HomeMy WebLinkAboutR-81-0945r�
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE _
FORM ATTACHED HERETO, WITH MIAMI-DADE COMMUNITY
COLLEGE FOR THE PURPOSE OF PROVIDING PROFESSIONAL
TRAINING SERVICES IN THE AREA OF CLERICAL SKILLS
FOR THE CITY OF MIAMI'S CETA TITLE II-B PARTICI-
PANTS AND TO EXERCISE THE TERMINATION PROVISIONS
AND AMENDMENTS CONTAINED THEREIN, WITH FUNDS
EXPENDED FOR THE COST OF SAID AGREEMENT TO BE
REIMBURSED UNDER THE CITY OF MIAMI'S CONTRACT
WITH THE SOUTH FLORIDA EMPLOYMENT AND TRAINING
CONSORTIUM.
WHEREAS, the City of Miami is desirous of complying with
the regulations governing the operations of CETA on providing
training for CETA participants; and
WHEREAS, there has been a need demonstrated for training
and instruction in the area of clerical skills; and
WHEREAS, the aforementioned skills are necessary to allow
participants to be placed in unsubsidized employment; and
WHEREAS, the funds necessary for the execution of this
agreement are reimbursed under the City's CETA Title II-B
Program;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to
execute an agreement, in substantially the form attached
hereto, with Miami -Dade Community College for the purpose of
providing professional training service in the area of cleri-
cal skills for the City of Miami's CETA Title II-B partici-
pants and to exercise the termination provisions and amend-
ments contained therein.
Section 2. Funds expended for the cost of the herein
agreement are to be reimbursed under the City of Miami's
contract with the South Florida Employment and Training
Consortium.
PASSED AND ADOPTED this 12 day of November, 1981.
MAURICE A. FE RRE
M A Y 0 R
T:
�..—'' �Cs7� Q CITY COMMISSION
`v C'` MEETING OF
RALP G. ONGIE, CITY CL
NOV 1 .ION
RESOLUTION N0. a.I....��
it "p
PREPARED AND APPROVED BY:
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
GEORGf)F. KNOX, JR.
CITY TORNEY
gl - 945
CITY O '!:A%11. FL0.IUA
35 INTER -OFFICE MEMORANDUM
TO Howard V. Gary .::,<< October 22, 1981 �
City Manager
CETA Training - Recommended
Professional Services Contract
(for Commission Action)
,.. Robert D. Krause
Director
Dqpartnant of Human Resources
C"
l '
,-A a
"It is recommended that the City enter
into professional services contract with
Miami -Dade Community College for obtaining
a training program in Clerical Skills for
c' the City of Miami's CETA participants as
provided for in the City's contract with
the South Florida Employment and Training
Consortium, per the attached Resolution."
The Federal Employment Division has concluded the process of evalua-
ting a series of 17 proposals submitted to provide training for
participants in the upcoming Title II-B Clerical Training Program.
Information regarding these proposals is contained in the enclosed
chart.
The program was originally designed for 900 hours of classroom in-
struction. Subsequently, it was modified to 700 hours because Consor-
tium staff insisted that the cost per participant be reduced.
The first column on the chart following the names of the training
institutions shows the cost per participant bid by each institution
for 700 hours. Please note that only four bidders came under
$1,000 per participant. The guidelines for Fiscal 1982 in terms
of required cost effectiveness automatically rule out all the bids
over $1,000.
The only bids under $1,000 were from: Miami -Dade Community College,
Dorsey Skills Center, Miami Skills Center and Opportunities Indus-
trialization Center (O.I.C.). After a thorough evaluation of these
four proposals, the one we are recommending for subcontract is
Miami -Dade Community College because it is the only institution that
meets both of the following key criteria:
1. Centrally located facilities, conveniently accessible
to residents from all areas of the City of Miami.
2. Able to accommodate 120 to 150 projected participants.
PAGE 1 of 2
81-945
1
Howard V. Gary
City Manager
October 22, 1981
Miami -Dade Community College will also provide participants who suc-
cessfully complete their program with academic credits. This is an
additional desirable feature not present in the other proposals.
Last year (Fiscal 1981) the City was able to subcontract with 12
training institutions because we had almost a million dollars avail-
able for that purpose within our Public Service Employment (PSE)
funds. For Fiscal 1982 the PSE programs have been eliminated and we
have lost about 900 of the CETA dollars for training subcontracts.
Consequently, our funds will be so limited that we cannot afford the
higher costs of private schools.
Therefore, to accomplish our objective, it is recommended that the
City Manager be authorized to enter into the proposed contract, per
the attached resolution.
FR/MA/orr
O
H
E-+
U
E+
N
F i
G7
E�
O
U
cr
H
i4
01
' '
F i
ri
O
-P
to
E:
C+
U
rJ
0
O
H
4 I
• r-I
r,
0
�
�
•ri
C
O
-P
ti
:�
•ri
r1
14
r—I
rs
h
ri
_:-.
