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f�w��, RESOLUTION 1140o
1
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
}OUTE A PROFESSIONAL SERVICES AGREE*LENT, IN'
SU$S'TANTIALLY THE FORM ATTACHED }}ERETO, WITH
MIAMI CAPITAL DEVELOPMENT, INC. FOR THE PURPOSE
OF CONTINUING A FINANCIAL ASSISTANCE PROGRAM TO
FACILITATE BUSINESS DEVELOPMENT AND ECONOMIC
� GROWTH IN THE CITY OF M1A tI WITH FUNDS THEREFOR
ALLOCATED IN THE AMOUNT OF $350,000 FROM SEVENTH
YEAR COMMUNITY DEVELOPMENT GRANT FUNDS, i
r°
WHEREAS, the City Commission is committed to economicdevel�sp�`
meth and the expansion of trade and commerce; and
WHEREAS, the City Commission has and continues to endorse tote"
need for a financial services and assistance program to facilitate'
business development and economic growth in the City of Miami; and'
WHEREAS, the City Commission adopted Resolution No. 80-400
and Resolution No. 81-228 allocating Sixth Year Community Develop
ment Block Grant Funds to Miami Capital Development, Inc. to carry.
out a financial assistance program on behalf of the City; and
WHEREAS, the City Commission is desirous of continuing to pro-,
vide for such a program and funds are available in the Seventh`Year
Community Development Block Grant for such a purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to execute
a professional services agreement, in substantially the form attached
hereto, with Miami Capital. Development,Inc. for the purpose of con-
tinuing a financial assistance program to facilitate business devel-
opment and economic growth in the City of Miami with funds therefor
hereby allocated in the amount of $350,000 from Seventh Year Community
Development Grant Funds.
PASSED AND ADOPTED this 25 _ �day "QfT JUNE , 1981.
MAURICE A. FERRE
M A Y 0 R
A EST
d
RA1.PH G , ONG I F CITY COMMISSION �
CITY CLERK
MEETING OF
JUN2 5 1981
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141oi7.�NbU1M
Hbwakd V. Cary
pity Manages . Miami Capital 1�evelOPt nt#
lne Resolution fob' City
Commission Action
Julio A. Castano, Director 1
bapattment of Trade & Com�ierde
Development
Is 7v
_ L b, I F - 1 .EyyAY
:It is recommended that the attached
Resolution authorizing the City
Manager to execute a contractual q
ag eement with Miami Capital Develop,���
anent, Inc. for the purpose of Conti-
nuing the implementation of a finan-
cial assistance program on behalf of
the City of Miami for the period
July 1, 1981 to June 30 1982 with
� 3 IT Y
funds allocated therefor from the �1
F Seventh Year Community Development �Jm
Block Grant be presented to the 7
City Commission."
The attached Resolution authorizes the City Manager to execute a
contractual agreement necessary for the continuation of a business
development financial assistance program by Miami Capital Develop-
ment, Inc. (MCDI) which was authorized by the City Commission
_ through the adoption of Resolution Numbers 80-400 and 81-228 which
allocated funds and authorized a contract with MCDI through June
30, 1981.
Funding in the amount of $350,000, for the continuation of this
project is contained in the city's Seventh Year Community Deve-
lopment Block Grant Program."A
�, taw
_ IN
Below is a summary of the activities of MCDI under the first -year k,1
contract with the City of Miami: ,
1) In the period 6/01/80 - 5/15/81 Miami Capital Development, Inc.
(MCDI) has provided information, counseling, and financial
M.�
technical assistance to 500 business clients, thereby facili-
tating economic and business development activities.
2) In the same period, MCDI has successfully packaged and had
approved 32 business loans totalling some $7.8 million of ,
investment in business expansion and commercial development.
This investment serves to upgrade the City's neighborhoods and ,
- commercial areas physically and creates/preserves jobs and 4;
income.
u
4f R e MR,a
d `
`s'aau'i r$tt,§t a n`SA {�,�
tig§
Reward
1�Rrd V. l3Q
Ly
tue� 1981
1 a '-
�
Th6ae 31 loans and the M 8 of business financing has preserved
642 jobs and created an additional 330 jobs, thereby generating
employment opportunities available to low and moderate income
residents of Miami.
r
S) 54% (30 of 32) of the approved loan packages developed by MCDI
represent assistance to minority business development (e.g.
latin and black business concerns).
In summary, the activities of MCDI have provided substantial benefit
to the CD target area residents and businesses in the City of Miami.
