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HomeMy WebLinkAboutR-82-0200�I Res.No.81-330 JRB/ah 2/25/82 RESOLUTION NO.. 8 2` 2 0 0 A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE PRO- FESSIONAL SERVICES AGREEMENT WITH BARNES FINDLEY INTERNATIONAL, INC. (BFI) AND AWI TRADING COMPANY & CONSULTANTS, INC. (AWI), A JOINT VENTURE, IN SUBSTANTIALLY THE FORM ATTACHED HERETO, TO EXPAND THE SCOPE OF SERVICES FOR A MARKETING PLAN AND IMPLE- MENTATION STRATEGY FOR AN AFRICAN TRADE FAIR WITHIN THE EXIST- ING BUDGET OF $100,000 AND TO EXTEND THE CONTRACT PERIOD TO JUNE 30, 1982. WHEREAS, the City Commission, on July 10, 1980, approved in concept the development of a marketing plan and implementation strategy for an African Trade Fair and allocated $100,000 in the FY'81 General Fund Budget, Special Porgrams and Accounts for said purpose; and WHEREAS, the City Commission adopted Resolution No. 81-330 on April 23, 1981 authorizing the City Manager to enter into a professional services agreement with Barnes Findley International, Inc. (BFI) and AWI Trading Company & Consultants, Inc.(AWI), a joint venture, to provide a marketing plan and implementation strategy for an African Trade Fair at a cost not to exceed $100,000 from the FY'81 General Fund Budget, Special Programs and Accounts; and WHEREAS, on April 16, 1981, the City Manager entered into an agreement with BFI/AWI, a joint venture, for professional services in conjunction with the African Trade Fair at a cost not to exceed $100,000; and WHEREAS, said agreement, covering the period May 1, 1981 through October 31, 1981, specified that a sum of $28,000 be held in escrow for a Trade Promotion Tour of Africa by City Officials; and WHEREAS, based on discussions which took place at the African Trade Fair Advisory Committee meeting on February 2, 1982, a recommendation was made to expand the scope of services with BFI/AWI to include the activities specified in Task VII of the attached amendment and to extend the contract period to June 30, 1982; and WHEREAS, a recommendation was made to rep►ogram the aforementioned $28,000 to cover the anticipated expenses for conducting the activities listed in Task VII: NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized CITY COMMISSION MEETING OF MAR I 11982 sional services agreement with BFI/AWI, a joint venture, in substantially the form attached hereto, to expand the scope of services for a marketing plan and implementation strategy for an African Trade Fair within the existing budget of $100,000. Section 2. The City Manager is hereby authorized to amend the pro- fessional services agreement to extend the contract period to June 30, 1982. PASSED AND ADOPTED this it day of MARCH , 1982. MAURICE A. FERRE MAYOR ATTEST: C� RA PH G. ONGIE, CITY CLER PREPARED AND APPROVED BY: V . DEPUTY CITY ATTORNEY APPRO AS TO FORM�AND CORR CTNESS: GEORG . KNOX, JR., CITY ATT RNEY 82-200 7 AMENDMENT An AMENDMENT to a professional services contract dated April 16, 1981 by and between the CITY OF MIAMI, a municipal corporation under the laws of the State of Florida (hereinafter referred to as the "CITY") and BARNES FINDLEY INTERNATIONAL, INC. (BFI), and AWI TRADING COMPANY & CONSULTANTS, INC. (AWI), a joint venture, (hereinafter referred to as "PROVIDER") having princi- pal offices at 17 Battery Place, Suite 1901, New York 10004. WITNESSETH: WHEREAS, the CITY has entered into an agreement dated April 16, 1981 with BFI/AWI, a joint venture, to provide professional services in conjunction with an African Trade Fair; and WHEREAS, ARTICLE VI of said Agreement sets forth the conditions by which the CITY may amend the agreement; and WHEREAS, the CITY is desirous of engaging the PROVIDER to perform addi- tional activities related to the African Trade Fair; and WHEREAS, the CITY and the PROVIDER have agreed to eliminate the require- ment to hold a sum of $28,000 in escrow for a Trade Promotion Tour of Africa by City Officials as described in ARTICLE IIIA.of the Agreement; and WHEREAS, the CITY and the PROVIDER has agreed to use the $28,000 from said escrow to compensate the PROVIDER for the performance of additional ac- tivities related to the African Trade Fair; NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth, the parties hereto covenant and agree to amend the April 16, 1981 agreement as follows: 1. The term of the Agreement is extended until June 30, 1982 and the services under the original agreement and the extended work herein authorized will be completed no later than June 30, 1982. 