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RESOLUTION NO : ' V " 8 8 7
�1 A RESOLUTION ACCEPTING THE BID FROM CHEVRON USA, INC.
rr AT AN ESTIMATED COST OF $2,238,520.00; THE BID FROM
GULF OIL CORP. U. S. AT AN ESTIMATED COST OF $22,520.00;
THE BID FROM RANCO OIL CO., INC. AT AN ESTIMATED COST OF
$360,550.00; AND THE BID FROM ROSS OIL CORP. AT AN ES-
TIMATED COST OF $30,723.00 FOR FURNISHING FUELS AND
LUBRICANTS FOR ONE YEAR ON A CONTRACT BASIS TO THE DE-
PARTMENT OF BUILDING AND VEHICLE MAINTENANCE AT A TOTAL
ESTIMATED COST OF $2,652,313.00; ALLOCATING FUNDS THERE -
for from the 1981-82 OPERATING BUDGET OF THAT DEPARTMENT;
AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO
ISSUE THE PURCHASE ORDERS FOR THESE MATERIALS.
MREAS, pursuant to public notice, sealed bids were received
_ _A ,_
gehtiaij 2, That the City Manager is hereby authotited to
inattutt the Putthasing Agent to issue the Putchase Otdets fot these
inatetiais
PASSED AND ADOPTED this 7th day of.._.. October 1$1,
Maurice A.
M A Y 0 R
City Clerk
PREPARED AND�APNZ.VE'D B AP ED AS T ORM AND RRECTNESS:
VC
ROBERT F. CLARK GEOR F. KNOX, JR.
ASSISTANT CITY ATTORNEY CITY ATTORNEY -----
�;$1 •88?
CITY OF MIAMI, FLORIDA
43 INTER -OFFICE MEMORANDUM
Pursuant to public notice, sealed bids were received September 15,
1981 for furnishing gasoline, diesel fuel, and lubricants on a con-
tract basis for one year to the Department of Building & Vehicle
Maintenance.
Invitations were mailed to 27 potential suppliers and 8 bids were
received as per the attached tabulation. One "No Bid" was also
received.
Funds for this purchase are available in the 1981-82 Operating Budget.
t ��
AWARD OF BID
Bid No. 80-81-184
Euels and Lubricants .
DEPARTMENT:
Building and Vehicle Maintenance
TYPE OF PURCHASE:
One year contract
REASON:
To supply the City's requirement for
Gasoline, Diesel Fuel, and Lubricants'
POTENTIAL BIDDERS!
27
BIDS RECEIVED:
8 r
TABULATION:
AttAdhed
FUNDS:
l�$1"8$:O.
per atit►g Eudget
CERTIFIED AS TO AVA-14
B 1 tlM OF FUNDS/SOURCE
D p rtment of F ce
BID EVALUATION:
The Federal Fuel Allocations Act was in ef-
fect from 1974 until October 1, 1981. The
effect of the Act was to designate Gulf Oil
-
Corp. as the City's principal supplier of
gasoline as Gulf was the successful bidder
during the year preceding the oil embargo.
The Act precluded the City from obtaining
bids for gasoline until now. Lubricants
have been obtained either by bid or Dade
-.;
County Contracts. All of the bid prices
are subject to increase or decrease in ac-
cordance with the major oil companies pric-
ing policy. The award recommendation is
based on the estimated useage and possible
price increases, and the gasoline & diesel
fuel amounts include the $.08 per gallon
state tax. ($.05 per gallon of the tax is
refundable to the City by the State).
a
RECOMMENDATION:
§ �t
Although Gulf Oil was the designated supplier
under th Federal Fuel Allocations Act, a re-
cent survey by the Dade County Purchasing
Department indicated the City of Miami was
paying the lowest prices for Gasoline and
Diesel fuel. Chevron USA, Inc. has bid lower
than Gulf Oil which will result in a further
saving of approximately $54,000.
IT IS RECOMMENDED THAT THE AWARD BE MADE TO
CHEVRON, USA, INC., GULF OIL CO. U.S., RANCO
OIL CO., INC. AND ROSS OIL CORP.
of Building and Vehicle concurs,.
Purchasing Agent
81-887
TABULATION OF BIDS FUELS 6 LUBRICANTS
on CONTRACT BASIS FOR ONE YEAR *
Bid # 80-81�134
ITEM II:
_ Unleaded GasolineChevron
(excluding taxes)
Gulf Oil Co.
Chevron
1.07155
B:T. 6000 gallons
min. delviery
T.T. no minimum del.
1.094
1..1120
ITEM III:
Gasoline, Super Unleaded
Hi -Test (exlcludng taxes)
Chevron _
Gulf Oil Co.
1.11155
B.T. 6000 gallons
Min. del.
1.144
" Chevron
1.1750
T.T. no min. del.
ITEM IV:
Diesel Fuel (excluding taxes)
Ranco Oil Co., Inc.
Belcher Oil Co.
