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Home My WebLink AboutR-81-0972RESOLUTION NO. ' a x- 9 7 2 A RESOLUTION ACCEPTING THE BIDS OF NATIONAL BUSINESS MACHINES AT AN ESTIMATED COST OF $12,300.00 AND PATRICK CROOK BUSINESS MACHINES AT AN ESTIMATED COST OF $3,750.00 FOR FURNISHING BUSI- NESS MACHINES MAINTENANCE FOR ONE YEAR ON A CONTRACT BASIS, CITY WIDF AT A TOTAL ESTIMATED COST OF $16,050.00; ALLOCATING FUNDS THEREFOR FROM THE 1981-82 OPERATING BUDGETS OF THE VARIOUS DE- PARTMENTS; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE THE PURCHASE ORDERS FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received October 13, 1981 for the furnishing of Business Machines Maintenance on a contract basis for one year, city wide; and WHEREAS, invitations were mailed to 39 potential suppliers and 8 bids were received; and WHEREAS, funds for this purchase are available in the 1981-2 Operating Budget; and WHEREAS, this service will be used by the various City Departments for the purpose of preventive maintenance, cleaning and repair of typewriters and adding machines; and WHEREAS, the City Manager and the Department of Finance recommend that the bids received from National Business Machines and Patrick Crook Business Machines be accepted as the most advantageous bids to the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The October 13, 1981 bids of National Business Machines at an estimated cost of $12,300.00 and Patrick Crook Business Machines at an estimated cost of $3,750.00 for furnishing Business Machines Maintenance for one year on a contract basis, city wide at a total estimated cost of $16,050.00 are hereby accepted with funds therefor hereby allocated from the 1981-82 Operating Budgets of the various departments. Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue the Purchase Orders for this service. PASSED AND ADOPTED this 12 day of TEST: City Clerk PREPARED AND APPROVED BY: g'. � 11 Poo< ROBERT F. CLARK DEPUTY CITY ATTORNEY November MAURICE A. FERRE M A Y 0 R 1981. RO ED AST 'FORM AND CITY COMMISSION ETIN G 0 F. KNOX, JR. OF CITVJTTORNEY NOV 1 J1981 9 7 Rew.w ON NO ..... ..«............. 49 Mr. Howard V. Gary City Manager L. Mullins Purchasing Agent ;i IT" rii7-171C' 'AEMC!PiArIDI J-M i-�-�-- October 22, 1981 -ILr Recommendation for Resolution and Award of Bid: No. 81-82-5, Business Machines Maintenance Award of Bid, Resolution, Tabulation It is recommended that the award be made and a resolu- tion be passed accepting the most advantageous bid as received from National Business Machines at a cost of $12,300.00 and from Patrick Crook Business Machines at a cost of $3,750.00 for furnishing Business Machine Maintenance for one year on a contract basis at a to- tal estimated cost of $16,050.00. Pursuant to public notice, sealed bids were received October 13, 1981 for furnishing Business Machine Maintenance, City Wide, on a Contract basis for one year. Invitations were mailed to 39 potential. suppliers and 8 bids were received as per the attached tabulation. Fundsfor this purchase are available in the 1981-82 Operating Budgets of the various departments. The service agreements for typewriters, adding machines, and calcula- tors provides an annual inspection, cleaning, lubricating, and ad- justing; plus repairs as needed. The service includes all parts except electrical motors, platens, or rubber parts. The Department of Finance concurs with this recommendation. ALM:an 81-972 AWARD OF BID Bid No. 81-82-5 ITEM: Business machines Maintenance DEPARTMENT: City Wide TYPE OF PURCHASE: Annual contract REASON: Preventive maintenance, cleaning, and repairs of typewriters and adding machines POTENTIAL BIDDERS: 39 BIDS RECEIVED: 8 TABULATION: Attached FUNDS: 1981-82 Operating; Budget CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE ( f l,�•_., . �_ t epartment of Finance V, BID EVALUATION: A service call to repair or service an electric typewriter or adding machine costs $25.00 to $35.00. Therefore, a service agreement for one year at a price of $30.