O
r.,
r ,
ty
ri7
U
U
W
r-i
U
4a
O
r-A
0
U
r- i
U
i-I
U
C1
•1J
S
4J
•ri
C.
r--1
rr'
r•-1
rj
C1
r-I
J
r_
rJ
•r1
U
rJ
E
U
•-1
U
U
i
U
44
SA
r-•I
H
U
O_
U
r,
r
E
��
9
�
U
H
0
`
0
U
CJ
W
H
O
•,1
U
_J
34
•rI
U
-P
r}
O
b
N
I.
.
•ri
U
:a
•r�1
•,-i
•rI
•ri
H
o
UiI
Uu
�
2
n
r
F,
rJ
a
.{J
, {
r-I
0
U
X
O
U
1
4J
U
U
r-i
U
U
9 4
. j.
CLERICAL PROPOSALS - T-II-B FY '81 - 182
I::SiITliTIO S
-
700 hr,
LF.SED
ON II R
S 2,270
r; j
REQ.
15
PER
GROUP
15 - 20
$ PER
PART.
$2,200
$3,000
$ PER
CL.HR.
$ 43.65
EQUIV,
$ /HR.
$ 2.00
$ 3.00
BOOKS
$ 60�00-
LEAD PLACE,- C0��1-
PEK ME`T SI'.IING
TI��E
✓ ✓ ✓
CC: MENTS
^ilinqual Oricntation
-_�•: _
rcgsired/sta
2,100
15
15 - 22
2,700
45.00
3.00
I70.00
2 c::n. V
c:'izecular stud
�- ;�TllliaMS
.Marron
::oaliticn for Progress
,lorida Mcmorial
1,232
40
25
1,232
25.00
1.00
inc.
2 :aks. No
:arces Commercial Ccllege
2,100
20
20 - 23
2,700
69.00
3.00
95.00
2 wks. No ,'.o ✓
✓
n tcrnational Center of Education
1,540
20
20 - 23
2, 000
44.00
2.22
inc.
2 wks. Na
Affiliated W/
Tcchnical
2,450
15
15 - 24
3,150
52.50
3.50
100.00
imn. No
F1. career
,rtin
G47
45
23
647
19.00
.85
inc.
4 wks. r:o '� ✓
?7 cre��.its
1 rJCtC
awi-Dade Ce�:�- nity Co 1
✓
2Q Part. cipant:
fi,ami Dorsey
126
20
20
160
3.60
.18
inc
2 -wks.
100
125
2.80
.14
No
25 parcicipant:
:i zmi Skills Ccntcr
140
20
20 - 2.5
180
4.00
.20
inc.
2 da-7 �
-
3,031
15
15
3 9C0
65. 00
4.33
35.00
o-: <s . *'° V
'.,a x Lmum
I . C .
50
20
20 - 23
500
12.65
.55
inc.
ire . ?yo 1�
`icipant"
hillips Cultural
1,925
20
20 - 25
2,475
55.00
2.75
inc.
2 v:ks. N0 r:o `'•�
1,5GS
20
15 - 20
1,89G
44.80
2,24
inc.
r
2 :eks. No `/
I; R
/
z. 5. -City
7. E31'
:�5
_
15
2 59
inc.
-------
2
:litcu School
1,634
45
22 - 23
2,111
52.65
2.34
inc,
GO days No
-y..
1,421
3G
20
1,827
40.60
2.03
inc.
4 wks. V ✓ ✓
25-2,625
.:,fun Co -OP
* = Pro Employment Know lcdgc
= Included in Proposal
1 u'�-'I 1 I I II 'I II
PRCIFESSIC,:IAL SERVICES COZNTR
THIS AGREEMENT, made this day of
by and between the City of Miami, a municipal corporation under the lass of the
j[ State of Florida (hereinafter referred to as the "CITY") and Miami -Dade Community
College, a State Community College, organized and operating urulcr Authority of
Part III, Chapter 20, Florida Statutes, and Chapter GA-14, Florida Adminis`rative
Code, (hereinafter referred to as "PROVIDER") having principal offices at
300 N. E. Second Avenue, Miami, Florida states condition and convenants for the
rendering of Professional Training Services by said PROVIDER, to the City of Miami
Human Resources Department's Federal Employment Division (hereinafter referred to
3 as "DIVISIO:F") at a cost not to exceed one hundred and twenty thousand dollars
($12.O,C00) f-).-c the period of December 1, 1981 through September 30, 1982.
WITNESSETH
WHEREAS, the CITY has entered into a contract with Miami -Dade Community
College to ensure training for City of Miami's CETA participants for the purpose
of improving the employability of the participants; and
WHEREAS, the PROVIDER has developed and provides service as described
else�•:here herein which have proven of value to the Community and has demonstrated
effectiveness and qualifications to provide these services; and
MIEREAS, the CITY is desirous of obtaining such services of the PROVIDER
an.' the PROVIDER is desirous of furnishing such services
NOt4, THEP,EFORE, in consideration of the mutual convenants and agreements
hereinafter set forth, the parties hereto convenant and agree as follows:
ARTICLE I: SCOPE OF SERVICES
It is understood that the PROVIDER will provide the following services for the
CITY in conjunction with the CITY's CETA Training Program:
A. To provide a program of training in Clerical Skills
that will enable the participants to improve their
employability.
