HomeMy WebLinkAboutR-81-0675RESOLUTION NO. 1-675
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AGREEMENT WITH THE ALLAPATTAH
MERCHANTS ASSOCIATION, INC. FOR THE PERIOD
COMMENCING JULY 1, 1981 TO JUNE 30, 19820
FOR AN AMOUNT NOT TO EXCEED $50,000 PER YEAR,
IN ORDER TO CONTINUE A NEIGHBORHOOD ECONOMIC
DEVELOPMENT PROGRAM IN THE ALLAPATTAH COMMUNITY
DEVELOPMENT TARGET AREA, WITH FUNDS THEREFOR
ALLOCATED FROM THE SEVENTH YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to
execute an agreement with the Allapattah Merchants Associa-
tion, Inc., in substantially the form attached hereto, for
the period commencing July 1, 1981 to June 30, 1982, for the
purpose of continuing a Neighborhood Economic Development
Program in the Allapattah Community Development Target Area,
with funds therefor in an amount not to exceed $50,000 hereby
allocated from the Seventh Year Community Development Block
Grant.
PASSED AND ADOPTED this 23rd day of July , 1961.
Maurice A. Ferre
M A Y 0 R
ATTEST:
RALP G. ONGIE
CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
ASSISTANT CITY ATTORNEY
APPROVED AS TO NORM AND%CORRECTNESS:
GEORN F. KNOX, JR.,'VITY AT
EY
CITY COMMISSION
MEETING OF
JUL2 31981
81--67
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RESOLUTION NOA 1 . 6 7 5
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AGREEMENT WITH THE ALLAPATTAH
MERCHANTS ASSOCIATION, INC. FOR THE PERIOD
COMMENCING JULY 1, 1981 TO JUNE 30, 1982,
FOR AN AMOUNT NOT TO EXCEED $50,000 PER YEAR,
IN ORDER TO CONTINUE A NEIGHBORHOOD ECONOMIC
DEVELOPMENT PROGRAM IN THE ALLAPATTAH COMMUNITY
DEVELOPMENT TARGET AREA, WITH FUNDS THEREFOR
ALLOCATED FROM THE SEVENTH YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to
execute an agreement with the Allapattah Merchants Associa-
tion, Inc., in substantially the form attached hereto, for
the period commencing July 1, 1981 to June 30, 1982, for the
purpose of continuing a Neighborhood Economic Development
Program in the Allapattah Community Development Target Area,
with funds therefor in an amount not to exceed $50,000 hereby
allocated from the Seventh Year Community Development Block
Grant.
PASSED AND ADOPTED this 23rd day of July , 1981.
Maurice A. Ferre
ATTEST:
RALP G. ONGIE
CIT CLERK
PREPARED AND APPROVED BY:
/ - CAL
ROBERT F. CLARK
ASSISTANT CITY ATTORNEY
APPROVED AS TO DORM ANDiCORRECTNESS:
EORgg F. KNOX, JR., CITY ATTORN
M A Y 0 R
MY COMMISSION �
MEETING OF
JUL2 3 1981
NUMMM81, -.6 7
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Contract provialo • • • • • i f i � • i i • •
ARTICLE
11
General Obligations
2.1
City Authorization .....•..•...660••0••••••••+2
• 2
2.2 Obligation of Contractor ..•...•..•..........i•••:
2.3 Compliance with Federal, State
and Local Laws...................................3
2.4 Contract Modification ............................
ARTICLE III
3.1 Work Program.....................................3
ARTICLE IV
Conditions of payment
4.1 Budget Summary...................................3
4.2 Method of Payment .....................3
4.3 Reimbursement -Timely Submission .... o .............4
4.4 Salaries, Fringe Benefits, Job Descriptions ......4
4.5 Financial Accountability .........................5
4.6 Retention of Records .............................5
4.7 Bonding and Insurance ............................5
4.8 Subcontracts.....................................6
4.9 Reports, Audits, and Evaluations .................7
ARTICLE V
General Conditions
5.1 Project Publicity..........................0....08.
5.2 Equal Opportunity.................................8
5.3 Conflict of Interests ............................8
5.4 Indemnification..................................9
5.5 Level of Service.................................9
5.6 Purchasing and Inventory .........................10
5.7 Disclosure of Funds..............................11
5.8 Final Expenditure Report .........................11
ARTICLE VI
Compensation Method
6.1 Maximum Compensation .............................12
6.2 Time of Performance..............................12
6.3 Obligation to Re -New ........................ ......12
6.4 Recapture of Funds...............................12
ARTICLE VII
General Assurances and Certifications
7.1 Contractor Assurances and Certifications .........12
7.2 Anti -Kickback Provision .............•...+........14 t
ARTICLE VIII
Termination Clause.............•.......,.R.+•..•.•1�!
TfttS AG11EMSNm, entered into by and between the
city or Miami, a political subdivision of the State of Florida,
hereinafter referred to as the "City", and
hereinafter referred to as the "Contractor", a corporate body
fully organized and existing and by virtue of the laws of the
State of Florida as a non-profit corporation, having its prin-
cipal office at ,
for the period beginning July 1, 198.1, and ending June 30,1982.
Funding Source:
Community Development
Block Grant
In consideration of the covenants and agreements here-
inafter set forth, the parties hereto agree:
ARTICLE I
0
As a necessary part of this Agreement, the Contractor
agrees to provide the City with the following standard require-
ments.
