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HomeMy WebLinkAboutM-81-0836RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF J & G. ASSOCIATES, INC. IN THE PROPOSED AMOUNT OF $230,186, BASE BID OF THE PROPOSAL, FOR CITY HALL - FINANCE OFFICE RENOVATIONS - 1981 (3RD BIDDING); WITH MONIES THEREFOR TO BE PROVIDED FROM THE "CAPITAL IMPROVEMENT FUND" IN THE AMO NT OF $230,186 TO COVER THE CONTRACT COST; ALLOCAT NG FROM SAID FUND THE AMOUNT OF $4,600 TO C ER THE COS OF SUCH ITEMS AS ADVERTISING, TESTING LAB A- TORIES, AND POSTAGE; ALLOCATING FROM SAID FUND T AMOUNT F $10,083 TO COVER THE INDIRECT COST; AUTHORI NG THE CITY MANAGER TO EXECUTE A CON CT WITH SAID FIR . WHEREAS, sealed bid were received August ?S, 1981 for CITY HALL - FINANCE OFFICE RENOVATION - 1981 (3RD BIDDING¢); and r WHEREAS, the City Man ger reports tha,V the bid of J. & G. Associates, Inc., for the base bid of t e proposal, As the only bid received, and recommends that a contract b awarded to said firm; and t WHEREAS, the Capital Imp ovements Appropriation Ordinance No. 9199, as amended, was adopted on November 6, 1980, and monies will be provided for the proposed amount of the +c ntract, project expense, incidentals, and indirect cost from the account en itled "Capital Improvement Fund" as set forth under Section IX, Item C (ii �15 of said ordinance; NOW, THEREFORE, BE If RESOLVED VY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The August 25, 1981 bi� of J. & G. Associates, Inc. in the proposed amount of A230,186 for the projkct entitled CITY HALL - FINANCE OFFICE RENOVATI on a lump sum - 1981 (3RD BIDDING), fir base bid of the proposal, based ce, is hereby accepted at 4e price stated therein. Section i The amount of $230,186 is he�eby to be provided from the account entitled "Capital Improvement Fund" to'\cover the cost of said contract. SectiA 3. The additional amount of $39,13� is hereby allocated from the aforesaid fund to cover the cost of project expense. Se`tion 4. The additional amount of $4,600 ist\,hereby allocated from the afo resJid fund to cover the cost of such incidental items as advertising, testing laboratories, and postage. Section 5. The additional amount of $10,083 is hereby allocated from the aforesaid fund to cover the indirect cost. CITY COMMISSION MEETING OF SEP21. t i sus.Afrw ............................ Section 6. The City Manager is hereby authorized to en r into a contract on behalf of The City of Miami with J. & G. Assoc tes, Inc. for Creproposal. - FINANCE OFFICE RENOVATIONS - 1981 (3RD BIDDI G), base bid of t SSED AND ADOPTED this day of 1981. ATTEST: r r f PREPARED AND APPROVED BY• G►� v MAYOR �j_ 81 -836 ,_uAM r 1 CITY OF MIAMI. FLORIDA 34 HNT:'=:3-OFFICE IIAEMOnANDUM ;o Howard V. Gary August 26, 1981 F,t_E. B-2782 City Manager CITY HALL - FINANCE OFFICE RENOVATIONS - 1981 {3RD BIDDING) - Resolution FROM Donald W. Cather Awarding Contract Director of Pub o ks (For Commission Meeting of September 10, 1981) The Department of Finance recommends adoption of the resolution accepting the bid received _ August 25, 1981 of J. & G. Associates, Inc. t in the amount of $230,186; and authorizing •• the City Manager to enter into a contract c on behalf of the City of Miami for CITY .. HALL - FINANCE OFFICE RENOVATIONS - 1981 `~ (3RD BIDDING). Co Bids were received August 25, 1981 for renovating the _ n interior of the Finance Office: carpeting the floor, �� new air conditioning, new ceiling, new