2. Article I: Scope of Services: Phase I is hereby amended by the addition of a new task as follows: "Task VII (A) Preparation and printing of 2,000 copies of an executive summary of the PROVIDER'S FINAL REPORT. (B) Preparation of a short funding proposal that can be used in 82-200 9 It discussions with State Legislators and Commerce Department officials, our Congressional delegation, Federal officials and international agencies. (C) Planning and preparation for an African trip by Florida officials including Governqr Graham or his designee; Mayor Clark, or his designee; Mayor Ferre; City Commissioner Dawkins and Howard V. Gary, City Manager, as well as a representative from Joint Ventures International. (D) Preparation of a detailed marketing sheet on Trade Expo Africa and contact with at least two dozen major buyers to elicit specific letters of interest stating their intent to participate." 3. Article III: Amount Payable: A.is hereby amended by deleting the sentence referring to the transfer of $28,000 and adding the following: "•Payment of $4,000 upon receipt by the CITY of 2,000 copies of a printed executive summary of the PROVIDER'S final report. •Successive monthly payments against invoices of $8,000 for the next 2 months payable at the end of each month starting March 31, 1982. 'A Final payment of $8,000 upon completion of all work tasks called for in the Agreement, as amended." 4. The budget of One Hundred Thousand Dollars ($100,000) referred to in Article III D of the Agreement is hereby amended by changing the date to (1,May, 1981 - 30, June 1982) and deleting item (g) from the budget and re- placing it with the following: "(g) Performance of activities specified in Article I: Phase I: Task VII of the Agreement - $28,000." It is understood that all other conditions outlined under the original agree- ment of April 16, 1981 remain in full force and effect without modification. 0 82-200 PROFESSIONAL SERVICES CONTRACT 0,A1 THIS AGREEMENT, made this -1' day of ���^���� , 1981? by and between the CITY OF MIAMI, a municipal corporation under the laws of the State of Florida (hereinafter referred to as the "CITY") and BARNES FINDLEY INTERNATIONAL, INC. (BFI), and AWI TRADING COH PANY & CONSULTANTS, INC. (AWI), a joint venture, (hereinafter referred to as "PROVIDER") having principal offices at 17 Battery Place, Suite 1901, New York 10004, states conditions and covenants for the rendering of Professional Services by said PROVIDER, to the CITY OF MIAMI at a cost not to exceed One Hundred Thousand Dollars ($100,000) for the period of Clay 1, 1981 through October 31, 1981. W I T N E S S E T H: WHEREAS, the CITY has entered into a contract with BFI/AWI, a joint venture professional services for the African Trade Fair; and WHEREAS, the PROVIDER is experienced in providing as described herein and has demonstrated effectiveness and qualifications to provide these services; and WHEREAS, the CITY is desirous of obtaining such service of the PROVIDER and the PROVIDER is desirous of furnishing such services; and in principle WHEREAS, the CITY, is committed/to sponsoring an African Trade Fair; NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth, the parties hereto covenant and agree as follows: ARTICLE I: SCOPE OF SERVICES It is understood that the PROVIDER will provide the following services for the CITY in conjunction with the African Trade Fair (hereinafter referred to as "TRADEXPO AFRICA" - a name provided for by Provider). a E."INUMV! m U !Y0C:117*r�:d s"7L'-= - 1: _a-- C ii"7, :C i. cC Z:C1 1�C. Z,C=E_._ L.._LC= t.� O_c_m11.,____ _ 1'._...... rc�o.sc ::r�_. C_ ;1:-._c,:L_C: c_�=.. _ ;r.;�:ii_L_. l'•_C. LS C`- ---: _C:_c_ I- ::3i1:- L Z I_^ :C__ AYE ✓�-_--': :321'C: .._Si":3L CV3LE. y:l_E1'.L 1tC_Cti:_C n a c 2_� a;C_ _^:ZL 'ic,r:e: _CCJ2CC 'J tC 0_C3:.777._. tL t:__ 5 . C3I:C== n:n-- L- • Lr. :: L. J_3L___.F_C:IC:'t1L' J_7_L2t_L'- . C1Cj,47r._ I_=C2'77L:l �T_-:: r:_2:..._L '_C I:1r3_E V )__►LZLSL :C•3_m2.1-a1 :C==_I_CJ: CInaI_.i L:.=_ Mr LC 'C_,.I',,M.L• t=C::r_ C, 1LC:::E 1C ✓=t i:l�" '3it c.r':cCL•tC:t11's- )AL, 71it _ cr-rC'en' Ct11-0B ,2 :c:✓:!C:il:.t' J.