B. To provide educational counseling services with regards
to their course performance to CETA participants
enrolled in training programs.
C. To provide all available placement services of PROVIDER for
I
utilization by CETA participants enrolled in training programs.
81-945
L-:r I' iVAINDUi T PAYABLE
i
2. Compar.ison of Training .Service Cast
The City's CETA cost per participant is $800 ha ec3 on 25 participants
per group and $20,000 poi. group.
j' The cost for non-CETA participants is $923 based on tuition, textbooks
and supplies, and additional expenditures incurred in the preparation of
documentation (such as daily attendance, book sign -off, etc.) required
by funding sources. If this extensive, reporting was not necessary both
costs for CETA and Non-CETA participants would decrease accordingly.
In addition, icon-CETA participants would have to generate their own
adrai.nssions and registration at the College, attend all courses based
on seat availability (resulting in CETA students being dispursed
throughout many different classes, rooms, days and times), purchase
their own supplies, pay their own fees, etc., all of which are facilitated
for the City's CETA participants.
B. MAXIMUM EXPE1MITURE
The PROVIDER and the CITY hereby agree that the maximum amount payable under
this contract shall not exceed one hundred and t�-.enty thousand dollars($120,000) and
that either party may im:mudiately and at any time terminate this agreement when the
aggregate training service cost and instructional material cost here and above provided
reaches one hundred and twenty thousand dollars($120,000).
C. DESIGNATION OF AMOUNT OF FUNDS FOR PAYMENT
Costs for class hour training and instructional materials shall be payable
one hundred percent (100%) from CETA Title II-B Funds.
ARTICLE V: METHOD OF PAYMENT
Payment shall be made in accordance with those procedures as outlined below:
The CITY agrees to compensate the PROVIDER for services rendered on a monthly
basis in connection with this Agreement and billing should be made at the end of each
month to the DIVISION. All invoices shall include the following information:
1) Decription of services provided.
2) Date and time services were provided.
3) Total hours worked for period of invoices.
4) t,ames of the participants receiving services.
5) Copy of original invoices for materials.
G) Additional information as requested by Division.
Invoices shall be provided to the DIVISION on a monthly basis for class hour
training and for cost of instructional materials.
PAGE 3
D. To provide the T_'a"i115es of a location acceptable the CITY in
Miami, Florida, as the location of classrooms for the
course of instruction.
E. To provide all necessary instructional materials for
instruction of participants to include t:e:;tb00%s,
i1
notebooks, papers, pens, and pencils.
�1
F. To provide all training by qualified instructors with
,C minimum requirements of a Bachelor's Degree from an
accredited college or university and with significant
teaching experience in the field of their subject matter.
i
G. To provide an initial assessment of each participant at
the 'ime of enrollment to evaluate the present educational
level of the student in the respective area of study.
If. To provide periodic attendance and progress reports as
outlined in Article VII.
ARTICLE II: DELIVERY OF SERVICES
s_+
Both parties agree to comply with those stipulations which are
outlined in the "Work Statement" narrative which is attached hereto and
incorporated herein.
ARTICLE III: EFFECTIVE TEF.I•;
Both parties agree that the effective term of this Agreement shall
be made from December 1, 1981 through September 30, 1982.
ARTICLE IV: AMOUNT PAYABLE
A. COSTS OF TRAINING AND COURSE MATERIAL
For any professional training services rendered and for expenses
incurred for such services the CITY shall pay the PROVIDER in accordance
with the following terms, conditions and schedule:
1. Training Service Cost
The CITY agrees to reimburse the PROVIDER for actual
costs incurred while providing services as described in
the "Wor}: Statement" and the reimbursement amount shall
inot exceed $20,000 per. group. This reimbursement shall
include compensation for all services provided under
the Scope of Services in hrticle I of this contract.
Pl'-.GE 2
f1[Sjil�� t.' L.' :i.• `1TJ..1 T':1Ytt�i�::'
2. Comparison of Traininq Serv,ce Co,;t
The City's CETA cost per participant- is: $900 b -:etl on 25 participants
per group and $20,000 per group.
The cost for non-CETA participants is $923 baF;ed c)n tuition, textbooks
and supplies, and additional expenditures incurred in the preparation of
documentation (such as daily attendance, book sign -off, etc.) required
by funding sources. If this extensive reporting was not necessary both
costs for CETA and Non-CETA participants would decrease accordingly.
In addition, Non-CETA participants would have to generate their own
' adminssions and registration at the College, attend all courses based
}
? on seat availability (resulting in CETA students being dispursed
throughout many different classes, rooms, days and ti.mes), purchase
their own supplies, pay their own fees, etc., all of which are facilitated
for the City's CETA participants.
