HomeMy WebLinkAboutCC 1982-09-08 MinutesCITY OF MIAMI
III
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COMMISSION
MINUTES
OF MEETING HELD ON September s, 1982
BUDGET HEARING
SECOND DEPARTMENTAL BUDGET HEARING
PREPAREO BY THE OFFICE OF THE CITY CLERK
CITY HALL
RAL*PH G,. ONGIE
CITY CLERK
1]
SECOND DEPARTMENTAL BUDGET HEARING
September 81 1982
Administration Building
Fifth Floor Conference Room
PRESENT WERE:
Mayor Maurice A+ Ferre
Commissioner J. L. Plummer
Howard V. Gary, City Manager
Matty Hirai, Assistant City Clerk
IN SESSION: 10:00 A.M.
NOTE FOR THE RECORD: On the day of the
Departmental Hearing, we inquired of
Mr. Mano Surana whet$,ct the Administration
needed this meeting transcribed. He stated
that it WOULD NOT. Therefore, no microphone
was installed at the podium until that after-
noon, following Mr. Gary's request of the
Assistant City Clerk for transcription. There-
fore, major portions from some of the Depart-
ment Heads' presentations will be missing, as
it has been terribly difficult to transcribe
a background voice with no microphone. Only
comments made by members of the City Commis-
sion (when made into the public record) will
show in an unabridged form.
Mayor Ferre: I think we should begin the hearing even though some Com-
missioners are not here yet. The first one is Parks, and when Miller comes,
we'll do Police.
DEPARTMENT OF PARKS:
(Mr. Carl Kern, Director of the Department, introduces himself and members
of his staff who were present and begins presentation of his budget)
Mr. Kern: Very briefly, we are going to walk you through the visuals which
summarize our Department. This year our total budget request is $4,600,000.
You can see that the biggest chunk is for our inter -departmental service
charges. Almost $600,000 for the Motor Pool and Heavy Equipment, -we run
a lot of heavy equipment: large dump trucks, back hoes, lawnmowers and such.
Property Maintenance charges are another $400,000. So we have....almost a
million dollars of our total budget are for inter -departmental services.
(BRIEF STATEMENT AT THIS POINT UNINTELLIGIBLE). Property Maintenance - They
clear all electrical lines, all the water lines, mainly construction. Other
major elements include utilities, we run a pretty high utility bill because
we pay for the electricity for all fields and, as you know, those fields
use a lot of electricity. Other than that, the other items are relatively
small, less than 5% of our total budget..
This Capital Outlay is a little misleading because we really have a capital
outlay which we will show you in more detail (END OF HIS STATEMENT UNINTELLIGI-
BLE). This next charge summarizes our Department very well. This is an
Organizational Chart based on function. You can see at the top we have three
major divisions: (1) we have Park Planning & Design, which Juanita Shearer
is the Director of. They are in charge of all designs of new facilities,
grant applications, and the redesign of all the facilities. (2) Our major
largest section is our Parks Operations. These are the people you see in the
City Parks. They do all of the day-to-day maintenance; they do some small
construction jobs. (3) And then, we also have the Golf Division, which runs
a few City golf courses, Melreese and Miami Springs. This Division has 20
full-time, Civil Service employees. You can see from our Operations Division
that we have the largest section. Of course, we have an Administration
Section which includes the Superintendents, Assistant Superintendents,
Payroll (END OF STATEMENT AT THIS POINT UNINTELLIGIBLE). We have a Heavy
Equipment Section, which drives the large dump trucks (THIS PORTION OF
STATEMENT UNINTELLIGIBLE), and then we have these mobile crews which go
around in the small crew cab-trucks(sp ?) and the trailers.
Presently, we do not have any Parks people assigned to a specific Park,
like we used to have. People go around on this mobile system, they have
a schedule. It has worked out pretty well. In summary., mobile crews are
very important because we used to have Park personnel staff in every City
Park, This was a very inefficient system but also very effective in that
we were able to keep the park maintenance standards relatively high. It
was inefficient because it was very difficult to supervise and in many
situations we had more staff than we needed, Right now, we are looking
for a balance between mobile crews and some permanently assigned people
to the heavily used recreation parks. We have found that Mobile crews
are not sufficient and there is a higher user demand.
We have a Park Construction and Development Crew, These men go around
and rebuild the baseball diamonds, they do some light construction work,
when we get grants for playground equipment they install it. They do other
.1 SEP . 81882
repair work and carpentry work occassionally, the sort of thing Property
Maintenance can't handle.
We have the old City nursery which is under renovation and I know there
has been a lot of interest in the street tree program, and C.D. has helped
us on that one, and gave us $200,000 worth of trees. We renovated the old
City nursery, put the irrigation wells in there, and are now ready to start
this year oft the Street Tree Planning Program which, hopefully, will beautify
many of Miami's neighborhoods. We run the old City cemetery on N.W. 2nd Ave:
We also have some special facilities, Of course, we do all the maintenance
on the stations, tverybody knows Mr. Maloy, at City Hall, one of our
employees. In Virginia Key...,we have a coordinator there right now, and
we've asked for funding from the City Manager for full time staffing in there.
We have a Park Naturalist, and some temporary workers which are funded out
of salary savings.
Mr. Howard Gary: Carl, why don't you talk about, briefly, about the impact
of the C.E.T.A. reductions and other layoffs throught the Department and how
you have been able to accommodate those severe cutbacks.
Mr. Kern: The Parks Department has suffered one of the most drastic cuts
of any City department. You can see that in 1981, here, we had 310 em-
ployees; the year before we had 450. We now have 104. Now, we lost of the
C.E.T.A, because of the Federal program, and that was the same year that we
had the big crime problem, and we had to lay-off 50 Civil Service employees
because of the need for police officers. That dropped us deown from 155 to
104. So we had a problem in one year -with the reductions in C.E.T.A. plus
the crime problem- which really hurt us. Public Works and some of the other
Departments also suffered the same thing. We then have been able to compen-
sate for this, to some degree, through new management techniques and studies.
Management and Budget helped us to do some organizational studies; the City
Manager gave us a lot more new equipment which is more efficient. We really
need, of course, the Department Director always asks for more, we need to....
well, I would not recommend that we now go back and hire more workers. I
think that we can go to contract on maintenance, and maybe spread some of the
maintenance throughout the community and let some of the small community
groups maintain the miscellaneous parcels, the park parcels that we have
scattered throught the City (END OF STATEMENT AT THIS POINT UNINTELLIGIBLE).
