CITY. SECT ION XI - OSvNEFSHIP OF COCUME::TS All tracings, plans, drawings, specifications, field books, survey information, maps, contract documents, reports and other data developed as a result of this Agreement shall become the property of the CITY without restriction or limitation on their use. It is further stipul LQd that all •M,'���WJ•JtR.d-%?T���ry�.�y+�y information developed as a part of the PROJECT shall not be used by the PRINCIPAL without written consent of the CITY. It is further understood by and hetw en the parties 1 that any information, maps, contract documents, reports, J tracing, plans, drawings, specifications books or any other matter whatsoever which is given by the CITY to the PRINCIPAL pursuant to this Agrepm7nt shall at all times remain the property of the CITY and :.hall not be used by the PRINCIPIA for .any other purpose what000ver without the written consent of the CITY. It is further understood that no press releases or publicity is to be isn"M by the PHIN IPAL without prior submittal to the CITY and written approval from the CITY. SEI:TIr)!J XI I - At•,AtM OP AGkK1&:''F.t:•I' _ The PRINCIPAL warrants that he has not employed or retaincS �� �V ^) � t^T J - f �~ ` � any •r�n.[,.rny uc [rc:,c!suns to so iit or secure this Ae roemont DO 1. that h-• ha!-- neat [arid ur .agroe d t o pay .any company or person any J 1.,;, rr a fee, c.omminsion, percentage, hrukorage fee, or gifts or any other c:unsidorations continy"nt upon or resulting from the award or rr.aking of this Agruon"nt. •17 f - � t - 'Thd PkifM2PAL also warrants that to the best of his knowle:_e Mid belief no Commissioner, Ie.ayor or other officer or employee of the CITY is interested directly or indirectly in the profits or _..•�•• '• "''� etnuluments of this Agreement or the job, work, or services for the CITY in connection with the contract or construction of this �..�w�vrw a�iza� ':c� s-.•A:v�a PROJECT. ' The PRINCIPAL shall not en«age during the period of this _...' •.� Agreement the services of any professional or technical persor who has been at any time during the period of this Agreement in the employ of the CITY. This does not apply to retired emoloytes of the CITY. The PRINCIPAL is. aware of the conflict of interest law of both the City of Miami and Dade County, Florida, and agrees that _ he shall fully comply in all respects with the terms of said laws. SECTION XI II - EXTENT 0= AGF E':T This Agreement repr .sents the entire and intereated Acrc•.r.e-.t between the CITY and the PRINCIPAL and supercedes all prior •� __' - ------ necotiations, representations or Agreements, either written or oral. This Agreement may be ar.`nded only by written instrument by both the CITY and the PPINC:PAL. XIV - SUCC!: ;t !- :D '.SS It. 'S The PRINCIPAL shall rr..iku no asoicnr•�nts or. transfer of this Agreement, or :ubl+-t, assign or transfer any part of the PORK _ ! under this Ayreern+snt without the written consent of the CITY. _ This Agreement shall be binding upon the parties hereto, their heirs, executor;, legal xopt r5ent..ttiveo, succe;r.ors and at;siyns. ALI,.IRS✓✓�NJ'•�.�'R���\,�.`�il%r0� - SECTTON xv - TRu'r11 TI^. I:!:ro,r•r,*,•rre::s ... • - The PRINCIPAL 114•1-k•by certifies that watio rates and other factual unit ro!;ts stippnrtinq the cnmlwnnation are accurate, _ - complete and rrirrent net the tit-.(-, of contracting and that the original contract price .ind .eny rodditions thereto ::hall be 'Ttt adju:;t.ed to exclude any ;irinificant num wh•�re the CITY elotermir._5 _V • t J the contract price was incrox.ed due to ,inaccurate, incomplete t { r tI or non -cur rent w.rye rite and of hnr factual unit cost. Such ad)ustm-!nts shalll,e ,,;ado within rune year following the end of PRINCIPAL any time during the prosecution of this Agreement -�:,:e..