1.1 CONTRACT PROVISIONS
1_ Copy of Contractor's Articles of Incorporation, Charter and
By-laws.
j' 2. List of Present Principal Governing Board Officers and
Members of the Board (names, addresses and telephone
j' number.
3. List of Key Staff Persons, with their titles, who
will carry out this program.
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4. Copy of Contractor's current fidelity Bond (applicable
for all persons who are authorized to receive and dis-
burse funds under this contract).
�►81 -67 g
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CITY OF MIAI11 , FLORIb7�
ECONOMIC DEVELOPMENT CONTRACTlv
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T11IS AGREEMENT, entered into by and between the
City of Miami, a political subdivision of the State of Florida,
hereinafter referred to as the "City", and
hereinafter referred to as the "Contractor", a corporate body
fully organized and existing and by virtue of the laws of the
State of Florida as a non-profit corporation, having its prin-
cipal office at ,
for the period beginning July 1, 1981, and ending June 30,1982 .
Funding Source:
Community Development
Block Grant
In consideration of the covenants and agreements here-
inafter set forth, the parties hereto agree:
ARTICLE I
As a necessary part of this Agreement, the Contractor
agrees to provide the City with the following standard require-:
ments.
1.1 CONTRACT PROVISIONS
1. Copy of Contractor's Articles of Incorporation, Charter and
By-laws.
2. List of Present Principal Governing Board Officers and
Members of the Board (names, addresses and telephone
number.
3. List of Key Staff Persons, with their titles, who
will carry out this program.
4. Copy of Contractor's current Fidelity Bond (applicable
.for all persons who are authorized to receive and dis-
burse funds under this contract).
-1-
Opel Nos?
G. Completion of Statement of Accounting System (on form
supplied by the City).
7. CPA letter verifying the Contractor's Accounting Sys-
tem or current Audit Report (which verifies the Con-
tractor's internal controls as adequate to safeguard
the organization's assets).
8. Final Expenditures Report (to be submitted 30 days
after contract expires).
9. Work Program and Line -Item Budget (approved by the City).
10. Proof of Workmen's Compensation Insurance.
11. Contractor's Corporate Seal (to be affixed to Signatory
Page) .
ARTICLE II
GENERAL OBLIGATIONS
2.1 CITY AUTHORIZATION
For the purpose of this contract the City of Miami Department
of Trade & Commerce Development (DTCD) will act in behalf of
the City in the fiscal control, programatic monitoring and
modification of this Contract.
2.2 OBLIGATION OF CONTRACTOR
The Contractor agrees to carry out the project as prescribed
in its attached Work Program'in a lawful, satisfactory, and
proper manner, in accordance with the written policies and
procedures, and requirements as prescribed in this Agreement,
as set forth by the United States Secretary of Treasury, and
the City of Miami Department of Community Development, and all
other state and local laws. The Contractor shall not perform
in a way inconsistent with the terms of the Work Program except
as authorized in writing by the City. Such Authorization by the
City shall be subject to and in accordance with prescribed
guidelines.
both parties shall comply with all applicable laws, ordinance,
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and codes of Federal, State, and local governments. Specifically,
the Contractor agrees to comply with the Housing and Community
Development Acts of 1974 and 1977, Section 109 with Executive
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>` Order 11246 and 11063; and with Section 3 of the Housing and
Urban Development Act of 1968 (Section 570, 303).
J 2.4 CONTRACT MODIFICATION
I
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The City or Contractor may, from time to time, request changes
in the work Program to be performed hereunder. Such changes,
including an increase or decrease in the amount of Contractor
compensation, which are mutually agreed upon by and between the
City and the Contractor, must be incorporated in written
amendments to this Agreement executed by the City (DTCD) and
the Contractor.
ARTICLE III
3.1 WORK PROGRAM
A description of the Contractor's Work Program Specifications
is attached and hereby incorporated and made part of this
Agreement.
ARTICLE IV
CONDITIONS OF PAYMENT
4.1 BUDGET SUMMARY AND JUSTIFICATION
The total Contractor budget summary and justification attached
hereto, is hereby incorporated and made part of this Agreement.
4.2 METHOD OF PAYMENT
All payments, unless otherwise stipulated, shall be reimbursements
•
for expenditures incurred only in contract period, and in 9
compliance with a previously approved line item budget. Such
reimbursement requests shall contain a statement declaring and
affirming that all disbursements were made in accordance with
4
the approved budget.
All documentation in support of such
request is made and all invoices should have bee:i paid by the
Contractor prior to submission. All reimbursements must be
in line item form and be in accord with the contract. All
expenditures must be verified by original invoice with a copy
of the cancelled check which was used to pay the specific
invoice. In case that an invoice is paid by various funding
sources, a copy of the invoice may be submitted but must
indicate the exact amount paid by various funding sources
equaling the total of the invoice. All petty cash accounts
must be justified with proper documentation. Request for
budget line -changes are allowable, with prior review and
approval by the City. Requests for advance payments shall be
submitted, including the amount requested and a justification,
in writing to DTCD for review and approval.
4.3 REIMBURSEMENT - TIMELY SUBMISSION
Requests for payment shall be made on a timely basis.
