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HomeMy WebLinkAboutR-81-0629t b: RESOLUTION NO's + '1 ,AtSOtt!TION APPROVING COMMENCEMENT OF NEGOTIATIONS `dk AN AGREEMENT TO PROVIDE DESIGN AND DEVELOPMENT tkVICES FOR THE OVERTOWN SHOPPING CENTER; SAID NEGOTIATIONS TO BE MADE BY THE MANAGEMENT COMMITTEE ESTABLISHED PURSUANT TO THE CONTRACT BETWEEN THE CITY OF MIAMI AND THE OVERTOWN ECONOMIC DEVELOPMENT CORPORATION,WITH M. R. HARRISON CONSTRUCTION COR- PORATION, WITH NEGOTIATIONS TO PROCEED WITH URBAN PLANNING STUDIO AND EDNA MINGO AND ASSOCIATES, IN THAT ORDER, SHOULD NEGOTIATIONS WITH M. R. HARRISON CONSTRUCTION CORPORATION PROVE UNSUCCESSFUL IN REACH- ING AN EQUITABLE, REASONABLE AND COMPETITIVE AGREEMENT►' WHEREAS, by Resolution No. 81-158, adopted March 1`75 1981� the City Commission authorized the City Manager to contract with the Overtown Economic Development Corporation (OEDC) for the construction, leasing, and management of the Overtown Shopping Center; and WHEREASs Resolution No. 81-158 provides that the OEDC undertake the direct responsibility for the construction of said Shopping Center with the said community -based organ- ization providing economic development_ services for the Overtown neighborhood; and WHEREAS, the OEDC will contract directly with 'shopping center development teams with the City Commission being, afforded the right to approve the ';contracts to be entered into between the OEDC and the shopping center team selected by said OEDC; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION QF THE CITY OF MIAMI, FLORIDA.- Section 1. As provided under the contract between the City of Miami and the Overtown Economic Development' Corporation, commencement of negotiations by the Management Committee, established under said contract, is hereby approved for an agreement to provide design and development services' to the Overtown Economic pevolopment Corporation for the- Overtown Shopping Center; said negotiations to commence with `M. R. Harrison Con:ptructiron Corporation and to proceed with CITY COMMISSION MEETING OF JUL 09i�1 8b V N MItMbRANbUM Howard V. 6ary June 3, 1981 ctLE City Manager y�e}r Overtown Shopping Center Selection of Shopping Center A • `. bevelopment Team �RGM Jim Reid ,` RLFERENCES Acting Assistant City Manager 1 • 4N�:1 ✓aV Rf. S. The City has received $19580s4OO to construct the Overtown Shopping Center in conjunction with the Overtown Economic Development Corporation. City approval is sought for commencing negotiations to provide architectural/engineering design and construction management services for the shopping center. BACKGROUND In late September 1980, the City received a grant from the Economic Development Administration in the amount of $1,580,400 to construct the Overtown Shopping Center. The grant was to be matched by local funds in the amount of $395,100. The shopping center will be constructed in the vicinity of N. W. 3rd Avenue and 14th Street adjacent to the Culmer/Overtown neighborhood facility. It would provide much needed shopping services for the area, additional jobs for the residents and significant opportunities for Black entrepreneurs. On March 17, 1981, the City Commission authorized the City Manager to contract with the Overtown Economic Development Corporation for leasing, construction and management of the Overtown Shopping Center. The resolution states those contracts are subject to the approval of the Miami City Commission. RECOMMENDATION The Management Committee established under the City/Overtown Economic Development Corporation contract has interviewed five shopping center development teams and recommended to the Overtown Economic Development Corporation Board and the Miami City Commission that negotiations be authorized with the first ranked shopping center team until an equitable, reasonable and competitive agreement is reached or, if negotiations fail, meet with the second ranked shopping center team for the same purpose or if negotiations fail again, meet with the third ranked shopping center team. Upon completion of negotiations, as outlined above, the agreement will be presented to the corporation and to the City Commission for approval and authority to execute it. This procedure is expected to be completed in the latter part of June 1981. Thereafter, the shopping center team will be given a notice to proceed. On May 29, 1981, the Overtown/City of Miami Management Committee interviewed five firms seeking to contract with the Overtown Economic Development Corporation for the design/development of the Overtown shopping center. After presentations from the five firms, four City representatives on the management team ranked the firms in the following order: 1. M. R. Harrison Construction Corporation 2. Urban Planning Studio 3. Edna Mingo and Associates and the three Overtown Economic Development Corporation members of the Management Committee ranked the firms in the following order: 1. Urban Planning Studio -2. M. R. Harrison Construction Corporation 3. Edna Mingo and Associates Since the Management Committee is structured with equal voting to enable City and Overtown Economic Development Corporation representatives to reach agreement on major issues, there was a long discussion on the pros and cons of each of the two top ranking construction firms. Subsequent to that discussion, City representatives on the Management Committee allowed the Overtown Economic Development Corporation representatives to caucus on their first choice based on two assumptions: 1. Either of the two top ranking firms was capable of carrying out the job. 2. The City would respect the judgment of the Overtown Economic Development Corporation Management Committee representatives on which firms should be ranked first. After deliberation, the Overtown Economic Development Corporation representatives reconvened the Management Committee and indicated that after discussion, they had ranked the firms: 1. M. R. Harrison Construction Corporation 2. Urban Planning Studio 3. Edna Mingo and Associates Since this coincided with the initial City recommendations,'a motion was made for joint agreement on the above rank order, $ m 6 28 On May 29, 1981, the Overtown/City of Miami Management Committee interviewed five firms seeking to contract with the Overtown Economic Development Corporation for the design/development of the Overtown shopping center. After presentations from the five firms, four City representatives on the management team ranked the firms in the following order: 1. M. R. Harrison Construction Corporation 2. Urban Planning Studio 3. Edna Mingo and Associates and the three Overtown Economic Development Corporation members of the Management Committee ranked the firms in the following order: 1. Urban Planning Studio 2. M. R. Harrison Construction Corporation 3, Edna Mingo and Associates Since the Management Committee is structured with equal voting to enable City and Overtown Economic Development Corporation representatives to reach agreement on major issues, there was a long discussion on the pros and cons of each of the two top ranking construction firms. Subsequent to that discussion, City representatives on the Management Committee allowed the Overtown Economic Development Corporation representatives to caucus on their first choice based on two assumptions: 1. Either of the two top ranking firms was capable of carrying out the job. 2. The City would respect the judgment of the Overtown Economic Development Corporation Management Committee representatives on which firms should be ranked first. After deliberation, the Overtown Economic Development Corporation representatives reconvened the Management Committee and indicated that after discussion, They had ranked the firms: 1. M. R. Harrison Construction Corporation 2. Urban Planning Studio 3. Edna Mingo and Associates Since this coincided with the initial City recommendations,'a motion was made for joint agreement on the above rank order, a On Thursday, June 4, 1981, the Executive Committee of the Overtown EcOndffiid Development Committee met after polling the Board and voted to accept the recommendation of the Management Committee: On Tuesday, June 16, 1981, the full Overtown Economic Development Corporation Board met and endorsed the recommendation of the Management Committee and authorized contract negotiations.