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Home My WebLink AboutR-81-0958RESOLUTION 8 1- 958 A RESOLUTION PROVIDING A CASH ASSISTANCE GRANT IN THE AMOUNT OF $25,000 IN SUPPORT OF THE BIG ORANGE FESTIVAL WHICH WILL BE CONDUCTED THROUGHOUT THE 'MONTH OF FEBRUARY, 1982, TO PERFORMING ARTS FOR COMMUNITY AND EDUCATION (PACE), THE SPONSORING ORGANIZATION. SAID MONIES TO BE ALLOCATED FROM THE FISCAL YEAR 1981-82 SPECIAL PROGRAMS AND ACCOUNTS, QUALITY OF LIFE PROGRAM - COMMUNITY FESTIVAL FUND; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE REQUIRED SUPPORT AGREEMENT SETTING FORTH THE CONDITIONS UNDER WHICH THE CITY WILL PROVIDE SAID CASH ASSISTANCE. WHEREAS, the Performing Arts for Community and Education (PACE) has requested assistance in connection with the Big Orange Festival; and WHEREAS, the Miami City Commission has shown support for said Festival in past years by providing cash assistance and City Services; and WHEREAS, the Miami City Commission has established a policy, via Resolution No. 81-189 to deal with requests to provide assistance to festivals, cultural, and sporting events; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. A sum of $25,000 is hereby allocated from Special Programs and Accounts, Quality of Life Program -Community Festivals, as a grant of cash assistance in support of the Big Orange Festival, which will be conducted throughout the month of February, 1982, to the Performing Arts for Community and Education (PACE), the sponsoring organization, subject to the requirements of City Commission Policy 100-4, Resolution No. 81-189, and subject to the provisions of any agreement required by that Policy. -1- CITY COMMISSION MEETING OF NOV1 mum ko.,8..1.,":. � 5 Section 2. The City Manager is hereby authorized to execute the necessary support agreement setting forth the conditions under which the City will provide the above cash assistance. PASSED AND ADOPTED this 12th day of November f 1981 . TTEST: RAL H G. ONGIE, CITY CLERK MAURICE A. FERRE M A Y O R PREPARED AND APPROVED BY fZla ROBERT F. CLARK k D17PUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: dEO,AGF. KNOX JR. CI TTORNEY -2- 81-958 AM -ITS of Iia,Ai, r-LO<<io 24A INTER-OFFICE MEMORANCUM TO Howard V. Gary City Manager P;t F R,, ,, Albert H. i olward, Director Department of Leisure Services "Al F. November 5, 1981 rit-.. Resolution Authorizing Cash Assistance Grant to PACE !-F?_*F, Commission Agenda of 11/12/81 C N c'1.0=', Pd S It is recommended that the City Commission adopt a resolution providing a cash assis- tance grant in the amount of $25,000 in sup- port of the Big Orange Festival which will be conducted throughout the month of Febru- ary, 1982, to Performing Arts for Community and Education (PACE), the sponsoring organ- ization. Said monies to be allocated from the Fiscal Year 1981-82 Special Programs and Accounts, Quality of Life Program -Com- munity Festivals Fund; and further autho- rizing the City Manager to execute the nec- essary support agreement setting forth the conditions under which the City will pro- vide said cash assistance, as per attached resolution. The Big Orange Festival is an annual event produced by Performing Arts for Community and Education (PACE) and conducted primarily in the month of February of each year. The Big Orange Festival will be a month -long showcase of South Florida's talent and cultural resources alongside internationally known performers. All of the 35 to 40 concerts provided by PACE during the Big Orange Festival will be free to the public and most will be presented in the City of Miami parks. In addition, PACE will provide free publicity for local arts organizations whose events occur during the celebration of the Big Orange Festival. In recent years past, the Miami City Commission has supported the Big Orange Festival by providing cash assistance and by providing nominal City Services such as police, fire and sanitation. For the 1982 Big Orange Festival, it is recommended that the City Commission provide a cash assistance grant in the amount of $25,000 to be allocated from the FY 1981-82 Special Programs and Account, Quality of Life Program - Community festivals Fund, subject to the requirements of City Commission Policy 100-4, Resolution 81-189, and subject to any agreement required by that Policy. 