Reimbursement requests shall be submitted no later than
forty-five (45) days after the last date covered by such
request. Reimbursement requests for expenditures incurred
during the life of this Contract, shall not be honored unless
received by the City within (90) days following the expiration
date.
4.4 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS
To be eligible for reimbursement for personnel costs, the
Contractor shall submit to the City for approval, in accordance
with Department of Labor guidelines, a detailed statement of
the personnel policies of the Contractor. Such a statement
shall include pay schedules, work hours, fringe benefits, job
descriptions, as well as work history and qualifications for
those employees who will discharge duties in connection with
this Contract. The personnel policies to be followed under
this Contract shall be those used by the Contractor in the
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irinry course of its business, providing, however, such
Policies conform to the provisions of the Intergovernmental
t Personnel Act of 1970 (Public Law 91-648 effective January
i
5, 1971) .
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4.5 FINANCIAL ACCOUNTABILITY
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At any time or times prior to final payment under this con-
tract, the City may have the Contractor's financial records
audited. Each payment theretofore made shall be subject to
reduction for amounts included in the related invoice or
voucher which are found by the City Manager, on the basis of
such audit, not to constitute allowable cost. Any payment
may be reduced for payments, or increased for underpayments,
on preceding invoices or vouchers or to repay any amounts.
4.6 RETENTION OF RECORDS
Contractor agrees to retain all financial records, supporting
documents, statistical records, and all other records, pertinent
to this contract, for a period of three years. The•:retention
period starts from the date of the submission of the final
expenditure report. Records for non -expendable property
acquired with funds under the Contract, shall be retained for
a period of three years after its final disposition. Said
records shall be retained beyond the three year period if the
audit findings have not been resolved.
4.7 BONDING AND INSURANCE
The Contractor shall maintain during the term of this Contract,
the insurance and bonds specified below:
a) Insurance coverages should reflect sound business prac-
tices as determined by the City of Miami.
b) Prior to the disbursement of funds to the Contractor,
81-675
the City shall receive assurance that all persons hand--
Zing funds received or disbursed under this Contract
are covered by Fidelity Insurance in an amount consis-
tent with sound fiscal practice.
c) The Contractor shall furnish certificates of insurance
and bonding to the City prior to commencing any act-
ivity under the Contract. Said certificates shall
clearly indicate the Contractor is in strict compli-
ance with provisions of this Article relating to insurance.
4.8 SUBCONTRACTS
Contractor agrees to give advance notification, in writing
to the City of any subcontract. None of the work or ser-
vices, including, but not limited to, consultant work or
services, covered by this contract shall be subcontracted
without prior written approval of the City. Any work or
services subcontracted hereunder shall be subject to each
provision of this contract. Proper documentation in ac-
cordance with the Department of Community Development and
City guidelines must be submitted to and approved by the
City prior to the execution of any subcontract hereunder.
The City reserves the right to review all bid documents
both with the Private Non -Profit Contractor, and other en-
tities, hereunder, to review and audit books and records
related to the bidding process.
The advance notification shall include:
a) Identification of the subcontractor.
b) The proposed subcontract price, together with a com-
plete and accurate breakdown of that price by com-
ponent,
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c) Identification of the type of subcontract to be used.
d) Summary of actions taken to select the subcontractor.
_6-
4.9 itPORTS, AUDITS, AND BVALUAI'IONS
The City shall cooperate with the Contractor in the con-
duct of activities delegated under this contract as reas-
onably requested. The Contractor agrees to submit to
the City such reports as may be required, along with a
quarterly report to the City comparing expenditures to the
approved budget. The Contractor also agrees to prepare and
retain and permit the City to inspect as it deems neces-
sary for grant purposes records that may be relevant to
Federal, State or local directives.
Contractor will transmit to the City, in writing, monthly
reports regarding current activity and the progress of the
Contractor's activities in the format presented by the City.
Contractor will transmit to the City, in writing, a pro-
gram evaluation report to be completed prior to the end
of the contract term covering all Project activities.
The format of this report will be determined by the City.
At the request of the City, Contractor will transmit to the
City written statements of contractor's official policy
on specified issues relating to Contractor's activities.
The Contractor further agrees that the City may carry out
monitoring and evaluation activities to include at a min-
imum, visits and observations by the City staff and will
effectively ensure the cooperation of the Contractor's
employees and board members in such efforts. Whenever
reports, forms, ets., are required of the Contractor here-
in, 15 days prior notice in writing of such shall be pro-
vided wherever possible. All reports, audits, and eval-
uation either submitted to the City on quarterly basis, or
acquired through on -going monitoring and evaluation will '
be thoroughly reviewed by the City. Any discrepancies,
incomplete, or inadequate information either received on
a quarterly basis or through monitoring and evaluation, will
give the City just and legal cause to terminate this
,� 8L-P675
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agreement at any time therearter.
ARTICLE V
GENERAL CONDITIONS
5.1 PROJECT PUBLICITY
The Contractor must inform affirmative action regulations
to the residents of the geographical area to be served
hereunder, of the services to be offered by utilizing any
available means for advertisement, as necessary for re-
cruitment and outreach.
i
All literature, advertising, publicity or promotion re-
garding the Contractor's activities will be submitted
to the City for review and approval prior to the release
or distribution. No press conference will be scheduled
without prior written notice to the City.