Mayor Ferre: Let me ask you a few questions while J.L. gets back. First of
all, how is the Simon Bolivar project coming along? Have we got funded yet?
MR. KERN RESPONDS IN THE NEGATIVE BUT REST OF STATEMENT IS UNINTELLIGIBLE)
Mayor Ferre: I will call him up, and I think I may write a letter to the
President, and maybe we can get that deal going. Second idea that I wanted
to bounce off to you is I think that we are going to have an opportunity in
December to go to a ballot for a 1C sales tax, a portion to go to recreation
and cultural activiles, ok? In my opinion, and I...this is a public hearing
even though the press is not here, but what I'm thinking of and what I'm
going to bring to the Commission is going to be a refurbishing of the Orange
Bowl, and secondly, a coliseum in the Downtown Miami area. But I think we
may have enough room in there to also build the outdoor amphitheater in Bay -
front Park, which is a $2,000,000 or $3,000,000 project. And that's just
one leg up. In other words, if we get Gould to commit his part of it and if
we can get Southeast Bank and others to maybe do that central portion, and
then if we can get that 10 sales tax money for the amphitheater, I think we
may be able to take another step forward on that. So, is Noguchi and all
these other architects...are they working along? Have we settled all these
arguments now about the Black architect and so on, or that still up in the air?
UNIDENTIFIED SPEAKER: It's still up in the air.
Mayor Ferre: Have they stopped all work?
UNIDENTIFIED SPEAKER: No.
Mayor Ferre: They are proceeding with the design?..;Howard, I think it is
important to settle that because I really would like to have that in place
for that December election because I think it will be a major.... Now, there
is an area, for example, that a Black architect can be retained to do that
specific project.
Mr. Gary: Yes, but you know, we are back to the same old -problem again, Mayor,
the contractor is being stubborn again. I'II report back to you.,
'SEP 1962
11
Mayor Ferre: Okay. Now, the other thing was, I see that the Jose Marti
Park is moving along very slowly... What's going on?
i
Mr. Kern: No, it's going very well now,'it's going full blast.
Mr. Howard: As a matter of fact, what happened was...:
Mayor Ferre:When is the groundbreaking? I think, by the way, on that issue, we ought tc
hold it on October loth, because that is a patriotic day for Jose Marti
and t think that's the day we should hold it in. And I think that we should
really go all out and have a major festivity on October loth.
Mr. Gary: Let me respond to two things, Mr. Mayor. First of all, we have
the Jose Marti Park, and I think we going there at a very, very fast pace,
as a matter of fact we began construction before we got the environmental
permit. Secondly, I think it is important that we begin to look at the
Parks Department -regardless of what we plan to do with bond funds in terms
of the ability to maintain parks on an adequate basis. I think you are pro-
bably going to begin to get complaints from the neighborhoods in terms of
the poor condition of some of our parks. Most of that is probably due to
the fact that we have had drastic reductions in personnel. We have off -set
a certain amount of that by mechanizing the Department. But I think in the
very near future, we are going to have to look at what additional augmenta-
tions we need to make to that Department in order to maintain our parks on
an adequate basis. Some of them are in a very deplorable condition.
Mayor Ferre: I think, Mr. Manager, that we have to start thinking about a
bond issue next year, and I think the time is now for you to tell your Depart-
ment heads to start briefly outlining what we are going to put on that bond
issue. Now, my particular view of a bond issue next year, since the City of
Miami is, in effect, really ... I think the bond market is going to come back,
hopefully, better next year, and I think that our bonded indebtedness is a
very low amount as compared to what we could borrow. And I think we have to
keep our eye and always be ready for these turn arounds. Also, if this eco-
nomy continues badly -and in my opinion, it will- I think that Congress next
year is going to go back to the old formula of public projects, you know, to
get people back to work, because, in my opinion, unemployment is going to
continue to rise and it will be up to 10.5%-11% next year, and I think that
Congress is going to react by coming out with a Public Works -type of a major
project, but I think those of us who are ready for it -I might remind you of
the history of how we got our People Mover. The reason why Miami got the
People Mover is because when President Ford put that out for applications,
Metropolitan Dade County through the City of Miami's insistence, had already
done $35,000 worth of preliminary engineering and had gotten to a point where
we were way ahead of anybody else and even though the Ford Administration
played politics with us and put us down at the button for political reasons,
we persisted and in the end we won. So the lesson there is, I think those
who are ready are usually the ones that end up winning. And I think that we
need to start getting ready, one, for a bond issue, two, for a major Public Works -
type of a thing. We need to look at what it is that we need to do in both
the Black community and the Latin community and the general community on
issues of this nature. I would Also like to recommend at the inauguration
of the Jose Marti Park that I think that the most serious Cuban organization that
has the most credibility and respectability now is the Cuban National Founda-
tion and I think that you ought to bring them in,in the planning of that in-
auguration. I think we ought'to make this a very -major community event, and
I think it has to be properly planned, I would recommend that you get Aida
Levitan and others involved, and listen, you ought to have some work sessions
on it and I think Cesar ought to be smack in the center of that along with the
other Cuban -Americans who are involved in City government, so that we have a
real good turnout and so that we don't miss anybody.
Nestor, would you write down there on your little book, that I think we'll
follow up with the Manager, that we need to start thinking about a bond issue
maybe for next year, and I don't know exactly when but somewhere along the
line we may want to put that out,
Mr. Gary: Before we go on, I think a bond issue is a good idea, not only
for our parks but maybe for other departments, but I think, my concern, Mr.
Mayor, is that I understand about the Public Works project, that we can no
longer afford to go for capital improvements because we have very little
operating money, I think the efforts in terms of the Parks Department is
to what extent can we improve the maintenance of our parks, particularly those
parks that don't exist in Coconut Grove, Most of the parks in Coconut Grove
SEP 81982
3,-
we can see are very beautiful parks but in_some of the outlying areas,
particularly, some of those mini -parks which have been established over the
past few years with regards to bonds, we are no longer able to maintain them.
