HomeMy WebLinkAboutR-82-0129:> ' RESOLUTION N0. 82-129
A RESOLUTION ACCEPTING THE BID OF DSI COMPUTER SERVICES
FOR FURNISHING COMPUTER TERMINAL MAINTENANCE AT A COST
OF $20,976 AND THE BID OF ALANTHUS DATA COMM. CORP. FOR
FURNISHING 52 REPLACEMENT TERMINALS AT A COST OF $42,540
ON A CONTRACT BASIS FOR ONE YEAR FOR A TOTAL COST OF
$63,516; ALLOCATING FUNDS THEREFOR FROM THE 1981-82 OPER-
ATING BUDGETS OF THE DEPARTMENT OF COMPUTERS AND COMMUNI-
CATIONS IN THE AMOUNT OF $20,976 AND THE DEPARTMENT OF
POLICE IN THE AMOUNT OF $42,540; AUTHORIZING THE CITY
MANAGER AND THE PURCHASING AGENT TO ISSUE THE PURCHASE
ORDERS FOR THIS EQUIPMENT AND SERVICE.
WHEREAS, pursuant to public notice, sealed bids were received
December 29, 1981 for the furnishing of Computer Terminal Maintenance
and Replacement for the Department of Computers and Communications; and
WHEREAS, invitations were mailed to 5 potential suppliers and 2
bids were received; and
WHEREAS, funds for this purchase are available in the 1981-82
Operating Budget; and
WHEREAS, this equipment and service will be used by the Department
of Computers and Communications for the purpose of providing repairs,
preventive maintenance and replacement of CRT Terminals used by the
Department of Police; and
WHEREAS, the City Manager and the Department of Computers and
Communications recommend that the bids received from DSI Computer
Services and Alanthus Data Comm. Corp. be accepted as the most advan-
tageous bids to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The December 29, 1981 bids of DSI Computer Services
for furnishing Computer Terminal Maintenance at a cost of $20,976,
and Alanthus Data Comm. Corp. for furnishing 52 replacement terminals
at a cost of $42,540 on a contract basis for one year are hereby
accepted at a total cost of $63,516, with funds therefor hereby
allocated from the 1981-82 Operating Budgets of the Department of
Computers and Communications in the amount of $20,976 and the
Department of Police in the amount of $42,540.
Section 2. The City Manager is hereby authorized to instruct
the Purchasing Agent to issue the Purchase Orders for this eauinment
and services.
CITY COMMISSION
MEETING OF
F E B 1 1 1962
REMMION Nab 2 i
NFL ... ...................eeft"
1
PASSED AND ADOPTED this 11 day of
AT ST: - 4 �':? 0Q
r _
City Clerk
PRE ARED AND APPROVED BY:
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
FEBRUARY
MAURICE A. FERRE
M A Y 0 R
1982.
APP VE, ASL RM AND CORRECTNESS:
GEORGAjF. KNOX, JR.
CITY TORNEY
82-129
Ja AWARD OF BID
Bid No. 81-82-31
ITEM:
DEPARTMENT:
TYPE OF PURCHASE
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
Bidder
Computer Terminal Maintenance and Replacement
Computers and Communications
Contractual Agreement for one year
To Service Operable Terminals and Replace
worn equipment
5
2
Cost of Maintenance
Service
DSI Computer Services $20,976.00
Alanthus Data Comm. Corp. $25,944.00
FUNDS: 1981-82 Operating Budget
Cost of 52
Replacements
$77,500.00
$42,540.00
Total
$98,476.00
$ 68 ,484 .0(
CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE
ptpartment oV Fjinance
BID EVALUATION: Both bids meet all the specifications. The
bid conditions allow the City to award item
by item. A split bid will result in a savings
of $4,968.00 when compared with the lowest
total bid.
Following is an analysis of the Invitation
to Bid.
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders 2 -0-
New Bidders 3 2
Minority Bidders -0- -0-
Courtesy Notifications -0- -0-
"No Bids" 2
Totals 5 4
Reasons for "No Bid" were as follows:
1. "Unable to meet specifications".
