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Home My WebLink AboutR-82-0387i RESOLUTION NO. S2-387 A RESOLUTION CONCERNING THE SIXTH ANNUAL BAHAMAS GOOMBAY FESTIVAL, WHICH IS TO BE HELD JUNE 5 AND 6, 1982, CLOSING CERTAIN STREETS TO THROUGH TRAFFIC ON THOSE DATES DURING SPECIFIED HOURS AND ESTABLISHING A PEDESTRIAN MALL; SAID STREET CLOSINGS SUB- JECT TO ISSUANCE OF PERMITS BY THE POLICE AND FIRE DEPARTMENTS; AND PROVIDING A GRANT OF CASH ASSISTANCE IN THE AMOUNT OF $33,000 TO "MIAMI/BAHAMAS GOOMBAY FESTIVAL IN COCONUT GROVE, INC."; SAID FUNDS TO BE ALLOCATED FROM SPECIAL PROGRAMS AND ACCOUNTS, QUALITY OF LIFE -CONTINGENCY FUND; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY SUPPORT AGREEMENT SETTI14G FORTH THE CONDITIONS UNDER WHICH THE CITY WILL PROVIDE THE CASH ASSISTANCE GRANT; AND ESTABLISHING THE AREA PROHIBITED TO RETAIL PEDDLERS DURING THE FESTIVAL PERIOD. WHEREAS. the Miami/Bahamas Goombay Festival in Coconut Grove, Inc. has requested assistance in connection with the Sixth Annual Goombay Festival; and WHEREAS, the City Commission, by Motion No. 79-257, recog- nized the Miami/Bahamas Goombay Festival in Coconut Grove, Inc. as the official organization to sponsor and organize the annual Goombay Festival in Coconut Grove; and WHEREAS, the Miami City Commission has supported this effort in 1977, 1978, 1979, 1980 and 1981; and WHEREAS, the Miami City Commission has established a policy by Resolution No. 81-189 to deal with requests to provide assist- ance to festivals, cultural and sporting events; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. In order to establish a temporary pedestrian mall, the following streets are hereby closed to through traffic on June 5 and 6, 1982, during the following hours, such closing streets being subject to the issuance of permits by the Police and Fire Departments: CITY COMMISSION ' MEETING OF MAY 1 11982 ma'E..�. Grand Avenue - from McDonald Street to Matilda Street Commodore Plaza - from Main Highway to Franklin Avenue Fuller Street - from Main Highway to Grand Avenue These streets are to be closed from 9:00 A.M. to 9:00 P.M. on June 5 and 6, 1982. Section 2. The sum of $33,000* is hereby allocated from Special Programs and Accounts, Quality of Life -Contingency Fund as a grant of cash assistance to Miami/Bahamas Goombay Festival in Coconut Grove, Inc., subject to the requirements of City Commission Policy No. 100-4, Resolution No. 81-189, and subject to the provisions of any agreement required by that Policy. Section 3. The City Manager is hereby authorized to execute a support agreement setting forth the conditions under which the City will provide total cash assistance not to exceed $43,000. Section 4. Pursuant to the provisions of Ordinance No. 8851, enacted September 28, 1978, all retail peddlers' occupational licenses issued under the provisions of Chapter 31 of the City Code, as amended, will not be valid in the following designated area between the hours of 9:00 A.M. and 9:00 P.M. on June 5 and 6, 1982: Grand Avenue - From McDonald Street to Matilda Street Commodore Plaza - from Main Highway to Franklin Avenue Fuller Street - From Main Highway to Grand Avenue. PASSED AND ADOPTED this 11 day of May 1982 MAURICE A. FERRE 9- EST: ,SZALPH G. ONGIE, dzl PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPR D AS TO FO AND CORRECTNESS: GEO G F. KNOX, JR., CITY,,ATTORNEY This amount is in addition to a rea y allocated pursuant to Resolution No. 81-1040, adopted December 10, 1981. '8L AF �f, r;.j 2 Bahamas Goornbay Festival in Coconut Grove P.O. Box 1108 Coconut Game, Florida 33133 U.S.A. 444-0478 Vending Information: 446-3311 latter 5pm 445-5991) April 6, 1982 Mr. Howard Gary, City Manager City of Miami Miami City Hall Miami, Florida 33133 Dear Sir: The members of the planning and organizational committee of the Miami Goombay Festival would like to request