MCDI activities have preserved and created employment and stimulated
reinvestment and business expansion in depressed neighborhoods and
commercial areas, addressing conditions of physical deterioration
through economic revitalization. Through the CDBG-funded activities
of MCDI private sector lenders are investing in depressed areas and
thereby stimulating commercial development and improving the access
of minority residents/businesspersons to private credit and financial
resources.
JAC:es
Attachment: Work Program & Budget '
for Miami Capital Dev. Ines
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MtAMf CAPIt D>
Watk,p.rogram for 1981-82 4
Miami Capital Development, Inc. is a private not -for profit corporation "4F`
organized under the Florida Statutes, to provide the City of Miami withy
the professional services to implement a financial assistance program`,
to expand the. City's business base and promote economic development
projects.
Miami Capital Development, Inc. acts as a catalyst between the private 3s
and the public sector in an effort to support the city's citywide and
neighborhood economic development activities. The principal objective
of the corporation is the facilitation of business development within F
the City of Miami through the Provision of financial assistance to "$
entrepreneurs.
The basic functions of the corporation have been to identify and develop
business opportunities, formulate a program Planned upon those identified
opportunities, package business deals, work with the merchants and
neighborhoods development organizations and develop financial programs
and mechanisms to support business development.
In short, the corporation has been very successful in implementing the F!
use the use of the existing financial assistance programs working together
with the private financial sector., (e.g. SBA 7(a), SBA 502 and 503,
EDA direct and guaranteed loan programs, SBIC,MESBICS, etc.)
On April 1st, 1981 MCDI was awarded a Grant from E.D.A. of $5,000,000 of
which $200,000 is to administer a Management and Technical Assistance
Program and $4.9 mm to be lend through a Revolving Loan Fund to minorities
- (primarily black businesses) located or locating within the areas affected
by the Civil Disturbances of May, 1980. Together with the Revolving Loan
Fund, MCDI was also awarded a qrant of $950,000 from HUD through the
City of Miami. Three distinct financial assistance programs will be executed
with these funds, and they are:
1. Low Interest Subsidy Loan Program $500,000
2. Targeted SBA 502 Program Loans; 200,000
t.
3. Insurance Subsidy Program 250,000
t
Total $950,000
Miami Capital Development, Inc. is managed by a Board of Directors comprised
of nine members from the Miami's business and financial community, eight
members from the City of Miami's Community Development Target Areas and six
representatives of t}e City of Miami. Our wholly owned subsidy organization,
Miami Citywide Development Corporation, i:; certified, as an eligible 502 and
503 Local Development Company. Miami Citywide Development Corporation governed
by a Board of Director; ni tho sovetl-mt�mber Ext-cutive Committee of
Miami Capital
MIAMI CAPITAL DEVELOPMENT, INC. IUo hoRfII H1'&AN Ne HOU1.FVARU, 9th I'1.00R ; MI.AM1, F LLO1RID4 3331332c�
itL tlUSi 158•IG;i 11_Lt7C 152221 MIALUU1 F 8 1 - 5 6 a
*trfafn
objectives
the objectives of the Miathi Capital bevelopMent► fhc►i are:
fh_Btoad Community Terms
1, To identify, develop and maximize market and business oppOt's
'.
tunities which create jobs, entrepreneurial opportunities#
income and tax revenue for the City.
2, To reverse economic decay and deterioration in needy areas
"
through business development and neighborhood revitalization
programs.
j
36 To create the economic and physical environment conducive to
private investment in the City of Miami.
1h Specific Economic and Business Development Terms
1, To create new businesses and expand existing businesses with
the City of Miami by providing the necessary business packaging#`
_
financial planning and financial mechanism.
2. To revitalize neighborhood commercial areas within Miami
through a program which emphasizes wurkina with merchants
to improve store mix, store quality, and the physical
appearance of neighborhood commercial areas. The Miami
_ Capital Development, Inc., will support such programs with
financial assistance to the merchants group and to individual
businesses.
3. To create a balanced economic and business development pro-
gram plan which forms the basis for determining the scope
and nature of the corporation's business and financial as-
_
4
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81 563
arif'liS�v.,F r s
'*CON111 OMIC DEVELOPMENT CONTRACT
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8i-563
Budget Summary . . . _ . `'. •
Method of Payment. . . • • -
Salaries, Fringe Benefits, Job Descriptions. .
Financial Accountability . . . . . . . .
Retention of Records . . . . . . . .
