HomeMy WebLinkAboutR-81-1042RESOLUTION NO, 0 4 2
A RESottTION ACCEPTING THE BID OF PITMAN PHOTO, IN!', FOR FURNISHING
PHOTOGRAPHIC SUPPLIES AS REQUI9tb CITY WIDE ON A CONTRACT BASIS FOR
ONE YEAR FROM DATE OF AIWARb; AT A TOTAL ESTIMATED COST OF $19,224,00;
AbLOCATING FUNDS THEREFOR FROM THE 1981-82 OPERATING BUDGET; AUTHORI=
21NO THE CITY MANAGER AND THE PURCHASING AGENT To ISSUE THE PURCHASE
ORDERS FOR THESE MATERIALS,
WHEREAS, pursuant to public notice, sealed bids were received October 29,
1981 for the furnishing of photographic supplies as required on a city wide basis
for one year; and
WHEREAS, invitations were mailed to 9 potential suppliers and 4 bids were
received; and
WHEREAS, funds for this purchase are available in the 1981-82 Operating
Budget; and
WHEREAS, materials will be used by all Departments of the City for various
photographic needs; and
WHEREAS, the City Manager and the Department of Finance recommend that the
bid received from Pitman Photo, Inc. be accepted as the most advantageous bid to
the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORiDA:
Section 1. The October 29, 1981 bid of Pitman Photo, Inc. for fvrni.shing
photographic supplies as required,City Wide, on a contract basis for one year
from date of award at a total estimated cost of $79,224.00 is hereby accepted
with funds therefor hereby allocated from the 1981-82 Operating Budget.
Section 2. That the City Manager is hereby authorized to instruct the
Purchasing Agent to issue the Purchase Orders for these materials.
PASSED AND ADOPTED this 10 day of DECEMBER 1981.
MAURICE A. -ERRE
M A Y 0 R
eATT: Q
City Clerk
PREPARED AND APPROVED BY: APPROVED Ate$ TO FORM AND CORRECTNESS:
AAA-- ya A44.
ROBERT F. CLARK GEORGE F. KN X, JR.
DEPUTY CITY ATTORNEY 64 CITY ATTORNEY
CITY COMMISSION
MEETING OF
DEC 1 01981
UW"AA104
CItY OF MIAMI, FLORIOA s
45i
'' r it I it I u.ly;�c�r�
rl�'Y�IiLfF�1AEMORANbUM
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WE, I .?Ott 18 A14 8: u
TO
Mt, Howard V. Caty ""E November 17, 1981 FILE:
City Manager
sU P.l Ec:i Recommendation for Resolution
and Award of Bid! No. 81-82-81
` Photographic Supplies
.� FRoM QU ERENCES:
1
, L. Mullins ENCLOSURES Award of. Bid, Resolution
ePurchasing Agent
It is recommended that the award be made and a resolution
be passed accepting the most advantageous bid as received
from Pitman Photo, Inc. for furnishing photographic supplies,
City hide, on a contract basis for one year at a total esti-
mated cost of $79,224.00.
Pursuant to public notice, sealed bids were received October 29, 1981 for
furnishing photographic supplies on a contract basis for one year to be
itsed by all departments.
Invitations were mailed to 9 potential suppliers and 4 bids were received
as per the attached Award of Bid. One "No Bid" was also received
Funds for this purchase are available in the 1981-82 Operating Budget.
Photographic supplies and accessories including film, developing chemicals,
photographic paper., filters, batteries, flash bulbs, and other supplies are
used extensively by the Department of Police and. to a lesser degree by other
departments.
ALM:an
81 - 1 04 2
81 - 1 042
AWARD ,Q ..I
Dial No. 81-82-8
ITEM: Photogt•aphi n Sopplies
bEPARTFiENT: City Wide
TYPE OF PUkCHA5E: Contract for one year
REASON: To purchase supplies for all departments
POTENTIAL 91=RS: 9
BIDS RECEIVED: 4 (3 were partial).
FUNDS: 1981-82 Operating Budget.
CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE
Degar ent of Fi.nhc�
i
BID EVALUATTON: The bid included 800 different items of varying
quantities. Pitman Photo, Inc. was the only
bidder to bid all items, and was the lowest
bidder, ata total of $79,224.00. Other bids
were as follows:
Rich Photos, Inc. 497 items
VWR Scientific, Inc. 190 items
Laria Enterprises 60 items
Following is an analysis of the invitation to
bid:
Number of Bid Number of
Category Invitations Mailed Resprna_s
Prior Bidders 5 3
New Bidders 2 -0-
Minority Bidders 2 1
Courtesy Notifications -0- -0-
"No Bids" -0-
Totals 9 5
RECOMENDATION: IT IS RECOWENDED THAT THE AWARD BE MADE TO
PITMAN PHOTO, INC.
Purchasing Agent
81 - 1 042
• .t
sit) SECURITY
bAlt iibt RE�C iV b._._-- w tS�tabe _ � ► .1
TEE Of atcuRtT?
�IbbElt
TOTAL
AJwdUNt
Mich Photos, Inc.
1600 W. Flalger St.
Miami, Fi 33135
Broken down by items
Laria Enterprises
1010 S. W. First Street
Miami, Florida 33130
Broken down by items
Pitman Photo, Inc.
3170 N. W. 36 Street
.Miami, Florida 33142
Broken down by items
VWR Scientific Inc.
P. 0. Box 521027
Miami, Florida 33152
Broken down by items
NO RTD--
Gammacolor
R�R•iroi *o 641pr• lio(W169i 09140 thl der of
FOR 11�G0itN1NF 0lr1i1pM
,`dig§,;!•'��!�,, R' 3
.. "�
�,
DEVI _
ACCOUNT DIODE
0
Q NO. 8l 82.6
bATE 10wy -81
BID
Alma
519--6380
Nall pHbNg�
Z PREPARED BY
QUANTITY UNIT
CODE ITEM DESCRIPTION PRICE
Photographic Supplies
for one yeast on a
contract basis to the
Department of Police
TOTAL
ESTIMATED COST:
CONTRACTUAL:
INCIDENTAL:
$ 25,000.00
-------------
$ 300.00
25,300.00
fA
Vt
Nt AMOUNT AMOUI
AMT. BIDS TO BE SECURED:-_r,VR:,;; _•'°_Ku;.
lies
Photographic Supp.
for one year on a
contract basis:
FOR THE DEPARTMENT OF:
Police
ADVERTISE ON
APPROVED BY:
October .# .j , 1981
BIDS TO BE RECEIVED ON
October 29, 1981, 10:00 AM
E2ECTOR OF ISSUING DEPARTMENT
TOTAL
SOURCE OF FUNDS:
To be filled in by
EXPENDITURE CONTROL: FUNDS AVAILABLE FOR PROJECT INVOLVED _'t -- _-
EXPENDITURE CONTROLLER
AD CODE -
PROJECT CODE
COPIES TO: Pwchasing (Org.1 — Glty Manager — City Clark—l:�ienditure Control —1 ssuiag Department — Otber AJJected Department
CU
i CANARY BLUE GOLDENROD
WHITE GREEN PINK
FORM NO, 1047-REV. 74