permission to appear before the Miami City Commission for the purpose of seeking additional support for the event. The Festival is scheduled for June 4-6, 1982, in Coconut Grove and because of the lack of sufficient funds we are requesting additional assistance. A copy of the request along with the proposed budget is attached for your information and scrutiny. Also, a list of the members of the committee is included. If additional information is needed, feel free to call me at home WI-8383 3-65after 4:30 p.m. or at the place of employment from 8:00 a.m. thru 3:30 p.m., Mondays thru Fridays. Sincerely yours, 1 David A. hite, Chairman Miami Goombay Festival 182 82 -387 FE 0"MIRt S AVENUE M 1rtl .Yd1 twyewNl w 6r iwr�/ f � A i w.r •� e+s«w+� �+ �rw�irrw eo InfM/ ..MI.✓• re.A �r�frw�e�4'wr_M wfswffsw��1�G1•v�w. F.— it ON ftlrl frt r!A wrw/ 1�r.MM� O��L 4rrw fw/ � MKl � .le rat w� Iw 1t ML fY9��r fJr�[► ya'w.1. r tww�M�1� tnw Rr.i w� Bahamas Goombay Festival _ in Coconut Grove Po Box 1108 Cddoeomnn(Grow, Florida 33133 U. S Vending in(orm�t3n4 4�16�3371 (after 5pm 445-5991) Proposal for additional financial assistance for the 6th Annual Miami -Bahamas Goombay Festival in Coconut Grove, June 4-69 1982. Rationale for Request of Additional Financial Assistance The City of Miami Police Department has indicated that it would cost approximately $259000.00 for services to be rendered during the festival. Our anticipated income from various sources will not be adequate to cover the expenses indicated by the police department. Secondly, the Department of Solid Waste estimated that it would cost approximately 060000.00 to clean the streets after the festival. Again, the anticipated income would not be adequate to meet these financial obligations. Thirdly, during the 5th Annual Festival, the City of Miami assumed these responsibilities through in -kind services. However, we were informed that these services will not be available for the 6th Annual Festival; therefore, it is essential that additional financial assistance be obtained for making the Festival a success. Recommended Proposal In order to assist with meeting the various financial obligations, the following suggeations are being proposed: 1. According to the City of Miami Ordinance #9236, each vendor will be required to obtain an occupational license for the Festival. It is anticipated that approximately 300 vendors will fulfill this obligation at $30.00 each for an estimated amount of $9,000.00. This money will be submitted prior to the beginning of the Festival. It is recommended that the money collected from the occupa- tional licenses be used to defray the expenses of cleaning the streets after the Festival and a portion of this money be used to :defray some of the anticipated police security expense. 82-387 2. Give wa r of rental fees for theote of the Coconut Grove Exhibition G,,nter on Thursday, June 3, 1982. The Centel will be used for the opening ceremony and a dance in conjunction with the event as a fund raising activity. Money from this event will be used to defray the expense of the Opening Ceremony for the Goombay Festival, 3. Give waiver of the rental fees for the use of the two snowmobiles during the Festival. 4. Remove the present stipulation from the $10,000.00 allocated for talent during the Festival and give the option of using 50% to defray other anticipated expenses if needed. If this proposal cannot be accepted, we are requesting an additional amount -of 031,000.00 ($25,000.00 for police security and $6,000.