2. "We will not comply with your requirements".
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO
DSI COMPUTER SERVICES AT A COST OF $20,976.00
AND TO ALANTHUS DATA COMM. CORP. AT A COST OF
$42,540.00 FOR A TOTAL COST OF $63,516.00.
The Department of Computers and Communications
concurs.
Purchasing Agent
D A e
132 1 29
■,
55�
�O Mr. Howard V. Gary
City Manager
. L. Mullins
Purchasing Agent
,-;ITY OF N111 ,11. FLORIDA
!LATER -OFFICE tIEMORAN(DUM
January 27, 1982 TILE
Recommendation for Resolution
and Award of Bid: No. 81-82-31,
Computer Terminal Maintenance
and replacement
.._,..._., FqF" Award of Bid , Resolution
It is recommended that the award be made and a resolution
be passed accepting the most advantageous bids as received
from DSI Computer Services for furnishing Computer Terminal
Maintenance for one year at a cost of $20.976.00 and from
Alanthus Data Comm. Corp. for furnishing 52 replacement
terminals at a cost of $42,540.00, at a total cost of
$63,516.00.
Pursuant to public notice, sealed bids were received December 29, 1981
for furnishing computer maintenance and replacement on a contract basis
for one year to the Department of Computers and Communications.
Funds for this purchase are available in the 1981-82 Operating Budget.
The purpose of the Terminal Maintenance Agreement is to provide main-
tenance support for the critical Police CAD/CARE Systems Terminals.
Repairs and preventative maintenance will be provided on 92 Police
CRT terminals.
The purpose of the replacement terminals is to replace units that are
worn beyond economical repair. Many of the terminals have been on-
line 24 hours per day for more than 7 years.
The Department of Computers and Communications concurs with this recom-
mendation.
ALM:an
co
N C_
fV
t.
� t
`8 2 -` 1 2 9
secelved ihlo shows, N<<vlboi checks thl•
10R acccuNTwoo plmew l
DID SECURITY
ITFA CRT Terminal Maintenance & replacements DATE BIDS RECEIVED_ December 29, 1981
81-82-31
TYPE OF SECURITY
BIDDER
TOTAL
AMOUNT
DSI Computer Services
2845 Cypress Creek Road
Ft. Lauderdale, FLorida 33309
Alanthus Data Comm. Corp.
299 Live Oak Blvd.
Casselberry, Florida 32707
NO BID:
1 Micrograpbics
Digital Equipment Corp.
4teceivei 16 M&wwr rc(vtkcd checks thi• rey ofmmo
Jolt ACCOUNTING DIVISION 1
CITY OF MIAMI, FLORIDA
REQUISITION FOR QUANTITY REPRESENTS DEPARTMENT
ADVERTISEMENT FOR BIDS REQUIREMENTS FOR —MONTHS
_1
L
DEPTIDIV
ACCOUNT CODE
BID NO. DATE
z PREPARED BY PHONE Ifl
CODE I ITEM DESCRIPTION
r c. cl r, i e
QUANTITY I UNIT PRICE I AMT
DATE DATE DATE
MOUNT \AMOUNT \ AMOUNT \AMOUNT XAMOUNT `AMOUNT
BIDS TO BE SECURED FOR
X
FOR THE DEPARTMENT OF:
ADVERTISE ON
t'J
BIDS TO BE RECEIVED ON
TOTAL Lr
ESTIMATED COST: APPROVED BY:
CONTRACTUAL: S
INCIDENTAL: S DIRECTOR OF ISSUING DEPARTMENT
TOTAL $
SOURCE OF FUNDS:----------- -- -- ----- --------
To be lillud in by
EXPENDITURE CONTROL:
FUNDS AVAILABLE FOR PROJECT INVOLVED
EXPENDITURE CONTROLLER
PROJECT CODE AD CODE—,--.---
(,01JIFS To: llurrbasing (Org.) — City Manager 01), Clerk —!xiawdilure Issuing Department — Other Affected Department
WHITE GREEN PINK CANARY BLUE GOLDENROD
FORM NO K43 . REV 74