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Home My WebLink AboutM-82-009250 L:l TO: Howard V. Gary City Manager CITY OF MIAMI. FLORIDA INTER -OFFICE ME;.tORANDUM FROM: Dena Spillman, Director Community Development Department DATE. February 1, 1982 FILE. SV F, J EC T: Policy on Social Service Cuts for Community Development Funds R Ef. EREN CE9: City Commission Meeting of February 11. 1982 ENCLOSURES: Due to chances in Federal Regulations governing the use of Community Development Block Grant Funds, the City must maintain the same percentage of its grant for social service programs in the 8th Year as it has in the 7th Year. Since it is anticipated that the C.D. grant will decrease, social service programs must be cut proportionately so that the percentage cap will be met. Currently (7th Year), the City has committed approximately $1,570,900 for social service programs, which represents 14.3% of the total Community Development alloca- tion of $10.96 million. In my previous memorandum of December 28, 1981, it was projected that the City would be faced with a 20% reduction in funding for the 8th Year. However, the City has just been advised that its 8th Year C.D. funding le- vel will be $9.625 million, a reduction of only 12.4%. Based on this reduction, and in order to maintain the 14.3;1 level, the City will be required to make cor- responding cuts in social service programs which would reduce the C.D. allocation for social services to $1,376,375. While this is an actual reduction of $194,525, it is staff's recommendation that the total reduction be $239,525. This is necessary in order to maintain the hot meals program in Allapattah and provide an effective jobs training program in Overtown (see page 6 for explanation.) In light of this reduction, it is necessary that the City Commission establish a policy for achieving these cuts. Toward this end, the following combined options are recommended for consideration: 1. Limit Funding to non -Metropolitan Dade County agencies. This option is based on the premise that since the County has the underlying responsibility to pro- vide social services to Dada County residents, it should be responsible for providing these social service programs in the City. This option would affect two programs currently funded by City of Miami Community Development funds: Dade County Community Action Agency - Accion Center ($12,000) - This program provides supportive services to residents of the Little Havana target area. As of this date, the Agency has not expended any of its 7th Year allocation (which began July 1, 1981). This indicates there is no real need for City support and a loss of City funds will not impact on program services. Dade County Elderly Services Division/Residential Homemakers (S103,300) - This program provides homemaker services to elderly and/or disabled per- sons on a countywide basis. City funds are provided specifically to support the pro ram in the Little Havana area. A reduction of funds would -1- (�j727-4U 82-92 82-93 Memo to: Howard V. Gary ,,, -2- February 1, 1982 City Manager result in a reduction of services in the Little Havana area or other areas served by the program. During the 6th Year, approximately 13,000 service units were provided by the Agency in the Little Havana community. 2. Eliminate funding for the Graphic Arts project in Coconut Grove. This project, which is operated by the Black Arts Council of Miami, was ori- ginally funded for a time -specific, two year renovation project in Co- conut Grove. Funding has been continued beyond that period, but the ori- ginal renovation has been completed. The Black Arts Council receives $50,000 from the City, which is the Agency's sole funding source. 3. Restrict City funding commitments to projects which are dependent on City of Miami funds for survival. It is staff's opinion that programs with significant funding levels from other funding sources would be better able to absorb a loss of City funds. While services at these agencies may be reduced due to the loss of funds, it is still anticipated that these agen- cies would be able to survive and provide services at reduced levels. This recommendation would affect the following agencies: Dade County Community Action Agency-Accion Center ($12,000) - (See above in Option 1). This County Agency has a total budget of $8,665,077. Dade County Elderly Services Division/Residential Homemakers (S103,300) - Approximately 6% of this agency's total budget for a countywide homemaker program is being funded by the City of Miami with C.D. funds, which are specifically directed to services in the Little Havana area (see above in Option #1). This Division has a total budget of $1,789,301 for home- maker services. 