-00 for street cleaning) for the Goombay Festival. Proposed Summary of Budget The anticipated budget for the Festival: Administrative -------------------------- $ 2,000.00 Awards-------------------------------- 500.00 Budget and Finance ---------------------- 19600.00 Decorations ----------------------------- 49000,00 Entertainment (Talents) ----------------- 179200.00 Historical ------------------------------ 900.00 Hospitality ----------------------------- 5,000.00 Sanitatio & Street Maintenance --------- 8,200.00 Security Miami Police Department) ------ 25,000.00 Safety and Rescue ----------------------- 1,314.00 Transportation -------------------------- 5,000.00 Vendors --------------------------------- 69104.00 Promotion and Publicity ----------------- 2,000.00 Total ------- $789818.QU Anticipated Revenues Caculated 300 booths (spaces) @ $80.00 each ------- $249000.00 Contributions from various sources ---------------- 79818.00 Anticipated grant for talents from City of Miami -- 100000.00 Anticipated grant from Metro -Dade County ---------- 6,000.00 Total -------- -$ 7,818. Ij Additional money being sought --------------------- $319000.00 N. 82-387 Committee Members Names and Position Address Telephone Dr. David White, President 3523 Marler Ave. 443-6528 Miami 33133 Mr. William Stirrup, Past Pres. 3301 Charles Avenue 444-0478 Miami 33133 Mrs, Frankie Rolle, 1st Vice Mr. Stuart Sorg, 2nd Vice Mrs. Delores Bankston, Sect, Ms,.Clarice Cooper, Treas. Mrs. Leona Baker, Hospitality Mrs. Leona Cooper, Historical Mr. James Espy, Maint. & Sani. Mr. Oscar Jessie, Safety & Secur. Mr. William Rolle, Entertain. Mrs. Pinky Sands, Vendors Mr. Cornelius Shivers, Decora. Mr. Harvey Wallace, Ways & Means Mr. Bruce Beneby, Member Mr. Leonard Johnson, Member Mr. Garth Reeves, Sr., Member 3430 William Ave Miami 33133 2809 Bird Avenue Miami 33133 14600 Buchanan St. Miami 33176 3736 Oak Ave Miami 33133 201 Washington Dr. Miami 33133 200 Washington Dr. Miami 33133 8805 S.W. 161 St. Miami 33157 3450 Shipping Ave. Miami 33133 3430 William Ave. Miami 33133 3747 Charles Ter. Miami 33133 3383 Thomas Ave. Miami 33133 3678 Grand Avenue Miami 33133 1728 N.W. 60 St, Miami 33142 1722 N.W. 74 Ter. Miami, 33147 900 N.W. 54 Street Miami 33127 443-7928 443-4733 385-7144 444-5286 445-6662 443-9466 238-6271 444-3132 443-7928 446-3311 444-6097 446-3095 693-6210 691-2626 757-1147 82-38'7 MARLES AVENUE M (text Ysrt t�+w.n+lty e. IN toMn (r�M e oeT.. twK 1+ wr I.fr nno• - tlect��ryr.11t hs M •.Nwa. r t.T tw a r-v► •I N IrKa► Ir.�Tnr�. Ihrl ewlr .rrrrlrrrr �IIT 1KyM.1 M. n+ .M Y�MIwq rpl+ pneeA RKIr.Mr fA� Mw4;.r.+•le! CrreM Gryrr YIMr+ ��rrff.ab n+r M+1' �Rr.fd+u KNere � iAr Odt h1b+ IIM_ CIA ...erf r>.,wer ewe NMwf M.rwnr e.�IM CwvEl w.wr : IM nerd ►IM ae.�—n= h M .rye. M t.r' A ML 14rwyflf/ Ctw.r► .w4L f+.v+re 1►r eewevlrl tirq K►ea AI 1N .r+reew M ti [lerVr Awmr M er N IM .K.1 elMrf rrMweM• Bahamas Goorinbay Festival in Coconut Grove PO Box 1108 Coconut Grove, Florida 33133 U. S.A. 444-0478 %ending Information: 446-3311 fatter 5pm 445-9991) Miami Goombay Festival in Coconut Grove detailed proposed budget for 1982. Total — $789818.00 - 82 - 3 87 + MIAMI-BIIHAMAS GOOMBAY FESTIVAL IN COCONUT GROVE DETAILED PROPOSED BUDGET FOR 1982 Committees Chairperson 1. Administration Dr. David White Postage and box rental $400.00 Stationary and supplies $ 200.00 Clerical services $ 100.00 Licenses, insurance, fidelity bonds $ 750.00 Travel $ 350.00 Discretionary $ 200.00 2, Awards Mrs. Frankie Rolle Engraved plaques $ 400.00 Certificated $ 100.00 3. Budget and Finance Ms. Clarice Cooper Auditor $ 19500.00 Receipt books and vouchers $ 100.00 4. Decoration Mr, Cornelius Shivers Street Canvas advertising festival $ 350.00 Murals, banners, flags, etc. $29500.00 Tool rental, transportation etc. $ 350.00 Employees - 10 0 $4.00 per hour for 20 hours each - i 800.00 Estimated Budget $ 29000.00 500.00 1, 600.00 4,000.00 r] 4 5. Utertainment (Talents and/or Mr. William Rolle artists) $17, 000.00 Bahamas Royal Police Band ($9.000.00) bodging 18 rooms 0 69.00 per day for 2 days = $2484.00 Transportation - air fare for 35 members = 3500•00 Per diem - 43.00 per day for 2 days for 35 members - 3010.00 Showmoblies - 2 0 250.00 each for 2 days=$1000.00 