^.L'3l1'.1L T' ,a cr�rscnt�t_c'c- >2 licc -at1L,zS :ccac::itc 0 0 Enthusiasm and willingness to be a part of TRADEXPO AFRICA Several countries considered key to the success of TRADEXPO include: Nigeria, Kenya, Ivory Coast, Senegal, Zaire, Sierra Leone, Zambia, Zimbabwe, Liberia, Gambia, ECOWAS States, Cameroon, Somalia and Sudan. . Utilize all previous information gathered from Task I to assist in making a final determination. Task III - July 1st - September 30, 1981 Determination/Identification of Participating Buyers and or Sellers Proposed Work Plan . Develop a list of possible item services for export/import; Review the list of past participants in Trade Fair of the Americas; . Correlate list of buyers/sellers to the possible African participants; . Send correspondence to potential buyers/sellers to obtain their interest in TRADEXPO AFRICA; Maintain continuous contact with potentially interested buyers/sellers. Task IV -September 1st - October 31, 1981 Following the interviews, analysis and contacts conducted as part of the first three tasks, a review would be undertaken of additional steps; (A) Planning Preparation of Tour to Africa (B) Identification/Involvement of Local Community and Local Funding Sources (C) Involvement of U.S. Industry/Private Sector (D) Assist in assembling necessary legislative/ administrative support for Fair activities. 4 52-200 . Consult with United Nations Development Programs (UNDP) representatives and UN Industrial Development Organization (UNIDO). Interview American International trade and investment community (government and private). Interview development oriented groups such as Africare, African American Institute and others identified with furthering African enonomical development. (B) Selection of Commodities Propos!, d Plan Work (1) Utilize relevant information emanating from activities of first stage of Task I; (2) Analyze markets in each country; (3) Determine volume/level of exports of commodities and raw materials to the U.S.; (4) Identify U.S. Buyers of imported African commodities; (5) Conduct interviews with U.S. Buyers/African trade experts before making final recommendation; (6) Consult with National Directors of Trade and Export of member states of OAU; (7) Based on above steps plus any relevant material gathered from first stage of Task I, make a recommen- dation on commodities/raw materials to be included in TRADEXPO AFRICA. f Task II - May 1st - June 30, 1981 Determination/Recommendation of Participating African Countries Proposed Work Plan Review and determine which countries are key to the success of TRADEXPO AFRICA. Criteria include: Level of present business/trade activity with the U.S. Populations of the countries Present economic/political situation Potential for participating in repeat TRADEXPO AFRICA fairs. 3 82-200 0 to Task V Develop and Coordinate activities for Trade Fair Promotion tour of Africa for CITY officials in order to promote the TRADEXPO AFRICA. Task VI (A) Preparation/Submission of Report on next steps for Phase II (B) Identification of local subcontractor(s) to partici- pate in Phase II implementation A report to the Advisory Committee and the City of Miami based on the information derived from the task completed on further steps to implement the African Trade Fair. Identification of a local subcontractor(s) to participate in the implementation of the fair would be part of this report. It is expected that by this phase, the PROVIDER will have had exper- ience with the local community and will have secured some involve- ment by the local community in assessing the most viable partici- pants in Phase II activities. This would include contacts with the administrator/implementor of the Trade Fair of the Americas program, Evelio Ley & Associates, as well as minority subcontractors. ARTICLE II: EFFECTIVE TERM Bpth parties agree that the effective term of this Agree- ment shall be made from May 1, 1981 through October 31, 1981. The City reserves the option to renew and amend this Agreement ( upon funding of Phase II, and pursuant to Article i'St B, infra. tYI.N ARTICLE III: AMOUNT PAYABLE j For any professional services rendered and for expenses incurred for such services the CITY shall pay the PROVIDER in accordance with the following terms, conditions and schedule: R2-")r►A 4* A. The PROVIDER shall receive compensation for their services at the rate not to exceed One Hundred Thousand Dollars ($100,000) for the period referred to herein. Payable . as follows: Advance payment of $15,000 transferred on 1 May 1981. Successive monthly payments against invoices of $11,400 for the next 5 