B. hnXIMUM EXPENDITURE
The PROVIDER and the CITY hereby agree that the maximum amount payable under
this contract shall not exceed one hundred and twenty thousand dollars($120,000) and
that either party may immediately and at any time terminate this agreement when the
aggregate training service cost and instructional material cost here and above provided
reaches one hundred and twenty thousand dollars($120,000).
C. DESIGNATION OF At';OUNT OF FUNDS FOR PAYIMENT
Costs for class hour training and instructional materials shall be payable
one hundred percent (100%) from CETA Title II-B Funds.
ARTICLE V: METHOD OF PAYMENT
Payment shall be made in accordance with those procedures as outlined below:
The CITY agrees to compensate the PROVIDER for services rendered on a monthly
basis in connection with this Agreement and billing should be made at the end of each
month to the DIVISION. All invoices shall include the following information:
1) Decription of services provided.
2) Date and time services were provided.
3) Total hours worked for period of invoices.
4) Names of the participants receiving services.
5) Copy of original invoices for materials.
6) Additional information as requested by Division.
Invoices shall be provided to the DIVISION on a monthly basis for class hour
training and for cost of instructional materials.
PAGE 3
IL c:n invoic_ is du_.;ti.,)n(_ci by the DIVIcdON, tic 1 i
PROVIDER in writing wi.thit even d.iys of receipt of the and mutual agreem not
shall be reached before payment is made.
Unless the invoice is questioned by DIV1STON as provided for above,
payment- shall be made in full by the CITY within thirty (30) days after- receipt of
invoice from PROVIDER.
ARTICLE VI: NOTICES
It is understood and agreed between the both parties hereto that all notices
which may arise in connection with this Agreement shall be considered sufficient when
made in writing and mailed or delivered in person, to the appropriate address of the
respective party:
FOR CITY:
Mr. Frank Rodriguez, Employment and Training Coordinator.
Federal Employment Division, human Resources Department
City of t4iami
1145 Northwest llth Street
Miami, Florida 33136
FOR PROVIDER:
Mr. Jose A. Vicente, Director
Grant Programs - Miami Dade Community College
300 14. E. 2nd Avenue
Miami, Florida 33132
ARTICLE VII: MONITORING AND REPORTING
The PROVIDER agrees to permit the DIVISION and authorized Federal Personnel to
monitor the program which is the subject of this agreement according to applicable
terms of the agreement. The PROVIDER agrees to maintain attendance records of the
participants in the program as required and furnished by the DIVISION and to provide
periodic academic progress reports to the DIVISION upon request. All original copies
of reports and records shall become the property of the CITY -DIVISION.
ARTICLE VIII: AMENDMENTS
The CITY may at its discretion, amend the Agreement to conform with changes
in applicable, City, County, State and Federal laws, directives, guidelines and
objectives. No amendments to this Agreement shall be binding on either party
unless in writing and signed by both parties. Such amendments shall be incorporated
as a part of this Agreement upon review, approval and execution by the parties
hereto.
PAGE 4
fSECTION I
If the S.F.E.T.C. awards funcis to the CITY at a reduced imount or if such funds
are reduced during the Fiscal year due to Dcpartwent of Labor action, the CITY may
terminate this agreement ny giving at least tcrcnt.y-four (24) hOUrs advance notice,
in writing, to the PROVIDER. The PROVIDEf? has no right t-o appeal a termination under
this section, and the elate of termination shall be the date of receipt of the letter.
SL•:CTION II
The CITY retains the right to terminate at its discretion this Agreement by
written notice to the PROVIDER of such intent to terminate at least thirty (30) days
prior to the effective date of such termination. Such right to terminate prior to
the completic,n of the effective term of Agreement _.hall be without penalty to the CITY.
SECTION III
If through any cause, the PROVIDER shall fail to fullfill in timely and proper
manner its obligations under this Agreement, or shall violate any of the convenants,
agreements, conditions or stipulations thereof as determined by the DIVISION, the
CITY shall thereupon have the right to terminate this Agreement by giving written
notice to the PROVIDER of such intent to terminate at least five (5) days prior to
the effective date of such termination payment.
ARTICLE X: SUB -CONTRACT
The PROVIDER agrees that no assignments or Sub -Contracts will be made or let
in connenction with the Agreement without the prior written approval of the CITY and
that all such Sub -Contracts or assignee shall be governed by the terms and intent
of this Agreement.
ARTICLE XI: CIVIL RIGHTS
The PROVIDER agrees to abide by all applicable municipal, county, state and
federal laws dealing with non-discrimination in regards to employment, educational
opportunities and persons served. In carrying out the contract, the PROVIDER shall
not discriminate against any employee or applicant for employment because of race,
color, religion, sex, age, handicap, marital status or national origin. The PROVIDER
shall take affirmative action to insure that applicants for employment are employed,
and that employees are treated during employment, without regard to their race, color,
religion, sex, age, handicap, marital status or national origin. Such action shall
include, but not limited to, the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of
pay or other forms of compensation; and selection for training, including apprentice-
ship. The PROVIDER shall lost in conspicuous places, available to employees and applica:
for employment, notices setting forth the provisiuns of this non-discrimination clause.
