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Home My WebLink AboutR-81-1026A RESOLUTION ACCEPTING THE BID PROPOSALS OF LARRY WILLIAMS FOR MANOR PARK; IDA TRETO FOR WEST END PARK; SADRETT SOUTH, INC., FOR 80TH LEGION AND BRICKELL PARKS; AND LEONORA K. RONNER FOR AMCO MINI PARK, FOR FOOD AND BEVERAGE CONCESSIONS AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE STANDARD CONCES- SION AGREEMENTS WITH EACH SUCH. CONCRSSIONAIRR. WHEREAS, pursuant to public notice, sealed bid proposals were received November 9, 1981, for concession rights for food and beverage operations at various City parks; and WHEREAS, invitations were mailed to potential suppliers and six (6) bids were received; and WHEREAS, the bids of Larry Williams for Manor Park, Ida Treto for West End Park, Sabrett South, Inc., for Legion and Brickell Parks, and Leonora K. Ronner for Amco Mini Park are recommended for acceptance as the most advanta- geous bids to the City; FLORIDA: NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI$ Section 1. The November 9, 1981, bids Larry Williams for Manor Park, Ida Treto for West End Park, Sabrett South, Inc., for both Legion and Brickell Parks, and Leonora K. Ronner for Amco Mini Park for concession rights for food and beverage operation are hereby accepted. Section 2. That the City Manager is hereby authorized to execute a standard concession agreement with each such concessionaire. PASSED AND ADOPTED the 10TH day of DECEMBER , 1981. ATTEST: ALPH GK. ONGIE Y CLERK PREPARED AND APPROVED BY: A6� I - ROBERT F. CLARK DEPUTY CITY ATTORNEY Maurice A. Ferre MAYOR APPR2M AS TO FORM AND CORRWTNESS: GFOR F, KNOX, OR. CITY �MMISSION CITY TORNEY M INS OF td. Howard V. Gary City Manager r'vvu anu acvCLayc VVllU C.7.7 avla Rights GOW� CDir REFERENCES FROM �rt H y Department of Leisure services ENCLOSURES. J it is recommended that the City accept the bid Lj proposals of Larry Williams for Manor Park, Ida Treto for West End Park, Sabrett South, Inc., s,t for both Legion and Brickell Park, and Leonora K. Ronner for Amco Mini -Park and further autho- co rizing the City Manager to execute standard con- •• cession agreements with each respectively, as w .� per the attached resolution. Cs a Pursuant to public notice, sealed bid proposals were received November 9, 1981, for concession rights for food and beverage operations at various City parks. Of the approximate 80 solicitation packages issued, 6 bids and 2 no bids were received. Subsequently an evaluation committee was formed and after interviewing each bidder and thoroughly evaluating each bid, the following are recom- mended for acceptance by the City: Monthly Minimum Bidder Park % Bid Guarantee Bid Larry Williams Manor 10% $ 75.00 1 Ida Treto West End 10% $ 50.00 Sabrett South, Inc. Legion 6% $125.00 Sabrett South, Inc. Brickell 6% $125.00 Leonora K. Ronner Amco Mini 5.1% $117.50 U Information regarding the evaluation committee, recommended bidders, and standard concession agreement is contained in the attached fact sheet for your reference. It is, therefore, the recommendation of the Department of Leisure Services, that the above mention bid proposals be accepted by the City and further, that the City Manager be authorized to execute standard concession agree- ments with each, respectively, as per the attached resolution. AHH/KDH/ar Encl. 81-1026 EVALUATION COMMITTEE William H► Harrison, Lease Manager Sara Powell, Administrative Assistant, Lease Management i D onal Stewart, Insurance and Property Management, Risk Management David Borisenko, Landscape Architect I, Park Department Kirk Hearin, Administrative Assistant, Leisure Services Department Interviews were conducted Friday, November 13, 1981 BID EVALUATION Manor Park: Bids: Larry Williams - 1010 - $ 75.00 Mr. Williams - the sole bidder for this park, has limited experience in such operation, however, Mr. William displayed an extreme interest in providing this service and has the advantage of residing directly across the street from the park. AVG. EVALUATION SCORE: 10.8 West End Park: Bids: Ida Treto - 101% - $ 50.00 Ms. Treto was the sole bidder for this park, where she has been in operation since 1975. Ms. Treto has provided good service to the public and has fully fulfilled her obligations under her current contract. AVG. EVALUATION SCORE: 13.2 Legion and Brickell Parks: Bids: Sabrett South, Inc.- 6% - $125.00 for each Sabrett South was the sole bidders for each of these parks. Sabrett South, Inc., is a franchise of Sabrett, Inc. of New Jersey. They proposed a push cart/hot dog and drink operations and will hire required staff. The corporation is owned by three local attorneys. AVG. EVALUATION SCORES: LEGION - 13.0 - BRICKELL - 13.0 Amco Mini -Park: Bids: Sabrett South Inc. - 6% - $125.00 Leonora K. Ronner - 5.1% - $117.50 Sonny's Sandwich Shop - 5% - $ 50.00 All three bidders proposed the push cart concession serving hot dogs and drinks. Sabrett South, Inc., as mentioned above, offered the highest bid. Leonora K. Ronner, whom offered a slightly lower bid, will be personally involved in the day to day operation and offersto maintain the park daily. Sonny's Sandwich Shop, the lowest bid, would, as Sabrett South, hired required