HomeMy WebLinkAboutR-81-1018RESOLUTION NO+ . 81 !_10 18
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE
FORM ATTACHED HERETO, WITH AN INDIVIDUAL EXPERI-
ENCED IN THE FIELD OF CONVENTION COORDINATION TO
PROVIDE PROFESSIONAL SERVICES FOR THE "1982 ASTA
WORLD TRAVEL CONGRESS" TO BE MELD IN MIAMI
OCTOBER 10-16, WITH FUNDS THEREFOR ALLOCATED IN
THE AMOUNT OF $50,000 FROM 1982 ASTA WORLD
TRAVEL CONGRESS TRUST AND AGENCY FUNDS6
WHEREAS, the City Commission has determined that the 1982
World Travel Congress of the American Society of Travel Agents
(ASTA) to be held in Miami, October 10-16, 1981, is of great
encomic and social benefit to the City; and
WHEREAS, a Trust and Agency Fund entitled 111982 ASTA World
Travel Congress" provides $50,000 to defray the cost of providing
coordination for the project; and
WHEREAS, a highly qualified Congress Coordinator is deemed
necessary to coordinate activities of the aforementioned Congress
for a period of 10 months commencing January 4, 1982 to October 30,
1982; and
WHEREAS, said Congress Coordinator is to receive remuneration
for the term of his service in an amount not to exceed $35,000; and
WHEREAS, said Congress Coordinator is to be provided funds for
expenses incurred in the performance of his duties in an amount
not to exceed $15,000 for the term of his services; and
WHEREAS, said Congress Coordinator shall work directly under
the supervision of the City's Convention Bureau Director; and
WHEREAS, the City's Convention Bureau Director has been
charged with the responsibility of recommending the most qualified
individual to act as a Congress Coordinator to the City Manager
who is authorized herein to execute an agreement for the services
of said Coordinator;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
l/ The acronym "ASTA" refers to the American Socic
Agents,
CITY COMMISSION
MEETING OF
0EG 1 01981
4;
{
a
Section i. The City Manager
is hereby authorized to
execute
E
an agreement, in substantially
the form attached hereto,
with a
qualified Congress Coordinator,
an individual experienced
in the
.
field of convention coordination
to provide professional
services
for the 111982 ASTA World Travel
Congress to be held in Miami
October 10-16, 1982, with funds
therefor hereby allocated
from
the Trust and Agency Fund entitled "1982 ASTA World Travel Congress".
PASSED AND ADOPTED THIS LOTH DAY OF DECEMBER, 1981.
MAURICE A. FERRE
M A Y O R
ST:/
RALPH G. ONGIE
CITY CLERK
PREPARED AND APPROVED BY:
)(;4U,t I. &-"e- -
RO ERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVE TO FORM AND CORRECTNESS:
GEORGE F. KNOX, JR.
CITY ATTORNEY
-2-
e
M8l101
To. Howard Gary
City Manager
CITY OF MIAMI, FLORIOA
INTEROFFICE MEMORANDUM
DATE: December 1, 1981 FILE:
_ P
SUBJECT: Request for Commission Action
On an Ordinance Establishing
A Trust & Agency Fund.
FROW Tony Pajares, Director REFERENCES:
Convention Bureau
ENCLOSURES:
It is recommended that a Trust and Agency
Fund be established, per the attached
ordinance, to be entitled t11982 ASTA World
Travel Congress" and 2Zpropriating funds for
the operation of same in the amount of 50,000
to be received from the "Greater Miami Host
Committee, Inc.".
It is the expressed desire of the Greater Miami Host Committee,
Inc. for the 1982 World Congress of the American Society of
Travel Agents, that a Congress Coordinator work out of the
office of the Convention Bureau to coordinate, program and
supervise funds and personnel for the planning and execution
of this Congress to be held in Miami, October 10 to 16, 1982.
It is requested that:
1. The Congress Coordinator be contracted for a
period of approximately 10 months commencing
January 4, 1982, to expiration October 30, 1982.
2. The Congress Coordinator work out of the office
of the Convention Bureau and be under the direct
supervision of its Director. His duties will include:
A. To assist in the development of Congress
budget and accounting procedures.
B. To monitor assignment of hotel sleeping
room allotments.
C. To develop closed circuit television
programming of events of the congress and
to deal with the various entities involved,
D, To coordinate all parties in an official
ASTA parade to be held in downtown Miami
during the Congress,
E, To work with caterers and hotel officais
in planning banquets, meal functions and
R receptions,
r
r1J
7
- 2 -
F. To recommend expenditures to the Treasurer
of the ASTA Host Committee for equipment,
ground transportation, communications
systems and clerical personnel.
G. To act as a liaison between the ASTA Host
Committee, the Convention Bureau and the
ASTA National Headquarters.
3. The Congress Coordinator receives renumeration not to
exceed $35,000 for the term of the contract. Recommendations
for candidates will be made to the City Manager by the
Convention Bureau Director based on interviews and
investigation procedures.' Monetary considerations will
be a factor in this process.
4. The Congress Coordinator be budgeted for expenses incurred
in the performance of his duties in an amount not to
exceed $15,000 for the term of the contract. Request
for reimbursement of expenses will be subject to formal
approval by the Convention Bureau Director and will
be in accordance with the City's standard accounting
procedures.
A Resolution which is companion to the recommended ordinance is
attached hereto.
The officers of the contributing corporation, "Greater Miami Host
Committee, Inc.", a Florida corporation are:
President:
Executive Vice President
Treasurer:
Secretary:
Joseph Vendi
President of Ambassador Travel
Bill Gregg
Vice President - Eastern Airlines
J.J. (Skip) Shepard
Executive Vice President and
General Manager of Dupont Plaza Hotel
Maria Elena Torano
President of Maria Elena Torano
Associates