Mayor Ferre: Yes, but that's exactly see,..What I'm thinking of, Howard, 1
don't quite have a handle on it, because I originally was thinking of it with
the franchise taxes, but since we were able to get by without an election on
the Florida Power & Light that's kind of gone. But there might be other ways
in which we can specifically earmark funds for...and I'm not thinking so much
of parks as I am thinking of recreational activities. I think that one of
the best crime -fighting things that we could have in the City of Miami is
active parks where children, especially in the poor areas of Miami, have a
full range of sports activities going year round, but especially in the summer.
And I think that even though I don't totally concur with Lou Salome and the
Miami. News as harrassing us on ... but the underlying, I mean, that's kind of
self-serving because he has a special interest in that; but the underlying
theory of that is right, and that is, that from a visibility point of view,
especially I think in the Cuban and the Black communities, activities in
parks are really of primary importance, and after Police and Fire- and I frankly
think that we are doing rather well with our Police and Fire- it seems to me
that the next most important thing that we have from a visibility point of view
is the activities that we have with people. And now, since our responsibility
specifically in social programs - and 1 think it'll be less- as time goes on
I think the City of Miami will have less and less social programs and that will
be turned over more and more to Metropolitan Dade County and to the State, where
they rightfully belong. Therefore, our emphasis has got to be in that highly
visible area of recreational activities in parks.
Mr. Gary: Mr. Mayor, in answer to that. The reason for emphasizing the need
to improve the operation of the Parks Department is because we are now faced with
a situation where a number of our recreation people have to do park -maintenance
type of activities. To the extent that we can augment our Parks Department it
frees up the time of the recreation people that are doing now a park -type
operation which will accomplish what you are now talking about. So I'll be
coming in with a Plan as to how we should accomplish that, particularly, during
the summer months which is our hardest time. Okay, Carl...
Mayor Ferre: Wait, Carl, excuse me, let me talk to Howard on
that. You know, youth employment has always been an important part of Miami
and the Federal Government is going to be cutting down on that too. The problem
is that a lot of these young people, you know, what do you do with them in the
summer? The summer months are also the rain months, you know, and that's where
we have a lot of growth in our vegetation, and I think we ought to try to figure
out a way -my personal opinion is- that for the three months that kids are out
of school that we ought to utilize them in special clean-up projects and getting
our parks somewhat back into shape. That doesn't mean that we are going to
abandon them for 9 months, but I think they need kind of a special attention
during certain periods of the year and that might be an inexpensive and a double-
edged thing where we end up killing two birds with one stone by using youth during
the summer. I know that the efficiency is not as good, I know the efficiency
sometimes goes down when you use poor kids. But, on the other hand, that does -
not necessarily has to be the case, you know, if people were well motivated and
if that, kind of a Summer -Youth Employment Program is tied -in with sports, I
mean, you know, you can make it a competition of some sort including sports,
and have a marathon at the end of the summer, or if they get a September Festival,
Labor Day or something, and having all these kids competing. If we employ a couple
of hundred kids for the summer for this program, what I'm saying is that it could
be part -work and part -play and we could have a series of events culminating in
a super bowl -type of a thing where we would have a week of athletic competition.
And we would have neighborhoods competing against neighborhoods, I think that
might be healthy.
Mr. Gary: We are doing it now maybe not in terms of the_, but the pro-
blem is not in relation to the deficiency. The deficiency problem is one, you
know, we've got Reagan and the number of dollars available to hire people has
decreased considerably. So, you know, I agree with that. We have summer youths
programs and we've also utilized some City moneys for the Summer Program with
regards to Sanitation. Mayor, I'd like to at this time •-because I think it is
very significant, and Carl, I now you have a particular format that you want
to follow, but I think it's important for the City Commission to understand
just what your Department is about in some of the expenditures you have, We,
SEP 8190,
16
Mr. Gary (CON'T): tight now, Mr. Mayor, have a policy in terms of how we
utilize our cash resources in the Parks Department in terms of how we
maintain parks, and you may want to...why don't you talk about that next,
Carl, in terms of how do we allocate our resources and what criteria we are
using for that, and what effect it has on the small parks like in Liberty City,
Little Havana and Overtown.
Mr. Kern: We basically allocate our resources based on user demand on the park.
We have parks divided into the "A", "B", and "C" categories. "A" category park
wo-,11d be the parks which are jammed full each day. Now, they are very
different. Some of them are like Gibson Park. Some of the "A" caterogy parks
would be any park in downtown, completely different type of
parks but heavily utilized, like Kennedy Park and the Mini Park. We know that
we have to go in there three times a week and pick up bottles, etc. The "B"
parks are some of the smaller neighborhood parks which are basically walk-
through parks and which parks don't have a lot of high user and out-of-town
traffic and that sort of thing, but you still have to go in twice a week
sometimes, once a week minimum. The "C" parks are basically City -owned
parcels that are in park lands. We have forty of those, out of 102, 40 of
those are just lands that we have accumulated over a number of years, left
over pieces from a freeway, an old firestation, etc. Those we go in there
twice or once a month, we knock down the weeds and that is about it. That is
basically how we are opperating the parks right now.
Mr. Gary: And I guess it's important to know, Mr. Mayor, that some parks
like the Athalie Range Park, aren't being maintained at all.
Mayor Ferre: That's right, and it's noticeable, by the way.
Mr. Gary: Right, and I'm saying that occurs because of the restraints on
the resources that we have. And I think we need to address that problem
either in terms of adding additional people to maintain them or sell them.
Mr. Kern: I'm not going to read this for you because you can see it for
yourself. A couple of things: we are in a paradox, my staff has been
so efficient. Ralph has a grant we beat Dade County on. This is a major
parks grant. Juanita has the projects going so what we have is that we
have all these new park lands that have been lying around for years and
years and years. So we've increased our parks demand for parks acreage
(END OF STATEMENT UNINTELLIGIBLE). Some of the major things that we have
completed, as you know, are Gibson Park completely renovated, over $2,000,000
developed land at Tacolcy which (END OF STATEMENT UNINTELLIGIBLE). Many of
these others are self-explanatory. As you can see, the spiraling list of
projects which we do are either completed or under construction.
Mayor Ferre: Is Miami Riverfront moving along?
Mr. Kern: Yes, sir.