Sound systems - 2 0 400.00 each for 2 days 800.00 Dance Groups - 2 0 100.00 each for 2 days = 400.00 Sunshine Junkanoos - 2 performances per day for both.days = 1750.00 Rocks Bands - 2 0 250.00 for 2 days - 1000.00 Calypso Bands - 2 0 250.00 each for one day = 500.00 Gingerman Jazz Band - 14 pcs. for one day = 450.00 D. J.'s - 2 0 150.00 each for 2 days = 600.00 High School bands - 3 0 190.00 each 450.00 Labor for showmobiles = 250.00 Limbo Dancer - both days = 250.00 Bahamas Policeman - 250.00 Artists from Bahamas - 2 0 250.00 = 500.00 6. Historical Mrs. Leona Baker Rental of movie camera - 100.00 Films and photographer - 200.00 Film development - 100.00 Old Timor's Luncheon - 500.00 7, Haspitality Mrs. Leona Cooper V.I.P. Cocktail Affair - 2500.00 Supplies for headquarters and information booth - 350.00 Official identification shirts 15 0 10.00 each 150.00 Rental fees for bldg. - 250.00 Employees - 10 0 5.00 per hour for 20 hrs. each = 1000.00 Bahamian Vendors affair - 500.00 Miscellanous - 250,00 8. Sanitation and Street Maintenance Mr. James Espy Street cleaning City of Miami - 6000.00 Sortable toilets p(16) - 8610.00 i towels etc - 300.00 ism yeas -c �i7e �'perihourtforu tdays = i000.db 900.00 5,000.00 8,200.00 4 -5- Kiecell,anous - 40.00 9, publicity and Promotion Television and radio releases Newspaper coverage Flyer and posters Employees 10, Security and Safety 65 Policemen - City of Miami 249914.00 Fire and Rescue Services 1v000.00 Miscellanous - 400.00 Mr. Stuart Sorg Mr. Oscar Jessie Mr. William Stirrup 11, TMnsportation One 45 Pa esanger bus 3 days = 2700.00 One Tian rental for 3 days 60.00 00►'%. Two large trucks for 3 days 60 Drivers - 3 O 10•00 per hor for12 ticks each - 360.00 Employees - 4 tooload and unload Security -1 person . 140.00 Additional insurance 250.00 Miecellanous 50.00 Mrs. Pinky Sands 12, Vendor Booths for Bahamian vendors - 4000.00 Printing - 400,00 Employees - 12® 4.00 per hour - 480.00 Postage 250.00 Thermo -jugs - 100.0010 - 120.00 Fire extinguishers Chairs and Tables 250.0 04.00 Miecellanoue __.. t. as M 29000.00 00 269314,00 59000.00 69104.00 tt= UTAGER Ik ►, F FORM] 1902 miami/bahainas goombay festival in coconut grove, inc. p. o. box 331108 miami, florida 33133 April 19, 1982 The Honorable Mayor Maurice Ferre 3500 Pan American Drive Miami, Florida 33133 Dear :Mayor Ferre : The members of the planning and organizational committee of the Miami -Bahamas Goombay Festival for 1982 are requesting ' to appear before the Miami City Commission for the purpose of seeking support in the amount of $54,535.00 for the event. These funds will be used to provide the following: Payment for Police services Payment for Sanitation services Defray the cost of: A) Entertainment B) Hospitality C) Transportation A detaile' budget for this year's program is attached. As you all are aware, this event has experienced much success in the past and has done much to enhance both foreign and domestic related tourism. It has also served to promote international good will throughout the Carribean as well as locally. We plan to extend the Festival route from Commodore Plaza to Main Highway along Main Higi-tway south to Franklin Avenue, which would include the historical marking on Charles Avenue„ r 82-38L Page 2 ' We are thankful for your support in the past and thank you in advance for your continued assistance, Sincerely yours, David A. White, Chairman Miami -Bahamas Goombay Festival 182 cc: Commissioners City Manager ✓ Albert Howard 82-38'7 [a 4* M BAIJAMS GO OMJIAyy FESTIVAL IN COCONUT GROVE DETAILED PROPOSED BUDGET FOR 1982 � Committees Chairperson 1. Administration Dr. David White Postage and'box rental $400.00 Stationary and supplies $200.00 Clerical services $100.00 Licenses, insurance, fidelity bonds $750.00 Travel $350.00 Discretionary $200.00 2. Budget and Finance ms. Clarice Cooper Auditor $1,500.00 