HomeMy WebLinkAboutR-81-1028RESOLUTION MA I o 109 8
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE
FORM ATTACHED HERETO, BETWEEN THE CITY AND
R. C. TROTT, CONSULTING ENGINEERS, INC., FOR
SPECIAL ENGINEERING SERVICES TO BE FURNISHED
BY SAID FIRM IN ORDER TO RESOLVE SERIOUS
TECHNICAL PROBLEMS WITH THE CITY'S POLICE
AND FIRE RADIO SYSTEMS, USING PREVIOUSLY
APPROPRIATED FUNDS THEREFOR.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The City Manager is hereby authorized to
execute an agreement, in substantially the form attached
hereto, between the City and R. C. Trott, Consulting Engin-
eers, Inc., for special engineering services to be furnished
by said firm in order to resolve serious technical problems
with the City's Police and Fire radio systems; using previ-
ously appropriated funds therefor.
PASSED AND ADOPTED this LOTH day of DECEMBER , 1981.
MAURICE A. FERRE
M A Y O R
ATTEST:
RAL H G. ONGIE
CITY CLERK
PREPARED AND APPROVED BY:
0 0 k
ROBERT F. CLARK
ASSISTANT CITY ATTORNEY
APPROVED 1AS TO FORM AND CORRECTNESS:
GEORG KNOX, JR.
CITY WO.RNEY
CITY COMMISSION
MEETING OF
DEC 10 1981
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R
CITY OF MIAMI. FLORIDA
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181 QUO 20 PM 1 ; 42
-a Howard V. Gary DALE August 171 1981 FILE.
I City �2anager
Bryce Genzlinger, Di e i
Department of Compu�ler
ll
Communications
PROBLEM
":U ;1JEC7 Request for Commission
Approval
-0:F`ERFN('ES
It is recommended that the
City of Miami enter into a
contractural agreement with
R. C. Trott, Inc., to supply
communication engineering
services to the Department of
Computers & Communications at
a total cost not to exceed
$35,000.00.
The Police and Fire Radio Network is experiencing serious communi-
cation problems throughout the City. These problems need to be
addressed immediately. They require specialized technology, expertise
and resources not currently available in the Department of Computers
and Communications.
SOLUTION
R. C. Trott Consulting Engineers, Inc., have provided the City with
professional services in the past at a most satisfactory level. It
would be in the best interest of the City to continue to use these
specialized communication engineering services to solve our problems.
Specific tasks to be performed on Capital Improvement Project; Update
Systems Coverage (8061); Fund Project #350067, include the following:
1 - Provide analysis and recommended solutions to interference,
breakup and weak radio communication message problems on
the Fire and Police Radio Network,
2 - Design of antenna systems at the Federal Building,
Orange Bowl, Miami Stadium and TAC sites.
81-1028
terd V { Gary
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August 17, 1981
3 - Design of a new receiver site to be located at
tho- Omni Complex.
4 Provide recommended soltuions to correct poor radio
�. coverage between Jackson Memorial Hospital and Fire
Rescue units
Expected completion of Items 1 through 4 is August 1982. Maxim=
cost will be $17,000.00.
Tasks to be performed on Capital Improvement project; Microwave
Communication System (9019), Fund Project #350068:
5 - Investigate possible alternatives to our present leased
telephone lines for special services. These special
services include (but are not limited to) remote radio,
data transmission and remote telemetry and signalling
networks. The alternatives include consideration of
microwave transmission (privately owned and shared),
lightwave transmission (fiber optics and laser) and
Cable TV transmission.
6 - Provide a feasibility study report which will include
specific recommendations for all required services with
back-up facilities and justification.
7 - Provide a preliminary plan for an integrated system
development approach for a City -Wide Telecommunication
Network.
Expected completion of Items 5, 6 and 7 is February 1982. Maximum
cost will be $18,000.00.
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cc: Law Department
Management & Budget
4`'s At3i�iG1'iritY l
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,j `his Agro-etient eftteted into as of the ..__:m_..���..�. dad
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� 1981, by and between the City of Miami)
a'ounieipai oorperation of bade County, Florida, (hereinafter
referred to as "CITY") and Raymond C. Trott, Consulting
engineers, Incorporated (hereinafter referred to as
"R. C. TROTT").