Mayor Ferre: The walkway? Is that going to be completed? Are we going
to meet that after deadline?
(INAUDIBLE RESPONSE)
Mayor Ferre: Let me ask you about Virginia Key because this thing seems
to be moving along rather rapidly now and I think.... Is Miami Riverfront
moving along, the walkway?
Mr. Kern: Yes, sir.
Mayor Ferre: Is that going to be completed, are we going to meet the ASTA
deadline?
UNIDENTIFIED SPEAKER.: Yes.
- ._ � SEP 81982
Mayor Ferre: Let me ask you about Virginia Key, because this thing seems to
be moving along rather rapidly now and T think the odds are against us but
we have an outside or getting the World's Fair, if we don't, the Miami Expo
500 are hell bent to bringing some kind of a major event in 1992 to Miami anvwav, and
we are going to have some major environmental problems with that. Are we
talking with these people and cooperating with them and helping them?
Mr. Kern: Not yet, they are very, very upset about any development
on Virginia Key , of course.
Mayor Ferre: No, no, I'm not talking about the environmentalists. I'm
talking about Miami Expo 500. I get the sense that those fellows want us
in but they go off and do things on their own and after they've concluded some-
thing they come back and then want our help. And I think we have to kind of
let them know that I don't mind being treated as an equal but this is not
a 'tail on a dog' situation and they are not going to wag us.
(UNINTELLIGIBLE STATEMENT BY MR. KERN)
(UNINTELLIGIBLE STATEMENT BY MR. JAMES REID)
Mayor Ferre: Yes, I know, but it seems to me that they kind of let us know
after the fact, and that's all right, I don't mind a little bit of that but
I don't want them to get into the habit, to think that they are going to make
all these decisions and then come back and give them to you, and you then
give them to the Commission, and we are going to rubber stamp everything that
they do.
Mr. James Reid: At the appropriate time when we
and decide to go forward on to some other format, we are going to have to come
to the City Commission with a Leasing Agreement and we can spell out in that
agreement the terms that perfect our interest in the planning process.
Mr. Plummer: Mr. Reid, let me tell you what the Mayor is saying, obviously,
you two are missing something. He is saying: 'don't wait until they get the
lease and say to the City "you've got to agree because we..." He is
saying to you: 'Tell them now,' and then you know, you work hand -in -hand
with them and tell them along the line what is possible and what is not.
Don't wait for them to get a contract and say" -hey, City, you've got to do it or
we are going to blow the contract"and then we are the bad guys. Now is the time.
J6
SEP 8 i9pr.
0
Mayor Ferre: Let me give you a classic example of why that creates major
community problems. Let's take Bayfront Park and the FEC property, okay?
Now, the Chamber of Commerce and all those fellows over there decided that
they were going to put a major cultural center out there in Bayfront Park,
and then they decided that maybe they'd attach the coliseum to it, and there
was a lot of discussion on that. Now, we have on Thursday, as a discussion
item, a Resolution that there are going to be a lot of people at City Hall
_ to discuss, asking us,the Commission,to go on record saying that that piece
of property is not available for a coliseum or a cultural center. Now, let
me tell you what the result of that was because they are assuming that that
is going to pass in the City of Miami -I don't know that it will or it won't -
but if it does pass, -and I think that's is the assumption that they are going
on- has deflated this whole cultural move, so what happened yesterday at the
_ County Commission was -if you read the paper this morning- that they leaped
frogged over the cultural events. So what in fact they are saying is, to the
Sports Authority, -'we accept your recommendation for the football and
baseball stadium; we are going to go on the coliseum...', they skipped over
the cultural center. They said 'we'll talk about that later on'. And even
Ruth Shack, who has been the main proponent of that. All of a sudden, what
they are saying is because it was not an earlier discussion, if Parker Thompson,
who is the Chairman of that Committee, and they other people in the Chambers,
had been smarter, and if they had consulted with the Commission and the Ad-
ministration, they would have probably gone to another location in Downtown
Miami, it probably would have mustered a lot of support, you know, for example
I think that in that Culmer-Overtown government center area which I'm talking
about for the stadium is a perfect location for an art theatre. It probably
would have gotten the Black community all excited, they would have gotten a
lot of support from a lot of different sectors and they probably wouldn't
have missed out; now they have missed the boat completely.
_ Mr. Plummer: Well, Parker Thompson listed the park as one of six viable loca-
tions.
Mayor Ferre: But that was their preference.
Mr. Plummer: Yes and no, he was very evasive on that.
Mayor Ferre: Well, I may have read the thing wrong. But I think, getting
back to Virginia Key, you know, there is no use in letting these people go
out into never-never land and dreaming all kinds of things that are just not
going to happen and I think there has got to be ... you've got to consult with
this Commission and you have to bring things before us so that we can give you
proper guidelines. So what I'm saying is, don't bring us something that some-
body else has thought up without any input from this Commission.
Mr. Plummer: Well, you know, the bottom line has got to be that thby come'
back to us and say, "O.K., you better spend $3,000,000 and fix it up, and
we don't have the $3,000,000." I think you better tell them up front that
whatever they do on that Virginia Key, if in fact it is possible, that the
City tell them that they have to come up with full funding, you know.
Mr. Reid: They understand the position on Virginia Key very clearly,
Mr. Plummer: In writing?
(UNINTELLIGIBLE STATEMENT BY MR. REID)
Mr. Plummer: In writing?
Mayor Ferre: Have you told us?
Mr. Reid; Yes, Mr, Mayor,
37 SEP 81982
Mayor Ferre: I think the point in all this is that you must communicate...
there must be communication between the Commission and the Administration,
and between the Administration and the proposers of the project. Okay,
I'm sorry] I didn't mean to belabor the -point.
Mr. Kern: (UNINTELLIGIBLE PART AT FIRST) The other thing I wanted to mention
is that you will be receiving a copy of the Parks & Recreation Master Plan. It
is the first time that the City of Miami has ever done a comprehensive Parks
& Recreation Master Plan, We got it out of a grant from the government, It
is being used as a model by the National Parks Service in training other
communities how to prepare these. It is now in print and you will be
receiving a copy for your review very soon. We would appreciate your
input into that before we go into the final position.