months; Payable at the end of each month starting 31 May 1981. Transfer of $28,000 to be held in escrow for Trade Promotion Tour of Africa by City Officials, upon completion of Phase I activities. Said compensation is for services rendered on a job basis not on an hourly basis. B. In the event this Agreement is terminated the compensation shall be paid only to the effective date of the termination. C. The PROVIDER shall be deemed to be an independent contractor and not an agent or employee of the CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of the City, or any rights generally afforded classified or unclassified employees, further the PROVIDER and its employees shall not be deemed to be entitled to Florida Workmen's Compensation benefits as an employee of the CITY. D. MAXIMUM EXPENDITURE The PROVIDER and the CITY hereby agree that the maximum amount payable under this Agreement shall not exceed One Hundred Thousand Dollars ($100,000) and that either party ` may immediately and at anytime terminate this Agreement N. 82 - 2 00 fl Olt when the aggregate professional service cost here and above reaches One Hundred Thousand Dollars ($100,000). The Budget for the expenditure of One Hundred Thousand Dollars ($100,000) is attached hereto and made a part of the Agreement herein. ARTICLE IV: NOTICES It is understood and agreed between the both parties hereto that all notices which may arise in connection with this Agreement shall be considered sufficient when made in writing and mailed or delivered in person, to the appropriate address of the respective party: For CITY: tir. Howard Gary Assistant City Manager City of Miami 3500 Pan American DRive Miami, Florida 33133 For PROVIDER: Barnes Findley International, INC. (BFI) AWI Trading Company & Consultants, Inc. 17 Battery Place, Suite 1901 New York, New York 10004 ARTICLE V: 140NITORING AND REPORTING The PROVIDER agrees to permit the CITY to monitor the program which is the subject of this Agreement according to applicable terms of the Agreement. All original copies of records shall become the property of the CITY and subject to the Public Records Act of Florida. ARTICLE VI: AMENDMENTS/EXTENSION (A) The CITY may at its discretion, amend the Agreement to conform with changes in applicable City, County, State and Federal Laws, directives, guidelines and objectives. No amendments to this Agreement shall be binding on either 7 u 1•. I 1 82-Z-1UO partylunless in writing and signed by both parties. Such amendment shall be incorporated as a part of this Agreement ,upon review, approval and execution by the parties hereto. (B) If the CITY determines that the task provided for herein for Phase I have been substantially complied with, the CITY hereby agrees to engage the PROVIDER to provide the necessary services for the Phase II Implementation. In the event the CITY decides to engage the PROVIDER to perform Phase II - IMPLEMENTATION, activities will be compensated relative to 4 the Scope of Services and level of work mutually determined by the parties. ARTICLE VII: TERMINATION The CITY retains the right to terminate at its discretion for no cause whatsoever this Agreement by written notice to the PROVIDER of such intent to terminate at least thirty days to the effective date of such termination. Such right to terminate prior to the completion of the effective term of Agreement shall be without penalty to the CITY. If through any cause, the PROVIDER shall fail to fulfill in timely and proper manner its obligation under this Agreement, or shall violate any of the covenants, agreements, conditions or stipulations thereof as determined by the CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to the PROVIDER of such intent to terminate at least thirty (30) days prior to the effective date of such termination. ARTICLE VIII: HOLD-HAMMESS PROVISION The PROVIDER agrees to defend, indemnify and save harmless the CITY against any and all claims, suits, actions for damages or costs of actions arising during the term of this Agreement, for any personal injury, loss of life, or damage to property, sustained by reason of or as a result of the PROVIDER'S agents, employees, or workmen, carelessness or negligence from and against any orders, iW 82-:&U0 judgments or decree which may be entered thereon; and from and against all costs, attorney's fees, expenses and liabilities in- curred in the defense of any claims, in the investigation thereof. 