PAGE 5
r
ra
The PROVIDER shall state that all qualified candidates will receive consideration
for employment without regard to race, color, religion, sex, ago, handicap, marital
status or national origin.
It is expressly understood that upon receipt of evidence and determination
by the CITY of such discrimination, in regards to employment, educational
opportunities and persons served, the CITY shall. have the right to terminate
said contract.
ARTICLE; XII: CLASS IIOUR
{
I
"Class t.o:: for the purpose of this contract shall be defined as a period
of instruction to a group consisting of at least fifty (50) minutes training
time.
ARTICLE XIII: INDEIdNIFICATION
The PROVIDER hereby convenants and agrees to defend, indemnify and save
harmless the CITY against any and all claims, suits, actions for damages, o_-
causes of action arising during the term of this agreement, for any personal
injury, loss of life, or damages to property, sustained by reason of, or as a
result of the PROVIDER'S, (its agents, employees or workmen) carelessness or
negligence; from and against any orders, judgements, or decrees, which may
be entered thereon; and from and against all costs, attorney's fees, expenses
and liabilities incurred in the defense of any such claims and the investigation
thereof.
ARTICLE XIV: CONSTRUCTION OF AGREEMENT
The parties hereto agree that this agreement shall be constructed and
enforced according to the laws and statutes of the State of Florida.
ARTICLE XV : WORK STATF14ENT
SECTION I
Miami -Dade Community College shall provide professional instructional services
in Clerical Skills 'Training to the City's CETA participants and in accordance with
the outline contained in Section II.
PAGE 6
ARTICLE: XV: S10P.F; ST�1TF'if:ilT
SECTION II
LEVEI, I 15 WEEKS
COURSE; TITLE CONTACT HOURS CREDIT HOURS
Typing I 80 3
Basic Business English 45 3
Intro.to Office Careers 45 3
Basic Calculate-' Functions 45 3
Typing I.ab 70 n/c
Basic Calculator Functions Lab 65 n/c
350 12
LEVEL II 15 WEEKS
COURSE TITLE CONTACT HOURS CREDIT HOURS
Typing II 45 3
Business N riting 45 3
Secretarial Machines 45 3
Clerical Office Procedures 45 3
Secretarial Accounting 45 3
Typing Lab 70 n/c
Secretarial Machines Lab 55 n/c
350 15
SECTION III
Professional instructional services in Clerical Skills as outlined in
Section II shall be given up to one hundred and fifty(150) of. City's CETA participants
and the mayimu:r. enrollment in any group shall be twenty-eight(28) participants.
Each group shall. meet for seven hundred (700) class hours, five (5) class
hours a day, four- (4) day, a week for two (2) consecutive terms of fifteen
(15) weeks each. The scheduling of instructional hours and participants shall
be by mutual agreement. Participants who successfully complete credit producing
COUrses will receive said credits. Enrollment acid/or replacement of participants shall
be allowed only during the first two weeks following the begining of any group.
PAGE 7
SECTIM IV
The PROVIDER agrees to ensure that every stcp neces;ary i. taken so that
participants attain as a rninimtun the proficiencies described in the be:icltim,zr}: for
Clerk Typists incorporated as Part o[ this agreement, caitiff the unc]c!rstaridi;ig that
said benchmarks may vary upon review and written consent by the partieF: involved.
The PROVIDER agrees to provide monthly progress reports as outlined in Article
VII using as minimum the elements of the benchmarks incorporated as part of this
agreement.
IN WITNESS MHEREOc^•, the parties hereto have executed this Agreement the
da.,r of
ATTEST:
CITY CLERK
ATTEST:
J
WI', NESS
WITNESS
APPROVED AS TO FORM AND CORRECTNESS:
S.F.E.T.C.
PREPARED A14D APPROVED BY:
ASSISTANT CITY ATTORNEY
APPROVED AS TO FOFi'4 AND CORI2Zli
GEORGI: F. I:NOX, JR.
CITY ATTORNEY
. 1981.
THE CITY OF MIAMI, a municipal corporation
of the State of Florida
Piedad Robertson, Vice President for
Public Affairs, is authorized to sign for
D1WII-W- E CO?LMUNITY COLLEGE
j.
Lester I. Brookner, Vice President
for Business Affairs
MIA14I-DADS CO-MMUNITY COLLEGE
PAGE 8
It A
BENCHMARKS FOR
SECRETARY
CLERK TYPIST
CLERK, GENERAL
RECEPTIONIST
D R A F T
81-945
PROFICIENCY CODE KEY
Scale
Value
Definition
1
Can do simple parts of the task. Needs to be told or shown how
to do most of the task. (Extremely Limited)
W
U
C:c
Z
Can do most parts of the task. deeds help only on hardest parts.
o
May not meet local demand for speed or accuracy.