staff to operate the concession, with his primarily business that of Sonny's Sandwich Shop lo- cated on Biscayne Boulevard. After the scoring by the committee, Leonora K. Ronner was the unanimous choice. Discussions revealed that all agreed that " 026 r Coficess on Privilegesa►ox&a►. Page 24& her personal involvement would far outweight the few dollar difference in the bid, in term of intangibles and possible revenues that could exceed the highest bid. AVG. EVALUATION SCORE: nTurn DAbVC Park GRAND AVENUE MORNINGSIDE PEACOCK KENNEDY Leonora K. Ronner - 13.8 Sabrett South, Inc. 12.6 Sonny's Sandwich Shop = 10.0 Bidder - M. G. & T. Corp. - Sonny's Sandwich Shop - M. G. & T. Corp. - M. G. & T. Corp. BAYFRONT - Sonny's Sandwich Shop SW CORNER/ - Sonny's Sandwich Shop Biscayne Blvd. & Flagler STANDARD CONCESSION AGREEMENT Bid Recommendation 8%/50-100 withdrawn by bidder 5%/50 withdrawn by bidder 8%/100 reject - conflict with existing concessionaire 8%/250 reject - conflict with existing concessionaire 5%/50 reject - conflict with existing concessionaire 8%/300 reject - no jurisdiction This standard concession agreement was drafted by the Lease Manager two years ago, approved by the Law Department, and has been use for several recent park conces- sions, with highlight as follows: 1. TERM: The terms shall be for a period of one year at which time the City Manager, upon request of the concessionaire, may extend the privileges. Any renegotiation of the agreement must ob- tain Commission approval. 2. NON EXCLUSIVE: The Concessionaire obtains concession privileges and has no exclusivity. However, the City agrees not to grant other concession privilege that may be in conflict, with the exception of special event activities. 3. MAINTENANCE: The concessionaire agrees to maintain the assigned area, on a daily basis, removing litter and debris as a result of his/her operations. 4. PERMIT AND LICENSE: The Concessionaire agrees to obtain all permits and licenses necessary and comply with all government laws. 5. PERFORMANCE BOND : Equal to the minimum guarantee. 6. CONSIDERATION: A percentage of gross or a minimum dollar guarantee, whichever is greater. 1. HOURS OF OPERATIO14: As required to provide services to public, or otherwise approved by the City Manager. B. INSURANCE: A general comprehensive insurance policy including liability, property damage and products liability, with limit as set by the City's Insurance Manager, 9. NON-DISCRIMINATION CLAUSE CITV of �41A.M1, PLORIOA `+ 1,4Ttt 2.OFF1CC NtEtt,1O0ANbUM a A. i,. tAullins DATE- November 20i 1981 FILE; Purchasing Agent SUHAcr Bid No. 81=82-9 r Pt�46. �ao�,+ tb ard, Dire a_FeaEr,._Es. , Department of Leisure Services ENCLUSURF.S. ` The Department of Leisure Services hereby recommends that Bid No. 81-82-9 for concession rights for food and beverage operations in City parks, be awarded to the following bidders: Park: Manor Recommended Concessionaire: Larry Williams Bid: Percentage of gross 10% minimum monthly guarantee $ 75.00 Park: West End Recommended Concessionaire: Ida Treto Bid: Percentage of gross 10% minimum monthly guarantee $ 50.00 Park: Legion Recommended Concessionaire: Sabrett South, Inc. Bid: Percentage of gross 6% minimum monthly guarantee $125.00 Park: Brickell Recommended Concessionaire: Sabrett South, Inc. Bid: Percentage of gross 6 % minimum monthly guarantee $125.00 Park: Amco Mini -Park Recommended Concessionaire: Leonora K. Ronner Bid: Percentage of gross 5.1% minimum monthly guarantee $117.50 It is further recommended that the City Manager be authorized to execute standard concession agreements with the above mentioned concessionaires and considerations. Enclosed please find copies of the proposed legisla- tion regarding this bid. Anti/KDII/ar Encl. 81-1026 h 1 M M 5 M S 2 M I 1 M L 2 B � ibDER AU" T TOTAL 3rryr Williams, Sr, 185 N, V. 47th Terrace iami, Fla 33127 . G. & T, Gorporation 50 Lee Drive iami Springs; FLa 33166 Manor Park Grand Avenue Park Peacock Park Kennedy Dark onny Sandwich Shop B98 Biscayne Blvd,. Suite 402 iami, Fla 33137 SW corner Biscayne Blvd & Flag Morningside Park Ammco Mini -Park Ler St.(Fron of One B. ToVer)": is Treto 1265 S. W. 49th Street iami, Fla 33165 West End Park eonora K. Ronner 200 Monroe Street ollywood, Fla 33020 Ammco Mini -Park RTn ropical Sundries of Miami, Inc. s�two y6;a1it! Shock$ thl*y �QR AGp�MTIMf� Ol�►Itgk CODE ITEM DESCRIPTION QUANTITY PRICE AMT. BIDS TO bE SECURED FOR; Proposals for Concession Proposals for Concession r Rights to Operate Food fiighte to Operate Food _ & & Beverage Concessions at Beverage Concessions at various City Parts Various City `Parks r1/ FOR THE DEPARTMENT OF: Leisure Services ADVERTISE ON October 8, 1981 BIDS TO BE RECEIVED ON November 9, 1981, 10:00 AM 1 TOTAL ESTIMATED COST: CONTRACTUAL: INCIDENTAL: $ $ 150.00 TOTAL $ SOURCE OF FUNDS: APPROVED BY: DIRECTOR OF ISSUING DEPARTMENT To be Jilhed in by EXPENDITURE CONTROL: FUNDS AVAILABLE FOR PROJECT INVOLVED ' • . -- <p`,:r,.., EXPENDITURE CONTROLLER PROJECT CODE AD CODE COPIES TO; Purchasing (Org,) — City Manager — CiJy Clerk—!sxpc�editure Control — t sssd Department — Otber Alleeted DepmweWt .FORM NO, 1043- REV. 74 WHITE GREEN PINK CANARY BLUE GOLDENROD