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Home My WebLink AboutR-81-10244; S y } RESOLUTION No. A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE FORM ATTACHED HERETO, CONTINUING THE OFFICE OF INTERGOVERN- MENTAL COORDINATION AND LIAISON FOR FISCAL YEAR 1982 TO BE FUNDED BY THE SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM. WHEREAS, the City of Miatnit through Resolution No. 78-749, adopted December 14, 19780 authorized the City Manager to enter into a Consortium Agreement with the governments of Dade and Monroe Counties and the Cities of Hialeah and Miami Beach; and WHEREAS, the United States Department of Labor has mandated certain changes in the structure of the former Consortium Board necessitating greater and more direct involvement by the City of Miami in the activities of the South Florida Employment and Train- ing Consortium; and WHEREAS, the South Florida Employment and Training Consortium has provided funds under its Resolution 8-13-80-5 for the purpose of continuing the funding of member jurisdiction offices of Inter- governmental Coordination and Liaison for Fiscal Year 1982; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to negotiate and execute an agreement, in substantially the form attached hereto, continuing the Office of Intergovernmental Coordination and Liaison for Fiscal Year 1982, to be funded by the South Florida Employment and Training Consortium. PASSED AND ADOPTED this 10 day of DECEMBER , 1981. MAURICE A. FERRE M A Y O R AT T E R LPH 6. ONGIE, CITY CLERk6,1 Z AREA AND APPROVED BY: RO ERT F. CL RK, DEPUTY CITY ATTORNEY AP64EA AS. " FOR AN ORRECTNESS; GEORG O F, KNOX, JR.,; CITY ATTORNEY CITY COMMISSION MEETING OF OFC 10 1981 City OP MIAMI,L�i1iiA �YPMOIIVANbUM I fia .... Hnwatd V. Cary 'fir ra t` A114 I J�,,, November 6 , 1981 FILL: City Manager € SUBJECT Resolution - Office of lritergbvern mental Coordination and Liaison ° South Florida Employment & Trainiti FROM Robert D. Xrause Consortium REFERENCES: Director Department of Duman Resources ENCLOSURES. It is recommended that the City of Miami enter into an agreement with the South Florida Employment and Training Consor- tium to provide the City with funding for its Office of Intergovernmental Coordination and Liaison, with all fund- ing provided by the South Florida Employ- ment and Training Consortium, per the attached Resolution. On August 14, 1981, the South Florida Employment and Training Consortium adopted their Resolution No. 8-14-81-06 (attached). This resolution included under System -Wide Administrative Costs, the sum of $285,000 for the purpose of continuing funds for the individual jurisdiction member's Offices of Intergovernmental Coordination and Liaison at a cost of $57,000 each. On December 14, 1978, through Resolution 78-749, the City Manager was authorized to enter into a Consortium Agreement with the Metropolitan Dade County, Monroe County, the City of Hialeah and the City of Miami Beach. This Consortium Agreement specified a greater and more direct involvement by each member jurisdiction in the activities of the South Florida Employment and Training Consortium. The Offices of Intergovern- mental Coordination and Liaison were established to fulfill that required involvement. Attached to this memorandum is a "Purchase of Professional Services Agreement" which will, when executed, provide the City of Miami with its funding for its Office of Intergovernmental Coordination and Liaison with all funding provided by the South Florida Employment and Training Consortium. FR/orr 81 - 1 024 .w Pt HASE OF PAOFE8816NAL Slth :5 AGREEMENT THIS AGREEMENT, made the clay of in the year 19 , by and between The South F1 �-da Employment & Training Consort u P by its Executive Director, and The City of Miami, by its City . Manager is hereby authorized for services as stated herein: , 1) The City of Miami shall provide liaison services as described in the attached work plan; and, 2) The South Florida Employment and Training Consortium shall compensate the City of Miami for said services. THE PARTIES hereto further agree to the following conditions: 1) The South Florida Employment and Training Consortium shall provide adequate office space for the use of the Liaison Office. 