HomeMy WebLinkAboutM-81-0564f
( rft�t OF '•ilnil, Ft_l7RIGA ,
t
ifWi` f =t F iCE NJIr_ ul6RANowA
TO Mayor and Members of pAtE
'tine 1�► . rILE
The City Commission
SuteA,;r Reorgani2ation and Staffifig
of the Finance Department
FROM Howard V • Gary RFFfREW.
City Manager
F.NCLUSURF:S
Attached please find a Booz, Allen (Management Consultants to the
City) report analyzing the organization and staffing of the Finance
Department. This study, which was authorized on December 18, 1980
after findings of inadequate staffing and personnel by the consul-
tants, recommends extensive reorganization and restaffing of the
present Finance Department. The major recommendation is for the
formation of two Departments - a Finance Department and a Depart-
ment of Purchasing and Property Management.
This alignment would allow a reconstituted Finance Department to
concentrate on the City's financial affairs while the remaining
support functions would be turned over to a new Department of
Purchasing and Property Management. These two Departments would
be provided with an upgraded personnel complement characterized by
expanded management and supervisory capacity, more professional
skills, and appropriate staff for previously neglected operations.
The report recommends an increase of 14 staff positions along with
major changes in staff composition.
The consultants, who estimate the fully implemented annual cost of
their recommendations at $670,000, have suggested two implementation
strategies which spread the costs, and the benefits, over different
periods of time. Those times and costs are summarized below:
Strategy 1 Strategy 2
Estimated Completion Time 15 months 24 months
Estimated Cost 1980-81 $100,000 $ 40,000
Estimated Cost 1981-82 $600,000 $360,000
Estimated Cost 1982-83 $670,000 $580,000
Estimated Cost 1983-84 $670,000
These cost estimates are in constant dollars and do not contain
allowances for inflation or salary adjustments.
The consultants have been requested to be present at the Commission
Meeting to discuss their recommendations on June 25, 1981, and to
answer questions the Commission may have. _
81 -564
This office accepts and supports the recommendations of the Con-
sultants as essential to the fiscal well-being and integrity of
the City of Miami. our recent dealings with credit rating agencies
on behalf of pending bond sales, confirm the necessity for this
action among others. However, fiscal prudence and a recognition
of our overall financial situation as we approach a new fiscal
year, requires this office to recommend implementation strategy
No. 2. This will lessen the cost impact of this action for the
remainder of this fiscal year and for the next fiscal year by
meaningful amounts. At the same time, it will move the City in
the right directions to enhance and protect its fiscal reputation.
It is, therefore, suggested that the Mayor and City Commission take
the following actions:
(1) Receive and approve in principle the consultants
report.
(2) Authorize and direct the City Manager to immediately
commence the implementation of the reorganization and
restaffing of the Finance Department as recommended
in accordance with implementation strategy No. 2.
it is estimated that this can be achieved within the original
-Fe+-hp Finance Department in 1980-81.
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