HomeMy WebLinkAboutR-81-0969RESOLUTION NO.
U
w $1-969
A RESOLUTION ACCEPTING THE BID OF 3M CO.-ENFIELDS MIAMI
PHOTO, INC. FOR FURNISHING A MICROFICHE PROCESSOR
TO THE DEPARTMENT OF COMPUTERS AND COMMUNICATIONS:
AT A TOTAL COST OF $121,149.00; ALLOCATING FUNDS
THEREFOR FROM THE 1980-81 OPERATING BUDGET OF THAT
DEPARTMENT; AUTHORIZING THE CITY MANAGER AND THE
PURCHASING AGENT TO ISSUE THE PURCHASE ORDER FOR
THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were received
July 24, 1981 for the furnishing of a Microfiche Processor to the
Department of Computers and Communications; and
WHEREAS, invitations were mailed to 5 potential suppliers and
2 bids were received; and
WHEREAS, funds for this purchase are available in the 1980-81
Operating Budget; and
WHEREAS, this equipment will be used by the Department of
Computers and Communications for the purpose of filming for distri-
bution and records storage the various computer printout reports;
f
and
WHEREAS, the City Manager and the Department of Computers
! and Communications recommend that the bid received from 3M Co.-
Enfields Miami Photo, Inc. be accepted as the most advantageous
bid to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The July 24, 1981 bid of 3M Co.-Enfields Miami
j Photo, Inc. for furnishing a Microfiche Processor to the Department
j of Computers and Communications at a total cost of $121,149.00 is
_1 hereby accepted with funds therefor hereby allocated from the
1980-81 Operating Budget of that Department.
Section 2. That the City Manager is hereby authorized to
instruct the Purchasing Agent to issue the Purchase Order for this
equipment.
PASSED AND ADOPTED this 12 day of
November 1981.
MAURICE A. FERRE
M A Y 0 R
A t�t
�-
- City Clerk
PREPARED AND APPROVED BY: APPROV D AS TO FORM AND
M As
ROBERT F. CLARK GEORGE F. NOX, JR.
ASSISTANT CITY ATTORNEY CITY ATTORNEY
of4TyTq1R�VASSION
MEETING OF
NOV�J198b
V
61,
Mr. Howard V. Gary
City Manager
�?.-L. Mullins
Purchasing Agent
IC J"i~!?-0FFICF 'AIEMOIti,\NOUM
August 24, 1981 VrILE
Recommendation for Resolution
and Award of Bid: No. 80-81-109,
Microfilm Equipment
L.:,,: Award of Bid, Resolution
It is recommended that the award be made and a
resolution be passed accepting the most advanta-
geous bid as received from 3M Co.-Enfields Miami
Photo, Inc. for furnishing a Microfilm Processor
at a total cost of $121,149.00.
Pursuant to public notice, sealed bids were received July 24, 1981
for furnishing a Microfilm Processor to the Department of Computers
and Communications.
Invitations were mailed to 5 potential suppliers and 2 bids were
received as per the attached Award of Bid.
Funds for this purchase are available in the 1980-81 Operating Budget.
The Microfilm Processor includes all the equipment items needed to
film, cut, duplicate, read, and print all large volume computer print-
outs on microfiche for distribution to the various City Departments.
The equipment system also includes a DEC "mini" computer with 16K
bytes of processor memory, which is fully programmable, with all the
necessary software. The total cost includes delivery and installation.
The Department of Computers and Communications concurs with this
recommendation.
ALM:an
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co
81-969
Or
AWARD OF BID
ITEM:
DEPARTMENT:
REASON:
POTENTIAL BIDDERS:
Bid No. 80-81-109
Microfiche Processor
Computers and Communications
Single purchase
To provide data security, storage,
and distribution
5
2
Bidder
Amount
3M Co. Enfields Miami Photo, Inc. $ 121,149.00
Bel]. & Howell, Inc. $ 152,640.00
FUNDS: 1980-81 Operating Budget
L h �
CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE—
Depaltment of Finance
BID EVALUATION: All bids meet the specifications. Following
is an analysis of the invitation to bid:
Cateeory
Prior Bidders
New Bidders
Minority Bidders
Courtesy Notifications
"No Bids"
Totals
Number of Bid Number of
Invitations Mailed Responses
5 2
-0- -0-
-0- -0-
-0- -0-
-0- 1
5 3
Eastman Kodak Co. submitted a "No Bid" indicating their equip-
ment would not meet our specifications.
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE
TO 3M CO.-ENFIELDS MIAMI PHOTO, INC.
The Department of Computers & Communications
concurs.
Purchasing Agent
Date �T-
I
BID SECURITY
1T icrofilm Processor DATE 5105 RECEIVED. - July 24, 198.1
il
TYPE OF SECURITY
SIDOER
TOTAL
AMOUNT
Bell & Howell
5203 Leesburg Pike
Baileys Crossroads, Va 22041
$115,550
Enfields -
4000 N. W. 30 Ave
Miami, Flo-rda 33142
To be bid by 3M
Bid on other items
_
3M
7070 Kaighn Ave
Pennsauken, N. J. 08109
$110,000
14
NO BID•
WWI
Eastman Kodak Co.
I�
Roceivoi #AR shove R OIC01bsi checks this day si
>FOR ACCDUMTIMc DivislOM
CITY OF MIAMI,' �L IDA
REQUISITION FOR
QUANTITY
REPRESENTS DEPARTMENT
ADVERTISEMENT FOR BIDS
REQUIREMENTS FOR MONTHS
�—'
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DEPTIDIV
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Comr.<slnications
ACCOUNT
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CODEG6020Iw850
DATE DATE OdrE D
ATF DATE ATE
Q BID NO.
80--91-109
DATE b"�n�' _Pi
_
G 1 PREPARED
Z
•
BY Nadi 1
r 7 `'
PHONE __
AMOUNT AMOUNT
AMOUNT MOUNT AMOUNT AMOUNT
CODE
ITEM DESCRIPTION
QUANTITY UNIT PRICE AMT.
BIDS
TO BE SECURED FOR
'-ticrofi.che Processor
TOTAL I I
ESTIMATED COST:
CONTRACTUAL:
INCIDENTAL: $UU ` Oi
TOTAL $ 14'.`, M'.l0
SOURCE OF FUNDS:
llcrofi.che Processor _
FOR THE DEPARTMENT OF:
ADVERTISE ON
BIDS TO BE RECEIVED ON
.hilt 24, 1981, 10.,00
APPROVED BY:
DIRECTOR OF ISSUING DEPARTMENT
To br lillud in by
EXPENDITURE CONTROL:
FUNDS AVAILABLE FOR PROJECT
EXPENDITURE CONTROLLER
PROJECT CODE _._ AD CODE
(.)PIES' 7'0 f Purrhasing (Org.) — City Mrgtager — City (.lurk—!:xpintditure Control — 1 ssuing 1 epwlment — Other Affected Department
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