2) The City Manager shall select & appoint the Liaison Officer who shall be compensated by the City of Miami and subject to the City of Miami's applicable merit system & pay plan. THIS AGREEMENT shall be in effect during the period(s) October 1, 1981 through September 30, 1982 and shall provide for maximum compensation, from the South Florida Employment and Training Consortium to The City of Miami of $57,000 , Fifty Seven Thousand Dollars payable from Budget Code No. pursuant to the terms of this agreement. BEING DULY signed, the execution of this agreement is in conformance with Resolution 8-14-81-06 adopted by the South Florida Employment & Training Consortium on the 14th day of August , 1981 , a copy of which is attached to and made part of this' agreement. Executive -Director, South Florida Employment & Training Consortium Date This is to certify that services have been, or shall be performed and that payment has not been made. City Manager, City of Miami APPROVED AS TO FORM AND CORRECTNESS: George F. Knox, City Attorney ATTEST: Date City Clerk 81-1024 The City of Miami, in accord with the Professional Services Agreement for which this Work plan is made a part, shall provide the following Liaison Services: it 1) Represent the City of Miami and its interests in S.F.E.T.C. meetings related to:- Meetings convened by the Executive Director Operations meetings, when requested Liaison meetings and other appropriate S.F.E.T.C. meetings f; 2) At the request of the City of Miami's Consortium Representative, sit in said representative's stead, when appropriate, at Consortium — meetings. Since the Consortium Representative, authorized and appointed by the City of Miami Commission, is the City Manager of Miami# it is understood that the City Manager shall generally attend and represent the City of Miami at meetings of the South Florida Employment and Training Consortium. 3) Provide summary reports, monthly - or as requested - of Consortium I actions for the City of Miami's Administration and Elected Officials. E 4) Provide summary reports of Department of Labor Instructions, Rules and Regulations, and such other information as may be appropriate. 5) Represent the City of Miami in the development of a Consortium Policy Manual. 6) Provide such other services at the direction of the City Manager of the City of Miami. - 91 " 1 024 sou1� ilA EMMl5M1r1ENt t'. Members of the South Florida Employment and Training Consortium Charlotte Gallogly Executive Director RECOMMENDATION e �.ww AU�USt 1�, i RESOLUTION APPROVING THE FISCAL YEAR 1982 BUDGETS FOR SFETC ADMINISTRATIVE COSTS It is recommended that the Consortium approve budgets for administrative costs as liste below. SFETC Administration $ 29122,550 Offices of Intergovernmental Liaison $ 2859000 TOTAL $ 29407,550 BACKGROUND 1. SFETC Administration In the current fiscal year, the SFETC budget is $3,600,000. The FY '82 proposed SFETC budget recommends $2,122,550 a reduction of 41%. A proposed staffing summary for SFETC is attached as Appendix A. Also attached as Appendix B is a budget summary. As requested at the July 16, 1981 Consortium meeting, I have met with the majority of the Consortium members to review the FY 182 SFETC administrative budget. In preparing the budget, we have attempted to insure that the overall reduction in funds is shared at all levels, while at the same time maintaining an administrative capability which can meet the compliance requirements imposed by the Department of Labor. The significant staff reductions reflect the elimination of Titles IID, IV, and VI, and the concomitant reduction in workloads. However, it should be noted that while numbers of staff are being substantially reduced, the size of the SFETC budget reduction is misleading in understating the size of the staff