4. Reduce fundinq for the Primary Health Care project in Coconut Grove. This project is currently operated in the 7th Year by the Coconut Grove Family Clinic at a funding level of $100,500. While this agency is not de- pendent on City of Miami funds for its survival (i.e., other funding sources include: United flay - $33,168; Dade County FRS - $159,900; HHS - $137,138; Family Planning Title X - $11,025), it does receive approximately 20;.; of its funding from the City. It is recommended that this project be funded in the 8th Year at a reduced level ($70,775, a reduction of $29,725) with the under- standing that it will not be funded in the 9th Year. This will give the Agency one (1) year to secure other funding commitments. 5. Eliminate funding for the Little Havana Assistance to the Blind project. At its January 14, 1982 meeting, te City Commission expressed its interest in terminating funding for the Little Havana Assistance to the Blind Project in order to maintain funding for other programs with higher service category priorities. The program providing this service in Little Havana is the Industrial Home for the Blind Foundation which is currently funded under Com- munity Development in the amount of $44,500. 6. Establish social service categories to be funded which are p rioritized by the City Commission with specific reductions based on these priorities. Under this option, programs with very low priority will probably not be funded. A less desirable option would be that programs with moderate to high priority could be reduced proportionately "across the board," through the rank order process, or by reviewing each agency's budget to determine what additional cuts are possible. This option will result in some agencies not being able to function properly. Staff has developed the followinq service categories in conjunction with past priorities established by previous City Commissions and those programs currently under contract. These are listed below: 82 - -�40 $2 - 92 82 - 93 Memo to: Howard V. Gary -3- January 27, 1982 City Manager Priority CATEGORY OF SERVICE AND CURRENTLY FUNDED AGENCIES IN EACH CATEGORY 1 ELDERLY/HOT MEALS PROGRAMS - Past City Commissions have recognized the care and welfare of the City's elderly residents as its top priority in funding social service programs, with particular em- phasis in the area of hot meals for the elderly. Currently funded agencies include: Agency Target Area Funding Level Allapattah Community Action Allapattah $ 89,800 Wynwood Elderly Center Wynwood $120,500 2 JOB TRAINING - Past City Commissions have also recognized job training programs as a high funding priority. With the high unemployment rate in the area and the potential further loss of jobs due to proposed budget cuts by the Reagan Administration, this need is anticipated to be even greater. Community Development Funds are currently provided for the following job training program: Agency Target Area Funding Level City of Miami (Overtown Jobs Overtown $175,000 Training Program) 3 ELDERLY TRANSPORTATION PROGRAM - This service category is prioritized at this level primarily because of its importance as a support service for all other services needed by the elderly. This includes transporta- tion to medical/dental appointments, hot meals programs, information/ referral, etc. This service is also provided at a low cost per unit of service. Community Development Funds for this purpose are currently provided to: A enc Target Area Funding Level Action Community Center City Wlide $251,600 4 DIVERSIONARY RECREATION PROGRAMS/YOUTH - This category of service is considered important primarily because of its role as a deterrent to crime, as programs of this nature provide diversionary recreation acti- vities for youth. C.D. programs currently funded include: Agency Target Area Funding Level Belafonte Tacolcy Model City $82,900 F.I.U.