11 . ARTICLE IX: SUB -CONTRACT The PROVIDER agrees that no assignments or Sub -Contracts will be made or let in connection with the Agreement without prior written approval of the CITY and that -all such Sub -Contractors or assignee shall be governed by the terms and intent of this Agreement. ARTICLE X: CIVIL RIGHTS The PROVIDER agrees to abide by all applicable municipal, county, state and federal laws dealing with non-discrimination in regards to employment, education opportunities and persons served. In carrying out the contract, the PROVIDER shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, handicap, marital status or national origin. The PROVIDER shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, age, handicap, marital status or national origin. Such action shall include, but not limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or temination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The PROVIDER shall post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non- discrimination clause. The PROVIDER shall state that all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, age, handicap, marital status or national origin. 10 0 82-2UO !J 2 It is expressly understood that upon receipt of evidence and deternination by the CITY of such discrimination, in regards to employment, educational opportunities and persons served, the CITY shall have the right to terminate said contract. ARTICLE XI: OFFICE SPACE/ADMINISTRATIVE ASSISTANCE The CITY agrees to provide to the Provider adequate office space within the City of Miami. The City further agrees to make available administrative assistance necessary to carry out the task provided for herein. ARTICLE XII: CONSTRUCTION This Agreement shall be construed according to the Laws of the State of Florida. ARTICLE XIII: SEVERABILITY If any provisions of this Agreement or the application thereof to any circumstances shall be held to be invalid or unenforceable, the remaining provisions of this Agreement or the application thereof to other circumstances shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law. 00 10 82- 400 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the (, day of L! �' ' , 1981. �1 ATTEST: y Clerk ATTEST: es � ss Wi ATTEST: • _1 4iAtn.ss, ' 11itt' ens PREPARED v C It - v v RK ALENTINE SISTANT CITY ATTORNEY D AS\TO FORM AND G ORGE F . KNOX , C TY ATTORNEY THE CITY OF MIAMI, a municipal corporation of the STATE OF FLORIDA V" By Owp RV City Manager v r By BARNrS FI:7DL Y INTERNATIONAL, INC. (BFI) r' By AWI TRADING COMPANY & CONSULTANTS, INC., A Joint Venture RRECTNESS: 11 i b 2 - 2 0 0 f. i3r_n�FT • :�2ICi,': T7,,cF FAIR - rIiI�- I (1 'lay - 31 October, 1 °81) rSTIi1.1TEli E,XPLNSES Ac7m1nl:strative and Su'-),)or'liv(, Professional Services includinc, G�,-neral Planning, organizing & coor3inatina; s (a) Mnni,.c:nc:nt Tea: $ 2:?,fi00 22 sa , i, 500 7(b) (c) Fixed & adminis-rativc: costs :+,000 9 ;`,ariable ovc-r'ncad costs) (ci) Rel. --"c.cl out-of-pocket expenses A , R00 5 Pro fes ,io7al services fe�•s 2,000 2 (f) Staff travel Dom- stir-`liami/ 7asIh D.C. 11,250 11 intc,rnational-.."mica 1-4 days (5-') country tour) 1n,(00 11 ..a) rrzide Prc-,otion Tour-7fric3 Niami Cit•. Officials (14 days, S-8 countries) 24,r00 28 Translatior. services 1,500 2 (i) Consul.}ant - Miami (1 mos.) 2,800 3 (j) Mi sce I laneous ; Contingency 1 , 5 r.0 _ 2 GRAND TOT?:L S 100,P)00 100 1* *rounrync Sul)-nitted bv: 3FI/AWIL I6 17 HaLt(�ry P-I:ace - Suite 1 0 New York, New York 10004 (212) 2.14-34A3 82- ,00 1� EXECUTIVE SUMMARY - PHASE I : PLANNING TRADEXPO AFRICA Prepared by: JOINT VENTURES INTERNATIONAL For: THE CITY of MIAMI March 1982 8 2 - z o v BACKGROUND In April 1981, the City of Miami engaged Joint Ventures International for the Phase I: Planning activities for an African Trade Fair. The overall task of Joint Ventures International (JVI) was to determine the feasibility of holding an African Trade Fair in the City of Miami. SCOPE OF SERVICES Scope of services were as follows: Determine/Recommend a Theme/Emphasis for an African Trade Fair Determine/Recommend Participant African countries and Commodities Identify Participant Buyers/Sellers In addition: Plan/Undertake an African Tour Identify Local Community Resources/Sub-Contractors Preparation of Report on Next Steps -Phase II: Implementation 82-200 W r] IMPLEMENTATION JVI submitted a series of reports and undertook a series of activities