reduction. Costs per - staff member continuing in service have been increased as a result of cost of living raises (8.5%), merit increases (4.5a - 6`,�), concomitant increases in fringe benefits tied to gross salary levels, and increases in retirement costs (160. The number of staff which can be funded with the proposed (53 SFETC staff) is actually 52.2, fewer than the number of, staff funded in the current year. These cuts will require a major lay-off of SFETC staff. The initial FY 181 staff of 111 has been reduced through attrition to 88. However, the further reduction from 88 to 53 will require a lay-off of 39.8% of the existing staff of 88 still on board as of June 21, 1981. d e Orrni iittnt) N111440o BSI O � Jt The proposed unit by unit staffing reductions are displayed in Appendix A, along with a description of the functions that must be carried out by each unit. This information indicates clearly that the proposed budget request and staffing levels will provide for the absolute minimum number of people required to assure compliance with all federal regulations. With the implementation of the new federal regulations, the nature of the administration of local CETA programs changed from a "trusting" programmatic model to a heavy compliance model. Emphasis has been placed on ensuring that Prime Sponsors implement a comprehensive system of fiscal and programmatic con- trols as well as monitoring and auditing functions to prevent and/or detect abuses. Also, the regulations specifically require a legitimate planning process which involves a broad spectrum of groups and individuals to actively participate in the development of the plan and submit recommendations regarding the policies and pro- cedures of the Prime Sponsor's program. Other requirements such as client -tracking and grievance hearing timeframes place further compliance responsibilities on the Prime Sponsor. If the Consortium is to maintain its existence, and thereby its eligibility for Consortium incentive awards and various discretionary grants as they become available, it is essential to maintain the system's administrative capability at or above this bare -bones level. As demonstrated by the FY 181 and proposed FY 182 SFETC line item budgets, summarized in Appendix B. reductions in FY 182 expenditures will be realized not only through substantial staff cuts but also through reductions in costs for office space, telephones, postage, printing, office supplies and temporary services. What the Consortium will be maintaining in FY '82, through this budget and staffing pattern, is a stripped -down capability to manage a quality program, attract additional discretionary dollars, stay in compliance with regulations and insure that the Consortium is not confronted with audit liabilities, and provide the record of strong performance the Administration and Congress will demand in their debates on the future of the CETA system beyond FY '82. 2. Offices of Intergovernmental Liaison The Offices of Intergovernmental Liaison provide staff support to Consortium members in the review of policy and administrative issues. Each office provides a link between each jurisdiction and SFETC and provide a mechanism for the smooth flow of information between the SFETC and each Consortium jurisdiction. The FY 181 budget for this staff support was $285,000. The proposed FY 182 budget maintains this amount at the FY 181 level. The proposed allocation is as follows: Dade County $ 57,000 City of fli ami 571,000 City of Hialeah 57,000 City of Miami Beach 57,000 Monroe County 57,000 CG/JO/ju � n i y � RESOLUTIOf� t�UtNR�CI �� RESOLUTION APPROVING THE FISCAL YEAR �_982 BUDGETS FOR SFETC AOMINISTRATIVE COSTS. WHEREAS, the South Florida Employment and Trainin% Consortium has been duly authorized to carry -out the legislative and executive provisions of a Comprehensive Employment and Training Act program for Dade and Monroe Counties, Florida, in accordance with the Consortium Agreement of November 220 1978; and e. 3' WHEREAS, the