Receipt books and vouchers $ 100.00 3. Decoration Mr. Cornelius Shivers 4. Entertainment (Talents and/or Mr. William Rolle Artists) Reimbursement to Bahamian Govt. for Per them 5. Historical Mrs. Leona Baker Rental of movie camera - 100.00 Films and photographer _ 200.00 Film development - 100-00 6. Hospitality Mrs. Leona Cooper Lodging - 22 rooms @ $69.00 for two (2) days Supplies for headquarters and information booth - 350.00 Official identification shirts, 15 0, 10.00 each - 150-00 Bahamian Vendors affair - 800.00 Estimated Budget $ 2,000.00 $ 1,600.00 $ 2,000.00 $ 4,515.00 $ 400.00 $ 4,300.00 t- 7. Sanitation and Street Maintenance Air. James Espy $ 2,000.00 Portable Toilets (16) - 860.00 Supplies - can liners, toilet tissue, towels, etc. - 300.00 Employees - 5 @ $5.00 per hour for 2 days - $500.00 8. Publicity and Promotion Mr, Stuart Sorg $ 2,000.00 Television and radio releases Newspaper coverage Flyers and posters Employees to 9. Security and Safety Mr. Oscar Jessie $ 1,200.00 Fire and Fescue Services 1,000.00 Miscellaneous 200.00 10. Transportation Mr. William Stirrup $ 2,200.00 Air fare for 35 persons (Bahamian travel) One 59 passenger bus 3 days Two van rentals for 3 days Additional insurance - 250.00 Miscellaneous 11. Vendor Ms. Pinky Sands $ 62104.00 Booths for Bahamian Vendors - 4,000.00 Printing - 400.00 Employees - 12 @ 4.00 per hour - 480.00 Postage - 250.00 Thermo jugs - 100.00 Fire extinguishers - (10) - 120.00 Chairs and tables - 504.00 Miscellaneous - 250.00 t CC 00 a F Pr000sed Summary of Budget The anticipated budget for the Festival: Administrative $ 20000,00 . Budget and Finance 1,600.00 Decorations 2,000.00 Entertainment (Talents) 4,515.00 Historical 400.00 Hospitality 4,300.00 Sanitation & Street Maintenance 2,000.00 Safety and Rescue 1,200.00 Transportation 4,720.00 Vendors 60104.00 Promotion and Publicity 2,000.00 TOTAL $30,839,00 Anticipated Revenues Calculated 300 booths (spaces) @ $80.00 each $24,000.00 100 booths (spaces) @ $120.00 each 12,000.00 $36,000.00 Anticipated contributions from City of Miami $54,535.00 (35;000.00 - Security Police, 8,000.00 - Sanitation, 1,500.00 - three (3) shoiamcbiles, Contributions to defray entertainment - 4,515.00, Hospitality - 3,000.00 and Transportation - 2,520.00) r 82-387 FORM ►067 t CITY OF MIAMI REQUEST FOR DIRECT PAYMENT FROM: Dr. Antonino Hernandez-Lizaso Coordinator Leisure Services/Cultural Div. NAME TITLE DEPARTMENT TO: CHIEF ACCOUNTANT: PLEASE ISSUE CHECK IN THE AMOUNT INDICATED TO THE ORDER OF THE FOLLOWING: ftiami/Bahamssg Goomby Festival in P.O. Box I10F. Coconut Grove, Inc. Coconut Grove, F1. 33133 NAME ADDRESS DESCRIPTION OF ITEMS AMOUNT J City support for Miami/Ballamas Goonbay Festival in Coconut Grove, June 4 - 6, 1982 as per attached agreement........... $10,000.00 l'F.S AUTHORIZED BY BI-IC40 IN1'OICE ATTACHED NO RESOLUTION NO.: YES X MAIL DIRECT: LETTER ENCLOSED Cultural Div. NO SEND TO DEFT. ACCOUNT CLASSIFICATION: 920905-690 $10+000.00 TOTAL APPROVED: APPROVED: (When Necessary) APPROVED: DEPARTMENT READ CITY MANAGER EXPENDITURE CONTROL DP- INSTRI'CTIONS: PREPARE IN T•RII'1M ATE: ORIGINAL AND ONE COPY DATE TO I(I DGET DEPARTSIENT•, ONE COPY FOR DI:PAI(T�It:x'r Fn.Es. January* 11, 19S2 82-387 Ar,REE'-1E11T AN AGREEMENT made this day of 19E1, by and between the City of Miami, a flunicipal Corporation of the State of Florida (hereinafter referred to as "CITY"), and Miami/Bahamas Goombay Festival in Coconut Grove, Inc. 1108► Coconut Grove, Fla. 33133 to as "GRANTEE"). , with main offices at P.O. Box WITNESSETH (hereinafter referred WHEREAS, the City of Miami desires to enhance and to promote the quality of cultural life in the City of Miami; and WHEREAS, the City Commission via Resolution No. 81=1040 voted to provide funding for community -run festivals from the Fiscal Year 1981-82 Quality of Life Account -City Wide Events and Community