V
(Partially Proficient)
W W
CL
W
N J
3
Can do all parts of the task. Needs only a spot check of
<
completed work. (Competent)
Y
Can do the complete task quickly and accurately. Can tell and
show others how to do the task. (Highly Proficient)
a
Can name parts, tools and simple facts about the task.
(Nomenclature)
J
wb
Can determine step by step procedures for doing the task.
-�
(Procedure)
LO W
~ w
_,
c
Can explain why and when the task must be done and why each step
is needed. (Operating Principles)
o
d
Can predict, identify and resolve problem about the task.
(Complete Theory)
A
Can identify basic facts and terms about the subject. (FACTS)
oB
Can explain relationship of basic facts and state general
J
principle about the subject. (Principles)
3
O to
Z .-J
SG W
i W
C
Can analyze facts and principles and draw conclusions about the
—'
subject. (Analysis)
W
7
n
N
D
Can evaluate corditicns and rake proper decisions about the
subject. (Evaluation)
ELEMENT
BENCHPMRK
MEASURE
;tECEPTIONIST DUTIES
i
A. Greeting Visitors
'Given an office situation requiring the
X
X •
X
3c
And Callers
greeting of visitors, the participant
will greet visitors in a manner which
exhibits appropriate business behavior
to the satisfaction of the evaluator, and
receive a satisfactory rating on nine
items out of 11 items on the checklist
used to rate performance.
B. Answering The
Given an office situation. incoming
X
X
X
X
3c
Telephone
phone calls, the participant will answer
the telephone to the satisfaction of the
evaluator. All items on the evaluation
checklist must be rated satisfactory.
C. Placing Phone
Given a telephone and a situation -which
X
X
X
X
3c
Calls
require an outaoinq telephone call, the
participant will place the call to the
satisfaction of the evaluator. All items
I
on the evaluation checklist must receive
a satisfactory ratinq.
MR* Telephone
Given five incoming telephone calls, the
X
X
X
X
3c
Messages
participant will take messaqes with
100% accuracy. Messages must include
names and phone numbers of the callinq
parties, time of day, date and who tool:
the message.
FILING
Given 25 documents to be filed alphabeti-
X
X
X
3c
cally, the participant will file the
A. Alphabetical
documents within the files alphabetically
.and chronologically, where appropriate,
within individual folders. No more than
three documents may be misfiled.
r
k
0
Al
o�
ELEMENT
BENCHMARK
MEASURE Ci
B. Numerical Filing
Given 25 documents to be filed, the parti
X
X
X
3c
i
cipant will file the documents using the
numeric method, with no more than three
documents misfiled.
C. Geographical
Given 25 documents to be filed, the parti
X
X
X
3c
Filing
cipant will file the documents using the
geographic method with no more than three
documents misfiled.
D. Subiect Filina
Given 25 documents to be filed, the par-
X
X
X
3c
ticipant will file the documents using '
the Subiect method. with no more than
three documents misfiled.
E. Cross Reference
Given ten documents. some of which have
X
X
X
3c
Documents
to be cross referenced. the DarticiDant
will cross reference those documents by
Dreoarina cross reference sheets with
100% accuracv.
F. Information
Given ten reauests for information from
X
X
3c
Retrieval
the files. the DarticiDant will retrieve
the necessary documents from the file and
provide the information necessary in
r
written form. Nine out of ten informa-
tion revrieval reauest must be retrieved
'
with 100% accuracv.
TYPING
A. Typewriter Parts
Provided various typewriters in various
X
X
X
X
3b
Maintenance
conditions, the participant will identif
the type of machine, identify the parts
of the machine, clean the keys and re-
place the.ribbon if necessary. All items
must meet with evaluator's satisfaction.
I
t
J
ELEMENT
B. Typing Speed
i
C. Typing Speed
. Type Business
Letters
I E. Type Preprinted
Business Forms
F. Typing Addresses
On Envelopes
G. Typing Tables
Columns
BENCHMARK
Given a five minute typing test, the par-
ticipant will be able to type at a minimu
speed of 45 words per minute net.
Given a five minute typing test, the par-
ticipant will be able to type
Given three edited, rough draft letters,
required supplies and instructions for
typing any special features, the partici-
pant will be able to type the letters in
a format specified by the evaluator, and
all completed letters must meet the
evaluator's satisfaction and receive a
satisfactory rating on all items of the
evaluator's checklist.
Given four different preprinted business
forms that require typing and the neces-
sary information for completing the forms
the participant will be able to type the
forms insuring that if any errors are
made, that they are neatly corrected.
Given a list of addresses, ten envelopes
and other required supplies, the partici-
-pant will be able to type the addresses
on to the envelopes at the rate of one
a minute without error.
Given two types of edited, rough draft
tabular copies, the participant will
type the copies in usable form, which
meets the evaluator's satisfaction and
receives a satisfactory in all areas
of the evaluator's checklist.
