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Home My WebLink AboutR-82-0315RESOLUTION NO. 82 ` 3 15 F A RESOLUTION ACCEPTING THE BID OF E-SYSTEMS, INC. FOR FURNISHING MDT PROCESSOR MAINTENANCE ON A CON- TRACT BASIS FOR ONE YEAR TO THE DEPART'ENT OF BUILD- ING AND VEHICLE MAINTENANCE AT A TOTAL ESTIMATED COST OF $42,625.00; ALLOCATING FUNDS THEREFOR FROM THE 1981-82 OPERATING BUDGET OF THAT DEPARTMENT; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE THE PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice. sealed bids were received February 19, 1982 for the furnishing of MDT Processor Maintenance on a contract basis for one year to the Department of Building and Ve hicle Maintenance; and WHEREAS, invitations were mailed to 14 potential suppliers and 1 bid was received; and WHEREAS, funds for this purchase are available in the 1981-82 Operating Budget; and WHEREAS, this service will be used by the Department of Build- ing and Vehicle Maintenance for the purpose of repairing and maintain- ing the processor components of Mobile Digital Terminals used by the Department of Police; and WHEREAS, the City Manager and the Department of Building and Vehicle Maintenance recommend that the bid received from E-•Systems, Inc. be accepted as the most advantageous bid to the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The February 19, 1982 bid of E-Systems, Inc. for furnishing MDT Processor Maintenance for one year on a contract basis to the Department of Building and Vehicle Maintenance; at a total estimated cost of $42,625.00 is hereby accepted with funds therefor hereby allocated from the 1981-82 Operating Budget of that Department. Section 2. That the City Manager is hereby authorized to in- struct the Purchasing Agent to issue the Purchase Order for this service. CITY COMMISSION MEETING OF APR 1 1982 numana 8 2 - 3 5 PASSED AND ADOPTED this 1st day of April 1982. A 'Aaurice A. Ferre M A Y O R ity Clerk PREPARED AND APPROVED BY: AP 0 ED AS TO -FORM RIND CORRECTNESS: ROBERT F. CLARK GEORgT V. RNOX,'JR. DEPUTY CITY ATTORNEY CTT TTORNEY —2— F� - 82-315 CITY OF MIAMI. FLORIDA INTEROFFICE MEMORANDUM , -30 —a 7 To Howard V. Gary DATE February 25, 1982 FILE City Manager - s .e�E=1 Recommendation for Resolution -. and Award of Bid: No. 81-82-47, .41 MDT Processor Maintenance L. Mullins EN:L01;1 • a Award of Bid, Resolution Purchasing Agent It is recommended that the award be made and a resolution be passed accepting the most advanta- geous bid as received from E-Systems, Inc_. for furnishing MDT Processor Maintenance on a con- tract basis for one Year at a total estimated cost of $42,625.00• Pursuant to public notice, sealed bids were received February 19, 1982 for furnishing MDT Processor Maintenance on a contract basis for one year to the Department of Building and Vehicle Maintenance. Invitations were mailed to 14 potential suppliers and 1 bid was received as indicated on the attached Award of Bid. 2 "No -Bids" were also re- ceived. Funds for this purchase are available in the 1981-82 Operating Budget. This purchase is necessary in order to repair and maintain the "pro- cessor" component of the Mobile Digital Terminal, which at the present time cannot be serviced by City Communications Maintenance Mechanics. The contractual agreement includes a provision for the contractor to provide sufficient training for 3 City of Miami technicians so as to qualify them to properly repair and maintain the processors in the future. The Department of Building and Vehicle Maintenance concurs with this recommendation. ALM:an • 82-315 AWARD OF BID Bid No. 81-82-47 ITEM: MDT Processor Maintenance DEPARTMENT: Building and Vehicle Maintenance TYPE OF PURCHASE: Contractual Agreement for one year REASON: To repair and maintain the Processor components in the mobile digital terminals. POTENTIAL BIDDERS: 14 - BIDS RECEIVED: 1 TABULATION: Bidder Amount E-Systems, Inc. $42,625.00 FUNDS: 1981-82 Operating Budget CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE �;��- -.. Dig.partment of F/nance BID EVALUATION: The Mobile Digital Terminals which are used in City Police Cars were manufactured by E-Systems, Inc. A "Processor" component in the MDT can only be repaired by E-Systems, Inc. at this time. The Bid from E-Systems, Inc, meets the speci- fications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders 1 1 New Bidders 13 -0- Minority Bidders -0- -0- Courtesy Notifications -0- -0- "No Bids" 2 Totals 14 3 F Reasons for "No -Bid" were as follows: F 1. "General Electric Company cannot service this equipment." 2. "Munroe Electronics, Inc. does not manufacture or service this equipment." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO E-SYSTEMS, INC. AT A TOTAL ESTIMATED COST OF $42,625.00. The Department of Building and Vehicle Maintenance concurs. Purchasing Agent D e 82-3 1! S BID SECURITY Ifogi Maintenance service for Police MobiheRadio pAtE i1Df RECEtvED, _FebrLary 19. 1982 ?D110 A.M. Equipment for one year 81-82-47 TYPE OF SECURITY OMER TOTAL wMOtM1 E-Systems, Inc. Commercial Division P. 0. Box 226031 Dallas Texas 75266 NO BID: General Electric Company 891goilp" ih& "ofw Mohilbed chocks Al Oy lot IL � _ !oR •ccouNTu�c aruaN f� Y. �Y ;h t CITY OF MIAMI, FLORIDA 0 REQUISITION FOR QUANTITY REPRESENTS DEPAi;lTiMI[NT ADVERTISEMENT FOR BIDS REQUIREMENTS FOR MONTHS 7 L _+ I r DtPTIDIV li>+fldins- & Vehicley;$tal-eaj.te•E_ ACCOUNT CODE 712Lla `{ E''" 71 BID NO. -t..A2.--d7 DATE 1-2;-411; i PREPARED BY A 10 h IN a I I PHONE QUANTITY UNIT PRICE AMT. CODE ITEM DESCRIPTION Poll-c.e Mabil-o Radio E,nalplz_gxlt for one YeAr 0n !a CC!]t vo.ct: bAsII; c� q `v fi 6 `vLu ir�. TOTAL ESTIMATED COST: _ CONTRACTUAL: INCIDENTAL: $ TOTAL BIDS TO BE SECURED FOR �: G it r,•;• {._ it " r FOR THE DEPARTMENT OF: ADVERTISE ON BIDS TO BE RECEIVED ON r APPROVED BY: 1' DIRECTOR OF ISSUING DEPARTMENT SOURCE OF FUNDS: - -- -- ---- To be filled in by EXPENDITURE CONTROL: FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER PROJECT CODE AD CODE COPIES TO: Pwchasing (Org.) - City Manager - City Cler* -Expenditure Control - Issuing Department - Otber A/fected Deparmew WHITE GREEN PINK CANARY BLUE GOLDENROD FORM NO. f013- REV. 74