-40. is cost effective. All bids meet the specifications. Following is an analysis of the invitation to bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders 18 3 New Bidders 9 3 Minority Bidders 12 3 Courtesy Notifications -0- -0- "No Bids" -0- Totals 39 9 IT IS RECOMMENDED THAT THE AWARD BE MADE TO NATIONAL BUSINESS MACHINES AND PATRICK CROOK BUSINESS MACHINES. The Department of Finance concurs. Purchasing Agent Date 61w972 E —04-3 FOR I lskcsuv-Akl OF v c 7 Fp.e OVS1,A1,555 CITY 11 Cry Worm;. F14wide of of L,cf-40d 9 "%W*d 06 P Or C-ty Cod* S Motto Ord' 01 -Ed bend A--," A--," 1 Umt Total Unit Total un't Total U".* Total un.T p"CO Total Una P1,c* Total DESCR!PTION pr.cm Prict P,,ce P,ice We• . . . .......... 37— C 7' k446174, IA/f T- 44 i-O e-7c-c- IRRZ:;ULAR!TiES LEGEND. A No AT-a--7 IT IS AECOWAENCEw T4AT 6 No Aff.,Ie.-f as -a Cop,061 L 5-rmf-I of 16-i-SC-Varry C car-.c-*,! !eta —.% 0 - Propose? Uv;�n.-j 0".W-4,rly S.V.dw No C4,pwwto Sod B 10 Did U0.4 IN IN � � • . Ya Il l llll 11 llllllluilr� J m . � - TABULATION OF BIDS FOR��- ,�il /✓U. ��'� � � . 4c 7-' -� f3u: I ✓% d Css ir4c,'fi n� cry Y.nef.r. Gttr Oeett A. M. vCTOG�-�� Citp et M7a+�i, Ftoride R � O wit. Race -wed b, t►,e C .9T.� CSC Al cn�i4 'm s.Is.r �% t/�✓ESf lJS� S Gl/C. t..tr.Ord.0 L�cenaed i lnsvred ee Par City Code 3 �/1 G+ � C //✓� � C t//✓ES 7 'c.f�/n/c�S 8•d 9e++d I .�*rt lnrwlr�r.ea �� unit Unit Un.t Unit Unit Terd Tat d Total 1 Total Terd Price Price Total Pace Price Price 1ti'° DfSCR:PTIOM �7" Price -► -��.-. =✓_ /'• � •tea3& _ • .ate• /�o� • �-f . �' /<'�. ds . l lit c.✓L L�cr� �✓ —s� �` dip OISTRt9C+'tCr1- - IRf:��vLpR!TIES LF�E"��. C� �1S/ftX's� /gG— IT 15 R£C-04MENCE:� THAT d _'ro A(f�der.t ea to Cap�raJ f Svrptys of Sa^I.r•y �r•+parrtr T�cnll�c /� / -------- er.p.npw>> S.gr0J ar we p C.:7 or vie Sed �r/E L/ /�//1? /�� C�'lC 'o/s rt��!/llC Pl D � F - --� if s -- Q�vue�i BID SECURITY ITEM Office Machines City wide DATE BID: RECEIVER_ c Otober 13 . 8%diam1 TYPE OF SECURITY RI DDER TOTAL AIA" T Jaume's Office Machine Co. 1049 N. W. 119th St. North Miami, F1 33168 Broken down by items National Business Machines 14514 W. Dixie Highway North Miami, F1 33161 Broken down by items een Benamor Typewriter Inc. 1743 S. W. 8th St. Miami, F1 33135 Broken down by items Patrick E. Crook Business 1240 N. W. 36th St. Miami, F1 33142 Machines Broken down by items Pan .American Office Mahine 261 N. E. 79th St. Miami., Fl 33138 ,Inc Broken down by items System Business Machines, 11925 S. W. 122nd Court Miami, Fl 33186 Inc. Broken down by items Gaitan Business Machines, 150 S. E. 25th Road, Suite Miami, F1 33129 Inc. llc Broken down by items Royal Business Machines, Inc. 1825 N. W. 167th St. Opa Locka, Fl 33056 Broken down by items �- 2 �rcrlrci 1*t 440rM 119(vli9d checks thl Ticy of SOON tL 10R ACCOUNTiNO DIVISION CITY OF MIAMI, FLORIDA REQUISITION FOR ADVERTISEMENT FOR BIDS QUANTITY REPRESENTS DEPARTMENT REQUIREMENTS FOR MONTHA L DEPTIDIV Finance ACCOUNT CODE 1 1- 7 Q BID NO. 81-82-5 DATE "I PREPARED BY Alma NMI]. PHONE 5 T 9 _. ' B Z CODE ITEM DESK 'RIPTION QUANTITY UNIT PRICE AMT. BIDS TO BE SECURED FOR office, nlAcliiller€ o^ Office machines on a CO-'jtj act CcnirItct tapir for � Y brisia for one gear (its Wi.t!e Cs 4 i. 1 i1 . �i 41S d. (l C , FOR THE DEPARTMENT OF: .''? ".aI-_CC ADVERTISE ON BIDS TO BE RECEIVED ON I. C t* I , ) ". "! " C�ct+ �Ic't' . 1 , TOTAL ESTIMATED COST: CONTRACTUAL: INCIDENTAL: $ TOTAL 30C) .0'o $ SOURCE OF FUNDS: To be filled in by EXPENDITURE CONTROL: APPROVED BY: i DIRECTOR OF ISSUING DEPARTMENT FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER PROJECT CODE AD CODE COPIES TO; Purchasing (Org.) —City Manager —City Clerk —Expenditure Control —Issuing Department —Other AJlected Department FORM NO. 1017-REV, 74 WHITE GREEN PINK CANARY BLUE GOLDENROD +r