«..,�: t-x• caw-�--.�;•+w:,�awwsrwwi and for a period of one year after final payment is made under this Agreement. Notwithstanding any other provisions of this Agreement, in no event shall the payment of the LUMP SUM FEE under SECTION V therein, enable the PRINCIPAL to earn a profit or more than TIOENTY PERCENT (20%) of the LUMP SUM FEE. At the time of the .. r final increment of that LUMP SUM FEE is due to be paid by the CITY to the PRINCIPAL pursuant to the terms of SECTION V herein, _ the PRINCIPAL shall submit to the CITY a certification of his total costs incurred and profits realized in pre iding the basic 77 _ services as outlined in SECTION III herein. If such certification •ram rew.f.�•+•.::wM'!-�Yt.,r7rM�weMr�+'� indicates profits in excess of the ;maximum set forth above, the ` PRINCIPAL shall simultaneously remit any overace to the CITY. The -. •_ - CITY reserves L'�e ri,ht to audit the books and records of the PRINCIPAL and to adjust the amount of any such repa.•ront in the ". light of said audit. In calculatinq the total costs incurred by the PRINCIPAL'S own staff, the PRINCIPAL shall use a percentage overhead applied to the DIRECT TECHNICAL SALARY 6XP..NSE as defined in SECTION' II herein. The percentage overhead shall be euua: to the actual percentage overhead pertiininq for all i`I:I:.CIPAL'S .:ork •~ '"' w r in the last twelve (12) month period preceding the dace of this • Contract for which data are available. All services provided by subcontractors to the PRINCIPAI. shall be incluJod at the actual cost paid by thi! PRINCIPAL and the percentage overhead - _.. .. shall not apply. _ •' _• ._�.. .-• ''....... SI:C".':ii: :VII - I`ISI: :.::(:I: AND l`:n1::1:1k'ICi�'1'lOti iT I•V E The PRINCIPAL shall provide insurance as required hereinbeluw _.a-.•.".t��aa�• .tcs: 1. a t .t. ,,; .,, The PRINCIPAL shall pay all claims and losses of any nature Whatsoever in connection therewith and shall defend all suits in the name of the CITY when applicable, .and shall pay all costs _nd judgements which may issue thereon. The PRINCIPAL shall maintain during the terms of this Agree.-ent the following insurance: A. Public Liability Insurance in amounts not less than $100,000.00 per person and $300,000.00 per accident for bodily injury and $50,000.00 per accident for property damage. 6. Automobile Liability Insurance covering all owned, none--ned, and hire vehicle in amounts as indicated in Paragraph "A" above. C. Professional Liability Insurance in a minimum amount of $1,000,000.00 covering all liability arising out of the terms c: this Agreement. D. Employers Liability Insurance in amounts as irdicated ir. Paragraph "A" above. E. Workman's Compensation Insurance in the statuatory amou:._s. The insurance coverage required shall include those classifications as listed in standard liabiltiy insurance manuals, which most nearly reflect the operations of the PRUNCIPAL. All insurance policies shall be issued by companies authorized to do business under the laws of the State of.Florida; and whit: are approved according to specifications of the Property Manage: of the CITY. The PRINCIPAL shall furnish certificate of insurance to the CITY prior to the corm o ncement of operations, which certificates shall cii:arly indicated that the PRINCIPAL has obtained insurance in thr type, amount and cl,issification as required for strict compliance with this Section and that no material change or cancellation of the insurance :hall be effective without the thirty (30) days written notice to the CITY. Compliance with the foroijoin, ruqurrement.s shall not relieve the 11101.:CIPAL of his liablity ,,nd obligations under this sectic-. or under any portion of this: Agrccr•+�nt. ~ 20 .