Bonding and Insurance. • • •'
Subcontracts . . `
Reports, Audits, and Evaluations •,'
ARTICLE V _ s�
General Conditions ,r}}
x ys ia. Nt.3r iF Sh37 zt�',"yt7j't`
Project Publicity. •s �•
Equal Opportunity. . . • m • r� --
Conflict of Interests. .
Indemnification. •t���r r3
Level of Service k-s �•
Purchasing and Inventory N' 1u
Final Expenditure Report
5.1
5.2
5.3
5.4
5.5
5.6
5.7
ARTICLE VI
t i rt: abqs"g �sl le-eg
Compensation Method
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6.1
6.2
6.3
6.4
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ARTICLE II
General Obligations
2.1 City Authorization * •
_•* * �`:'
2.2 Obligation of Contractor
_ •
2.3 Compliance with Federal,
State�id
Local Laws
6* `
2.4 Contract modification. .
. . _ • �'
I
41! $
ARTICLE III
�•
�. � *
3.1 Work Program . .. } •� , . � ;►,<a`�,����t��,n
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ARTICLE IV
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
Maximum Compensation :, •Y, 5'
Time of Performance. - •
obligation to Re -new . . . • r= •?
Title to Assets and Final Disposition,. Assn
ARTICLE VII
General Assurances and Certifications
Contractor Assurances and Certificativng't°•'.
Anti -Kickback Provision. • • • • • "'}
M
f ;
7.1
7.2
ARTICLE VIII r r"
Termination Clause
2
2
2
3
3
3
4
4
4
4
5
5
5
6
6
6
7
r- 7
7.
7
. 7
" . 9
81 -56,2
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ARTICLE II 3
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General obligations
• C a�, a I o fa a t ' 1i , r r f 'i , �{ �-
2.1
i y,
. 1 City Authorization . . . . + +
2.2 Obligation of Contractor
2.3 Compliance with Federal,
Local Laws a • • • • • . . . i t : 9 i1 .;!a r�ta� r7'� 3 r"�; ' rfi t�i ri� iy s,-zk fi
2.4 Contract modification. 6.1, a
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si ar
ARTICLE III
r � a `'ra � �a�t 1 f ��t ac f"' ti•t+��� i �
i {� u"ak-YlL r& rP�it 7` t3,{E� g 0M,
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• 1 Work Program . f . • . . • � yY '1 ,�`� � Y �`� � �' a'^?�}�rE s z� l �D alrr�i �.�" �r� ��` '�=``�gn�����4 a��yr ws � Nr