W I T N t 5 8 t T H
WHEREAS, the City of Miami is desirous of continuing
to obtain specialized communication engineering services
for its communications operations; and
WHEREAS, R. C. TROTT is capable and desirous to
perform said services; and
WHEREAS, the City Commission authorized the City
Manager to negotiate and execute an agreement;
NOW, THEREFORE, the CITY and R. C. TROTT for
consideration hereinafter set forth agree and covenant,
one unto the other, as follows:
1. TERM:
This Agreement shall commence May 1, 1981, and
shall terminate September 30, 1982.
2. BASIC SERVICES:
R. C. TROTT shall provide the following profes-
sional services:
(1) R.C.TROTT proposes to conduct a study of
the City's Police and Fire Communications Radio System
with respect to the following:
(A) An intermodulation (IM) analysis of the
City's radio facilities including the Federal Building
installation. This study will analyze the frequencies on
the Federal Building and those on the adjacent Dade County
Courthouse, Caribbean Radio installation, Bell Telephone
frequencies and the proposed transportation channels.
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<. (B) Design of the antenna systeths at the Federal
s,
Building, Orange Bowl, First Vaderal, Miami Stadium and
'. CAC Buili°ndg. D6aign will include reeomrnended e6mpanents
k and equipment with minimum speeifieetions for proeurement,
Assistance in installation, tuning and training City per-
sonnel in proper maintenance of the equipment will be in-
cluded.
A study report on (A) and (B) will be presented
to the City with the results of the IM Study, the recom-
mended antenna systems designs, installation requirements
and specifications for equipment procurement.
(C) Recommendations as to improvement in communi-
cation in and out of Jackson Memorial Hospital on the
city's MED (EKG) Channel.
(D) Design of a new receiver site at the Omni
Complex. Included will be a design integrated with the
receiver site to improve communications by Police and
Fire personnel from poor coverage areas.
(E) Investigate the possible alternatives to
leased telephone lines for special services. These
special services include, but are not limited to, remote
two-way radio transmitter and receiver controls, data
transmission facilities, remote telemetry and signaling.
The alternatives include microwave transmission (private
owned and shared), lightwave transmission_ (fiber optics
and laser), and CATV carrier transmission.
The CATV portion of the study will be con-
ducted in conjunction with the City's CATV consultant
prior to award of franchise and with CATV supplier only
after franchise is awarded.
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Thin Partion at tie Agreement will produce a
falit, ibility stiudy Attd The report will include
reeotmaeudatiana for all required services and back-up
facilities and the basin for recommendations. The report
will include: a preliminary plan for system development.
The detailed plan with system design concepts,
including integration of City -Wide Telecommunications
System, will be accomplished in a follow-on phase of the
study. This feature requires City analysis of recommenda-
tions and completion of other telecommunication system
studies in addition to City decision after all aspects of
the total system are defined. This follow-on phase is
not to be included in this Agreement
The expected completion date for Item (E) is
February 1982; Items (A) , (B) , (C) and (D) are expected
to be completed by August 1982.
3. COMPENSATION:
R. C. TROTT and -the City hereby agree that
the maximum amount payable under this contract shall not
exceed thirty-five thousand dollars ($35,000.00) and
shall terminate, without further action, at such time as
that amount is reached.
4. TERMINATION OF CONTRACT:
The City retains the right to terminate
this Agreement at any time prior to the completion of
the WORK without penalty to the City. In that event,
notice of termination of this Agreement shall.be in
writing to R. C. TROTT who shall be paid for all WORK
performed prior to the date of this receipt of notice of
termination. In no case, however, will the CITY pay
R. C. TROTT an amount in excess of the total sum provided
by this Agreement.
It is hereby understood by and between the CITY
and R. C. TROTT that any Payment made in accordance with
this Seetion to R. S. TROTT shall be made only if said
t R. C. TROTT is not in default under the terms of this
Agreement. If R. C. TROTT is in default under the terms
of this Agreement, then the CITY shall in no way be obli-
gated and shall not pay to R. C. TROTT any sum whatsoever.
5. GENERAL CONDITIONS:
All notices of other communications which
shall or may be given pursuant to this Agreement shall
be in writing and shall be delivered by personal service,
or by registered mail or by telegraph addressed to the
other party at the address indicated herein or as the
same may be changed from time to time. Such notice shall
be deemed given on the day on which personally served; or,
if by mail, on the fifth day after being posted or the
date of actual receipt, whichever is earlier.
Titles and paragraph headings are for convenient
reference and are not a part of this Agreement.