�•.+�.•>.1:�..•:rj'i;il�t:x?•tutoaif $'rxi 35G •a ••f :� 8tCtlOy WtIt - RIGHT OF DECISIONS All services shall be performed by the PRINCIPAL to the satisfaction of the Director of Solid 1•:aste who shall decide $. all questions, difficulties and disputes of whatever nature which _,..r•. ....:_•, a<.iiirNri 9ci :;��tar;.►c r...i s May arise under or by reason of this Agreement, the prosecution and fulfillment of the services hereunder, and the character, quality, amount, and value thereof, and the DIRECTOR'S decisions upon all claims, questions of fact, and disputes shall be final, conclusive and binding, upon the parties hereto, unless such determination is clearly arbitrary or unreasonable. In the event that the PRINCIPAL does not concur in the judgement of the DIRECTOR as to any decision made by him, the PPI::CIPAL shall present his written objections to the CITY M'u\SAGER; and the DIRECTOR and the PRINCIPAL shall abide b} the decision of the CITY %1ANAGFP. Adjustment of coroensatiosi and contract time because wow..nnw�.r.++r.Mb•:+�i'+i7��tlr. �+iwr4y�'f.il.� of any chances in the WORT, that micht become necessary or be deco-ed desirable as the WORK progresses shall be reviewed by the DIRECTOR • and the CITY :•1A:1GF..R and submitted to the CITY C0:1:•IT£SI0N for approval. SECTIO:: 'rIY - 1C0:.-7;SCi?I:•1I::ATI^` A. The PRINCIPAL shall not discriminate against any employee ' or applicant for employment because of race, color, religion, sex, or natural origin. The PRINCIPAL shall take affirmative action to ensure that applicant, are employed, and the emplu}t�es are treated during employ.ient, without regard to their race, color, religion, sex, or natural origin. Such action c.hall include, but not be limited to, the folluwin,;: Empluymont, upgrading, demotion, or transfer; recruitment or recruitr.'.unt advertising; layoff or termination: rates of pay or othor forms of compensation; and seloction for training, including ahprn•nticoship. The PRI.NCIPAL agrees to post in conspiCuuus places, available to employees and •applicants for vrn luymont notices P , to be provided by the Personncl ��� � ��•��> tin Officer set 9 forth the provi :ions of this I:.tual Opportunity �:lause. 9. The: PRI:;::IPAL sha11, in II solicitations or advertisements for employees placed by or on behalf of the PRI':CII'AL, state that i .71 t a . �9C'fi�'.P�Y+►+�1�YL'...cay!.1at.: s:xs Wttt 3 ' all qualified applicants will receive consideration for employment Without regard to race, color, religion, sex or national origin. The PRIe)CIPAL shall send to each labor union or representati•:e of workers with which he has collective bargaining agreement or other contract or understandin-3, a notice, to be provided by the agency Personnel Officer, advisinq the labor union or workers' representative of the contractor's commitments under this Equal Opportunity clause, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. D. The PRI`+CIPAL shall comply with all provisions of Executive Order No. 112•16 of Septer,.ber 24, 1965, as amended by Executive Order ::c. 11375 of Octol:er 13, .1967, and o£ the rules, regulations and relevant orders of the Secretary of Labor. E. The PR.::LiP,I, shall furnish all inforr..ation and reports required by Executive Order No. 11246 of September 24, 1965, as anenciad by Exe_uti:'e Order No. 11375, of Octo yr 13, 1967, and by 9 the rules, re ulaticns and of the Secretar% of