��,y�
ARTICLE IV
4.1 Budget Summary . . . . • _ • •
4.2 Method of Payment. . . . . . . 3
4.3 Salaries, Fringe Benefits, Job Descriptions. • • `���► 3
4.4 Financial Accountability • • • `� `s ,`�"' 4
a f .n"..cords • • • . • • • • . • i . -• a ih. i i • •
Retention. o R 4
4.6 Bonding and Insurance . . . . . • • . • ,� r�'�fr{ a ` 4
4.7 Subcontracts . 4+ 4
Evaluations
4.8 Reports, Audits, and . . + •��'' �# ''
l7 l{vi l�
ARTICLE V . C
General Conditions
` i Fit i7at�z `�h{d,`ytE"rs t x�ls.9, �ifr xt,-a
-yam �t � �� �,..w��" �„y�� .�'�•L�-tt i�� �r�rol�'ts ,��'���i . !•
5.1 Project Publicity. . • • • • .f •t< . ?,a• a� •s�• 1;` aG to tgglry k¥ s £d
Y ! f'ki "A�"f'i+f413�4`"d r5r�,�i.l`; `gf'hi 5^at"+ti St 5
5.2 Equal opportunity. • • �.{waf•�•� 'i3.a# ��, 5
�n3 g�
5.3 Conflict of Interests. • • • 7 • • ,• dT •bNi 5; 2i f � �,•� � •a} a a2Y�^-la`•� • ,Yi• .: •' ' • •..
6
k •si• • • • ♦- • •
5.4 Indemnification. . . . . x• x,b,��k'�
5.5 Level of Service . . . . .•mow-
A�� 6
5.6 Purchasing and Inventory 7
5.7 Final Expenditure Report •, •` rtxi �))�•+3''•�'� `�c� ''� •
p r�ar� i
ARTICLE VI t ?`�tkr��a1����<`
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Nisi
Compensation MethodaL x�C
7
6.1 Maximum Compensation • •.� _ ��'' '' '�� '• 7.
6.2 Time of Performance, • •' •' �'�
7
# .� ��
6.3 Obligation to Re -new . . . . . • • . �- ,�� �� 7
6.4 Title to Assets and Final Disposition of Assets.
ARTICLE VII
General Assurances and Certifications
i n �r�r��d 3 M atF � f
7.1 Contractor Assurances and Certifications" '_4,�`� �� 9
7.2 Anti -Kickback Provision . • . • • • •
3
ARTICLE VIII
8.1 Termination_ Clause , . • R a ar � � , � �, � r � , ;�y pa�R�� �f ��� K � ��
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�Ndt�11C b V151LOVIWNT CoiVTftI�CT
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i
THIS e1CfZ1MtN"!', entered into by and between the City of Miami, a political
subdivision of the State of Florida, herein�-�fter referred to a:sMc ilCity;
"
and Miami Capital nevelopment Inc., hereinafter referred to as MCnI or
"Contractor", a corporate body fully organized and existing and by virtue
of the laws of the State of Florida as a non-profit corporation, having
its principal office at 1.00 N. Biscayne Boulevard, 9th Floor, Miami,
Florida 33132, this lst day of July, 1981 for the period beginning
July 1, 1981, and ending June 30, 1982.
Funding Source: Community Development
Block Grant
In consideration of the dovenants and agreements hereinafter set forth,
the parties hereto agrees
ARTICLE I
As a necessary part of this Agreement, the Contractor agrees to provide
the City with the following standard requirements.
1.1 CONTRACT PRO.'ISIONS
1. Copy of Contractor's Articles of Incorporation, Charter
and By-laws.
2
3
4
List of Present P�sncipal addressesGoverning
telephoneofficers
umbers)a Members
of the Board (names,
List of Key Staff Persons, with their titles, who will carry
out this program.
Copy of Contractor's Current Fidelity Bond (applicable for
all persons who are authorized to receive and disburse funds
under this Contract).
Completion of Authorized Representative Statement (on form
supplied by the City).
Completion of Statement of Accounting System (on form supplied
by the City).
CPA letter verifying the Contractor's Accounting System or
current Audit Report ate tohich safeguardles thethe Contractor's
internal
controls as adequequ
organizations' assets).
Final Expenditures Report (to be submitted 30 days after contract
expires) .
a
9, Work Program and Line -Item Budget (approved by the City).
10, Proof of Workmen's Compensation Insurance.
11, Contractor's Corporate Seal (to be affixed to Signatory Page)-
I h }
T y. S' 1
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-s ti ti .1�3t}i4tni t r� i.�txlr.`rotky Fjk.k"�hEizt4�'45'�7e .k `Ye.szr,.
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2.1.
CITY AUTHORIZATION
Pot the purpose of this contract the City of Miami DePaftmcnt Of
Trade and Commerce Development (DTCD) Will act in behalf of the
City in the fiscal control,progr.amatic monitoring, and modification
of this contract.
2.2 08LIGATION OF CONTBACTOR
The Contractor agrees to carry out the project as prescribed in
its attached Work Program in a lawful, satisfactory, and proper
manner, in accordance with the written policies and procedures,
and requirements as prescribed in this agreement, as set forth
by the United States Secretary of Treasury, and the City of Miami
Department of Community Development, `�narform in all way incoate nsistent
local laws. The Contractor shall not p= y
with the terms of the 11ork Program except as authorized in writing
by the City. Such Authorization by the City shall be subject to
and in accordance with prescribed guidelines, with the proviso that
loan packaaina services and loans funded
with
iwhich community
are or Development
evelop ent
monies will be provided only
to will be
located within the City of Miami.
2.3 CMIPLIANCE 1 ITH FEDERAL, STATE AND LOCAI. LAIIS
Both parties shall comply with all applicable laws, ordinance
and codes of Federal, State, and local governments. Specifically,
the Contractor agrees to comply with the Housing and ComL-nuni.ty
Development Acts of 1974 and 1977, Section 109 with Executive Order
11246 and 11063; and with Section 3 of the Housing and Urban
Develo ment Act of 1968 (Sections 570, 303) .
2.4 CONTRACT MODIFICATION
The City or Contractor may, from time to time, request changes in
the Work Program to be performed hereunder. Such changes,
including an increase or decrease in the amount of Contractor
compensation, which are mutually agreed upon by and between the
City and the Contractor, must be incorporated in written amendments
to this Agreement executed by the City (DTCD) and the Contractor.