-Coconut Grove Crime Coconut Grove $56,100 Prevention C.A.C.O. (Operated by City of Overtown $23,200 Mliand Leisure Services Dept.) C , ,;0 82-92 82-93 f , � Memo to: Howard V. Gary January 27, 1982 City Manager Priority CATEGORY OF SERVICE AND CURRENTLY FUNDED AGENCIES IN EACH CATEGORY 5 CHILD CARE/CHILD CUSTODIAL PROGRAMS - While recognizing the im- portance of childcare programs and the direct relationship between childcare, employment and training programs, it is projected that this service can be provided by the private sector. Currently funded C.D. agencies include: Agency Target Area Funding Level Catholic Service Bureau - Little Havana S 64,300 Centro Mater Catholic Service Bureau - Little Havana $ 69,500 Community Center Child Care Holy Cross Day Care Center Wynwood $128,800 6 SUPPORTIVE SERVICES - These services include: counseling, outreach, information and/or referral. While it is recognized that the linkages established by this category to other service providers is important, the direct services provided in service categories 1-5 are of a higher priority. Currently funded C.D. agencies include: Agency Target Area Funding Level Association for the Useful Little Havana $36,300 Aged(Los Viejos Utiles) Catholic Service Bureau - Little Havana $67,700 Little Havana Outreach Office Community Mental Health Coconut Grove $50,000 Services/Area 11F Dade County Community Action Little Havana $12,000 Agency/Action Center United Family and Children's Downtown $21,700 Services 7 TENANT EDUCATION PROGRAMS - Faced with the reality of budget cuts, tenant education assistance can best be provided by the Dade County Department of (lousing and Urban Development, which has a social ser- vices division to provide these services. Therefore, this category of service is not prioritized at a higher level. C.D. funds are currently provided to the following agency for this purpose: Agency Taraet Area Funding Level T.E.A.M. Model City $23,200 82-90 82-92 82-93 Memo to: Howard V. Gary -5- February 1, 1982 City Manager Priority CATEGORY OF SERVICE AND CURRENTLY FUNDED AGENCIES IN EACH CATEGORY 8 ELDERLY HOMECARE PROGRAMS - This service is the primary responsibi- lity of the Dade County Elderly Services Division. C.D. funds for this purpose are currently provided to: I Agency Target Area Funding Level i Dade County/Elderly Services Little Havana $103,300 Division -Residential Homemakers 9 PRIMARY HEALTH CARE - Primary health care is also a primary responsi- bility of Dade County. C.D. funds are currently provided to: Agency Target Area Fundina Level Coconut Grove Family Clinic Coconut Grove $100,500 10 PROGRAMS FOR THE HANDICAPPED - This service category should be the primary responsibility of the State of Florida. In addition, programs in this category are not cost effective. C.D. funds are currently provided to: Agency Target Area Funding Level Industrial Home for the Blind Little Havana $44,500 11 GRAPHIC ARTS - Funds for this service category should be provided by the target area CBO or neighborhood businesses in the private sector. C.D. funds are currently provided to: Agency Black Arts Council of Miami Target Area Coconut Grove Fundina Level $50,000 In order that staff may proceed with the 8th Year Community Development planning process, it is requested that the City Commission establish a policy in this matter at the February llth City Commission meeting. If the aforementioned options are approved by the City Commission, the following agencies would not be funded as of July 1, 1982: Agency Reduction Black Arts Council $ 50,000 Coconut Grove Family Clinic (partial reduction) 29,725 Dade County Community Action Agency - 12,000 Accion Center Dade County Elderly Services Division - 103,300 Residential Homemakers Industrial Home for the Blind 44,500 Total Reduction $239,525 82-90 82-92 82-93 .10 ,ice Memo to: Howard V. Gary -6- February 1, 1982 City Manager If the aforementioned options are approved by the City Commission, the following agencies would be funded as of July 1, 1982: Agency Funding Action Community Center $ 251,600 Allapattah Community Action 114,800* Association for the Useful Aged 36,300 Belafonte Tacolcy Center 82,900 Catholic Service Bureau: Centro Mater 64,300 Community Center Child Care 69,500 Little Havana Outreach Office 67,700 City of Miami - Overtown Jobs Training 195,000** Coconut Grove Family Clinic 70,775 Cultural Arts Council of Overtown (CACO) 23,200 F.I.U./Coconut Grove Crime Prevention 56,100 Holy Cross Day Care Center 128,800 Miami Mental Health Center (Community Mental Health 50,000 Services/Area 11F) T.E. A.M. 23,200 United Family and Children's Services 21,700 Wynwood Elderly Center 120,500 Total $1,376,375 *In the middle of the 7th Year, Agency received the balance of funds from the Allapattah Economic Development Authority project in order to hire additional needed staff for the hot meals program. In order to maintain the