to fulfill the Scope of Services. This includes: Interviews with the local business and government Community of Miami; International officials (UN, World Bank, UNIDO, etc.) U.S. Government officials (Dept. of Commerce, State Department, etc.) Sub -contract of local activities to the public relations firm of Loft and Cellar; Design, develop and administration of a Buyers/ Sellers Research Study to determine the level of ! interest of U.S. buyers/sellers in an African Trade t Fair; I Five -week, seven -country tour of Africa: Simbabwe, Kenya, Cameroon, Nigeria, Ivory Coast, Senegal, Egypt, '! to determine reaction/level of interest of the African governments and to determine types of goods and joint venture possibilities available from Africa. 82-200 V U a SUMMARY of RESULTS & RECO�,MENDATIONS TASK: Determination/Recommendation of Theme/Emphasis of an African Trade Fair RECOMMENDATION: (1) EMPHASIS . African exports to the U..S. . Investment/Joint Venture Programs between Africa's public and private sectors and U.S. private sector (2) THEME/TITLE TRADEXPO AFRICA '83 "AFRICA: A Time for Exports A Time for Investments" 0 RESULTS/RECOMMENDATIONS TASK: Determine/Recommend Participant African Countries and Commodities and Joint Venture Categories Based primarily on JVI investigating tour of Africa for TRADEXPO AFRICA in December 1981, recommendations for participant countries and commodities to be ex- hibited and Joint Venture categores are: RECOMMENDATION: (1) Countries Recommended Zimbabwe Nigeria • Kenya . Ivory Coast • Cameroon . Senegal (2) Commodities to be exhibited Tobacco Tea Sugar Palm Oil Precious stones Processed vegetable oils Arts/Crafts/ Arabic gums Handicrafts Coffee Wood/Wood Products Ground Nuts Cocoa Leather/Skins Processed hides Canned Fish Textiles/fibres All basic minerals/metals (3) Joint Venture Categories Agri -Business / Agricultural Equipment Irrigation Black Hair Care Food Processing and Cosmetics Consturction 82 - 2 UO RESULTS/RECOMMENDATIONS (Ct'd) Reactions to TRADEXPO AFRICA from African countries - Countries visited by JVI had the following reactions: Highly receptive response to TRADEXPO AFRICA concept. All countries visited with the exception of Egypt were highly enthusiastic about TRADEXPO AFRICA. Extremely enthusiastic response to opportunities to exhibit both basic raw materials and other export- able items to potential U.S., Canadian, and/or Latin American buyers. Extremely enthusiastic response to joint venture/ private investment aspect of TRADEXPO AFRICA. Desire to meet potential U.S., Canadian and/or Latin American investment partners. . Highly favorable to coming to Miami because of international trade community; agribusiness possibilities in South Florida; Miami climate. . Interest in determining possibilities of partial j subsidy grants for invited countries in order to participate in TRADEXPO AFRICA 82-200 RESULTS/RECOMMENDATIONS TASK: Identify Participant Buyers/Sellers JVI implemented the following: . Buyers/Sellers Research Study conducted among 123 respondents as follows: - Fish Skins, Hides, Furs Textiles Wood and Lumber Tobacco Arts, Crafts, Handicrafts . Possible Joint Venture partners in - Agriculture/Agribusiness Food Processing Irrigation . International Banks . Trade Associations RECOMMENDATION/RESULTS: Highest interest generated among possible joint venture participants in TRADEXPO AFRICA - Food Processing companies - Agribusiness companies - Moderate interest among importers of basic commodities - Positive interest among importers of artwork, crafts, handicrafts. 82-200' RESULTS/RECOMMENDATIONS (Cont'd) TASK: Identify Local Community Resources/Sub-Contractors JVI sub -contracted Loft and Cellar of Miami to carry out duties of: - maintaining a presence for TRADEXPO AFRICA in Miami - Identifying local Black businesses in manufac- turing or service industries who could offer sub -contracting services for the Phase II: Implementation of TRADEXPO AFRICA - Assessing and evaluating the present economic, social and political activities of Miami and their relevance to TRADEXPO AFRICA RESULTS/RECOMMENDATIONS of LOFT AND CELLAR ACTIVITIES Loft and Cellar identified over 75 viable Black -owned businesses in the Miami area which have the capabilities of servicing TRADEXPO AFRICA including the following types of business: Secrtarial/Typing; Florists; Transport; Insurance; Import -Export; Landscaping; Construction; Contracting; Photography; Printing, etc. Loft and Cellar contributed bi-weekly analysis of the social, economic, and political activities in the Miami area as they related to the Black community. �;?