MEASURE
x
3c
x 1 x 1 x 1 ► 3c
X( X I X i X l 3c
x
3c
I
i
t
ELEMENT
.H. Type Memoranda
(interoffide)
ri. Type Labels
(File Folders &
Mailing)
BUS114ESS ENGL1SH
VOCABULARY
A. Spelling
B. Punctuation
BENCHMARK
Given edited, rough draft copies and
required supplies, the participant will
type the copy in memorandum form with one
carbon. All errors must be corrected
neatly on the original and copies must
meet the evaluator's satisfaction.
Given five mailing labels, five file
foler labels and five names and addresses
the participant will type all labels
neatly insuring all errors are corrected.
All items must meet the evaluator's
satisfaction.
Given 20 commonly used misspelled words,
orally, the participant will spell the
words. 60% accuracy is reauired for
clerk/clerk-tvpist, and 80% accuracv for
secretarial trainees.
Given 20 words orally and a-dictionarv,
the participant will use the dictionary
to determine the correct spellinq without
errors.
Provided a one paqe typed copy tontaininq
five punctuation errors, the participant
will identify and correct three out of
five (60%) errors for a clerk/clerk-
typist trainee, and four out of five
(80%) errors for a secretarial trainee.
MEASURE
x I x I x I x 13c
x
x
x
x
x
x
x
x
I x I x I x I x
t
.• .�, .. I -neC_ iu $'ai4ST ��x�aA�4h�'i. ._i
v _•
ELEMENT
BENCHMARK
MEASURE 4v
OFFICE MACHINES
Adding And I
Given five tasks (adding, subtracting,
X
X
X
3c
Calculating Machines
dividing, multiplying and percents), the
participznt will be able to perform the
tasks with an 80% accuracy rate.
STENOGRAPHIC
� CTIVITIES
A. Transcribing From
Given a transcribing machine and dicta-
X
3c (•
Recorded Media
tion containing four average length
business letters, the participant will
I
be able to transcribe the recorded
materials. Three out of four letters
must be completed within 45 minutes and
meet the evaluator's satisfaction. All
items on the evaluator's checklist must
receive a satisfactory rating.
'
B. Take C Transcribe
Given five unpreviewed letters containing
X
3c
Shorthand
common business vocabulary dictated at
Dictation
80 WPM, the participant will be able to
I
transcribe all letters in a correct
letter style. Transcription speed must
1
be at the rate of 30 WPM, and the parti-
cipant will be able to produce four mail-
able letters as determined by the
evaluator.
C. Taking C Prepar-
-Given a meeting, the participant will
X
3c
ing Minutes
record the minutes and prepare a type-
written report to the satisfaction of
the evaluator.
D. Compose
Given three situations requiring communi
X
3c
Correspondence
cation through business letters, the
participant will compose an appropriate
business letter for each case to the
satisfaction of the evaluator. All items
on the evaluator's checklist must be
t
ELEMENT
OFFICE MACHINES
Adding And I
Calculating Machines
STENOGRAPHIC
�,�CTIVITIES
A. Transcribing From
Recorded Media
B. Take C Transcri
Shorthand
Dictation
C. Taking b Prepar-
ing Minutes
BENCHMARK
Given five tasks (adding, subtracting,
dividing, multiplying and percents), the
participznt will be able to perform the
tasks with an 80% accuracy rate.
Given a transcribing machine and dicta-
tion containing four average length
business letters, the participant will
be able to transcribe the recorded
materials. Three out of four letters
must be completed within 45 minutes and
meet the evaluator's satisfaction. All
items on the evaluator's checklist must
receive a satisfactory rating.
Given five unpreviewed letters containin
common business vocabulary dictated at
80 WPM, the participant will be able to
transcribe all letters in a correct
letter style. Transcription speed must
be at the rate of 30 WPM, and the parti-
cipant will be able to produce four mail
able letters as determined by the
evaluator.
Given a meeting, the participant will
record the minutes and prepare a type-
written report to the satisfaction of
the evaluator.
D. Compose Given three situations requiring communi
Correspondence cation through business letters, the
participant will compose an appropriate
business letter for each case to the
satisfaction of the evaluator. All items
on the evaluator's checklist must be
MEASURE
x x x 3c
x 3c (.
I
I
x 3c
x 3c `
I
x 3c
i
AA
l
gr
t !�
V
ELEMENT
BENCHMARK
MEASURE ��v �`� v1
INSPECTING AND
EVALUATING
A. Edit C Review
Given one business report and two business
X
letters in need of revision, the partici-
pant will be able to review and edit each
item to the satisfaction of the evaluator.
All items on the evaluator's checklist
must receive a satisfactoov ratino.
B. Inspect, Verify
Given documents. business papers and
X
C Correct All Data
records, some which contain errors, the
participant will be able to inspect and
verify accuracy of the numerica.l'and
written work and correct the errors. At
least 90% of the errors must be detected
and corrected.
COMPUTATIONAL
CLERICAL ACTIVITIES
Given three blank invoices, customer's
X
A. Complete Invoices
l.�
names and addresses, terms and items to
be billed, the participant will complete
the three invoices with 100% accuracy.