ARTICLE III
3.1 WORK PROGRAM
A description of the Contractor's Work Program Specifications is
attached and hereby incorporated and made part of this Agreement.
ar ipqa,4i i m d°i 7t."'`ag �Yto-E''ztwo
7
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4,2 MtMt) _OF PAYMN
the amounts indicated
'two distinct processes will be utilized to pay to be used for
in this Contract. One will deal with the
Administrative costs and another method for the remaining
for capitalization. All requests D�yr1CDI for
reimburTradesement/advances
shall be submitted to the City pa
bevelopment for review, approval, and processing.
Administrative Costs: The City agrees to reimburse MCDI for admi-
nistrative costs incurred thleeCitycwithniof this nvoi.ces,t�cancelledgreement ucheocks
TiCDI will provide
or any other proof of admitatementvdeclaringexpense.
andSuch
affirmingreimbursement
requests shall contain a s roved budget.
all disbursements were madiofaccordance
requestwith
shall bepsubmitted
1�11 documentation in support
to the City at the time request is made
anaubmi�sioniCesshreim-
have been paid by the Contractor prior
bursements must he in .. line -item
mustform
vcrafiied inaccord
original invoice
contract. All expenditures pay th
with a copy of the cancelled check which was used to paye
he various
specific invoice. In case that an invoice is p dY
funding sources, a copy of the invoice may be submitted but
ust
indicate the exact amount paid by various funding sources equalling
the total of the invoice. All petty cash accounts must be
I with proper documentation. Request forthedCityget linRequestss
are allowable, with prior review and approval by
for advance payments shall be submitted, including the amount
requested and a justification,.in writing to DTCD for review and
approval.
lects and approves loans, guarantees,
Loan/Financial Costs: As DICDI se
or any other financial subsidy, as presented in the work program
ith
incorporated in this Agreement,
MCDhewparticular financialill notify the City tJassistance,
pertinent information relative
to include name of users, address, amount of financial assistance,
type of assistance, participating bank, etc. Upon such p
the City will issue a check toMCDI for
re euDeparested tmentnto It
will be the responsibility o the Ys
Finthen seek reimbursement for these
expenses from the US Department
of Housing and Urban Development.
4.3 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS
To be eligible for reimbursement for personnel costs, the Contractor
shall submit to the City for approval, in accordance with Department
of Labor guidelines, a detailed statement of the personnel
policies
of the Centractor. Stich a staooment shall descriptionsClasewell as work history
pay sch,
work hours, fringe benefits, j
and qualifications for those employees who will discharge duties
s to be
in connection with this Contract. The personnel poltheeContractor
followed under this Contract shall be thprovidin by the
such
in the ordinary course of
fitsbsiness,I Intergovernmental.
policies conform to the provisions
Personnel Act of 1970 (Public Law 91-648 effective January 5, 1971).
4.4 FINANCIAL ACCOUNTABILITY
At any
time or times prior to final payment under this contract, the
city may have the Contractor's financial records audited. Each
payment theretofore made
bsvoucherubject twhichuareofound for byothes
included in the related invoiceor
City Manager, on the basis of such audit, not toconstitute
��
increased forwable
cost. Any payment may be reduced for payments,
underpayments, on preceding invoices or vouchers or to repay any
amounts advanced.
81 -560.1
Contractor agrees to retain all financial records, supporting
documents, statistical records, and all other records, pert
to this Contract, for a period of three years. The retention
period starts from the date of the submission of the final expen-
le
diture report (See Paragraph 5.7). Records for nshallpbear�etained
property acquired with funds under the Contract,
for a period of three years after its final disposition. if
records shall be retained beyond the three years p have
audit findings have not been resolved until such time as they
been resolved.
4.6 $ONDING AND INSURANCE
- The Contractor shall maintain during the term of this Contracts
the insurance and bonds specified below:
a Insurance coverages should reflect sound business practices
as determined by the City
of Miami.
b) Prior to the disbursement of funds to the Contractort fundsh City
shall receive assurance that all persons handling Insurance
or disbursed under this Contract are covered by Fidelity
in an amount consistent with sound fiscal practice.
The Contractor shall furnish certificates ofainsurance
ctivity andder the
bonding to the City prior to commencing y
Sanclearly indicate
s of this
Contract. Said certificates
witha7povison
rcCoitatvr i
Article relating to insurance.
