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Home My WebLink AboutR-82-0040RESOLUTION NO. 8 2 + 4 0 A RESOLUTION ACCEPTING THE BID OF DIETCRAFT, INC. FOR FURNISHING MEALS AT THE 4 CITY DAY CARE CENTERS ON A CONTRACT BASIS FOR ONE YEAR TO THE DEPARTMENT OF LEISURE SERVICES AT A TOTAL ESTIMATED COST OF $64,073.00; ALLO- CATING FUNDS THEREFOR FROM A U. S. DEPARTMENT OF AGRICUL- TURE GRANT THROUGH THE FLORIDA STATE DEPARTMENT OF EDUCA- TION; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE THE PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received December 7, 1981 for the furnishing of meals at the 4 Day Care Centers on a contract basis for one year to the Department of Leisure Services; and WHEREAS, invitations were mailed to 17 potential suppliers and 4 bids were received; and WHEREAS, funds for this purchase are available in a Grant from the U. S. Department of Agriculture through the Florida State Depart- ment of Education; and WHEREAS, this service will be used by the Department of Leisure Services for the purpose of providing meals on a daily basis to the Day Care Centers; and WHEREAS, the City Manager and the Department of Leisure Services recommend that the bid received from Dietcraft, Inc. be accepted as the most advantageous bid to the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The December 7, 1981 bid of Dietcraft, Inc. for furnishing meals at the 4 City Day Care Centers on a contract basis for one year to the Department of Leisure Services at a total esti- mated cost of $64,073.00 is hereby accepted with funds therefor hereby allocated from a U. S. Department of Agriculture Grant, through the Florida State Department of Education. Section 2. That the City Manager is hereby authorized to in- struct the Purchasing Agent to issue the Purchase Order for this service. Crnr COMMISSION MEETING OF J A N 1 41982 82-40 =id1T10N NO....,..« ............. PASSED AND ADOPTED this 14 day of iatluary 1982. AT T E � C-� Q City Clerk PREPARED AND APPROVED BY: ?. &Otec ROBERT F. CLARK DEPUTY CITY ATTORNEY Maurice A. Ferre M A Y O R APLROV?D AS " FOAM AND,20RRECTNESS: GE0WGAF. KNOX, JR. CITY TORNEY, 82-40 CITY OF WANJI, FL RIP• A 11 t %, INTER•CFFICE MEMORANDUM anager e L J``1�1`G"Z T Gary tiatE December 28, 1981 riLE Recommendation for Resolution and Award of Bid: No. 81-82-24, Day Care Food Program .'Ft\.!•f •// 7�"Y� _ C / ya ;tc(Fkr'.1':Es /A. L�.MJ�u-�ll�i-+n�s Award of Bid, Resolution, Purchasing Agent �ticwsu+:=� Tabulation It is recommended that the award be made and a reso- lution be passed accepting the most advantageous bid as received from Dietcraft. Inc. for furnishing meals at the Day Care Centers on a contract basis for one year at a total estimated cost of $64,073.00, Pursuant to public notice, sealed bids were received December 7, 1981 for furnishing meals at the 4 Day Care Centers on a contract basis for one year to the Department of Leisure Services. Invitations were mailed to 17 potential suppliers and 4 bids were received as per the attached tabulation. 2 "no -bids" were also received. Funds for this purchase are available in a Grant from the U. S. Department of Agriculture through the Florida State Department of Education. The Day Care Food Program supplies a breakfast, lunch, and P. M. Supplement daily to approximately 180 children at the City's 4 Day Care Centers at the following Parks: Moore, Eaton, Lemon City, and Shenandoah. The Department of Leisure Services concurs with this recommendation. ALM:an e 82 - 4 0 AWARD OF BID Bid No. 81-82-24 ITEM: Day Care Food Program DEPARTMENT: Leisure Services TYPE OF PURCHASE: Contract for one year REASON: To supply meals on a daily basis at the City's 4 Day Care Centers POTENTIAL BIDDERS: 17 BIDS RECEIVED: 4 TABULATION: Attached FUNDS: Grant from U. S. Department of Agriculture through the Florida State Department of Education. �) CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE Department of Finance BID EVALUATION: The Day Care Administrator made on site visits to the facilities of the four companies that submitted bids to provide hot meals for the day care program. Dietcraft Incorporated 8875 N. W. 13th Terrace was found to have a spacious, modern plant, they employ sixty person, and have a fleet of five (5) refrigerated and six (6) non - refrigerated trucks for use in delivering food items. In addition they serve over 2.5 million meals per year, over eight hundred (800) meals per day to fifteen (15) Day Care Facilities with multiple sites, and have over