Labor, or 5 pursuant then« to, and will permit access to his Looks, records and accounts by the contracting agency and the Secretary of Labor for purposes of investii:ation to ascertain cornplianc� with such rules, regulations and orders. ' F. In the event of the PRINCIPAL'S noncompliance with the F.qua1 Op;^c-tunity clause of this; contract or with any of said rules, regulations or orders, this contract ;na} be canceled, terrinat_ed or in whole or in part and the PRI::CIPAL may _ br. ric<:l.tr c: in«li;iLlc for furthor CITY contracts in accordance with pro.:cruur« authnrized in E:•:ecutiv«- Order No. 11246 of 24, 1965, as amen«leci by E::ecutive Order No. 11375 of octutbr!r 13, 1967, or by rule, regulation or order of the Secretary - of Labor, or .is otherwise provided by law. G. Th«: Pl�I:Y:I PAL shall include th«� provirions of Xlti A thrJUy'h t V E y Iti G in « v« cy ;ubcontr-ict or purchase or.;«,r unless f. empted,Ly f rules, regulations or uruvrs of the Secretary of Labor issued _ � - u I_U . PUf§Uaht to Section 204 of Executive Order No. 11246 of September 24, 1§65, as amended by Executive Order No. 11375 of October 13, 1967, so that such provisions will be binding upon each subcontractor or vendor. The PRINCIPAL shall take such action with respect to any subcontractor or purchase order as the contracting agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however that in the event the PRINCIPAL becores involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the PRINCIPAL may request the CITY to enter into such litigation to protect the interests of the CITY. SECTION XX - CCi:SL'LTA':TS The CIT:• hereby approves the following firm which the PRINCIPA proposed to engage to provide consulting services for the PROJECT, as subcontractor to the PRINCIPAL: The PRINCIPAL shall furnish the CITY with a copy of the subcontract agreement. , The PRI:;CIPAL shall not subcontract for other consulting services EXu}D "All J.SL AGREE TINT EEDIED THE CITY OF MIAMI APPENDIX C (Date) i (rirm) tay M.inager This letter confirms our telephone conversation today when we advised you that your firm has been selected for further consideration to provide (architectural and engineering) services for the City's parking construction projects LETTER TO PIRILMS 1110T StLECT ) engineering) consulting services for the projects. For your information the Commission appro•-2d the following firms for the projects: Aooro•fed Firms (LIST) We appreciate express your Sincerely, your interest on these projects and invite you to desire to participate in future City projects. OWNS APPENDIX C ' • '� r .✓1 L Ll 1 •'1 .ram. r .1 .. ...r 7 J MSTTISR AUTIfORIZING NEGOTIATIONS (DATE) Pleat be advised that the Commission of the City of ;Miami, by Resolution No. (1NU:•13ER) , dated (DATE) , has authorized me to negotiate an igrocment with your firm to provide architectural/ en.4ncerinc design and construction services for (NAME) project. I have c:elecatod a `lecotiations Committee to meet with your fL17M `ar and request that the principals of your lip,,, :pit: ,`.i•� .:t;otiations Committee on (DATE) 'at (TI:-iE) „,..`� at this ticnc is not satisfactory, please ce. t:.=ct ::o=.�•� I, Kaufmann, Assistant to the City Manager, at (37�) City manager .x t � �� 4 �, t .A lxnr.r �q ♦r,t: ,r...r.' .