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Home My WebLink AboutM-81-0388fi Howard V. Gary City Manager i V,Ifncent t. Grimm, ►7r. Assistant City -Manager 1� .. y April 29, 1981 Conference Convention Center - Complex Source Permit Attached is a signed contract between the City and Post, Buckley, Schuh & Jernigan, Inc. to gather the information and to submit the application to the Department of Environmental Regulations for the Complex Source Permit for the Conference Convention Center and Garage. The basic fee is $18,352, with an additional $3,500 allowance if necessary. This is covered on pages 3 and 4 under the paragraph headed "Additional Coordination." The firm has assured me they will start to work before the end of this month. Authority for execution of this contract was granted by the Com- mission at their Special Meeting of April 28. VEG/h cc: A. Poms, Project Director G. Knox, City Attorney R. Ongie, City Clerk • z/ • 3000f Post, Buckley, Schuh & .migan, Inc. CONSUL TIN(i ENr:]NEERy and PLANNERS 6850 SW 40th STREET (BIRD ROAD) MIAMI, FL 33155 305/661-7275 PROFESSIONAL ...�RVICE REQUEST CONFIRMATION OF: x Planning Order F7 Engineering Order F- Survey Order Notice to Proceed from: THIS AGREEMENT, made and entered into this _— 29th___ day of ._ __Apr-i 1 _ _ . _ __-_.___ ______.__,19 81—, by and between Post, Buckley, Schuh & Jernigan, Inc., (PBS&J) and the Client identified herein is for the Professional Services described under Item 2 of this Agreement. CLIENT: ADDRESS: City of Miami 3500 Pan American Drive _Mi._ami_, Florida 33133 SHORT TITLE: _ IS CLIENT FEE OWNER OF PROJECT PROPERTY? X YES 'NO N A NAME ADDRESS OF OWNER: ___Ci.ty Qf__Miami_ __. 3500 Pan American Drive Miami, Florida 33133 PROJECT NUMBER:.- __ ____ _ DOES CLIENT HAVE OWNER'S AUTHORITY FOR THESE SERVICES? X YES NO 1. Legal Description of Project Site: James L. Knight Convention Center and Parking Structure m 2. Description of Professional Services to be provided by PBS&J (attach additional pages, if necessary): See Attached Letter Proposal dated April 29, 1981. 3. The compensation to be paid PBS&J for providing the requested services shall be: X A. Direct personnel expense plus a surcharge of 150°'o, plus reimbursable costs. See explanation on reverse side. Additional coordination x B.ALump-Sum charge of$_18,352.00 _ for the Air Monitoring Program and Coordination and Completing Permit Application. C. Unit Cost Time Charges identified in Exhibit A, attached. IN WITNESS WHEREOF, this Agreement is accepted on the date first above written subject to the terms and conditions above stated and the provisions se forth on the reverse side. CLIENT: POST, BUCKLEY, �eSCHUH & JERNIGAN, INC - SIGNED:,Z— -,`.:"' �'_c.- `._'-"="y' -z " SIGNED: TYPED NA E:. /�E TYPED N: Pt—t- Riir_k1 Au�SrJ huh K_ Aw ignn r Inc. Cf TITLE: _' _-___ < </ 1 _ TITLE: //`"�T��C� _ SS'�/`4i iTt5 DATE: DATE: for/ Ta- 111 /5 Cr SIGN WITH BALL POINT PEN Distribution: White -Client; rellow-PBS&J; Pink - Project Manager; Gold -Accl. Proposal File FORM NO CA 070.Ck - �/ 3 OHO 1. COMPENSATION: Direct personnel expense shall be defined as: the cost of salaries and fringe benefit costs related to vacation, holiday, and sick leave pay; contributions for Social Security, Workmen's Compensation Insurance, retirement benefits, and medical and insurance benefits: unemployment and payroll taxes; and other allowed benefits of those employees directly engaged in the performance of the requested service. Reimbursable costs include: fees of Professional Associates (whose expertise is required to complete the project) and out-of-pocket expenses, the cost of which shall be charged at actual cost plus an administra- tive charge of 10° b and shall be itemized and included in the invoice. Typical out-of-pocket expenses shall include, but not be limited to, travel expenses (lodging, meals, etc.), job -related mileage at 25 cents per mile, long distance telephone calls, printing and reproduction costs, and survey supplies and materials. In the event the requested service requires the use of electronic measuring equipment, computers, plotters, and other special equipment such as boats, swamp buggies, etc., an additional direct charge shall be made for the use of this equipment. INVOICE PROCEDURES AND PAYMENT: PBS&J shall submit invoices to the Client for work accom- plished during each calendar month. For services provided on a Lump Sum basis. the amount of each monthly invoice shall be determined on the "percentage of completion method" whereby PBS&J will estimate the percentage of the total work (provided on a Lump Sum basis) accomplished during the invoicing period. Monthly invoices shall include, separately listed, any charges for services for which time charges and or unit costs shall apply. Such invoices shall also include, separately listed, any charges for Professional Associates and reimbursable costs. Such invoices shall be submitted by PBS&J as soon as possible after the end of the month in which the work was accomplished and shall be due and payable by the Client upon receipt. The Client, as owner or authorized agent for the owner, or as an authorized representative of a governmen- tal entity, hereby agrees that payment as provided herein will be made for said work within 30 days from the date the invoice for same is mailed to the Client at the address set out herein or is otherwise delivered, and, in default of such payment, hereby agrees to pay all costs of collection, including reasonable attorney's fees. whether