Glance at this if you would, please. In addition to the regular things
that we've mentioned, we go into millions of other little details, most of
them involved with urban design, planning activities. I've got a landscape
architect, Juanita - are very involved with special projects of
the City, and other things that were assigned from the City
Manager's office. We just get into a little bit of everything, (Final part
of his STATEMENT TOTALLY UNINTELLIGIBLE).
Now our major goals for next year. We have three major areas: administration,
operations, and design & construction. One of the things we did is we got rid
of most of our problem employees --that's one of the good aspects of cut -backs,
you do end up with your better people, generally. The few people that we do have
we have to break some bad habits: excessive use of overtime, etc., so we started
a very comprehensive program of cutting down our sick leave. (END OF STATEMENT
UNINTELLIGIBLE). We are looking at computer, reports, maintenance, and
construction operations to help us with our assets since it is very, very
difficult to keep track of what we have, where it is, when it should be
replaced and to do program budgeting for these functions. We can talk about
simple things such as the big garbage dumps which we have in the City parks.
Right now we have a very loose knowledge of how many we have, where they
are, how old they are and when they should be replaced. Well, it costs
$300 a piece, so we had to come up with $20 or $30 a year if you don't have
those programs, you can see what we'd end up with. In our communications
system right now, we are renovating....
Mr. Plummer: What do you mean a communications system?
Mr. Kern: Well, right now we have no way to communicate with the man in
_ the field, so we have to get a basic unit so we can
call them.
Mr. Plummer: So, in other words, you're going to give them a page.
Mr. Kern: It's very si;rple, and we've stayed away from exotic hardware
(REST OF STATEMENT UNINTELLIGIBLE). Upgrading the City nursery. We have
to renovate some 30 City ball fields and we have to get back to some basic
fertilization and spraying programs of City parks.
Mr. Plummer: Let me ask you a question. At the risk of being called
Jassie James, I guess that I have gotten for the City 1,000 black olive
trees... I haven't seen the first ...... I haven't seen the slightest
indication that the City has those 1,000 trees nor have I seen any of them
planted. Now, am I getting it at the City Commission level but nobody
ever is following through? It would seem like to me that about a month
before election time next year that we ought to have a dedication....
(LAUGHTER) of those 1,000 black olive trees.
Mayor Ferre: Plummer, that is not going to help you in the Black community!
Mr. Plummer: I'm sorry, Maurice, there are no white olive trees! No,
seriously, what I'm saying to you is, is anybody following up to get
that gift, that donation?
Mr. Kern: No, I don't think we are.
Mr, Plummer: Oh, that's beautiful!
SEP 81904.
4
Mr. Gary: No, not you should not say that. First of a11t it seems that most
decisions with regard to zoning matters, Commissioner, that affect the olive
trees, do not affect the Parks Department.
Mr. Plummer: Well, w.:o is in charge of it?
Mr. Gary: It's the Public Works and the Planning Department: And most of those
trees that we put up are mostly on the right-of-way, which is Public Works' respon-
sibility, or right at the project itself. So I'll have to get a response for
you on that from the Planning and the Public Works Departments, and I'll get an
answer for you.
Mayor Ferre: You know, I'm going to tell you something. If you fly into Madrid
you'll see that that is a very arid area, and then right in the City it is
extremely green.
Mr. Gary: Can we fly to Madrid?
Mayor Ferre: Yes, we can do that on the way to the African Trade Fair:
(LAUGHTER). The reason why Madrid is such a green place is because a couple
of hundred years ago, the King of Spain insisted that anybody that did any-
thing, they had to go out and plant trees, I mean, anything that was granted
on anything, there was a requirement for people to plant trees. Now, there
was a time when we said we were going to plant $300,000 worth of trees in the
City of Miami every year. We never really did that. We planted $100,000, but
we never —and I'm going back to Paul Andrews and Joe Grassie, they never
really got to it and I understand, we had other priorities and we had other
things to do. It seems to me that the City of Miami ought to do two things.
First of all, I think we ought to formalize Plummer's ideas so that it's not
one of these.... cajole and press people. And I think that we ought to put
into some of our ordinances that one of the requirements -just do it auto-
matically- that whenever somebody gets a zoning variance -I don't know whether
we can do this legally- that part of the requirements .... well, you figure out
a legal way o� doing it so that...I don't know, it may be totally illegal to
force people to do something like that. But we really ought to look for a
legal way of getting people to plant trees. Like, for example, the City of
San Francisco.,.I'm a builder and I want to build a 30-story office building. Now,
in San Francisco in order for me to build an office building, I must also build
"x" number of houses, units. Now, the City of San Francisco says you don't
have to do it where you are putting up the office building but in these eight
areas of San Francisco you are now allowed to go in and...And for you to
get your permit and for you to put up the 30-story office building you have
got to build 125 units of housing somewhere in one of these eight zones. Now,
what's the difference if we say you put up housing or you put up trees? So,
if they were able to do it legally for housing, why can't we do it legally
for trees?
Mr. Gary: Well, I think it is a good idea but, it gets back to the General
Operating budget also. We can talk about putting all kinds of trees in the
City of Miami but if we don't have the Parks people and Public Works people
to maintain those trees....
Mayor Ferre: Well, I'm talking about -trees; -you see..I think one of the
mistakes we make, J.L., is that we always go to black olives, but I think
we ought to get trees that are maintenance free and there are many trees
that don't shed too many leaves and that are shade trees, We really ought
to get Carl or somebody in your Department to identify what the dozen trees
are that are shade trees and don't create a lot of sheding of leaves and
what have you. And I think that is a great idea that number 4 point that you have,
to initiate a gift catalog for City Parks. I think that since Plummer has
been the leader on this I think we ought to have the"J.L.Plummer Foundation"
and I think that we ought to really start asking and formalizing...and I think
we ought to have a Board of Directors, J.L,•of community minded people that
will study this whole thing and come back with a recommendation as to how
to proceed on this. And, Mr. Manager, would you get somebody in staff to
start putting that together and maybe get the legal on it7 I think we should
create The J.L. Plummer Foundation in Miami, and if he dies we'll name a
park after him or something ...with a couple of trees. (LAUGHTER)
Mr. Plummer; With my luck it will be the old cemetery. (LAUGHTER)
Mr. Kern: We would like to thank Commissioner Plummer for the olive trees.