.997
1.0018
Gulf Oil Co.
1.007
Chevron
1.03
ITEM V:
Hydraulic Oil N-68 (Bulk) -
Belcher Oil Co.,
The Ross Corp.
2.03
2.09
Valid thru12/31/81
Less 1% - 15 days
Chevron
2.20
x,
Barkett Oil
Gulf Oil Co.
2.21
2.36
Less 2% - 15 days
March Supply
Ranco Oil Co.
2.56
2.80
ix
r t
s
t ;
ITEM V-a: s
Hydraulic'Oil N 68 (Drums)
t
rl I t P
Belcher Oil Co.
Gulf Oil Co.
The Ross Corp.
Barkett Oil
2.23
2.36
2.41
2.59
Valid thru 12/31/81
Less 1% - 15 days
Less 2% - 15 days
March Supply
2.62
Ranco oil Co,
2.80
ITEM VI:
A.T.F. 'Pexrotl S1 '(Bulk)
The Ross Corn.
Ber Oil Co.
2.72
2.80
Less 1% - 15 days
Vapid thru 12/31; 81
Barkett Oil
2.83
Less 2% - 15 days
Gulf Oil Co.
2.85
Ranco Oil Co.
3.22
March Supply
3.44
f
=r
Y
C
8 1 V V 7
0�
1
T
2
■
Fuels & LUbfidant8
Bid # 80�gi�14
L
ITEM VI_ a:
tI (Dftlrn§)
U1 __.Co._--
A.T.F. Dexr6h
13e1che� Oil Co.
2.90 Valid thru
12/31/81 only
The Ross Corp,
3.14 Less 1% =
15 days
y
13arkett Oil
3.22 Less 2% -
15 days
Ranco Oil Co:
3.22
March Supply
3.50
1
, t 1
i 9
ITEM VII:
f
z'
F (3�li) 5x
Ranco Oil Co.
2.50
A.T.F. Type
_ ,
The Ross Corp.
2:82 Less 1� -
15 day s
Y
Barkett Oil
2.83' Less 2% -
15 days
Belcher Oil Co.
2.90 Valid thru 12/31/81 onl,
March Supply
3,30
ITEM VII
ae '.
F (Drufis)
Ranco Oil Co
2_.50
A.T.F. Type
Gulf Oil
2.85
Belcher Oil Co.
2.90 Valid thru
12/31/81 only
The Ross Corp.
3.14 Less 1% -
15 days
`
Barkett Oil
3.22 Less 28 -
15 days
Y
March Supply
3.34
■� ITEM VIII:
Engine Oil
Series 3
hevron
C.
Belcher Oil Co.
2.42
2.49 Valid thru 12/31/81 onl•,
S.A.E. 30
(Bulk)
Barkett Oil Co.
2.60 Less 2% -
15 days
Gulf Oil Co.
2.62
The Ross Corp.
2.78 Less 1%
- 15 days
March Supply
2.84
Ranco Oil Co.
3.02
J.
ITEM VIII,-
a:
Engine 0i1 S.A.B. 30
Gulf Oil CO,
___
2.62
2•69 Valid thru
12/31/81 unl•,
Series 3
Belcher Oil
March Supply
2.88
Barkett Oil
2•99 Less 2%
- 15 days
y
Ranco Oil
3.02
The Ross Corp.
3.09 Less 1t
15 days
1 t
4
ITEM IX;
Engine Oil
H.A. 40 A.P,I.S.E. ''`
Barkett Oil
2.45 Less 2%
- 15 days
(bulk)
Gulf Oil Co.
2,52
[VIILLL N0-lowc 4r
Belcher Oil
2.60 Valid thru 12/31/81
• ,J�V
Ranco Oil
2.B3
i
March Supply
2.8B
The Ross Corp,
3.09 Less 1%
- 15 days
3
Fuels & Lubricants
Bid #80-81-114
c
t
P .41,
ITEM IX ",a:
Engine Oil H. b, 40
_Gulf .-Oil
S-__2.52
A. P.I. S.E. tbrtuns)'
the Ross Corp.
2.75
Less 1% 15 days
" -
Belcher Oil
2..80
Valid thru 12/31/81
only
Ranco Oil
2.83
Barkett Oil
2.84
Less 2% =- 15 days
March Supply
'2.90
ITEM IX �-b:
Engine Oil H.D. 40
A.P.I.S.F. (Bulk)
Barkett Oil
2.45
Less 28 15 days
ALL A) CT_ &?iH �
Gulf Oil
2.52
Belcher Oil
2.60
Valid thru 12/31/81
only
Ranco Oil
2.83
March Supply
2.94
The Ross Corp.
3.07
Less 1% - 15 days
ITEM IX - ce
Engine Oil H6D.-1,401
Gulf Oil
2.52
A. P.I.S.F. (bruins)
Belcher Oil
2.80
Valid thru 12/31/81
only
Ranco Oil
2.83
Barkett Oil
2.84
Less 2% - 15 days
March Supply
2.90
1,
The Ross Corp.