Festival; and WHEREAS, proposals for said community -run festivals were received and processed for the allocation of funds; and WHEREAS, Resolution No. 81-421 requires the execution of an Agree- ment embodying the terms of the grant and stipulating the conditions under which the award is to be made; NOVI, THEREFORE, in consideration of the mutual covenants and con- ditions hereing contained, it is agreed by the parties hereto as follows: THE GRANTEE AGREES: 1. To conduct the following festival on the following dates: Miami/Bahamas Goombay Festival in Coconut Grove, June 4 - 6, 1982 2. To match one dollar to every dollar received from the CITY and to furnish to the CITY a complete financial statement of this festival showing all receipts, expenditures and disposition of profits (if any). `j 3. To provide the CITY a copy of the GRANTEE'S accounts, audited for the current fiscal year,as per City Commission Policy 100-4. 4. To hold said festival before September 30, 1982. 5. To earmark 60 percent of the total allocated City funds for local talent fees. 6. That all police, fire, publicity, showmobiles, city and park facilities, clean-up costs and insurance shall no longer be 82-887 allocated as in -kind services by the CITY, but must be defrayed from the GRA,ITEE'S total allocation to their budget. 7. That the GRANTEE shall comply with Equal Opportunity } t Employment laws as set forth by Pederal,State and Local governments. 8. That the CITY reserves the right to monitor any and all festival activities and that any breach of agreements made with the CITY shall be reported by the Department of Leisure Services, Cultural Division, to the City Manager for appropriate action under the circumstances. CITY reserves the right to terminate this Agreement at any time and for any cause upon notice of termination to the GRANTEE. 9. That the GRANTEE is solely liable and responsible for damages which might arise out of the acts or omissions of the GRANTEE, its officers, employees, agents or persons under its direction and control and to the City of Miami, its agents, servants, employees and officers who may be named in a suit which arises out of the acts or omissions of the GRANTEE, its officers, employees, agents or persons under its direction or control, the GRANTEE shall indemnify, defend and forever hold the CITY, its agents, servants, 1 employees and officers harmless from and against any and j all damages, penalties, fines or judgments. THE CITY AGREES: 1. To grant the amount of Ten thousand dollars and no cents " ($10,000.00) for this festival. 7 BOTH PARTIES AGREE: 1. A detailed description of the festival hereinabove stated and a line item budget for said festival shall be attached to this Agreement and shall become a part of this Agreement herein. _2_ 82-387 —i IN WITNESS WHEREOF, the Parties heretofore have caused this instu- ment to be executed in their names on the day and date first above written. ATTEST: RALPH G. ONGIE CITY CLERK CcL WITNESS TO GRANTEE WITNESS TO GRANTEE PREPARED AND APPROVED BY: BEATRIZ BRU ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: GEORGE F. KNOX, JR. CITY ATTORNEY -3- THE CITY OF MIAMI, a f4unicipal Corporation under the laws of the State of Florida !-TOWARD V. GARY CITY MANAGER GRAPlTEE 82-387 W miami/bahamas goornbay festival in coconut grove, inc. p. o. box 331108 miami, florida 33133 April 15, 1982 Recommended Proposal: That the City Of Miami gives us inkind services to cover the following: 1. 83 total police personnel at an estimated $35,000.00 2. 