Consortium desires to accomplish the purposes outlined z in the memorandum from the Executive Director, a copy of which is attached to this resolution, for the reasons delineated therein: NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM that the Consortium Board approve the resolution to approve the Fiscal Year 1982 budgets for SFETC Administrative costs with the City of Miami Beach relinquishing $20,000 from their $57,000 liaison budget to Monroe County for intake services. THE foregoing resolution was offered :by Richard Burgin the representative of Monroe County , who moved its adoption. The motion was seconded by Burt Mondshein , the representative of City of Miami Beach and upon being put to a vote was as follows: City of Miami YES City of Miami Beach YES Dade County YES Monroe County YES City of Hialeah YES THE Chair, thereupon, declared the resolution duly passed and adopted this 14th day of August ., 1981. SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM • BY: CharlEtfe GA Illogly • Executive Director 1. 81,- 1 024 �r to fxx ,:, �yY.Z� a tit ii1C1m La.U. LI �` South F��A ic��. CSTA 0dt�so�`'�iun p8j8Cm• DESCRIPTION TH-S Y8AR MO._ ..S l0i SAL MITES $38, 4Y7. $42,000:00 •a 102 FRIN E $ENE,FITS 7, 550.00 201, PRO FESS10�?AL 0- 500.00 ctiG" NON-PROrESSIONAL 0-0- --0•- 301 302 4Ol 501 504 605 607 806 510 INSURANCE. -0-- --0-- RENTALS -0- -0- TELEPHONE CO.--ViiUNICATIONS -0- 250.00 AD141NISTRATIVE -0- --0- CHARGE BACK -- OTHER DEPTS. 3,852. 5,700.00 EMPLOYEE TRAINING -0- 500.00 GENERAL OPERATING -0- -0- •. GENERAL & ADMI`I. SUPPLIES MACHINERY & EQUIPMENT & FURNI- TURE TOTAL 560.00 -0- -0- $57,000. $57,000. • 81 -1024 t. R � -Ls�t l,.tSO .A1.1 4= bIVI510.4s' fit. A CETA TA Ceh�brtl Utz o►t y:.►1��15 6.(IMECl 7, EXPESDITURPH DESCMEMON ANI)1USTtt=tCA`tlON �. flt;C�UEST 9.1+C Director(61945 X 7¢)=4,336.21 i t�0 Asst. Director (41', 683.90 X 7 ) =2, 917 A . Employment And Training Coord.(41,726.46 X 60%)=25,035.8 ` Typist Clerk 111(16,113.11 X 60%)=9,667.88 410957.8 `Salaries- — Total 42, 000.00 i=102 0140 Social, Security I $41,957.84 X 6.65% _ $2,790..20 2,800.00Il 0142 Group Er,.iployee insurance ' !. $71.30 per month X 12 mo.*'X 2 person' X' 7s= 119.78 $71.30 per month X 12 mo. X 2 person X 60%=1026.72 0147 Workmen's Compensation 1,146.5C 1,150.00 $41, 957.84 X 7.5%=$3,151.03 ! • s; F,; _ . 0148 Unemployment Insurance ii $41,957.84 X 1%=$-119.58 3,200.00 t 400.001' 01-102 Fringe Ber?efits - Total 7,550.00 00 r - i '0201 Professional *l. See attached sheet.'• 500.00 0401 Telephone Co,-w-nunications 250.00 0504 Charge Back Other Department.*2. See attached 5,700.00 sheet 0605 Employee Training 500.00 0806 General and Administrative Supplies 500.00 - - - Line Items Total = $71450.00 Total Budget - 000.0d Request � 57 , n r � Y1y i t 0201 professibnal ��p�t�tif�ti�tC J�5�'1p1C�1'fI0�1 *1 $ 41.6 6 per .month for 12 months for variotis publications. 0504 Charge tack other Department *2 $325.00 per month x 12 months for operation of (1) one vehicle. $16.66 per months x 12 months for maintenance1 of building and grounds. As per City of Miami $16.66 per month x 12 months for Water and Cost Allocation Plan. Sewer services. and to be based on actual cost. $76.00 per month x 12 months for electrical services. 6261 professional *1 $41.66 per month fat. 12 months for various publications. 0504 Charge Back other Department *2 $325600 per month x 12 months for operation of (1) one vehicle. $16.66 per months x 12 months for maintenance of building and grounds. As per City of Miami $16.66 per month x 1 months for Water and Cost Allocation Plan, Sewer services. and to be based on actual cost. $76.00 per month x 12 months for electrical services. 2. PEtUGC.\Kf 3. bLE,t{trRtlr,�7 1 �.�., �. DIVISION t-.Icl:lil 5� tr00 C 86T A OM �� fObG 9: OCCUPA ilO �i, Ti7LE S. t••d:st 9. Budget to.Cutzcnt 11. 0.`•tt>• } :jo 13, FUt2 i3l:CG1;T �...:..._w . _.... .. _ yE Ust ONLY t�ire�ctoz� • �. i �mployraetZt � Training Coord. • l ! Typist Clerk iil 1 1 . i POSIT10,11 TOTALS P.LGE