B. Completion of
Given 25 unpaid invoices and statement
X
Monthly Statement-
forms, the participant will be able to
For Customers
prepare a monthly statement for each
From Invoices
customer with 100% accuracy.
C. Completing
Given 15 customer ledger sheets and
X
Monthly Statement
statement forms, the participant will be
For Customer From
able to prepare a monthly statement for
Ledger Sheets
each customer with 100% accuracy.
3c
3c
3c
3c
4
�Ii1�YOi191 �•
ELEMENT
MEASURE �/C:`�
D. Write Checks
Given check records, blank check forms and
X
X.
X
3c
five five bills to be paid, the participant
will complete the check records and write
I
the checks neatly and with 100% accuracy.
. Deposit Checks
Given a bank deposit slip, ten checks,
X
X
3c
In Bank or Cash-
currency and coins, the participant will,
ier's Office
with 100% accuracy, prepare the deposit
"
slip and deposit in the bank or cashier's
office.
F. Compute Cash
Given 25 invoices with varying cash dis-
X
3c
Discounts
count terms, and a calculator, the
participant will be able to compute the
allowable cash discounts and the net
amount of the invoice with 90% accuracy.
BOOKKEEPING AND
ACCOUNTING ACTIVITIES
Given a petty cash fund, petty cash
X
X
3c
A. Petty Cash
Accounts
transaction, vouchers and a petty cash
journal, the participant will be able to
prepare vouchers, record transactions,
with 100 accuracy.
B. Reconcile Bank
Given a bank statement, cancelled checks,
X
3c
Statements
previous monthly bank reconciliation
statement, check stubs, or check register
cash ledger sheet, record of deposits,
the participant will be able to reconcile
the bank statement with 100% accuracy.
.If any statement -cannot be reconciled,
participant will be able to solve the
problem so that reconciliation can take
place.
ELEMENT
BENCHMARK
Ilk
4J
MEASURE
COORDINATING AND
PREPARING ACTIVITIES
FOR EMPLOYERS
A. Preparing a Day's
Given an office situation requiring the
X
3c
Schedule
preparation of a day's schedule for a
five day period, the participant will be
able to prepare a schedule for each day
to the evaluator's satisfaction. All
items on the evaluation checklist must
receive a satisfactory rating.
B. Schedule Employer!
Given a situation where the employer must
X
3c
Trips
go on a trip, the participant will be
able to prepare an itinery and make the
necessary travel arrangements to the
evaluator's satisfaction. A] least nine
out of the ten items on the evaluator's
checklist must be rated satisfactory.
C. Employer Business
Given receipts and other information,
X
3c
Expense Statements!
relevant to employer's business trip
AL
expense, the participant will be able to
prepare a business expense statement with
1002 accuracy.
LIZ
r-4
FOB! M 4
MEMORANDUM OF VOTING CONFLICT
PART A
1
DATE ON WHICH VOTE OCCURRED:
itojr
Z TIH •
Name: -- . - - -- - -- Telephone: 1 L�
--
(LAST) (FIR T) IDDLE) (A/C (NUMBER)
Address: __ 0 s" o ��.✓� '� % �� - -- - -----
(STREET) (CITY ) (71P CODE) (COUNTY)
PART B
Agency is a unit of [check one] : ( 1 State of Florida; County, City or other Political Subdivision
Name of Agency:._ .
AV —
Position held in Agency:
PART C
MEMORANDUM OF CONFLICT OF INTEREST IN A VOTING SITUATION [Required by Florida Statutes 112.3143 (1975)]
---
If you have voted in your official capacity upon any measure in which you had a personal, private, or professional interest which inures to
your special private gain or the special private gain of any principal by whom you are retained, please disclose the nature of your interest
below. !
1. Description of the matter upon whic you wMi in your off ial capacity:
..G00kVWAlt
*44'rrA;01~i0T�' •
2. Description of th personal, private, or professional interest you have in the above matter which inures to your special private gain or
the special private gain of any principal by whom you are retained:
10%JAV- I �..�.Q.r.. _ ,� ear_—
_ ._ ••� _ 3 so-,, _ . I------
3. Person or principal to whom the special gain described above will inure:
a. Yourself b. ( ► Principal by whom you are retained:---._!_!40-0?
(NAME)
PART D
FILING INSTRUCTIONS
This memorandum must Ix filed within fifteen (15) days following the meeting during which the voting conflict occurred with the person
responsible for recording the minutes of the meeting, who shall incorporate the memorandum in the meeting minutes. This form need not be
filed merely to indicate the absence of a voting conflict. Florida law permits but does not rerluire you to abstain from voting when a conflict
of interest arises, if you vote, however, the conflict must be disclosed pursuant to the requirements described above.
PART E
SIONf;TURE PE SON DISCLOSING DATE SIGNED
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES :.112.317 (1975), A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES
GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE
OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED S5,000.
CE FORM 4- EFF. 1!1.'77 w 181
- 945
45