HomeMy WebLinkAboutR-82-0056i
RESOLUTION NO, 8 2 - 5y
A RESOLUTION WAIVING THE REQUIREMENT OF FORMAL SEALED
BIDS FOR MAINTENANCE OF THE POLICE COMPUTER SYSTEMS;
ACCEPTING THE BID FROM DIGITAL EQUIPMENT CORPORATION
ON A CONTRACT BASIS FOR 3 YEARS; AT A TOTAL FIRST YEAR
COST OF $152,328.00; ALLOCATI14G FUNDS THEREFOR FROM
THE 1981-82 OPERATING BUDGET OF THE DEPARTMENT OF
COMPUTERS AND COMMUNICATIONS; AUTHORIZING THE CITY
MANAGER AND THE PURCHASING AGENT TO ISSUE A PURCHASE
ORDER FOR THIS SERVICE.
WHEREAS, there exists between the City of Miami and Digital
Equipment Corporation a 3 year Agreement dated November 6, 1980 for
furnishing Maintenance of the Police Computer Systems; and
WHEREAS, the Agreement provides for a total first year cost of
$98.381.28 and an inflation escalation provision not to exceed 10%
for each subsequent year; and
WHEREAS, the Department of Computers and Communications desires
to upgrade the maintenance service provided by Digital Equipment Corpo-
ration; and
WHEREAS, the upgraded service will include Digital Equipment
Corporation's "Remote Diagnostic Service from their new Center in
Colorado direct to the Police Computer System; and
WHEREAS, the new Agreement will be for a 3 year period with a
first year total cost of $152,328.00; and
WHEREAS, the "Remote Diagnostic Service" is not available
from any other known source; and
WHEREAS, the City Manager and the Department of Computers
and Communications recommend that competitive bidding be waived and
the bid of Digital Equipment Corporation be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The requirement for formal sealed bids for main-
tenance of the Police Computer Systems is hereby waived and the bid
of Digital Equipment Corporation on a contract basis for 3 years at
a total first year cost of $152,328.00 is hereby accepted with funds
therefor allocated from the 1981-82 Operating Budget of the Department
of Computers and Communications.
CITY COMMISSION
MEETING OF
J A N 14 1982
wnon NO#....8.2..., 5
No
10 AM ....................a.q...
Section 2. That the City Manager is hereby authorized to
instruct the Purchasing Agent to issue a Purchase Order for this
service.
PASSED AND ADOPTED this 14 day of January 1982.
Maurice A. Ferre
M A Y O R
C i t y Clerk
�.----�
PREPARED AND APPROVED BY: APP E AS TO FORM AND CORRECTNESS:
ROBERT F. CLARK GEOR KNOY, JR. _
DEPUTY CITY CLERK CITY AA ORNEY- ~--Y
82 -56
Mr. Howard V. Gary
City Manager
i
CITY OF MIAMI. FLORIDA
INTEROFFICE MEMORANDUM '
=aTE December 22, 1981 FILE
Recommendation for Resolution
Waiving -Formal Bids
R L FFR:?yI_t_S Maintenance of Police
a
� Computer Systems
A. L. Mu Tins Page 1 of 2 "yL`SUMS Resolution
r
It is recommended that a resolution be passed waiving
the requirement for formal sealed bids and authorizing
the acceptance of a Maintenance Agreement for the Police
Computer Systems on a Contract basis for 3 vears, from
Digital Equipment Corporation at a total first year
cost of $152,328.00.
On November 6, 1980, the City Commission awarded to Digital Equipment
Corporation a 3 year agreement to maintain the Police Computer Systems.
The Agreement provided for a first year total cost of $98,381.28 and an
inflation escalation of not more than 10% per year.
The Department of Computers and Communications recommends the acceptance
of a new agreement with Digital Equipment Corporation which will expand
and improve computer maintenance coverage for the critical operation of
the Police Computer Systems as follows:
1. Expand the maintenance covered time from 8:00 AM
hours to 5:OOPM hours Monday thru Friday to 24
hours a day 7 days a week.
2. Guaranteed availability of DEC trained personnel.
This availability is not guaranteed by DEC after
1700 hours or during weekends under the existing
contract.
3. Fifteen (15) minutes response time for "Remote
Diagnostic" of hardware failure. The test rou-
tines and diagnostic will be initiated and per-
formed from the Digital Equipment Corporations's
`= "Remote Diagnostic Center" in Colorado, ,via de-
dicated telephone lines.
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82-56
r.
4A:'
'd Mr. Howard V. Gary
City Manager
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM '
ar` December 22, 1981 FILE
lac Recommendation for Resolution
Waiving. Formal Bids
`a`;" ` F -- R 1-!,: LGMaintenance of Police
Wa
� Computer Systems
A. L. Mu lins Page 1 of 2 FNC1O'''R`' Resolution
Purchasing Agent
It is recommended that a resolution be passed waiving
the requirement for formal sealed bids and authorizing
the acceptance of a Maintenance Agreement for the Police
Computer Systems on a Contract basis for__3 year; from
Digital Equipment Corporation at a total first year
cost of $152,328.00.
On November 6, 1980, the City Commission awarded to Digital Equipment
Corporation a 3 year agreement to maintain the Police Computer Systems.
The Agreement provided for a first year total cost of $98,381.28 and an
inflation escalation of not more than 10% per year.
The Department of Computers and Communications recommends the acceptance
of a new agreement with Digital Equipment Corporation which will expand
and improve computer maintenance coverage for the critical operation of
the Police Computer Systems as follows:
1. Expand the maintenance covered time from 8:00 AM
hours to 5:OOPM hours Monday thru Friday to 24
hours a day 7 days a week.
2. Guaranteed availability of DEC trained personnel.
This availability is not guaranteed by DEC after
1700 hours or during weekends under the existing
contract.
3. Fifteen (15) minutes response time for "Remote
Diagnostic" of hardware failure. The test rou-
tines and diagnostic will be initiated and per-
formed from the Digital Equipment Corporations's
C' "Remote Diagnostic Center" in Colorado, ,via de-
dicated telephone lines.
cli
CO
82 -56
0 i
Mr. Howard V. Gary
City Manager
Page 2 of 2
The "Remote Diagnostic Service" is not available from any other known
source.
The new agreement will be for 3 years also and will include the fol-
lowing:
1. Yearly escalating cost to compensate inflation and/or
equipment additions, deletions or changes.
2. Renewable every year at the option of the City of
Miami.
3. Total first year cost of $152,328.00, payable in
12 monthly payments of $12,694.00 each.
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82-56