35 total sanitation personnel at an estimated $8,000.00 3. Rental fee waiver for three (3) showmobiles. i 4. Extend the Festival route from Commodore Plaza to Main Highway along Main Highway south to Franklin Avenue, which would include the historical marking on Charles Avenue. o* 82 -9 87 j miami/bahamas RECEIVEt APR S0 1982 DEPT. or RECREATION in coconut grove, inc. p. o. box 331108 miami, Florida 33133 April 19, 1982 The Honorable Mayor Maurice Ferre 3500 Pan American Drive Miami, Florida 33133 Dear Mayor Ferre: The members of the planning and organizational committee of the Miami -Bahamas Goombay Festival for 1982 are requesting to appear before the Miami City Commission for the purpose of seeking support in the amount of $54,535,00 for the event. These funds will be used to provide the following: Payment for Police services Payment for Sanitation services Defray the cost of: A) Entertainment B) Hospitality C) Transportation A detaile' budget for this year's program is attached. As you all are aware, this event has experienced much success in the past and has done much to enhance both foreign and domestic related tourism. It has also served to promote international good will throughout the Carribean as well as locally. We plan to extend the Festival route from Commodore Plaza to Main Highway along Main Highway south to Franklin Avenue, which would include the historical marking on Charles Avenue. val 82-387 j Page 2 We are thankful for your support in the past and thank you in advance for your continued assistance° Sincerely yours, David A. White, Chairman Miami -Bahamas Goombay Festival '82 cc: Commissioners City Manager Albert Howard ✓ a •82-9A7 MIAMI-BAIiAMAS GOOMBAY FESTIVAL IN COCONUT GROVE DETAILCD PROPOSED BITDGET FOR 19$2 Ghairnerson Estimated Budget_ Committees Dr. David White $ 2,000.00 1. Administration Postage and'box rental $400.00 Stationary and supplies $200.00 Clerical services $100.00 Licenses, insurance, fidelity bonds $750.00 Travel $350.00 Discretionary $200.00 2. Budget and Finance Ms. Clarice Cooper $ 1,600.00 Auditor $1,500.00 Receipt books and vouchers $ 100.00 Mr. Cornelius Shivers $ 2,000.00 3. Decoration 4. Entertainment (Talents and/or Mr. William Rolle $ 4,515.00 Artists) Reimbursement to Bahamian Govt. for Per diem Mrs. Leona Baker $ 400.00 t 5, $1SCOY1Cal Rental of movie camera - 100.00 Films and photographer - 200.00 Film development - 100.00 Mrs. Leona Cooper $ 4,300.00 6. Hospitality Lodging - 22 rooms @ $69.00 for two (2) days Supplies for headquarters and information booth - 350.00 Official identification shirts, 15 @ Vendors affair - $00.00 10.00 each - 150.00 Bahamian 7. Sanitation and Street Maintenance Mr. James Espy $ 2,000.00 Portable Toilets (16) - 860.00 _ 300.00 Supplies - can liners, toilet tissue, towels, etc. Employees - 5 @ $5.00 per hour for 2 days - $500.00 $. publicity and Promotion Mr. Stuart Sorg $ 2,000.00 Television and radio releases Newspaper coverage Flyers and posters Employees 9. Security and Safety Mr. Oscar Jessie $ 1,200.00 Fire and -Rescue Services 1,000.00 Miscellaneous 200.00 10. Transportation Mr. William Stirrup $ 2,200.00 Air fare for 35 persons (Bahamian travel) One 54 passenger bus 3 days Two van rentals for 3 days Additional insurance - 250.00 Miscellaneous Ms. Pinky Sands $ 6,104.00 11. Vendor Booths for Bahamian Vendors - 4,000.00 Printing - 400.00 Employees - 12 @ 4.00 per hour - 480.00 Postage - 250.00 Thermo jugs - 100.00 Fire extinguishers - (10) - 120.00 Chairs and tables - 504.00 Miscellaneous - 250.00 00 IND L.7 04 Proposed Summary of Budget The anticipated budget for the Festival: Administrative $ 2,000.00 Budget and Finance 1,600.00 — Decorations 2,000.00 Entertainment (Talents) 4,515.00 Historical 400.00 Hospitality 4,300.00 Sanitation & Street Maintenance 2,000.00 Safety and Rescue 1,200.00 Transportation 4,720.00 Vendors 6,104.00 Promotion and Publicity 2,000.00 TOTAL $30,839,00 Anticipated Revenues Calculated 300 booths (spaces) @ $80.00 each $24,000.00 100 booths (spaces) @ $120.00 each 12,000.00 $36,000.00 Anticipated contributions from City of Piiami $54,535.00 - (35,000.00 - Security Police, 8,000.00 - Sanitation, 1,500.00 - three (3) showmc-biles, Contributions to defray entertainment - 4,515.00, Hospitality - 3,000.00 - and Transportation - 2,520.00) _ 82-387 i CITY OF MIAMI, FLORIDA 53 IN7S:-R-OFFICE iAEMORANDUM -o. Howard V. Gary U a rF April 22, 1982 FrLE City Manager City Commission Action \ Goombay Festival 1982 a, �r Albert H. Howard, Director REFFREv17E3 Department of Recreation ENCLOSURLS Proposed Resolution Attached for your review please find proposed legislation granting the 1982 Miami/Bahamas Goombay Festival in Coco- nut Grove an additional $33,000 from the Special Programs and Account Quality of Life Contingency Fund. Prior to this proposed resolution, Miami/Bahamas Goombay Festival in Coconut Grove was granted the amount of $10,000 via Resolution 81-1040, passed and adopted on December 10, 1981. After consultation with the Police and Solid Waste Depart- ments, and evaluating the prestigious impact this festival will have on the community and the entire City, it is recom- mended that additional funds be provided to ensure the suc- cess of the Festival. Also enclosed please find a copy of the grant agreement originally signed by the Goombay Festival, and the most recent line item budget submitted by David White, Chairman, Goombay Festival, with their original request. Total amount granted in FY 1980-81, cash and in -kind serv- ices: $32,000. AHH/za Enclos. 82-387 CITY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUM To Howard V. Gary DntE: April 17, 1982 rILE City Manager Goombay Festival-1982 ClYe Wt.Howard, LDor :,j_Ff «f_N -. Department of Recreation It is recommended that the City Commission adopt a resolution concerning the Sixth An- nual Bahamas Goombay Festival, which is to be held June 4, 5 and 6, 1982, closing cer- tain streets to through traffic on those dates during specified hours and establishing a pedestrian mall; said street closings sub- ject to issuance of permits by the Police and Fire Departments; and providing a grant of cash assistance in the amount of $33,000. to "Miami/Bahamas Goombay Festival in Co- conut Grove, Inc."; said funds to be allo- cated from Special Programs and Accounts, Quality of Life -Contingency Fund; further authorizing the City Manager to execute the necessary support agreement setting forth the conditions under which the City will provide the cash assistance grant; and establishing the area prohibited to retail peddlers during the festival period, as per attached resolution. PURPOSE The purpose of this resolution is to provide the necessary financial support for the success of the Sixth Annual Goom- bay Festival in Coconut Grove, to be held June 4, 5 and 6, 1982, and to provide for the closing of certain street to through traffic on those dates and establishing a pedestrian mall. CAUSE/EFFECT This resolution provides for the timely coordination of the Miami/Bahamas Goombay Festival in Coconut Grove, an esta- blished traditional festival. BACKGROUND For the past five years, the City of Miami has provided sup- port to the Miami/Bahamas Goombay Festival in Coconut Grove by providing financial and technical support in the production of said festival. with members of the Goombay SUMMARY After having met Y Festival Com- mittee and after reviewing the planning and logistical pro- blems of the 1982 Festival, in conjuction with the Police and Solid Waste Departments, it is deemed to be in the best 82-387 Howard V. Gary City Manager Albert H. Howard, Director Department of Recreation AHH/mb April 17, 1982 Memo -Page 2 interest of the City of Miami to provide an allocation of $33,000 to the Miami/Bahamas Goombay Festival in Co- conut Grove and to provide for the necessary closure of certain streets, as described in the attached resolution. It is, therefore, the recommendation of the Department of Recreation that this resolution be adopted. cc: Robert F. Clark ; Deputy City Attorney Manohar Surana, Director Department of Management and Budget 82'387