��,JJ � � g� -251 �K 1 i r�V I ' Lri Ciudad de Miami procure los servicios de una firma consul- tora prote,,ional a fin de preparar un plan maestro para el Edificio "A" y "B" del Centro Comunitario de la Pequeha Habana, situado en el 900 S.W. de la Ira Calle. El edificio "A" era una inlesia v actualmente se usa para oficina p s y eventos cul- turales limitados. El edificio "B" sera demolido y of espacio de- socupado sera usado para actividades al acre fibre compatibles con el nuevo concepto que la firma selecaonada desarrolle para el Edificio "A". El nuevo plan para of Edificio debe Froporcionar espacio adicional para oficinas y actividades culturales. Las firmas interesadas deben presentar la forma 254, folleto de information y una carts describiendo su experiencia en la preparation de estudios de adaotabilidad para el nuevo use del edificio asi comp en la preparation de estimados de costo. Tambien deben proveer los antecedentes y experiencia de los miembros del equipo que pancc:para en este proyecto. Los procedimientc de selection para la contratacion de ser- vicios crott2sionala! se confermar n a la Ordenanza Num. 8965 de la Ciudad ce f, wmi, sin oblicacion alguna una vez terminado of plan maestro. l Nlance la Carta de interes y antecedentes a: Morris Kaufmann A sistente I Administrndor de la Ciudad 15^ S.E. 2nd Avenue Miami, Florida 33131 Antes de las 5 CO P.M. del 13 de febrero de 1981. ii i .. i. 1 /.n t•1 .l r,�.' ♦Itia t .4. '�w ..�•. '& EL MIA.`I HERALD L(0b/ipubliCad by D.P. )— D11E: Please publish the attached advertisement OINE (1) times (num.ber of ti^e- 5tartin: Date: �S TtdO COT '."•^:S 1dIDE, 5 LtiCL" Lb`:G DISPLAY AD TO APPEAR IN LOCAL NEWS S'r :10"'! . Please send notarized pro -of- of F:b;icazie^ ar.d invoice .o. 1 La Ciudad d� Miami nrocura 1os servicios de una firma consul- I tora profesional a fin de preparar un plan maestro pars el Edificto "A" y "B" del Centro Comunitario de la Pequena Habana. situado en el 900 S.W. de la Ira Calle. El edificto "A" Pra una iciesia v actualmente se usa para oficrnas y eventos cul- turales limitados. El edificio "B" sera demolido y el espacio de- socupado sera usado para actividades at wire libre compatibles con el nuevo concepto que la firma seleccionada desarrolle para el Edi'icio "A". El nuevo plan para el Edificio debe proporcionar espacio adicional para ofianas y actividades culturales. Las firmas interesadas deben presentar la forma 254. foileto de : , �,.; • information y una carta descnbiendo su eneriencia en la preaaracion de estudios de adaAtabilidad para el nuevo use del — _.in to nreoaracion de estimados de costo. { ram! � � '(" # �{, r , `(•�t ��� iSiY'S1 x e }{•k ON aJ t . p o TONE to pe paid by .D P PUb11�l�16P1 '�" � �il�:.`.►I •rr�.r-c �: o A T E' ZZ t,,a at achled ad'1er`i sement o: _� . � r � 3-� e s (num. ',->er or t.c�e --- ) TL'0 CC:..C::G DISPi.7: yD TO APPEAR 114 L,OCA* SZCT:O:'t �lasf� e , 'aprcc- o: ic2t on and invoice to: Deot of Communitv Development �.,�� �� ,.,..,.._ y,.�X•k�X'X•�';fiX-YX•wY-X'FYX,�f-;rX•i�=,��E}':�}'-• � ^_ ^Q ••�' .3T '^_�� The City of Miami is seeking a professional consulting firm to prepare a master plan for Building "A" and "B" of the Little Havana Community - Center, located at 900 S.W. First Street, Miami, Florida. Building "A" was formerly a church and is presently used for offices and limited cultural events. Building "B" :iill be demolished and the vacant space will L� available for outdoor activities compatible t-.ith the reuse con- WE cept to be developed for Building "A" by the selected firm. It is inten 2d that the reuse facility ;-jill provide additional office space Ott and capability for cultural performances. Each interested firm should submit a standard 254 form, brochure, and a letter describing its experience in preparing adaptive reuse studies and in making cost estimates and should outline background of team members who would participate in this project. � ycixl �� 1•�t-cll a t a ♦ R y P�t� (TO RF PAID D.P. .