5.2 EQUAL OPPORTUNITY
The contractor agrees that there will be no discrimin-
ation against any employee or person served on account
of race, color, sex, religious creed, ancestry, or nat-
ional origin in its performance of this contract; and it
is expressly understood that upon the receipt of evidence
of such discrimination, the City shall have the right to
terminate this contract.
5.3 CONFLICT OF INTERESTS
No official or employee of the Contractor may be admitted
directly or indirectly to any share or part of this con-
tract or to any benefits to arise from the same nor own
or acquire any personal interest in any property, contract
or proposed contract which would conflict with or relate
to the performance, their duties or responsibilities under
this contract. If any such person presently or in the fut-
ure acquires, owns or controls any such share, benefit,
or personal interest, he shall immediately'disclose such
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interest to the City and (other appropriate agencies).
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Upon such disclosure, such person shall discontinue his/her
participation if such participation is contrary to the public
interest. The Contractor will comply with all Federal, State
and local conflict of interest laws and requirements.
5.4 INDEMNIFICATION
The Contractor understands and agrees that it is an inde-
pendent Contractor that agrees to indemnify and hold harm-
less the City from liability of any kind, including costs
and expenses for or on account of any or all suits actual
or threatened or damages arising out of the contract.
The Contractor will present proof of coverage of liabi-
lity which is acceptable to the City. In addition, the
contractor will hold the City harmless and will indemnify
the City for funds which the City is obligated to refund
the Federal government arising out of the conduct of ac-
tivities and administration of the Contractor.
5.5 LEVEL OF SERVICE
It is expected that funds are provided to insure quality
service to City residents. Should start-up time for a.
program be required or any delays in service occur, the
Department of Trade & Commerce Development is to be not-
ified in writing immediately giving all pertinent details
and indication when service will begin and/or continue.
It is understood and agreed that the level of'services,
activities and expenditures by the Contractor, in exis-
tence prior to the initiation of services hereunder, shall
be continued and not be reduced in any way as a result of
this Contract except for reductions unrelated to the pro-
visions or purposes herein stated. It is further under-
stood and agreed that the program funded through this Con-
tract will not result in the displacement of employed
workers, impair existing contracts for services or result
in the substitution of funds allocated under this Contract
for other funds in connection with work which would have
been performed even in the absence of this Contract.
81-675
S.G PURCHASING AND INVENTORY
The contractor agrees to use its best efforts to obtain
all supplies and equipment for use under this contract
at the lowest practicable cost and three (3) bids for the
purchase of Capital Equipment to accompany all requests
j and, agrees to use the procurement of sources available
P
to it to the extent applicable to all Federal, State, and
local laws. All non -expendable property acquired for
the program with City Funds will revert to the City at the
end of the City's funding of the Program. Non -expendable
property being properties which will not be consumed or
lose identity. The Contractor shall be responsible to
the City for any damage or destruction to said property
and shall reimburse the City for such damage unless the
City or its employees shall have caused the damage. The
Contractor shall establish and maintain a property con-
trol system and shall be responsible for maintaining a
current inventory on all capital items purchased with
City Funds. It should be clearly understood that all
Capital Expenditures over $50.00 must be approved by the
City prior to purchase. It should also be understood that
all items purchased remain the property of the City and
should be inventoried as such. This will include list-
ing on a property record by description, model serial
number, date of acquisition and cost. Such property
shall be inventoried annually, and an inventory report
submitted to the City. The contractor shall permit des-
ignated City staff access to the premises where property
is kept for the purpose of performing inventory monit-
oring functions. The Contractor shall not dispose of real
or personal property purchased with City funds through sale, use_
loan or relocation without the written permission of t
It
the City.
The Contractor, in the procurement of supplies, equipment,
construction or service to implement this project, shall
make a positive effort to utilize small business and min-
A
o iby owned business sources of supplies and services,
and provide thesesources the maximum feasible opportunity
to compete for contracts to be performed pursuant to this
memorandum of Agreement. To the maximum extent feasible,
these small business and minority owned business sources
shall be located in or owned by residents of the Commun-
ity Development Target Area (s) designated by the City
of Miami in the Community Development Grant application
approved by the U. S. Department of housing and Urban
Development.
5.7 DISCLOSURE OF FUNDS
The contractor shall disclose all sources(Public and
Private) , and amounts of funds reflecting the total bud-
get whether they be real or in kind at the commencement
of the contract period, as well as any changes in the
amount of funds through program income or other sources
received during the term of agreement, within thirty (30)
days of such change. Examples of inkind funds to include
free rent, labor, office equipment, etc.
5.8 FINAL EXPENDITURE REPORT
A final budgetary report including audited financial state-
ments shall be submitted to the City within thirty (30)
days after the expiration of the contract period. This
report should reflect actual expenditures, by line -items,
versus proposed expenditures submitted at the beginning
of the Contract year. All persons employed and paid pur-
suant to this Contract should be listed by name, title,
Social Security number, date hired or terminated, ethnic
background, and total salary reflecting both City and
other funding sources.
•
ARTICLE VI a
COMPE14SATIOII METHOD
14MItIUM COMPENSATION
--11-- 81 -. 6 7 5 .