eight (8) years experience. Mrs. Evans also obtained letters of recommendation from other day care Directors, attesting to the quality of the product offered, and the service provided by Dietcraft. In ad- dition Dietcraft has provided meal service for the City Day Care Program for six years. During this period they have offered excellent service, and the quality and preparation of the food has been superior. Meals are delivered on time daily at the proper temperature, and portion sizes meet or in some cases exceed the portion size stipu- lated by the U.S.D.A. for children under age six. Construction Catering Services twenty-three (23) employees, 2472 N. W. 21 Terrace was also found to have a modern facility capable of producing the number of meals we require. They have a fleet of eight (8) vehicles; (refrigerated and unrefrigerated) so they also have the capability of delivering the meals. Construction Catering in addition, has experience in preparing school lunches and lunches for day care programs. In 1978 Construction Catering provided meals at Edison Little River day care. The quality was fair. At $1.60 per day they are $.10 higher than the Dietcraft bid. 82-40 Bouvier Caterers 7258 N. W. 25th Street was much smaller than the first two. The facility was clean, and they have two vans and a larger truck used to deliver meals. They have a staff of fours and hire other persons as needed. Their primary business comes from catering parties and serving lunches at factories. Their quoted price was also $1.60 which is $.10 higher than Dietcraft Incorporated. Salon Tropical Ya Yo 1990 N. W. 7th Street Ope- rates a restaurant, the kitchen is small, they have no experience in serving day care centers. Their site was the least capable of the four. All bids meet the specifications. Following is an analysis of the Invitation to Bid: Category Prior Bidders New Bidders Minority Bidders Courtesy Notifications "No Bids" Totals Number of Bid Invitations Mailed Reasons for "No Bid" were as follows: 10 -0- 7 -0- 17 1. "Production schedule at capacity". Number of Responses 2 -0- 2 -0- 2 6 .. 2. No reason given. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO DIETCRAFT, INC. The Department of Leisure Services concurs. / Purchasing Agent Date / 6 82-40 TABULATION OF 8105 FOR c-IDA Y C/�,e 40 City Menow. City as& A. Y.� �1, , s Recei.el by tlw tire-G...w.�sisn; Flsn�. of P. M. Lice"Sod se/ IL lwsrned se Per Crtp Cod. 5 More Ord- Bid send G GYw f � Ctz ;ler c�c� V/ c' Y d ke/.� G V-(- rcc c,J !�lSt'r-� N r ZI Item DESCRIPTION ? Unit Price Tete Unit Price Tetel Unit Price T1 Taw Unit Price Terd Unit Price T °td Unit Pr:cs Terd iY yv !, a olcft eS r /L ir MeX rin/ ITr9c.t IRREvULAP1TIES LEGENO. g DISTRISUriom A —NoPo w.of.Attx^.7 IT 15 REC0MMENGE:) THAT."/I.��= s tYe Al1:40w•t ♦o +e C;:tJ i Sw+p1�s of C _ Car..ctsd Eat.n..o�s , a P+epesd Unsivnwd or i.prgwl j: J [.;. .'� / A/ C� • y Sned er Ne �'Oraerwf t.� Impnow si: sad - . tl'— Csrrec»d SiJ . t BID SECURITY /.... Food Program for City's Day Care CentersbATE Slbf RECaIvEb December _7, _1981 81-82-24 TYPE OF SECURITY global ' TOTAL ' AU NNY Salon Tropical YaYo 1990 N. W. 7th Street $155 Miami, Florida Bouvier Caterers 7258 N. W. 25th Street $1.60 Miami, Florida 33132 Dietcraft, Inc. 8775 N. W. 13th Terrace $1.50 Miami, Florida 33172 Construction Catering Servic 2472 N. W. 21 Terrace $1.60 Miami, Florida 33142 NU BlU• ARA Institutional Services 49691wed !kk sb•vr 800(viM9d shod$ this _49y of ��••�• FOR ACCOUNTING "VOIO" 411 T OF MIAMI j rhwftsrr% REQUISITION WANtIlY ARPANSIMT& dlt0A tN`t ADVERTISEMENt FOR RIDS lutoullameNts ftm .. _,_. ON"A, I L J - DEPTIDIV Leisure Services ACCOUNT CODE 370602-787 Q BID N0. 61ti2'1.4 DATE 11-L--61 2 PREPARED BY Alma 1-ial.l. PHONE�79-03,'io CODE ITEM DESCRIPTION QUANTITY PRNGE AMT. BIDS TO BE SECURED FOR ' Food llr6Frari for the CiWa i"C1Jcs trOiiAli; JOY tliCi C:iCvtS 4 Ua�� ('are Centers u,l :s t. `?a-; 1 arct Cc,r.Lcra on contract basis for one year contract bosis for one year FOR THE DEPARTMENT OF: !.E'L&'t!I'6 ''_T1'i.Ct'�• ADVERTISE ON BIDS TO BE RECEIVED ON Al TOTAL ESTIMATED COST: CONTRACTUAL: $ INCIDENTAL: $ TOTAL SOURCE OF FUNDS: To bu lill(-d in by EXPENDITURE CONTROL: PROJECT CODE APPROVED BY: _gJRECTOR OF ISSUING DEPARTMENT FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER AD CODE =' COPIES TO. Purchasing (Org.) — City Aftwiager — City Clerk—!ixpeviditure Control — Issuing Dcpartmertt — Other A/leeled Departntertt NO"104 # y 7I WHITE GREEN PINK CANARY BLUE GOLDENROD