This is our big one -design and construction. You can see that we are
going to complete construction on all these projects by September. This
is a very massive list. These others are all funded and have all been
designed and are under some process -either bidding or initial construction.
We are going to start construction this year -well, we've already done thisi
of Jose Marti and some other ones such as Charles Hadley Park as our next
biggest project, a $10000,000 project.. (REST OF STAT DIENT UNINTELLIGIBLE).
Dinner Key Development., Presently we are just proceeding. We have a
half a million dollars of grant monies and we are proceeding with the
hiring of our consultants to do a general park plan. That may be complicated
and if the World Fair comes here we are going to have to decide where that
one goes. So these are the major design and construction projects next year.
That summarizes most of our presentation. I do want to put up my EEO
chart over here and I think the most salient one is really the 1982 because
we've had so many cutbacks that old charts don't really mean too much anymore.
The bottom line is 72% of our requirements are women, minorities. We look good
on paper, we are a little shallow on the top end as far as minorities go. We
do have a Cuban Assistant Director, we have a woman, Director of Design;
we have a woman Director of Finance. Most of our professionals are Anglo,
most of our skilled service are Black -48 Black men, 19 Latins, that
summarizes our presentation. We mmet the criteria on paper and, as I said,
I think our obligation now is to hire some more minorities in the upper
echelons.
Mayor Ferre: Wait a winute. What is the difference between "craft" and
"professional"?
Mr. Kern: Professionals could be our landscape architects on our staff,
our personnel people....
Mayor Ferre: How come the professional people are all Anglo male?
Mr. Kern: Well, they are mostly women, actually...
Mayor Ferre: Oh, I see..male and female..Then how come most of the professionals
are Anglo males and females, mostly women?
Mr. Kern: That's a good question, I think that is our weak spot, we need more
people (REST OF STATEMENT UNINTELLIGIBLE).
Mayor Ferre: You are telling me you can't find black professionals and latin
professionals?
Mr. Kern. It depcads on what field,..in some specialized areas it's very
difficult. In general administration, yes, there is a lot of talent in Miami.
Mayor Ferre: Well, I think it requires of you to go out and look and search.
Find out where the schools are where landscape.... You know , I'll tell you,
I think,Mr. Gary,that we are a heck of a lot better off going and getting fresh
young graduates out of schools and bringing them.. You know you are going to lose
them, they won't stay more than 3 or 4 years, but I think you can get more out
of it and I think you can get some Rood, young, Black professionals out of
Universities, and I think we just have to go find out whether , or Howard
or whoever are graduating people with that kind of specialty and we ought to
again, send up a recruiting effort whenever there is a position open.
Mr. Kern: I just wish to point out that we haven't been hiring anybody for
the last two years.
Mayor Ferre: But what the Manager is saying is that we have to upgrade the Depart-
ment, and what I'm saying to you is that when we upgrade the Department, please
don't put an ad in the Miami News asking for professionals to come in and then
come back and say that you didn't get any Black professionals because they wera
not available. So what I'm telling you is I think you have got to go _
look for them and then you may have to go to Atlanta, or South Carolina, or
Washington, D.C. but find out where it is, and I think your best off going and
getting people who are graduating from universities and that require a re-
cruitment effort, that's the way to do it,
Mr. Kern; I agree with that,
0
Mayor Ferre: And then you don't have to have eight white Anglo profes-
sionals. O.k.?
Let's turn on the lights and let's get into the...see if we have any
questions at this time. Plummer, did you figure out how much the cost per
employee is in this Department and so forth?
Mr. Plummer: $28,846.70, which is good, the lowest we've seen so far. I
saw in here, Carl, where you had some revenue sources.
Mr. Kern: All enterprise fund: our designers when we work on projects
, we charge for our design services like Public
Works does.
Mr. Mano Surana: Page 155.
Mr. Plummer: Well, what I'm asking is, is there any way in your Depart-
ment of increasing that amount of revenue?
Mr. Gary: Well, you must remember, Commission-ar. that he is a service -oriented
Department and that he services a function for that Department —the parks
are being utilized by somebody else, namely, recreation. The only exception
to that would be the golf courses which also the revenue producing end is
the actual recipient of the service activity, which is in the
Recreation Department. So really what he does services another Department
which provides a service, and that's where the revenue can be generated.
Mr. Kern: Thank you.
Mayor Ferre: All right, any other questions of the Parks Department. Demetrio
do you have any questions?
All right, if not, Howard even though the Police is here Plummer doesn't
have to go until 1:00 P.M., and I think since Miller said he would be back in a
little while we better try to wait for him so we can have at least four members
of the Commission present for the largest Department of the City. _
So the next Department would be recreation. Thank you, Carl.
Mr. Gary: Carl, why don't you stay around for Al's presentation since your
functions are interrelated?
DEPARTMENT OF RECREATION:
Mr. Albert Howard: Good morning, my name is Al Howard, Director of Recreation,
and this is Bob Heggy, my Assistant. We'll start off this morning by showing
you one of the transparencies indicating how we have also been cut in our
programs and then we'll go through the slides to show what we have done,
our accomplishments and our future goals and objectives.
In 1980-1981 we had 186 employees that were CETA. We got down to 113, we
lost between 70 to 80 over the years of CETA. At the same time, we have actual-
ly increased programs, and it goes back to the old saying of Sir Winston
Churchill that never have so few done so much for so many, and basically that's
what we have been doing through a different type of organization with part-time
specialists going out and operating our Summer Programs. Even though we have
had a cut, and a drastic cut over the years, we have still maintained our pro-
grams and basically right now we are going to go into some of these pro-
grams.The Department of Leisure Services has been changed (it used to be the
Department of Recreation), we were the Department of Parks and Recreation and
then changed to Leisure Services and now we are back to Recreation, so this is
a little misleading. The City of Miami Department of Recreation is one of the
primary links between City government and the people in this community. The goal
of the Department of Recreation is to provide the best program of recreation
or leisure activity for people of all ages, or ethnic backgrounds in our com-
munity. This includes child care programs, cultural activities, programs spe-
cifically devised for the physically or mentally handicapped, and summer pro-
grams for the youth.,
(UNINTELLIGIBLE COMMENT)
Mr. Howard: And by the way, that question came up before and this year we did
have 450 youths employed during the Summer under the "Summer Mouth Employment
Program". Some of these were in parks, in other public agencies in the recreational
programs; but we did afford the jobs for 450 youths,
11
EP 8 19Q2
Our programs not only provide recreational opportunities for the
citizens of Miami but can be a useful learning experience for many. We
provide construction in the different kinds of sports, for soccer, swimming,
baseball, basketball, arts & crafts, karate, tennis, and much more.