4.7 SUBCONTRACTS
Contractor agrees to give advance notification, in writing to the
City of any subcontract for work or services covered by this
Contract. None of the work orecovered bycthdisnconbut not limited
tract shall be
to, consultant work or services► approval of the City. Any
subcontracted without prior written nde
work or services subcontracte�roeerudocumentation inr shall be baccordance
ch
provision of this Contract. P guidelines
with the Department of community Develop and1oorttothe execution
must be submitted to and approved by y P
of any subcontract hereunder. The city te resNonerves the nigh to review
all bid documents both with the
and other entities and with successful
submattingaward
bidslofethe rpghtste
Non -Profits shall notify all vendors
of the City and other entities, hereunder, to review and audit
books and records related to the bidding process.
The advance notification shall include:
a) Idenfication of the subcontractor.
b) The proposed subcontract price, together with a complete
and
and accurate breakdown of that price by component,
detailed descriptions of the sub -contractor's services to be
performed.
c) Identification of the type of subcontract to be used.
d) Summary of actions taken to select the subcontractor.
4.8 REPORTS, AUDITS, AND EVALUATIONS
cooperate with the Contractor in the conduct of
The City shah. coop requested,
activities delegated under this Contract as reaSonablY �-
-4-
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It
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•
S t.
Thd C 6htractor agrees to submit to the City such re1-)orts as thay he
t6qUired, along with a luatter.'ly report to the City c0m06ting
OR15eflditures to the approved budget. Tile Contractor also agrees
to prepare and retain and permit the City to inspect as it deems
necessary for grant purposes records that may he relevant to
rederal, State or. Local directives,
Contractor will transmit to the City, in writinq, monthly reports
regarding current activity and the progress of the Contractor's
activities in the format presented by the City.
At the request of the City, Contractor will transmit to the City
written statements of contractor's official policy on specified
issues relating to Contractor's activities.
The Contractor further agrees that the City may carry out monitoring
and evaluation activities to include at a minimum, visits and
observations by the City staff and will effectively ensure the
cooperation of the Contractor''• OMPloyces and board members in
such efforts. Whenever reports, forms, etc., are required of the
Contractor herein, 15 da :, nri.or notice in writing of such shall
be provided wherever possible. All reports, audits, and evaluations
either submitted to the City on quarterly basis, or acquired
through on -going monitoring and evaluation will be thoroughly
reviewed by the City. Any knowing material discrepancies or
intentional discrepancies, incomplete, or inadequate information
either received on a quarterly basis or through monitoring and
evaluation, will give the City just and legal cause to terminate
this Agreement at any time thereafter.
ARTICLE V
GENERAL CONDITIONS
5.1 PROJECT PUBLICITY
The Contractor must inform affirmative action regulations to the
residents of the geographical area to be served hereunder, of the
services to be offered by utilizing any available means for
advertisement, as necessary for recruitment and outreach.
All literature, advertising, publicity or promotion regarding the
Contractor's activities will be submitted to the City for review
and approval prior to the release or distribution. No press con-
ference will be scheduled without prior written notice to the
City.
5.2 EQUAL OPPORTUNITY
The contractor agrees that there will be no discrimination against
any employee or person served on account of race, color, sex,
religious creed, ancestry, or national origin in its performance
of this Contract; and it is expressly understood that upon the
receipt of evidence of such discrimination, the City shall have the
right to terminate this Contract.
5.3 CONFLICT OF INTERESTS
No official or employee of the Contractor may be admitted directly
or indirectly to any share of part of this Contract or to any
benefits to arise from the same nor own or acquire any personal
interest in any property, contract or proposed contract which would
conflict with or relate to the performance, their duties or
responsibilities under this Contract. If any such person presently
or in the future acquires, owns or controls any such share,
benefit, or personal interest, he shall immediately disclose
such interest to the City and (other appropriate agencies). Upon
81 -,563
5+ 4 MEMN I F I CAT ION
Tile Contractor understands and agrees that it is'an independent
contractor that agrees to indemnify and hold harmless the City
from liability of any kind, including costs and expenses for or
on account of any or all suits actual or threatened or damages
arising out of the contract. The Contractor will present proof
of coverage of liability which is acceptable to the City. In
addition, the Contractor will hold the City harmless and will
indemnify the City for funds which the City is obligated to refund
the Federal government arising out of the conduct of activities
and administration of the Contractor.