3.07
Less 1% - 15 days
ITEM X:
ITEM XI:
Anti-Freeze,'ehtylene Glycol:base The Ross Corn, 3.53 Less 1% - 15 days
' Belcher Oil 3.60 Valid thru 12/31/81 only
r
81 -887
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO A. 1,, Mullins, Purchasing Agent DAtE. September 22, 1981 FILE:
Purchasing Department
Gun.,ECT: Recommendations for the purchase of
Fuels & Lubricants on Contract Basis
for One Year - Bid #80-81-134
FROM D1rec r REP tRENCES:
Building and Ve icle Maintenance
ENCLOSURES:
The following are the lowest acceptable bids conforming to specifications
and award is hereby recommended. Items 1 through 4 are bid with the pro-
vision to pass on increases or decreases as stipulated by major supplier's
pricing status. The bid amount is excluding tax, but 8� per gallon, State
tax is included in the totals.
ITEM I:
Estimated Quant.
Vendor Price
$ 1.03155
Total
$ 768,000
Regular Gasoline
480,000 gal.
Chevron
ITEM II:
Unleaded Gasoline
850,000 gal.
Chevron 1.07155
1,360,000
ITEM III:
Super Unleaded
60,000 gal.
:Chevron 111155
961000
Hi -Test
ITEM IV:
Diesel Fuel
225,000 gal.
Ranco Oil` .997 -
360000
ITEM V:
Hydraulic Oil N-68
9,750 gal.
Ross Corp. 2.09
20,377.50
(bulk)
1/l/82-9/30/82
less 1$
15 days
ITEM Va:
Hydraulic Oil N-68
3,250 gal.
Gulf Oil.; 2.36 gal
7670'
(drums)
1/1/82.- 9/30/82
ITEM VI;
A.T.F. Dexron II_�
(bulk)
1,500ga1.
Ross Corp.2 72
4,080
Aiess 1% -
-15 days
ITEM VI - a:
A.T.F. Dexron II
3�000 gal,
Gulf 0�1' 2.85�
8 550'
;. ,
(drums)
681-887
0
N
BID SECURITY
ITEM Fuels & Lubrications (Dept. of Bldg & Veh. Ma601 BIDS RECEIVED ^September 15, 1981 10;00am
80-81-134
BIDDER
TOTAL
Chevron U.S.A., Tnc.
P. 0. Box 520187
Miami, F1 33152
Broken
down
by
items
Holmac International Corporation
250 S. iq. Toth Avenue
x
Pompano Beach, F1 33060
Brlken
down
by
items
Belcher Oil Company
P. 0. Box 525500
Miami, Fl 33152
Broken
down
by
items
Ross Oil
P. 0. Box 523605
Broken
down
by
items
Miami, , F1 33152
Barkett Oil Co.
P. 0. Box 522197
Miami, F1 33152
Broken
down
by
items
March Supply Corp.
6941 N. W. 77th Terrace
Broken
down
by
items
Miami, (Medley) F1 33166
Gulf Oil Co., U. S.
P. 0. Drawer 38
Broken
down
by
items
Maitland, F1 32751
Ranco Oil Co., Inc.
1000 N. W. 73rd Street
Broken
down
by
items
Miami, F1 33150-3692
-- NO BID;
L. A. Casteix -Sr. Customer
I Ar I /___ P e.
.- Exxon Company, U. S. A.,
TYPE OF SECURITY
DUN T
Ratsiv`i jjjh6 "overji•(c►ibgd rberk• thl 40y of 10..,�®,,.
OR ICCOUNTIwa DIVISIOM
I I UNITCI AMT
CODE
ITEM DESCRIPTION QUANTITY PRIE
TOTAL
ESTIMATED COST : 29,000,000.00
CONTRACTUAL: $
3Q0.04
INCIDENTAL: $
TOTAL $ 2,000,300.00
SOURCE OF FUNDS
To be filled in by
EXPENDITURE CONTROL:
ti
QUANTITY REPRESENTS DEPARTMENT
REQUIREMENTS FOR MONTH$
APPROVED BY:
01
FUNDS AVAILABLE FOR PROJECT INVOLVED
1�
TF DATE TE OATE*DA
h
NT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
11
BIDS TO BE SECURED FOR
Fuels I.ubric€ nt--r
FOR THE DEPARTMENT OF:
Building & Vehicle Main"'�
ADVERTISE ON
September 3.
BIDS TO BE RECEIVED ON
Septomber 15, 1931, 10:':';
r:
:CTOR OF ISSU
EXPENDITURE CONTROLLER
AD CODE
PROJECT CODE '
er — City Clerk—1=#enditure Control — Issuing Department — Otber Affected Department
COPIES T0: Purchasing (O►&) — Clty Manag
BLUE GOLDENROD
WHITE GREEN PINK CANARY
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