81-958 Howard V. Gary City Manager November 5, 1982 It is further recommended that the City Commission authorize the City Manager to execute the necessary support agreement with Performing Arts for Community and Education (PACE), the sponsoring organization, setting forth the conditions under which the City will provide the above mentioned cash assistance. AHH/MB/vsd cc: George F. Knox, Jr. City Attorney Manohar Surana, Director Department of Management and Budget �, 53 AGREE,"IEIIT AN AGREEMENT made this day of , 1931, by and between the City of ?Miami, a Municipal Corporation of the State of Florida (hereinafter referred to as "CITY"), and with main offices at (hereinafter referred to as "GRANTEE"). WITNESSETH WHEREAS, the City of Miami desires to enhance and to promote the quality of cultural life in the City of Miami; and WHEREAS, the City Commission via Ordinance No. voted to provide funding for community -run festivals from the Fiscal Year 1981-82 Quality of Life Account -City Wide Events and Community Festival; and WHEREAS, proposals for said community -run festivals were received and processed for the allocation of funds; and WHEREAS, Resolution No. 81-421 requires the execution of an Agree- ment embodying the terms of the grant and stipulating the conditions under which the award is to be made; NOLI, THEREFORE, in consideration of the mutual covenants and con- ditions hereing contained, it is agreed by the parties hereto as follows: THE GRANTEE AGREES: 1. To conduct the following festival on the following dates: 2. To match to every dollar received from the CITY and to furnish to the CITY a complete financial statement of this festival shoving all receipts, expenditures and disposition of profits (if any). 3. To provide the CITY a copy of the GRANTEE'S accounts, audited for the cut -rent fiscal year, as per City Commission Policy 100-4. 4. To hold said festival before September 30, 1982. 5. To earmark percent of the total allocated City funds for local talent fees. 6. That all police, fire, publicity, sho,;;nobiles, city and park facilities, clean-up costs and insurance shall no longer be 81 - 958 allocated as in -kind services by the CITY, but must be defraved from the GRANTEE'S total allocation to their budget. 7. That the GRANTEE shall comply with Equal Opportunity Employment laws as set forth by Federal,State and Local governments. 8. That the CITY reserves the right to monitor any and all festival activities and that any breach of agreements made with the CITY shall be reported by the Department of Leisure Services, Cultural Division, to the City Manager for appropriate action under the circumstances. CITY reserves the right to terminate this Agreement at any time and for any cause upon notice of termination to the GRANTEE. 9. That the GRANTEE is solely liable and responsible for damages which might arise out of the acts or omissions of the GRANTEE, its officers, employees, agents or persons under its direction and control and to the City of Miami, its agents, servants, employees and officers who may be named in a suit which arises out of the acts or omissions of the GRANTEE, its officers, employees, agents or persons under its direction or control, the GRANTEE shall indemnify, defend and forever hold the CITY, its agents, servants, employees and officers harmless from and against any and all damages, penalties, fines or judgments. THE CITY AGREES: 1. To grant the amount of for this festival. BOTH PARTIES AGREE: 1. A detailed description of the festival hereinabove stated and a line item budget for said festival shall be attached to this Agreement and shall bernme a part of this Agreement herein. -2- Ea, IN WITNESS WHEREOF, the Parties heretofore have caused this instu- ment to be executed in their names on the day and date first above written. THE CITY OF IMIAMI, a Municipal Corporation under the laws of the State of Florida if ;c ATTEST: HOWARD V. GARY CITY MANAGER RALPH G. ONGIE CITY CLERK WITNESS TO GRANTEE WITNESS TO GRANTEE PREPARED ARID APPROVED BY: GRANTEE BEATRIZ BRU ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: GEORGE F. KNOX, JR. CITY ATTORNEY -3- 81 - 958