5.5 LEVEL OF SERVICE
It is expected that funds are provided to insure quality service
to City residents. Should start-up time for a program be required
or any delays in service occur, the Department of Trade & Commerce
Development is to be notified in writing immediately giving all
pertinent details and indicating when service will begin and/or
continue. It is understood and agreed that the level of services,
activities and expenditures by the Contractor, in existence prior
to the initiation of services hereunder, shall be continued and
not be reduced in any away as•a result of this Contract except for
reductions unrelated to the provisions or purposes herein stated.
It is further understood and agreed that the program funded through
this Contract will not result in the displacement of employed
workers impair existing contracts for services or result in the
substitution of funds allocated under this Contract for other
funds in connection with work which would have performed even in
the absence of this Contract.
5.6 PURCIiASING AND INVENTORY
The Contractor agrees to use its best efforts to obtain all supplies
and equipment for use under this Contract at the lowest practicable
cost. Three (3) bids for the purchase of Capital Equipment shall
accompany all requests for funds for such equipment. All non -expend-
able property acquired for the program with funds provided under
this Contract will revert to the City at the end of the City's
funding of the Program. Non -expendable property being properties
which will not be consumed or lose identity. The Contractor shall
be responsible to the City for any damage or destruction to said
property and shall reimburse the City for such damage unless the
City or its employees shall have caused the damage. The Contractor
shall establish and maintain a property control system and shall
be responsible for maintaining a current inventory on all capital -
items purchased with City Funds. All Capital Expenditures over
$50.00 must be approved by the City prior to purchase. All items
Purchased remain the property of the City and should be inventoried
as such. This will include listing on a property record by
1 description, model,serial number, date of acquisition and cost.
Such property shall be inventoried annually, and an inventory
report submitted to the City. The Contractor shall permit designated
City staff access to the premises where property is kept for the
purpose of performing inventory monitoring functions. The Contractor
shall not dispose of real or personal property purchased with City
funds through sale, use, loan or relocation without the written
permission of the City.
The Contractor, in the procurement of supplies, equipment, construc-
tion or service to implement this project, shall make a positive
effort to utilize small business and minority owned business sources
of supplies and services, and provide these source the maximum
feasible opportunity to compete for contracts to be performed
pursuant to this memorandum of Agreement. To the maximum extent
r
5.1 FINAL EXPENDITURE REPORT
A final budgetary report including audited financial statements
shall be submitted to the City within thirty (30) clays after the
expiration of the Contract period. This report should reflect
actual expenditures versus proposed expenditures submitted at
the beginning of the Contract year. All persons employed and
paid pursuant to this Contract should be listed by name, title,
Social Security Number, date hired or terminated, ethnics back-
ground, and total salary reflecting both City and other funding
sources.
6.1 The Contractor agrees to accept as full payment for professional
services rendered in a manner satisfactory to the City, the actual
amount of budgeted, eligible and City approved expenditures and
encumbraces made by the Contractor for the purpose of carrying out
the services hereunder during the period of this Agreement. It is
expressly understood and agreed that in no event, shall the total
compensation and/or reimbursement to be paid hereunder exceed the
maximum sum of $
TIME OF PERFORMANCE
6.2 This Contract shall become effective upon execution, and the services
of the Contractor are to commence as soon as practicable after exe-
cution and shall be undertaken and completed in light of the purpose
of this Contract; but in any event, all services required hereunder
shall be completed by June 30, 1982.
OBLIGATION TO RE -NEW
6.3 Upon termination of this Agreement, the Contractor agrees and under-
stands that the City has no obligation to re -new this Contract.
6.4 TITLE TO ASSETS AND FINAL DISPOSITION
Funds paid under this Agreement by the CITY to MCDI and not expended
or encumbered, shall be returned to the CITY. Funds paid under
this Contract are paid to DICDI in trust for the purposes set forth
in this Agreement and shall be used solely therefore. The following
covenants and conditions apply thereto:
(1) Whenever money intended to be loaned or disbursed pursuant
to a loan/grant program approved under this Agreement is not
so loaned or disbursed or is repaid by the borrower, it may
be retained by MCDI as an interest bearing bank deposit and
may be used for new loan agreements providing such facts are
first reported to the CITY.
{) Any and all program income and interest on loans made by
MCDI and accruing to MCDI shall be deemed to be part of
the funds allocated to MCDI by the CITY,
8i -563
11. l }
2
14honever MCbI becomes inactive the remainder of unused
bt Unencumbered funds deposited with any lending institution
Shall be returned to the City of Miami.