� "Lai iy� `r�i: +• it at:_ ya�FL. ��J _J., p.�a _-.pri �1\r+. �1� ti. l.��es �._... IL ./.. _ of ` L1:4 ti11- ..Y / 1.'•li n• '-..r. ^^ 11 \/�' y \ D:�?i.:. AD :.r: i:� i.GC .. DEPARTMENT OF COMMUNITY DEVELOP .tNT r. _C7- Ml X ky-y,-X-x X X Y X X X X X, XYXYX-v.X The City of Miami is seeking a professional consulting firm to prepare a master plan for Building "A" and "B" of the Little Havana Community Center, located at 900 S.W. First Street, Miami, Florida. Building "A" was formerly a church and is presently used for offices and limited cultural events. Building "B"will be demolished and the vacant space will be available for outdoor activities compatible with the reuse con- cept to be developed for• Building "A" by the selected firm. It is intended that the reuse facil ;.y will provide additional office space and capability for cultural performances. Each interested firm should submit a standard 254 form, brochure, and a letter describing its experience in preparing adaptive reuse studies and in making cost estimates and should outline background of team members ;rho viould participate in this project. �I t2M`%I.�4'fili I 2 5 6 -f0aL 4� Mu 6q e5 +9) jo ?o 75' q'57 M otfO6 kr�r1.Ci b 0 -10 3 S ! 6 Q 57 3'�3 69 I o o q5 60 3 77 �7 360 Yoh f3y gMjig: S4Sttk 1 H-&WO-v nrMGa s ,Q4fito5 4-5S06 Moa.7o&) wo1fl3a -ra.r,,, Lr,aC) FI14AL SELECTION CRITERIA I L f", CIR I'l i i-, 11 "T 3 stuff I L: c.ulport cal,abilities 10 d. Activities and schedules 10 e Procedures and metliod!j 2 ExPerience in cost estimating 30 3 Investigation 7 -IJO 4 Discussion of 5 Capability to meet s ruquirt-,,ment-s Yes /1410 6 Affirmative actin:: Y 0 FINAL SELECTION CRITERIA APPLICANT'S 1 2 3 t n "i C, I a I c I "! C, I: 60 a. Or g a ri i z a t i c n 15 L. 1,rofessional staff 10 C. Support capabilities 1 10 d. Activities and schedules 10 e. Procedures and methods 15 2 Experience in cost estimating 30 a t i orl 1 0 7 O�& O FINAL SrI,rCTION CRITERIA APP1,TCANT'S 3 4 1. I,Ijali i z it ion 15 I rofussi,;ri,il staff 10 L: Luj-port capabilities 10 J Activities and ScAiedules 10 t_: I,roce,iures and methods 15 I.xi,urience in cost estimating 30 10 TOTAL -10 0-1 4 Discussion of fees --- 5 Capability to meet City's requirements Yes%rjo 6 Affirmative action plan Yes/No 9. dL A � go FINAL SELECTION CRITERIA A P 1, 1, 1 C A NV S NU I EP C 'A I Tj i A P, A T T 2 1 !,,ethod of approach: (10 a Crganization 15 b. Professional staff 30 C. Support capabilities 10 k d. Activities and schedules 10 e Procedures and methods 15 `7 2 Experience in cost estimating 30 4 Discussion of fees --- Capability to meet City's requirements Yes/Ho 5 6 Affirmative action plan Yes/No UV - Committee 14ember Date Sheet of FORM B 7 LTJ 0 FINAL SELECTION CRITERIA 1 3 ILI 1 S =- , � L. i:ofessIo1. staff lU c. uF:port clipabilities 10 d. aar�d schedules 10ctivities ' e. Procedures and methods 1' 2 Lxperience in cost estimating 30 3 I:1vestigation 10 7 'rOTr%L y Discussion of fees --- I i 5 Capability to meet City is requirements Yes/I10 r � G F,f f irmative action plan Yes/r10 IOU - 'Committee Member �' % _ Date � � l� Sheet of :Jt '-f O R M B 7 wnrI m e`1�;��l,�l iox 1.f�lli"IIP',I"�llP�rsow�aig�i�gr�igq�gqlj�. I ' U Ipl II I'I 7 I try 4 ryr:+ary Y FINAL SI?LEC'1 .ON CRITERIA 0 FT C0 let!io.. of a_ _ ca i 15 a, Crganizaticr. 10 b. Profess:cna'_ sta`f 10 C. _u moo.- ca• a�___.ies to sc::a..ules 15 �► z ^et':o3s 30 10 l 1�� q Discussion of fees T�F'I'LI CItit'T' S I:0''.IsI R 1 3 HI/ ►U ;J ' 14,15 Capability to meet City's requirements Yes/t:o L Affirmative action plan 'les/I!o / ��, v %'%' 'l- ��� ���:�•�t Sheet Committee Member �/J � C/ ! • � _ Date FORM B 7