program at existing service levels for the full 8th Year, an additional $25,000 is re- quired (i.e., total funding of $114,800.) ** The Overtown Jobs Training Program was underfunded during the 7th Year. In order to enable the project to be more effective for the Overtown community, an additional $20,000 will be required. It should be further noted, that should the City Commission adopt these policies, staff recommendations for social service funding over the next two years will be made in accordance with this plan. DS:mb 82-92 82-90 A 82-98 A� COMMUNITY DEVELOPMENT FUNDING HISTORY $ FOR SOCIAL C.D. $ FOR SOCIAL SERVICES/ YEARS SERVICES ALLOCATION C.D. ALLOCATION 1st - 2,605,663 - 2nd $ 293,581 5,708,977 3rd 315,846 9,693,000 3.3°' 4th 474,931 10,187,023 4.7`it 5th 753,987 10,726,000 7.0%' 6th 1,397,377 11,376,000 12.3" 7th 1,570,900 10,963,000 14.3111, 8th (Proposed) 1,376,375 9,625,000 14.3`7 82-92 -1- 82-90 4 8 2 - 9 3 ►•� ^-N CURRENT C.D. SOCIAL SERVICE FUNDING BY TARGET AREA TARGET AREA TOTAL ALLOCATION Allapattah $ 89,800 City -Wide 251,600 Coconut Grove 256,600 Downtown 21,700 Edison Little River - Little Havana 397,600 Model City 106,100 Overtown 198,200 Wynwood 249,300 $1,570,900 -2- 8 2 - 9 2 -16 -- COMPARISON OF 7TH AND 8TH YEAR C.D. FUNDS Total C.D. Allocation Social Services Allocation Decrease 7TH YEAR (1981-82) $10,960,000 $ 1,570,900 -3- 8TH YEAR (1982-83) $9,625,000 1,376,375 12.4 82-92 82 - 9 0 4 4 E) .93 .414 A ALLAPATTAH Population-34,814) (Per capita allocation-$2.58) CITYWIDE Population-346,931) (Per capita allocation-$2.06) COCONUT GROVE Population-3,751) (Per capita allocation-587.51) AGENCY CATEGORY OF CCDI/Trc Allapattah Community Action Elderly/Hot Meals Total Miami Jewish Home and Hospital Elderly/Hot Meals for the Aged -Douglas Gardens J.E.S.C.A. (sites in Coconut Elderly/Hot Meals Grove, Overtown and Model City Action Community Center Elderly Transp. C.S.B.-Miami Bridge Childcare/Child Custodia Dade County Community Schools Recreation/Education Dade County Schools -After School Child Care Total F.I.U.-Coconut Grove Crime Diversionary Recrea- Prevention tion/Youth St. Alban's Day Nursery Childcare *Coconut Grove Family Clinic Primary Health Care Community Mental Health Ser- Supportive Services vices (Miami Mental Health Center) Black Arts —Council —of Miami Graphic Arts Total _Underlined programs which will be terminated by proposed C.D. funding recommendations. *Program which will be partially reduced by proposed C.D. funding recommendations. ALLOCATION C.D. F.R.S. $ 89,800 $89,800 $251,600 $714,299 S 56,100 100,500 50,000 50,000 $328,263 $114,000 37,271 -i 40,000 14•,411 65,000 192.017 $71,663 M 00 G 00' cD CO DO'.�;NTOWN' Population-3,547) (Per capita allocation-S9.12) EDISON LITTLE RIVER Population-35,861 (Per capita allocation-$2.93) LITTLE HAVAIIA Population-61,873) (Per capita allocation-S6.59) AGENCY First United Methodist Church United Family and Children's Services CATEGORY OF SERVICE Elderly/Hot Meals Supportive Total ALLOCATION C.D. F.R.S. $21,700 $32,358 $10,658 Little Havana Activities and Elderly/Hot Meals $105,000 Nutrition Centers of Dade Countv Total $105,000 CSB-Community Center Childcare Child Care $ 69,500 CSB-Centro Mater Child Care 64,300 CSB-Little Havana Outreach Office Supportive Services 67,700 Association for the Useful Aged Supportive Services 36,300 Industrial Home for the Blind Handicapped 44,500 $10,000 --------------- Dade Countv Community Action Supportive Services 12,000 Agen.y-Accion Center Dade County Residential Home_ Elderly Home Care 103,300 makers Total $407,600 J — — Underlined programs which will be terminated by proposed C.D. funding recommendations. 00 i� -5- MODEL CITY Population-28,826) (pet, capita allocation-$5.69) OVERT01-IN Population-12,628) (Per capita allocation-520.61) WYNWOOD TPopuiation- 17,477) (Per capita allocation-$16.51) CATEGORY OF ALLOCATION AGENCY SERVICE C.Q. F.R.S. Belafonte Tacolcy-Youth Vocational Supportive Services $38,000 Belafonte Tacolcy-Sports Develop- Diversionary Re - ment creation/Youth $82,900 Sports Development Club Diversionary Re- 20,000 creation/Youth T.E.A.M. Tenant Education $23,200 Total $164,100 1 Overtown Jobs Training Job Training $175,000 C.A.C.O. Diversionary Re- 23,200 creation/Youth CSB-Overtown Day Care and Child Care $62,000 Neighborhood Center Total $260,200 Uynwood Elderly Center Elderly/Hot Meals $120,500 Holy Cross Day Care Center Child Care 123,800 Aspira of Florida, Inc. Supportive Services $39.230 Total $288,530 M