4
6.1 The Contractor agrees to accept as full payment for pro"
fessional services rendered in a manner satisfactory to
the City, the actual amount of budgeted, eligible and
City approved expenditures and encumbrances made by the
Contractor for the purpose of carrying out the services
hereunder during the period of this Agreement. It is ex-
pressly understood and agreed that in no event, shall the
total compensation and/or reimbursement to be paid here-
under exceed the maximum sum of $
TIAlE OF PERFOMANCE
6.2 This Contract shall become effective upon execution, and
the services of the Contractor are to commence as soon
as practicable after execution and shall be undertaken and
completed in light of the purpose of this contract; but
in any event, all services required hereunder shall be
completed by June 30, 1982.
OBLIGATION TO RE -NEW
6.3 Upon termination of this Agreement, the Contractor agrees
and understands that the City has no obligation tore -new
this Contract.
RECAPTURE OF FUNDS
6.4 The City shall reserve the right to recapture funds when
the contractor fails to comply with the terms of the
agreement or refuses to accept conditions imposed by the
City at the direction of the U. S. Department of Housing
and Urban Development.
ARTICLE VII
GENERAL ASSURANCES AND CERTIFICATIONS
7.1 THE CONTRACTOR ASSURES AND CERTIFIES THAT;
1) It possesses legal authority to enter into this Con-
tract; a resolution, motion, or similar action has
been duly adopted or passed as.an official act of the
M
Contractors governing body, authorizing the exe-
cution of the Contract, including all understandings'
and assurances contained herein, and directing and
authorizing the person identified as the official rep-
resentative of the Contractor to act in connection
with the Contract and to provide such additional in-
formation as may be required.
2) It will comply with the provisions of the Hatch Act
which limits the political activity of employees.
3) It will comply with the requirement that no program
under this Contract shall involve political activi-
ties (Section 710).
4) It will establish safeguards to prohibit employees
from using their positions for a purpose that is or
gives the appearance of being motivated by desire for
private gain for themselves or others, particularly
those with whorl they have family, business or other
ties (Section 702 (s)) .
5) Participants or employees in the program found pur-
scant to this Agreement, will not be employed on the
construction, operation or maintenance of that part
of any facility which is used for religious instruc-
tion or worship (Section 703(s)).
' 6) Appropriate standards for health and safety in work
and training situations will be maintained (Section
703(5)).
7) Persons employed in public service jobs under this
Contract shall be paid wages which shall not be lower
than whichever is the highest of (a) the minimum wage
which would be applicable to the employer under the
Fair Labor Standards Act of 1938, if Section 6 (a)
(1) of such title applies to the participant and if
he were not exempt under Section 13 thereof; (b) the
State or local minimum wage for the most nearly com-
parable covered employment, or (c) the prevailing
g 1 - 6 7, 5
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rates Of pay for persons employed in similar public
occupations by the same employer (Section 208 (a)•(2))•
8) It will comply with Title VI of the Civil Rights Act of
1974, Title VIII of the Civil Rights Act of 1968, and,
Executive Orders 11246 and 11063, and Section 3 of the
Housing and Urban Development Act of 1968, as amended and
incorporated herein by reference.
9) It will comply with the regulations and requirements of the
Office of Management and Budget Circular A-1.02, "Uniform
Administration Requirements for Grant -in -Aid to State and
Local Governments" and Federal Management Circular. 74-4,
"Principles for Determining Costs Applicable to Grants and
Contracts with State and Local Governments."
7.2 ANTI -KICKBACK PROVISION
The Contractor will comply with the Anti -Kickback Act, Title
18, USC Section 874, and provisions of the Federal Labor
Standards, Title 29.
ARTICLE VIII
TERMINATION CLAUSE
8.1 The City, by giving written notice specifying the effective
date, may terminate this Contract in whole or in part for cause
which shall include: (1) Failure, for any reason, of the
Contractor to fulfill in a timely and proper manner its obliga-
tions under this Contract, including compliance with the
approved work Program and attached conditions and such directives
as may become generally applicable at any time, (2) Submission
by the Contractor to the City, of reports that are incorrect
or incomplete in any material respect; and (3) ineffective or
improper use of funds provided under this Contract. Further,
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it is mutually agreed that the Contractor shall immediately,
upon demand by the City, cease and terminate any and all activities
including but not limited to divesting itself and any subsidiary(s)
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assets
and/car projects and
that upon demand of the
City any
and all accumulations
thereon,
shall be delivered
to City
and become
the sole property of
the City.
8.2 All the
obligations
under this Agreement
shall be contingent
upon the availability of Federal funds and in the event that
those funds are withdrawn or reduced, this Agreement shall
be modified so as to reflect the changes in the- availability
of the funds. In the event that the Agreement must be termi-
nated due to the unavailability of Federal funds, the Contractor
shall be entitled only to recover the actual amount of admi-
nistrative costs incurred up to the date of termination, which
is no event shall exceed, the amount allocated for administra-
tive costs under the Agreement.
IN WITNESS S•7HEREOF, the parties hereto have caused this
Agreement to be executed in their names by their names by
their duly authorized officers and the corporate seals to be '
affixed hereto, all as of the day and year first above written.
