HomeMy WebLinkAboutR-81-0804RESOLUTION No. 81 - 8 O 4
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
NEGOTIATE A CONTRACT WITH FACILITY MANAGEMENT
INCORPORATED FOR THE MANAGEMENT OF THE CONVEN-
TION CENTER OF THE CITY OF MIAMI/UNIVERSITY
OF MIAMI JAMES L. KNIGHT INTERNATIONAL CENTER.
WHEREAS, the City of Miami/University of Miami James L.
Knight International Center is scheduled for opening on April 27,
1982; and
WHEREAS, the Lease and Agreement in existence between
the City of Miami and Miami Center Associates, Ltd, Developer,
requires that "The Excepted Premises, (excluding the University
of Miami Conference Center) shall during the term (of the Lease
and Agreement) be placed under a Management Agreement with a
professional management firm, having at least five (5) years of
experience in management of convention centers or civic
facilities comparable to the Convention Center"; and
WHEREAS, a national advertising for interested firms
has been conducted;proposal forms were distributed to respondents,
and proposals were received;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to
negotiate a contract with Facility Management Incorporated for the
management of the Convention Center of the City of Miami/University
of Miami James L. Knight International Center subject to his
consideration of the follmAng provisions and exceptions as
recommended by the Advisory Committee of the City of Miami/University
of Miami James L. Knight International Center, which Advisory
Committee also served as an Evaluation Committee reviewing the
Proposals:
a. The term of the contract shall be contingent upon
satisfactory performance reviews at the end of
eighteen months and at the end of three and one-
half years. ----
CITY COMMISSION `
MEETING OF
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b. The substance of the City of Miami/University of
Miami Agreement dated April 1, 1977 shall be incor-
porated in the Contract.
c. It shall be clearly stated that the Executive
Director of the Center shall have absolute control
of the bookings of events through the Central Reser-
vations System that he will establish and that the
System provide that the University of Miami be kept
aware of the status of bookings.
d. During the contract negotiations the University will
be consulted for their input to insure that its con-
cerns are fully addressed.
e. The position of the Executive Director shall be so
defined that it is clearly understood that he is
the Chief Executive Officer of the Center to whom
the Management Firm will be directly responsible.
f. The contract shall contain very specific clauses
with regard to conflict of interest whereby any such
conflict can be easily revealed and identified.
g. The contract shall contain a statement of the Univer-
sity of Miami relationship with the Center's Hotel
regarding room reservations.
h. The contract shall clearly establish the role of
the Advisory Committee in the proposed contractual
relationship between the City and the Management Firm
and in the operations of the Center, as prescribed
by Resolution No. 79-56 of January 18, 1979.
PASSED AND ADOPTED this 24 day of September, 1981.
ATT T :
MAURICE A. FERRE
G. ONGIE, CITYCLE4K MAURICE A. FERM, MAYOR
PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS:
ROB�.-
ERT F . CLARK �� �, -FORGE F . YNOX, CITY ATTORNEY
ASSISTANT CITY ATTORNEY
-2-
81 -804
r.
24, 11 rN!01RANou`.�
To Howard V. Gary GATE September 1, 1981
City Manager
FROM •�� •
Dean Hofineister
Executive Director
::�TameSoL. Knight
Znte,Fpational Center
cry
,UHJE--T Proposed Resolution for
Negotiation of Management
Contract for the Convention
Center of the James L. Knight
International Center
LAJ
C-' It is recommended that the proposed
`" Resolution be adopted authorizing the
l City Manager to negotiate a contract
with the firm, Facility Management
Incorporated, for the management of
the Convention Center of the City of
Co Miami/University of Miami James L.
Knight International Center.
Since December 1980 the City has started three separate advertising/
selection programs for a professional management firm which is
contractually required for the operation of the Convention Center of
the James L. Knight International Center. We are now confronted with
a projected opening of the Center on April 27, 1982. Hence, the need
to form an internal organizational structure is critical.
These initial selection programs were legally interpreted to be
invalid based on the procedures required by the May 26 decision of
the Third District Court of Appeal. At that time strong concerns
were voiced by the University of Miami both directly and through
their members on the Center's Advisory Committee. These concerns
centered around the potential conflict of interest that would exist
should Facility Management Incorporated of McLean, Virginia, a
subsidiary of Hyatt Hotel Corporation, be a successful bidder for
the management contract. This potentially injurious situation to
the University, as well as the City, would be more intensified since
the Hotel Developer, Miami Center Associates, Ltd., whose contract
with the City requires the appointment of a professional management
firm, had also been given the food and beverage concession for the
entire complex and had subsequently subcontracted the concession to
the Hyatt Hotel.
A national readvertising effort was concluded and Bidding
Specifications distributed to four responding companies. Of these
firms requesting specifications, two submitted Bid Proposals;
Facility Management Incorporated and Gladieux Corporation of
Toledo, Ohio.
81-804
Howard V.
Page 2
September
Gary
1, 1981
The Advisory Committee of the City of Miami/University of Miami
James L. Knight International Center joined by representatives of
the University of Miami and the Hotel Developer, Miami Center
Associates, Ltd., met August 17 and August 31 as the Evaluation
Committee to consider the two proposals. This committee's
recommendation that the City Manager consider negotiating a contract
with Facility Management Incorporated subject to certain provisions
and exceptions is contained in Section 2 of the proposed Resolution.
It is recommended that the City Manager be authorized to negotiate
a contract with Facility Management Incorporated for the management
of the Convention Center of the City of Miami/University of Miami
James L. Knight International Center.
DH:bf
Enclosure
cc: Cesar Odio, Assistant City Manager
Terry Percy, Assistant City Attorney
Department of Management and Budget
Chronological File
81-804