In the event of conflict between the terms of
this Agreement and any terms or conditions contained in
documents, the terms of this Agreement shall rule.
No waiver or breach of any provision of this
Agreement shall constitute a waiver of any subsequent
breach of the same or any other provision hereof, and no
waiver shall be effective unless made in writing.
6. OWNERSHIP OF DOCUMENTS:
All writings, diagrams, tracings, charts,
schedules and other wcrd product developed by R. C. TROTT
under this Agreement shall be delivered to the CITY by
said R. C. TROTT upon completion of the WORK and shall be-
come the property of the CITY, without restriction or
limitation on their use. R. C. TROTT agrees that all docu-
ments, records and reports maintained and generated pursu-
ant to this contractural relationship between the CITY and
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I. C. TROT shall be subject to all provisions of the ,.
Plarida public Records Lawns Chapter 1191 Florida Statutes,
unless excepted by late.
It is further understood by and between the
parties that any information, writings, maps, contract
documents, reports or any other matter whatsoever which
is given by the CITY to R. C. TROTT pursuant to this
Agreement shall at all times -remain the property of the
CITY and shall not be used by R. C. TROTT for any other
purposes whatsoever without the written consent of the
CITY.
7, AWARD OF AGREEMENT:
R. C. TROTT warrants that they have not
employed or retained any company or persons to solicit
or secure this Agreement and that they not offered to pay,
paid, or agreed to pay any person or any company any fee,
commission, percentage, brokerage fee, or gifts of any
kind contingent upon or resulting from the award of this
Agreement.
R. C. TROTT is aware of the conflict of interest
laws of the City of Miami (Miami City Code Chapter 2,
Article V), Dade County, Florida, (Dade County Code,
Section 2-11.1) and the Florida Statutes, and agree that
they will fully comply in all respects with the terms of
said laws.
S. NON-DELEGABILITY:
It is understood and agreed that the obliga-
tions undertaken by R. C. TROTT pursuant to this Agreement
shall not be delegated to any other person or firm unless
the CITY shall first consent in writing to the performance
of such services or any part thereof by another person or
firm.
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The parties hereto agree that this Agreement
shall be construed and enforced according to the laws,
statutes and case lags of the State of Florida.
10. SUCCESSORS AND ASSIGNS!
This Agreement shall be binding upon Ithe
parties herein, their heirs, executors, legal representa-
tives, successors, and assigns.
11. AUDIT RIGHTS:
The CITY reserves the right to audit the
records of R. C. TROTT at any time during the performance
of this Agreement and for a period of one year after final
payment is made under this Agreement.
12. INDEMNIFICATION:
R. C. TROTT shall indemnify and save the
CITY harmless from and against any and all claims, liabili-
ties, losses and causes of action which may arise out of
R. C. TROTT'S activities under this contract, including
all other acts or omissions to act on the part of
R. C. TROTT or any of them, including any person acting
for or on his or their behalf.
13. CONFLICT OF INTEREST:
R. C. TROTT covenants that no person under
its employ, who presently exercises any functions or
responsibilities in connection with this Agreement, has
any personal financial interest, direct or indirect, in
this Agreement. R. C. TROTT further covenants that, in
the performance of this Agreement, no person having such
conflicting interest shall be employed. Any such
interests on the part of R. C. TROTT or its employees,
must be disclosed in writing to the CITY. R. C. TROTT,
in the performance of this Agreement, shall be subject
to the more restrictive law and/or guidelines regarding
conflict of interest promulgated by federal, state or
local government,
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MD UM i - VONTRACTOR i
That It, C. TROTT and its employees and agents
shall be deemed to be nn independent contractor, and not an
agent or employee of the CITY, and shall not attain any
rights or benefits under the Civil Service or pension
Ordinance of the CITY, or any rights generally afforded
classified or unclassified employees, further he/she shall
not be deemed entitled to Florida's Worker's Compensation
Benefits as an employee of the CITY.
IN WITNESS WHEREOF, the parties hereto have
caused these presents to be executed by the respective
officials thereunto duly authorized, this the day and
year first above written.
WITNESSES:
By:
PRESIDENT
RAYMOND C. TROTT CONSULTING
ENGINEERS, INCORPORATED
(SEAL)
CITY OF MIAMI, a municipal
Corporation of the St"te
of Florida
By:
CITY MANAGER
ATTEST:
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
GEORGE F. KNOX, J .
CITY ATTORNEY