During the last year we had some soccer clinics, baseball clinics,
softball clinics, etc. A contest among young girls simulating the "Miss
America" contest. As a matter of fact, this dull show was at ended by many
adults, with some of them going back maybe 150 to 200 years old, so it was
participated in by all ages. This was held at Bayfront auditorium.
(END OF STATEMENT UNINTELLIGIBLE). Suffle board contests throughout the
City during the summer months and all solid during the spring and fall:
Some of us thought the holla-hoop was dead. It is alive and well and we
also had some other contests. We did last year have the national holla-
hoop , if you recall, and it was on television. We had bicycle
races, we had them over at the park (REST OF STATEMENT UNINTELLIGLE).
One of the biggest things that we had, as far as numbers, was the Snow Day,
where we bring in Santa Claus by helicopter (REST OF STATEMENT UNINTELLIGIBLE).
Rowing a co -sponsored activity, over at the Marine Stadium also had a one time
rowing activity out at Dinner Key. These are some of our seniors in some of
their programs and the activities they have.
Our program actually goes from craddle to grave. We have a pre-school
program at some of our parks. From youth to senior citizens we did have a
few years ago a couple at Legion Park where one was 86 and one was 78 and they
got married. They met at a recreation program, so...never give up. (LAUGHTER).
Our golf courses is a question I've raised before and we have increased
revenues. (NEXT STATEMENT TOTALLY UNINTELLIGIBLE).
Our tennis groups receive instruction, and we did participate again with
the National Junior Tennis League, there was activity in tennis in all depart-
ments of the City
Mayor Ferre: What park is that? Moore Park?
Mr. Howard: I think it's Shennandoah.
Mayor Ferre: Oh, Shennandoah.
Mr. Howard: We do have a program in all the parks, usually, predomi-
nantly in the Summer, but we do maintain the program periodically.
We are trying now to initiate another winter program with departments for
youth so we can secure more funds. Horse shoe is another activity that we
do have, it is minor in nature but a tot of the children love it. Of course,
the vita courses, you have them throughout the City and are very popular with
young and old and they are really making Miamians very fit, people use them.
This is Day Care Program, a very popular program, and group recreational pro,,
gram. This year we are recommending increasing the fees to where almost, or
it will actually be self-sustaining.. If you recall, we did that last year
to the point where we spent $213,000 for Day Care from General Fund, it was
down to $57,000 for last year. We did not reach the actual income as we
thought we were going to do because when we did raise the fees we had a little
drop , which was natural, but as a matter of fact, they have come back to
where we have more residents now than we had last year. We are going to in-
crease the fees if the Commission approves it and we recommend that they should.
from $5.00 to $7.00 per child per week, which will make it self -,sustaining.
This is the handicapped program which perhaps is one of the best in the country
as it's been recognized. We are now being considered for the National Sport
Award by the National Florida Recreation Association, that will be given in
October, we are one of the top three and we feel that is quite an honor.
1
j Mayor Ferret Al, these pictures are very nice but let's get into the figures,
can we do that? I think we have an idea that there are a lot of things
( are going on. Let's get into the actual recreational programs and costs and
j so on.
Mr. Plummer: Let's talk about revenue.
Mr. Howard; Well, our revenues are basically trade on the programs, We have
to carry the adult programs, which are self-sustaining, The adult football
league, as a matter of fact,has made money to offer other programs) the base-
ball program has carried itself, but the youth programs, really, we have not
assessed fees to those programs because we feel that is a service to youth, we
have not gone into a *-type of operation with the children. It has been
discussed but we felt —that we should not really charge for children to come
into the playground.
Mr, Plummer; What about.,.,I notice the County is raising their golf fees, How
12 h 8 1982
do our fees compare with the County?
Mr. Howard: We have a recommendation for the golf courses. However,
our golf courses are making money. Right now,....
Mavor Ferre: It's got nothing to do with it. But the point is that they
also have to be competitive with what everybody else is.
Mr. Howard: Our price... Palmetto belongs to the County, o,k.?, Palmetto is
$7.00 during the week and $8.00 the weekend, our green fees are $7.50, their
cost is $10.000 our cost is $12.00. Their annual membership is $325.00 ours
is $350,00. We are not below them. Our income is about $63,000 per year,
Palmetto is $571000 per year; Key Biscayne is about $30,000; Miami Springs
and Melreese are both over $60,000....
Mr. Plummer: When was the last time you had an increase?
Mr. Howard: About two years ago. This, as a matter of fact, will increase
the summer, the summer package- This year we are recommending another increase
We are increasing the cost to $12.00 around the year which will drop to $10,00
in the summer, that's on the agenda this week. (BRIEF STATEMLN T BY MR, HOWARD
UNINTELLIGIBLE), so the income we should increase by about $45,000 per
course. We are also recommending that the City operate the golf operations
in the spring, because we don't make the money in the spring that we are making
'at Melreese, yet we have more players that go through the spring. The pro is leaving
there in October so we are making a recommendation that the City operate that.
Mr. Gary: Mr. Plummer, if you'll turn to page 11 in your budget book, it re-
flects that Melreese Golf Course and Miami Springs are self -supportive.
Mr. Plummer: Well, it only took them 10 years to get to that point. Now, is
it going to take us 10 years to make it....
Mr. Gary: No, no, it took us 5 years since you have your budget Director.
(REST OF STATEMENT INAUDIBLE).
Mr. Plummer: We need to hire soembody else now to show a profit.(LAUGHTER)
Mr. Gary: If you notice, Commissioner, Miami Springs Golf Course..Melreese,
Melreese makes $43,000 profit, we've been able to maintain all by capital funds
If you look at Miami Springs, the reason it's there with such a
low profit is because, as a matter of fact, the majority of the revenue is not
coming to us but to the person who manages the of that area. We have a
-f recommendation on this next Commission's agenda to change that to where the
City of Miami gets the Now, I'd also like to, if I may, Commissioners, kith
regards to fees, in my estimation, I think we are charging adequate fees for our
recreational programs. I must caution you that the majority of the people that
utilize recreational facilities, particularly the Latin and Black communities,
are people who cannot afford to pay fees, for example, for swimming and other
kinds of recreational activities.
