HomeMy WebLinkAboutR-82-0316RESOLUTION NO.
82-316
A RESOLUTIO14 ACCEPTING THE BID OF E-SYSTEMS, INC.
FOR FURNISHING MOBILE DIGITAL TERMINAL PARTS ON
1
A CONTRACT BASIS FOR ONE YEAR TO THE DEPARTMENT
OF BUILDING AND VEHICLE MAINTENANCE AT A TOTAL
ESTIMATED COST OF $64,104.00; ALLOCATING FUNDS
FROM THE 1981-82 OPERATING BUDGET OF THAT DEPART-
MENT; AUTHORIZING THE CITY MANAGER AND THE PUR-
CHASING AGENT TO ISSUE A PURCHASE ORDER FOR
THESE MATERIALS.
WHEREAS, pursuant to public notice, sealed bids were received
February 19, 1982 for the furnishing of Mobile Digital Terminal Parts
for one year on a contract basis to the Department of Building and
Vehicle Maintenance; and
WHEREAS, invitations were mailed to 12 potential suppliers and
1 bid was received; and
WHEREAS, funds for this purchase are available in the 1981-82
Operating Budget; and
WHEREAS, these materials will be used by the Department of
Building and Vehicle Maintenance for the Purpose of maintenance and
repair of Mobile Digital Terminals used by the Department of Police;
and
WHEREAS, the City Manager and the Department of Building and
Vehicle Maintenance recommend that the bid received from E-Systems,
Inc. be accepted as the most advantageous bid to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The February 19, 1982 bid of E-Systems, Inc. for
furnishing Mobile Digital Terminal parts on a contract basis for one
year to the Department of Buildingand Vehicle Maintenance at a total
E estimated cost of $64,104.00 is hereby accepted with funds therefor
hereby allocated from the 1981-82 Operating Budget of that Department.
F Section 2. Tht the City Manager is hereby authorized to in-
F struct the Purchasing Agent to issue the Purchase Order for these
materials.
COMMISSION
MEETING OF
APR 1 332
IMIWwr�►nio.,,,8 2 - 3 � 6
T
PASSED AND ADOPTED this 1st day of April 1982.
A
Ci Clerk
PREPA ED AND /A�PPPPROVED BY: I
Maurice A. Ferre
M A Y 0 R
1
//_- R V� TO FORM AND CORRECTNESS:
ROBERT F. CLARK GEgqGE F. KNOX, JR.
DEPUTY CITY ATTORNEY CIfJ ATTORNEY 1
4
82.31E
e
0
I' 31
TO Mr. Howard V. Gary
City Manager
FROM
A.•L. Mullins
Purchasing Agent
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
DATE February 24, 1982 FILE
�t Recommendation for Resolution
and Award of Bid: No. 81-82-45
Mobil Digital Terminal Parts
F. N._LU:t �-". Award of Bid, Resolution
It is recommended that the award be made and a
resolution be passed accepting the most advanta-
geous bid as received from E-Systems. Inc. for
furnishing Mobile Digital Terminal parts on a
contract basis for one year at a total estimated
cost of $64,104.00.
Pursuant to public notice, sealed bids were received February 19,
1982 for furnishing Mobile Digital Terminal parts to the Depart-
ment of Building and Vehicle Maintenance on a contract basis for
one year.
Invitations were mailed to 12 potential suppliers and 1 bid was
received as indicated on the attached Award of Bid. 2 "No -Bids"
were also received.
Funds for this purchase are available in the 1981-82 Operating
Budget.
The purchase of these parts is necessary in order to perform
maintenance and repairs to 148 Police Department Mobile Digital
Terminals.
The Department of Building and Vehicle Maintenance concurs with
this recommendation.
ALM:an
82-316
JW'1\
MR.
F
F
ITEM:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
T A T)T}T ♦ T T A17 .
FUNDS:
AWARD OF BID
Bid No. 81-82-45
Mobile!Digital Terminal Parts
Building and Vehicle Maintenance
Contractual agreement for one year
Maintenance and repair of Mobile
Degital Terminalsin use by the
Department of Police
12
1
Bidder Total Estimated Cost
E-Systems, Inc. $64,104.00
1981-82 Operating Budget
CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE v e, .,,.�_ �
artment of. Finance
BID EVALUATION: The Mobile Digital Terminals used it the City's
Police Cars were manufactured by E-Systems, Inc.
and it has been determined that E-Systems, Inc.
is the only source of supply for replacement
and parts.
The bid from E-Systems, Inc. meets the specifi-
cations. Following is an analysis of the Invi-
tation to Bid:
Cateeor
Prior Bidders
New Bidders
Minority Bidders
Courtesy Notifications
"No Bids"
Number of Bid Number of
Invitations Mailed Responses
1 1
11 -0-
-0- -0-
-0- -0-
2
Totals 12 3
Reasons for "No Bid" were as follows:
1. "General Electric Company does not manufacture these parts."
2. "Ardax Systems manufactures parts for our equipment only."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MARE TO
E-SYSTEMS, INC. AT A TOTAL ESTIMATED COST OF
$64,104.00.
The Department of Building and Vehicle
Maintenance concurs.
urchasing Agent
CY to
BID SECURITY
Spare parts for Police Mobile Radio DATE 6101RECEIVED February 19, 1982 10:00 A.M.
Equipment 81-82-45
TYPE OF SECURITY
BIDDER
TOTAL
AMOVNT
E-Systems, Inc.
Commercial Division
P. 0. Box 226031
Dallas, Texas 75266
NO BID:
General Electric Company
Ardax Systems, Inc.
oocot•w 016 "Ove, M.iytbvit *bosh$ Al 61, of I
wmau ACCOUNTWro 01raaN
CITY OF MIAMI, FLORIDA
REQUISITION FOR QUANTITY RepReseNTS 011PARTMItNt
ADVERTISEMENT FOR BIDS REQUIREMENTS FOR —MONt"Ill
} A-
DEPTIDIV V. 1.! LL
ACCOUNT CODE
BID NO. =7 2 15 DATE J-
C" PREPARED BY .4-111 PHONE
z
CODE
TOTAL
ITEM DESCRIPTION
Lr.7
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cV
IL
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C,
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to
ESTIMATED COST:
CONTRACTUAL: S
INCIDENTAL: $
TOTAL $
QUANTITY I UNIT i AMT
PRICE
TE DATE DATE ;DATE
MOUNT \AMOUNT X AMOUNT XAMOUNT
BIDS TO BE SECURED FOR
FOR THE DEPARTMENT OF:
ADVERTISE ON
1- . T.
8105 TO BE RECEIVED ON
APPROVED BY:
DIRECTOR OF ISSUING DEPARTMENT
'Ic, b( lilli din by
EXPENDITURE CONTROL:
FUNDS AVAILABLE FOR PROJECT INVOLVED
EXPENDITURECONTROLLER
PROJECT CODE___---- AD CODE-------.------
(.(.)I,iFs 7'o: Purchasing (Org.) — City Manager — City (Jerk —!,'xljtijditury Control — Issidng Department — Other Affected Department
WHITE GREEN PINK CANARY BLUE GOLDENROD
I UHM No 1()43 REV 74
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