- �00 RESULTS/RECOMMENDATIONS (Cont'd) TASK: Preparation of Report on Next Steps Phase II Implementation - TRADEXPO AFRICA Based on all studies and surveys done over the past nine months, JVI makes the following recommendations for Next Steps - TRADEXPO AFRICA RECOMMENDATION: (1) IMPLEMENTATION of TRADEXPO AFRICA Date JVI recommends that the City of Miami implement TRADEXPO AFRICA during the 4th quarter of 1983 (2) INVITATIONS to COUNTRIES JVI recommends that between April/May 1982 the City of Miami officially invite 6 African countries to participate in TRADEXPO AFRICA: • Zimbabwe Nigeria • Kenya Ivory Coast . Cameroon Senegal (3) FUNDING SOURCES JVI further recommends that the City of Miami develop financial fund in order to support partial expenses for selected African countries' participation in TRADEXPO AFRICA. IMMEDIATE ACTION: An extension to the JVI contract for Phase I should be implemented in order to prepare a Funding Proposal and further identify possible funding sources. The ex- tension should be for the monthsof March through June 1982. 82-zoo (4) BUYER & PARTICIPATION During Phase II: Implementation, a concerted marketing effort must be undertaken to attract strong commitments to participate in TRADEXPO AFRICA from U.S. buyers --Department store chains, commodities importers, trade associations. IMMEDIATE ACTION: Supplemental information on level of interest of buyers should be gathered during an iterim period. (5) OFFICIAL GOODWILL TOUR of AFRICA By mid -June 1982, an official Goodwill Tour of Africa should be made by representatives of the City of Miami, State and County delegates. IMMEDIATE ACTION: A Tour Planning Program should be developed by JVI as part of an ex- tended /amended contract IMMEDIATE NEXT STEPS - JVI In order to make the transformation from Phase I to Phase II, JVI recommends a 3 months extension of its present contract in order to give additional services follows: - Prepare Funding Proposal for financing Phase II: Implementation -Tradexpo Africa - Preparation of Official Africa Tour 82-2 34: Howard V. Gary City Manager Jim Reid Assistant City Manager February 26, 1982 African Trade Fair March 11 Commission Meeting 1 "It is recommended that the City Manager be authorized to amend the professional services agreement with BFI/AWI, a joint venture, to expand the scope of services for developing an African Trade Fair per the attached reso- lution." On April 23, 1981, the City Commission authorized the City Manager to enter into a professional services agreement with Barnes Findley International, Inc. (BFI) and AWI Trading Company & Consultants, Inc. (AWI), a joint venture,to provide a marketing plan and implementation strategy for an African Trade Fair at a cost not to exceed $100,000. (An executive summary of their findings is attached.) This agreement was executed and contained, in addition to speci,`.ic work elements, a requirement that $28,000 be held in escrow for a Trade Promotion Tour of Africa by City Officials. During the February 2, 1982 African Trade Fair Advisor: Committee meeting, a recommendation was made to reprogram the $28,000 to pay for the activities listed in Task VII of the attached amendment and to extend the contract to June 30, 1982 or to the date of task completion. Therefore, the amendment increases the scope of services without exceeding the existing $100,000 allocation. Our current plan is to recommend City Commission action to commit us in July, 1982 to an African Trade Fair to be held in September or October, 1983 provided that positive feedback is received on the following three issues: 1. We need financial support from one major international or national institution which would subsidize the African participants' transportation and/or lodging during the trade fair. 2. We need at least six African countries to agree to commit funds in their budget for participation in the African Trade Fair. 3. We need specific letters of interest from key segments of the buyer community. Approval of the attached resolution will allow the City of Miami to complete the planning phase of the project and allow us to make some specific recommendations to the City Commission in July 1982 for implementing the African Trade Fair.