► � Upon dissolution of MCDI or its inability to make the loan
or grant provided for hereunder, all of its rights, title
and interest in said monies and their proceeds and all
assets of MCDI shall immediately accrue to the City'of Miami
and shall be transferred by MCDI to the City of Miami.
Funds may be withheld by the CITY for any of the following
reasons:
(a)
If MCDI makes any willful substantial misrepresentation
of any material fact in any of its periodic
reports.
(%)
If there is litigation pending with respect
to the
performance of MCDI which adversely affects
the
Fy
operation of MCDI.
Kz
(o)
If MCDI is in substantial default of any of
the
?L`
provisions of its Contract with the City.
4 y
(d) If reports as required by
submitted within the time
kG shown for such delay.
GENERAL ASSURANCE AND
ARTICLE VII
CERTIFICATIONS
7.1 THE CONTRACTOR ASSURES AND CERTIFIES THAT:
(1)
It possesses legal authority to enter into this Contract; a
resolution, motion, or similar action has been duly adopted
or passed as an official act of the Contractor's governing
body, authorizing the executor of the Contract, including
all understandings and assurances contained herein, and
directing and authorizing the person identified as the official
representative of the Contractor to act in connection with
the Contract and to provide such additional information as
may be required.
It will comply with the provision of the Hatch Act which
limits the political activity of employees.
It will comply with the requirement that no program under
this Contract shall involve political activities (Section
710) .
It will establish safeguards to prohibit employees from using
their positions for a purpose that is or gives the appearance
of being motivated by desire for private gain for themselves
or others, particularly those with whom they have family,
business or other ties (Section 702(s)).
(5) Participants or employees in the program funded pursuant to
this Agreement, will not be employed on the construction,
operation or maintenance of that part of any facility which
is used for religious instruction or workship (Section 703)(s)).
srrts employed in public service jobs under this Cont%aet
hall be paid wageswhich shall not be lo,•:er than whichever
"q the highest of (a) the mini-MUMwadr_ chi ch would he applicable
t6 the employer under the Fair_ Labor Standard Act of 1938# if
section 6 (a) (1) of such title applies to the participant
and if: 11e were not exempt under Section 13 thereof; (b) the
State or local minimum wage for the most nearly comparable
Covered employment, or (c) the prevailing rates of pay for
persons employed in similar. public occupations by the same
employer (Section 208 (a) (2)) .
It will comply with Title VI of the Civil Rights Act of 1974,
Title VIII of the Civil Rights Act of 1968, and Executive
Orders 11246 and 11063. and Section 3 of the Iiousing and
"Urban Development Act of 1978, as amended and incorporated
herein by reference.
it will comply with the regulations and requirements of
the Office of Management and Budget Circular A-102, "Uniform
Administration Requirements for Grants -in -Aid to State and
Local Governments" and Federal Management Circular 74-4,
"Principles for Determining Costs Applicable to Grants and
Contracts with State and Local Governments."
7.2. ANTI -KICKBACK PROVISION
The Contractor will comply with the Anti -Kickback Act, Title
18, USC Section 874, and provisions of the Federal Labor Standards,
Title 29.
ARTICLE VIII
TERMINATION CLAUSE
8.1 The City, by giving written notice specifying the effective date,
may terminate this Contract in whole or in part for cause which
shall include: (1) Failure, for any reason, of the Contractor
to fulfill in a timely and proper manner its obligations under
this Contract, including compliance with the approved Work Program
and attached conditions and such directives as may become generally
applicable at any time, (2) Submission by the Contractor to the
City, of reports that are incorrect or incomplete in any material
respect; and (3) Ineffective or improper use of funds provided
under this Contract. Further, it is mutually agreed that MCDI
shall immediately, upon demand by the City, cease and terminate
any and all activities including but not limited to divesting
itself and any subsidiary(s) of specific assets and/or projects
and that upon demand of the City any and all accumulations thereon,
shall be delivered to City and become the sole property of the
City.
8.2 All the obligations under this Agreement shall be contingent upon
the availability of Federal funds and in the event that those
funds are withdrawn or reduced, this Agreement shall be modified
so as to reflect the changes in the availability of the funds.
In the event that the Agreement must be terminated due to the
unavailability of Federal funds, the Contractor shall be entitled
only to recover the actual amount of administrative costs
incurred up to the date of termination, which in no event shall
exceed $ , the amount allocated for administrative costs
under this Agreement.
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SECRETARY
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}f ' �►���2OVED A5 TO FORri AND CORRECTNESS: '� � � x' �����' ������'t�� �`� r ,
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