action be brought or not. The Client hereby acknowledges that unpaid invoices shall accrue interest at 150 o per annum after they have been outstanding for over 30 days. Upon cancellation, abandon- ment or suspension of the project by the Client prior to completion of services to be performed, PBS&J shall be paid for all work accomplished to the date of cancellation. abandonment or suspension on a quantum meruit basis in accordance with the provisions for compensation contained herein. P B Post, Buckley, Schuh & Jernigan, Inc. }� Srj CONSULTING ENGINEERS and PLANNERS 6850 SW 40th STREET (BIRD ROAD), MIAMI. FLORIDA 33155 • 305/661-7275 + TELEX 808435 April 29, 1981 Mr. Vincent E. Grimm, P.E. Assistant City Manager -' City of Miami 3500 Pan American Drive Miami, FL 33133 MI 1� Dear Mr. Grimm: — Re: Air Quality Investigation for The James L. Knight Convention Center and the Convention Center Parking Structure As you requested, we have prepared this proposal for preparing an air quality investigation and representing the City of Miami in applying for a "Permit to Construct a Complex Source of Air Pollution". A Complex Source Permit is required because the parking structure is proposed to have more than 750 parking spaces in an open garage. The agency responsible for aproving this Permit is the Florida Department of Environmental Regulation (DER). The permit will include the Convention Center as well as the parking structure. The required work falls into three basic efforts. Air Monitoring Program Data about existing conditions is required as a part of the Application pro- cedure. This data will be gathered in a two week air monitoring program. This will include the placement of monitoring equipment on the site and taking traffic data over the same period of time in order to use the gathered data as input to an air monitoring study. The air monitoring program will be done by Environmental Engineering Consul- tants, Inc. of Tampa. The items of work are as follows: Site review and selection of air monitoring station location. The site location will be approved by the DER. ° Installation of a 8' X 10' portable shelter which can maintain an inside temperature of 25°C+5°C; Includes electrical hook-up by an electrical contractor. ° Installation and initial calibration of electronic carbon monoxide analyzer. ° Operation and routine checks of analyzer for fourteen continuous days; car- bon monoxide data collection. Note: Analyzer operates twenty-four hours a day. Final calibration of analyzer. N Mr. Vincent E. Grimm, P.E. Page Two April 29, 1981 ° Removal of air monitoring station and equipment. ° Report writing, which includes two weeks of air monitoring data for in- clusion with complex source application. A cost break-out for the site review, installation, operation, and report preparation is as follows: ° Labor and Travel Expenses: $ 5,000.00 Site Review Installation Calibration Operation Data Collection Shelter Removal Report Preparation ° Electrical Installation: 00.00 ° Equipment Charge: 4,000.00 Shelter Analyzer Recorder Regulator ° Transportation of Shelter: 250.00 ° Expendables: 250.00 Calibration Gases Chart Paper TOTAL $10,000.00 Coordination And Completing Permit Application This effort will include the following: Meeting as required in West Palm Beach with DER to coordinate the work. Taking traffic counts on the roadways around the parking structure site; preparing existing traffic data and preparing projected traffic data. Projected data will be based on current transportation planning and will reflect the extensive planning efforts that have recently centered on the Dupont Plaza area. Preparing input to a computer model that will analyze the projectes effect on air quality over a ten year period. ° Preparing the application and filing with DER. A 10 Mr. Vincent E. Grimm, P.E. Page Three April 29, 1981 The cost of this effort will be as follows: Effort Meetings and Coordination Preparing input to the Computer Model (including traffic analysis) Preparing Application Man -Hours Breakdown Man -Hour 32 60 80 172 Project Manager 40.hrs @ $45/hr = $ 1,800.00 Traffic Planner 40 hrs @ $35/hr = 1,400.00 Air Quality Engineer 60 hrs @ $35/hr - 2,100.00 Drafter 16 hrs @ $17.25/hr = 276.00 Clerical 16 hrs @ $17.25/hr = 276.00 Total Labor $ 5,852.00 Direct Expenses Traffic Counts (estimated at four sites over air monitoring period) $ 2,000.00 Computer (Control Data Time Sharing Total Direct Expenses) 500.00 Total Direct Expenses $ 2,500.00 Total Coordination and Completing Permit Application - $ 8,352.00 Additional Coordination After the Application has been filed there will be additional effort required to furnish additional information and to coordinate with other agencies. The amount of effort involved depends to a large extent on the level of public ex- posure the project has, and the level of opposition to the project. It is not possible to predict if there will be an administrative appeal to DER's ruling on the application. This work will be done on a direct personnel expense ba- sis in accordance with the provisions of Paragraph 3A of the Professional Ser- vices Request. Mr. Vincent E. Grimm, P.E. Page Four — April 29, 1981 We estimate this cost to be a maximum of $3,500.00. Any work in excess of this upset figure will not be undertaken without a written request from the City. We look forward to working with the City on this very important effort. Very truly yours, POST, BUCKLEY, SCHUH & JERNIGAN, INC. David 0. Kasten, P.E. Project Manager DOK/ai