WITNESS our hands and seals on this day of ,
19
CITY OF MIAMI, a municipal
corporation of the State of
Florida
ATTEST:
By
RALPH G. ONGIE, CITY CLERK CITY MANAGER
ATTEST:
SECRETARY PRESIDENT
APPROVED AS TO FORM AND CORRECTNESS:
CORPORATE SEAL
GEORGE F. KNOX, JR., CITY ATTORNEY
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PHONE: (305) 633.6874 / 75 -7
May 18, 1981
k
;} Tony E. Crapp Assistant Director
Department of Trade & Commerce Development'
f' City of Miami
New World Tower, 100 N. Biscayne Blvd. 9th floor
' Miami, Florida 33132
Dear Tony E. Crapp:
' The Allapattah Merchants Association is deeply committed to the
continuation of the commercial revitalization effort begun July 1980,
in the Allapattah area.
The attached work program reflects the scope of services to be rendered
Yt, for the 1981-1982 budget year.
t;
Please be advised the itemized budget included represents one third(1/3)
of the total expenditures projected to be i.ncured by this organization in
the forementioned effort. The other two thirds (2/3) of the monies
will be supplied by the State of Florida Department of Community Affairs
through a grant to begin June 1981.
Sin ere
D�viTA. osem �Di r ctor Y
Economic Development rogram T3'
—' of Allapattah
t
- � fix.t '4�Zszi
f�a
1400 N,W, 30 STR I:T
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____—
W_tirktnan s Compensati�t — __ S—400_00— ' �F ��,� 4 1.
_ ervic�s $17,334.00 t "'_ �Y
Professional s L r.`M',
,�_— -& Per Diem $ 1 , 333. 00�i ' Y _i�4fi
Travel _ "
Telephone -- - $ 700.00 t k�,,,��
Tele L $ . 6,� r
yrap�'_- $— 500 00 ;�%t�3
Postage _- - - S- 400.00 _ !; ' I
U t i 1 i—t y_____._ _
$ 320.00
_ _ E ui meet'''�q
Rent ---p---- ---- - - r x "
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Rentt-Space__r„ __ $ 1 600 00 ___ 4 s,
Reoair_rtaintenance $r _167 00 I ,01,
$ 2�333 00 - j"' "
Printing& Aindin _ _ - ° °
Advertisement _ _ _ ., '� ""
_ _____
$_2 , 000__00 fI t 1 ,�`ri'
Office Sugpl�.�ies $$-1,313.00 d
OQeratin _Bugg_-- '_,k
Books publication, '� I<
�,
• $ 1,000.00
membershi = - - '�"'
Furniture 5 Eq ent $_1,579 00_ _ � w 3t.
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•
OPERATING EXPENSES
i0 Professional Services
80000.
Accounting & auditing
& clients
Advertising ad public
relations
6,000.
Business Management &
promotion
334,00.
420 Travel and Per diem
Travel C.20 per miles
X 3,000 miles
600.
400.
Air travel
Car insurance
Office consumables
510 Telephone services for 4 months at $175. per month
520 Telegraph services for 6 months at $22.34 per month
533 Postage for 4 months at $125. per month
540 Utility services -.Electricity for 4 months at
$100.00 per month
610 Rent equipment for 4 months at $80. per month
620 Rent space for 4 months at $400. per month
640 Property liability insurance
670 Repair & maintenance services for 4 months at $41.75
per month
680 Printing and binding for 4 months at $583.25 per
month
690 Advertising for 4 months at $166.75 per month
700 Office supplies for 4 months at $500.00 per month
722 Operating supplies for 4 months at $333.25 per month
760 Books, publications & membership for 4 months at
$250.00 per month
770 Miscellaneous (see operating supplies)
800 Business Assistance services (see professional
services)
CAPITAL OUTLAY
840 Machinery & Equipment - New
264.
69.
700.
134.
500.
400.
320.
1,600.
167.
2,333. _
667.
2,000.
1,333.
1,000.
r--
$1,579.
.T�
81�67ti
a
s
Al
J i
L�h
bANfi b_ ACTIVITIES
A. Strengthen the Information Rase begun October 1980 as an Economic,
Development Resource for Target Area Residents and Businesses
h.
4j
1'. Continue to compile existing analyses of the target area
t
2. Continue to collect information on available programs and
resources to promote economic development and revitalization
3. Establish liaison with appropriate governmental agencies,
non-profit development organizations, and the Community
Development Advisory Board
B. Continue To Assist Existing Target Area Businesses
1. Continue outreach efforts to existing businesses
a. Annual Inventory- business name, type, location, etc.
b. Compile information from inventory
C. Maintain communication with businesses
2. Continue To Develop Strategies
3.
a. Continue to identify technical and financial assistance needs
of businesses requesting services
b. Maintain and strengthen with the Department of Trade S Commerce
Development a service plan of assistance coordination
Continue To Coordinate Implementation of Strategies
a. Initial screening and counseling of business clients
b. Coordinate the delivery of services through referrals to
appropriate primary source agencies
Follow-up
�. f, l 1. I I II IIIIIII I IIIII II IIIIIII I :•„ ,_ �„,,,, r� 4_;,,
WORK PROGRAM
Project Title And Code: Economic Development Program of Allapattah
Operating Agency: Allapattah Merchants Association Time Table
Contract Period: July L,1980 - June 30,1981
Project Objectives Planned Activities
I. Establish an information
base as an economic devel-
opment resource for Tar-
get Area residents and
businesses
11 Assisttargetarea bus-
inesses
III identify a major
Commercial Deve-
IoPnent project
A) Assist Planning Dep-
artment of the City
of Miami carry out
Market Study of All-
apattah through data
collection of Area
businesses
r rr� a
April -June
July -September Oct -December Jan -March A P
3/4 completion full completion
B) Establish laison
Establish laison
Establish laison
Establish
laison with
with appropriate
with CD Advisory
with National Dev-
Council
two(2) other
agencies develop-
Board and Buena
elopment
SBA office
government
ment organizations
Vista CBO
and
agencies and
and Target Area
or Development
CD Advisory Board
A) Conduct annual
10 businesses
10 businesses
Organizations
business inventory/survey per quarter
per quarter
to be identif-
and coordinate some
with Miami Capital Dev.