lir;hting, etc., o located at 3500 Pan American Drive. w On May 13, 1980, under a second bidding, four favorable bids were received on this project, but the City Com- mission refrained from awarding a contract. Changes to the bidding; documents were made (see attached), and a third bidding, estimated at $150,000, was let for bids on August 11, 1981. As reflected in the tabulation of bids, the $230,186 bid of J. & G. Associates, Inc. was the only bid received. This amounts to approximately $80,000 over our estimate. Funds will be provided from the "Capital Improvement Fund" for the estimated amount of the contract, for project expense, for such items as advertising, testing laboratories, postage, and for indirect cost. JAH:hc Resolution attached BID AWARD FACT SHEET For The City Manager PROJECT NAME AND LOCATION CITY HALL - FINANCE OFFICE RENOVATIONS - 1981 - 3500 Pan American Drive PROJECT SCOPE Renovating the interior of the Finance m Office - carpeting the floor, new air conditioning, new ceiling, new lighting, etc. ENGINEER ESTI74ATED CONSTRUCTION COST $150,000 DATE BIDS RECEIVED August 25, 1981 NUMBER OF BIDS RECEIVED One NAME OF LOW BIDDER - AMOUNT OF LOW BID TOTAL FUNDS TO BE ALLOCATED Project Expense: = Incidentals: Total $ SOURCE OF FUNDS J & G Associates, Inc. $230,186 230,18E 39,131 4.600 273,917 10,083 284,000 CO,TSTRUC'r'T0:1 75 working days Capital Improvement Fund Form PW #389 1/81 8/27/81 t3i-836 1 CITY HALL - FINANCE OFFICE RENOVATIONS B-2782 (3RD BIDDING) The following changes were made between the 2nd and 3rd Biddings (May 13, 1980 and August 25, 1981). 1) A ceiling was installed by City forces in a portion of the area. This ceiling has to be removed in order to install <' air conditioning and lighting and them replaced. 2) Approximately 100 lights were added to the ceiling installation fi €f in lieu of furniture mounted lighting. 3) Changes in the furniture plan required the addition of about 60 duplex electrical receptacles. 4) Additional partitions created the need for more extensive air conditioning ducting and a larger unit. f2 -, 36 CITY HALL - FINANCE OFFICE RENOVATIONS ORD BIDDING) JOB NO. B-2782 CONTRACTOR'S FACT SHEET I. J. & G. Associates, Inc. 10102 N.W. 80 Avenue Hialeah Gardens, Florida 33016 Phone: 557-6088 II. Principal: Edwin Shelly - President Joseph Brailsford - Vice -President Joseph Brailsford III - Secretary III. Contractor is properly licensed and insured IV. Sub -Contractors: None required at this time V. Experience: 4 years Computer Office Renovation MMPD......................................$303000 VI. Not a Minority Contractor VII. 20 Advertisements mailed out by Certified Mail 71 Advertisements mailed out by Regular Mail 9 Contractors picked up Plans & Specifications 1 Contractor submitted bid 8/27/81 Q, `; TABULATION OF BIDS City Manager. C++ty-Clerk Received by the G:tyr-Corms-ion, City Clerk, City of Miami, Florida at = �� �% FOR P. h1. �:'•/ s // ' ' Bidder Licensed 6 Insured as Per City Code S Metro Ord. Bid Bond Amount o! Irrequlor,ties (tam No. DESCRIPTION Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Pf1CeIra Total f t — I Id �: • i j I� 2 L J. 43 /1 I IRREGULARITIES LEGEND A No Power -of. Attorney IT IS RECOMMENDED THAT C - Corrected E■tensnons J E - Proposal Unsigned or improperly Signed or No Corporote Seal /� ��4 /' e A F� G .. Improper Bed Bond H _ Corrected Bid (- C� lam'!/.'�/�! 1' /r• Z-) C �c „• __.._ DISTRIBUTION: B 1 D i ©-49 JOB NO.