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Home My WebLink AboutAgenda Item Summary Formco * AGENDA ITEM SUMMARY FORM ,e „� File ID: #12749 Og4 Date: 10/12/2022 Requesting Department: Department of Resilience and Public Works Commission Meeting Date: 04/27/2023 Sponsored By: District Impacted: All Type: Resolution Subject: Accept - Shared Motorized Scooter Services Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission with attachment(s), accepting the proposals received October 15, 2021, pursuant to Request For Proposals ("RFP") No. 1170387, from Bird Rides, Inc. ("Bird") and HELBIZ FL LLC ("Helbiz") for the provision of Shared Motorized Scooter Services, for the Department Of Resilience And Public Works ("RPW') for a period of three (3) years with the option to renew for two (2) additional one (1) year periods; authorizing the City Manager to execute the negotiated Professional Services Agreements ("PSA") with the two (2) highest ranked, responsive and responsible Proposers, Bird and Helbiz, in a form acceptable to the City Attorney, and to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations and budgetary approval having been previously made, compliance with applicable provisions of the Code of The City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws and regulations, as may be necessary for said purpose. Background of Item: RPW is in need of Shared Motorized Scooter Services to provide micro -mobility and last -mile solutions in the City of Miami ("City"). The initial scope of the services will be confined to District Two (2) and the fleet size will be 1500 scooters, split evenly between Bird and Helbiz. Expansion of the geographical area of operation beyond District 2 is permitted pursuant to Section 3(s) of the solicitation which states: "the City retains the sole discretion to set and adjust the maximum overall actual geographic area of operation for Successful Proposer(s)." This program is anticipated to generate an annual revenue of approximately $1,931,875.00 payable to the City of Miami. Bird and Helbiz must adhere to the Amended Chapter 8 of the Code of the City of Miami ("City Code"), which regulates scooter operations (parking, riding, re -balancing), provides remedies for infractions of the City Code, and requires helmets for all users. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Estimated revenue of $9,659,375 in the aggregate, including optional renewal periods Reviewed By Department of Resilience and Public Works Review Completed 10/13/2022 10:08 AM Department of Risk Management Ann -Marie Sharpe Department of Procurement Annie Perez Office of Management and Budget Carolina Aguila Office of Management and Budget Luis Hernandez -Torres Office of Management and Budget Marie Gouin City Manager's Office Nzeribe Ihekwaba Legislative Division Valentin J Alvarez City Manager's Office Arthur Noriega V Office of the City Attorney Pablo Velez Office of the City Attorney Victoria Mendez City Commission Nicole Ewan City Commission Nicole Ewan City Commission Nicole Ewan City Commission Joseph Castro City Commission Maricarmen Lopez Legislative Division Valentin J Alvarez Office of the City Attorney Pablo Velez Office of the City Attorney Victoria Mendez Office of the City Clerk City Clerk's Office Juvenal Santana Department Head Risk Review Completed 10/13/2022 10:09 AM Procurement Review Completed 10/13/2022 12:10 PM Budget Analyst Review Skipped 10/13/2022 3:15 PM Budget Analyst Review Completed 10/14/2022 11:56 AM Budget Review Completed 10/14/2022 12:58 PM Deputy City Manager Review Completed 10/14/2022 1:40 PM Legislative Division Review Completed 10/17/2022 10:57 AM City Manager Review Completed 10/18/2022 12:37 PM ACA Review Completed 10/18/2022 6:17 PM Approved Form and Correctness Completed 10/18/2022 9:28 PM Meeting Completed 10/27/2022 9:00 AM Meeting Completed 11/17/2022 9:00 AM Meeting Completed 01/12/2023 9:00 AM Meeting Completed 03/23/2023 9:00 AM Meeting Completed 04/27/2023 9:00 AM Legislative Division Review Completed 05/23/2023 1:54 PM ACA Review Completed 06/15/2023 11:36 AM Approved Form and Correctness with Modification(s) Completed Rendered Completed 07/06/2023 3:42 PM City of Miami Legislation Resolution Enactment Number: R-23-0209 File Number: 12749 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:4/27/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), REJECTING ALL PROPOSALS RECEIVED OCTOBER 15, 2021, PURSUANT TO REQUEST FOR PROPOSALS ("RFP") NO. 1170387, FOR THE PROVISION OF SHARED MOTORIZED SCOOTER SERVICES, FOR THE CITY OF MIAMI ("CITY") DEPARTMENT OF RESILIENCE AND PUBLIC WORKS ("RPW'); AUTHORIZING THE CITY MANAGER TO PREPARE A NEW RFP, INCORPORATING INPUT FROM THE CURRENT COMMISSION, ADDRESSING ALL OF THE SAFETY RELATED CONCERNS OF THE SAME, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, on June 18, 2021, the City of Miami ("City") Department of Procurement ("Procurement"), on behalf of the City's Department of Resilience and Public Works ("RPW'), issued Request for Proposals ("RFP") No. 1170387, under full and open competition, to obtain proposals from experienced and qualified firms for the provision of Shared Motorized Scooter Services; and WHEREAS, on October 15, 2021, a total of nine (9) proposals were received in response to the RFP, of which seven (7) proposals were deemed responsive, two (2) proposals were deemed nonresponsive for failure to provide required information, and one (1) other proposal was not considered for failure to submit prior to the submission deadline; and WHEREAS, the Commission desires to reject all proposals and is requesting the preparation of a new RFP; and WHEREAS, said new RFP would incorporate input from the whole of the Commission, inclusive of the current District Two Commissioner who had limited, if any, opportunity for input in this process, and address all of the safety related concerns of the same; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. All proposals received October 15, 2021, pursuant to RFP No. 1170387, for the provision of Shared Motorized Scooter Services, for RPW, are hereby rejected. Section 3. The City Manager is authorized' to prepare a new RFP, incorporating input from the current Commission, addressing all of the safety related concerns of the same, and in ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i : nde` z, Ci[y Attor iey 10/18/2022