Inc.
Six(6) busin-
ied
Six(6) busines-
B3 Assist at least
Six(6) businesses
ses assisted
25 businesses
assisted with loan
esses assisted
loan pack-
with loan
with financial
packaging
with
packaging
packaging and
businesses
aging
ten(10) businesses
ten(10) busi-
loan assistance,
at least
ten(10)
assisted with mana-
assisted with man-
nesses assisted
assist
40 businesses
gement and tech-
agement and tech-
assistance
with management
technical
with management
nical assistance
nical
ad ce
and technical
assistance
A) Identify and
recommend at
least one(1)
Completed
Identify 25%-
Establish Iasison
with two(Z)
other govern-
ment agencies
and or d'eve.l-
opment organ-
izations to be
identified
Seven(7) busi-
nesses assig
with loan paw -
aging
ten(10) busi-
nesses assisted
with management
and technical
assistance
Identify SOK- Identify 7GZ_ rLderntifF`
�x SC^%Y ffi J4. f
n� 1� W �t�
���t��h��ti�' ga�i�at��� w
�K
fi�ti'hue to strengthen the 11MO tsh Ile s [ � t4 v
promote target area coWHY
mrciieritaiiatinEt
d tf 3
v Y'{ � u Tress Recruitmeot and Promotion
;TAOjjQ Of j Monthly inventory of vacant commercial properties and monitor
rental price CS per square foot) of available commercial space ,
2. Assist city Planning Department to complete detailed market
Study of the Target Area
fit+. addition to the Scope of Services delineated above, any and all
,additional services pledged in the contractor's proposal to the City
Are hereby incorporated by reference. -
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TAXIS
.a [ s � + rat '� '_ t � t'� �` - \h`a' e:. �€ s F '�' r a•M1 ,;'F;wt-'� sx s.. � '�r`ast , _ . � „�
a �°, �`� a�•_
♦ J 2 IIw 'P" 'I
WORK PROGRAM
Ti And Code: Economic Develoament Program of Allapattah y ';
Project TL
Operating Agency: Alla attah Merchants Association Time Table
_ San -March P
Contract Period: Jul�l,i_ S0 - June 30,1981 JulY- September Oct -December
Project Objectives Planned Activities
3/4 completion full completion
A) Assist Planning Dep-
I. Establish an information artment of the City f1
base as an economic devei- of Miami carry out
opment resource for Tar- Market Study of All -
get Area residents and apattah through data
businesses collection of Area
businesses Establish Iai.,gon
Establish laison
Establish laison Establish
B) Establish laison with CD Advisory with National De v- laison with c�xYth twovern.
with appropriate elo meet Council two(2) other other g
Board and Buena P ment agencies
agencies develop- and SBA office government
Vista CBO agencies and and or devel-`
meet organizations ment opment organ
-
and Target Area or Develop
Organizations izations to be
CD Advisory Board 10 businesses 10 businesses g
A) Conduct annual per quarter to be identif- identified
business inventory/survey per quarter P ied
and coordinate some with Miami CapitaSeDeVSixi6) busin- Six(6) busines- Seven(7} buggy"
six(6) businesses ses assisted nesses assis'
B3 Assist at least with loan pa
II Assist target area bus- 25 businesses assisted with loan esses oan pack- with loan
packaging with loan p packaging aging
messes with financial p aging
in and ten(10 busx-
packag g
assistance, ten(10) businesses ten�i0teauwithsman- nesses)assisted nessess assist
loan as assisted with mana- ass management
with g
assist at least ement and tech- agement and tech- with manag
40 businesses g assistance
Teal assistance nical assistance and technical and technica ;
with management
n assistance
' and technical
assistance
!' IZ a major identify Completed
Commercial Deve- A) Identify and Identify. �a� - Idtesuti I. 6r�
Lopment project recommend at Identify 25%- Identify 50%-
least one(l)
Y � .
I Illllllllllllllllllllllllllnullll
��
C_._. ..... ..
............_ . .._
� -� � �:.., � a. $ Mt` "T a' �•'�
,,fi�rr
Project Objectives
Planned Activities
July -September
act. -December
Jan -March
April-3una
Its.
A) major new comm-
Completed
ercial develop-
ment project
B) Identify sources
of funds
of funds nec-
of funds
of funds
of funds and
necessary for
essary for
necessary
necessary for
potential ent-
enterprise
enterprise
for enterprise
potential ent-
repeneurs for
repeneurs for
the project
project
IV.
Sixty four perc-
16% of Allapa-
16% of Allapa-
16% of All-
16% of Allapa-
ent (64%) of
ttah Area Mer-
ttah Area Merchants
apattah Mer-
ttah Area Merchants
Allapattah Mer-
chants not
not members
chants not
not members of
chants present-
members of any
of any Association
members of any any Association
ly not members of
Association
will be cont-
Association
will be contacted
any Association
will be conta-
acted and urged to
will be contacted and urged ta<
will be contacted
eted and urged to
become members
urged to become become members of �
and urged to bec-
become members
of the AMA
members of the the AMA
ome a member of the
of the AMA.
25 members
AMA.
25 members �
Allapattah Merchants
25 members
25 members
Association.
At least 100 new
members
V. Business rec-
ruitment and
�� i� blut��
`
d
A) conduct inven-
(!L-! Commer-
Remaining,.y 610 _ItsC7
X*Jlpdate of the
Update of secama ,Ix
promotion
x
tory of vacant
cial Area will
of Commercial
first half of
half of Comm-
commercial
be surveyed
Area will be
Commercial Area ercial Area +�
properties
and monitored
surveyed and
Submit three
Submit three
and monitor
with regard to
monitored with
monthly reports
monthly reports
rental/sales
rental/sale-
regard to rental
price of ava-
price
sale price
ilable'comm-
submit three
submit three
ercial space
monthly reports
monthly reports
on a monthly
°R
basis.
B) Prepare at least
_
one(1) piece
of functional
r
Project Objectives
IV.
V. Business rec-
ruitment and
promotion
Planned Activities
July -September
A) major new comm-
Completed
ercial develop-
ment project
B) Identify sources
of funds
of funds and
necessary for
potential ent-
enterprise
repeneurs for
the project
Sixty four perc-
16% of Allapa-
ent (64%) of
ttah Area Mer-
Allapattah Mer-
chants not
chants present-
members of any
ly not members of
Association
any Association
will be conta-
will be contacted
cted and urged to
and urged to bec-
become members
ome a member of the
of the AMA.
Allapattah Merchants
25 members
Association.
At least 100 new
members
A) Conduct inven-
(,,� fr Commer-
tory of vacant
cial Area will
commercial
be surveyed
properties
and monitored
and monitor
with regard to
rental/sales
rental/sale-
price of ava-
price
ilable•comm-
submit three
ercial space
monthly reports
on a monthly
basis.
B) Prepare at least
one(1) piece
of functional
]iternrt,rr Pc•- •�.
.,� ,
Oct. -December
of funds nec-
essary for
enterprise
Jan -March
of funds
necessary
for enterprise
16% of Allapa-
ttah Area Merchants
not members
of any Association
will be cont-
acted and urged to
become members
of the AMA
25 members
a
"1
of funds
� _
necessary'
f*r
{
potential
car-
repeneurs
for
AW
project
16% of All- 16% of Allapa-
apattah Mer- ttah Area Merchants
chants not not members of
members of any any Association
Association will be contacted
will be contacted and urged to
urged to become become members- of
members of the the AMA
AMA. 25 members
25 members
�h t
Remaining���
,t'f o_ sC� 1Mypdate of the Update of second
of Commercial first half of half of Comm -
Area will be Commercial Area ercial Area
surveyed and Submit three Submit three y�uw
:Y
monitored with monthly reports monthly reports ;
regard to rental
sale price
submit three
monthly reports
r s
MIAM►. FLORIDA
. ' f� +r=14-OFFICE MEMORANOILIM
t: ;;:: ,I•� �J i 1� G
Howard V. Gary
City Manager
{_ THRU: Jim Reid, Acting Assistant
City Manager
FROM
Julio A. Castano, Director
Department of Trade & Comme
Development
Background
DATE July 10, 1981 FILE
SUBJECT Allapattah Neighborhood
Development Program
REFERENCES -
ENCLOSURES.
"It is recommended that the attached
Resolution authorizing the City Manager
to execute a contractual agreement
with the Allapattah Merchants Associa-
tion, Inc. for the period July 1, 1981
to June 30, 1982, for an amount not to
exceed $50,000 per year, in order to
continue a Neighborhood Economic Deve-
lopment Program in the Allapattah CD
target area, with funds allocated
therefor from the Seventh Year Commu-
nity Development Block Grant."
Pursuant to the instructions of the City Commission by a Resolution
adopted on 6/25/81 (copy attached) the Department of Trade & Commerce
Development convened a meeting between representatives of the
Allapattah Merchants Association, Inc. (AMA, Inc.) Allapattah
Development Authority, Inc. (ADA, Inc.), Allapattah CD Advisory
Board, along with staff from the City Department of Community Deve-
lopment and Planning (list of attendees attached). The purpose
of said meeting was to determine whether or not a joint -venture
could be developed as a viable approach to implementing a single
Neighborhood Economic Development Program in the Allapattah CD
target area.
In this respect, representatives of both the AMA, Inc. and the
ADA, Inc. were asked to respond to the following proposal:
Would a decision by the City Commission to award the $50,000
contract to the ADA, Inc. and AMA, Inc. as a joint -venture to
implement the Allapattah Neighborhood Economic Development Program
represent an acceptable solution to your organization? The
response to that question was in the negative on the part of
both organizations.
81-675
I
A
€ 'knf F7 st
n. �;. .................