Mayor Ferre: I would be more concerned, Howard, with swimming pools than the
golf courses.
Mr. Plummer: Let me ask you another question. What about all these soft -ball
leagues. How many leagues, teams, do we have in those leagues?
Mr. Howard: There are various leagues. We have about 60 in the adult league
and then we have a ladies' league of about 4 to 8 teams in season. They are
all self-sustaining.
Mr. Plummer: What do they pay the City?
Mr. Howard; Some of them as much as $275.00.
Mr. Plummer: The individual teams.
Mr. Howard: Per team, yes, that pays for the umpire, for the markings, for the
balls.,.
Mayor Ferre; Are they self sustaining?
Mr, Howard; Yes, all of those activities are self-sustaining. Even the adult
seniors, in their dance, pay for their own dance,
13
SEP 81982
Mayor Ferre; How about the kids?
Mr. Howard: We don't charge for the summer playgrounds since we feel that
this is a service that the City should offer.
Mayor Ferre: Somebody told me yesterday that you were going to increase, you
were going to double the fees for some of these soft-ball..,what is all that
about?
Mr. Howard: No, the only fee that we are going to increase is the umpire's fee...
Mayor Ferre: Well, that's what I'm asking. This is this fellow that has a
contract to play games in the City, he called up and:..
(INAUDIBLE STATEMENT)
Mayor Ferre: No, no, he plays soft -ball, he's got one of those soft -ball
leagues. There are two or three people in the Cuban community that put these
soft -ball leagues together and one of them called my office yesterday and said
that he wanted me to know that the Department of Recreation was going to double
their fees, and was this...
Mr. Plummer: Had they been getting away with a waiver?
Mr. Howard: I think what happened is he came into the field before the in-
crease on the fields were made and now this year, he's coming again for next
year and still he's going to pay the field fee, but he doesn't have a really
organized league, that's an independent type of a league...
Mayor Ferre: But he is paying the fee everybody else is.
Mr. Howard: Oh, yes.
Mayor Ferre: What's his beef, because I don't understand, what's this 'doubling
of the fee?'
Mr. Howard: We raised the cost of the field before he got his new permit -he
had an old permit when the fields were about $7.00, now they are $15.00 every
time he uses that field. So now he had a permit for a year, and we honored that
for a year, now it's coming back...
Mayor Ferre: Oh, I see, now he has to pay $15.00, that's where he gets the
doubling thing, but that is what everybody else is paying.
Mr. Howard: Oh, yes. '
Mr. Plummer: What is that $15.00?
Mayor Ferre: How did he get $7.50? I don't understand.
Mr. Howard: The $15,00 is basically for the lights, that it costs to use
that field, the maintenance, the clean up and so on that goes into the General
Fund.
Mayor Ferre: Howard, how many people pay the $15.00?
Mr. Howard; Everybody in the adult league that uses the field.
Mayor Ferre: One?, A hundred?, Ten?, how many?
Mr. Howard: You are talking about maybe 60 or 70 different groups.
Mayor Ferre: And this is the only guy that wasn't paying $15.00?
Mr. Howard; No, there were a few more that we honored who had the permit taken
out before the fee was changed.
Mayor Ferre; How many? Five?, Ten?
Mr. Howard; Five, maybe,
Mayor Ferre; Okay, it's just so that I know how to deal with him when he tries
calling me again.
14 SEP 0 819$2
'1YYYG�,W`� •• •SwN4•'.'iv.'c-• :Y.�g.�,i•r'•. r�OWN"
(INAUDIBLE STATEMENT)
Mayor Ferre: But the vast majority of the users, either 60, 40 or 50 of them
_ are paying $15,00, so there is only 4 or 51 if that many, who are paying $7,50
and all you are doing is bringing them up to the standard fee, o.k. I have no
problem with that.
Mr. Plummer: How can you be charging $15.00 to provide light? Your light bill
would be more than $15.00.
Mr, Howard: The light.bill...that is for a two-hour game. We've got it figured out
with Florida Pbwer & Light what the light costs. the $15.00 covers the expense.
Mr. Plummer: I doubt it. Let me get into another area. Is the Elizabeth
Virrick Gym under you?
Mr. Howard: No, the Virrick Gym is...
Mr. Gary: Under Ms. Virrick. (LAUGHTER)
Mayor Ferre: There is no question about that.
Mr. Plummer: No, no, is the Virrick Gym part of Recreation?
Mr. Gary: Yes.
Mr. Plummer: I want to tell you something. It's a disgrace. I am not blaming that on you
I'm blaming it on us. I went there and..I don't know what you are doing or what
you are proposing to do in that Gym but I want to tell you something, it is
an activity that is on -going, I think that it is a good activity, I think
_ it involves the kids of this community, and if nothing more, I don't know what
you are doing there, but you've got to do something for ventilation in that
place. That place is a sweat -box. I went there the other night, they must
have had 300 people there, and I was not proud to be a Commissioner of this
City and say that facility was mine.
Mr. Gary: Was it dirty?
Mr. Plummer: No, it was not dirty, it was clean as far as cleanliness goes,
but, Maurice, it is a seat -box, it is so hot. There is no ventilation, there
is no fan, much less air-conditioning. The P.A. system is bad, it needs improve-
ment, you know, I think even a coat of paint inside of that place would be a
tremendous thing. But the most important thing, Al,is some kind of ventila-
tion. There is none.
Mr.Howard: That's on the agenda for...
Mr. Plummer: Al, it's been on the agenda for three years. How much longer?
I'll tell you, I was to the point the other night that we got to Dinner Key
Auditorium -why in the hell aren't we using that for the thing but I don't
want to do that- because it's ridiculous, we could have a source of income
there, but I want to tell you something, if you don't do something with itt
that's what I'm going to recommend.
Mayor Ferre: Let me tell you something else. I know it is a touchy subject
Al but ... I'm not too sure that that boxing program is reaching all the people
that we need to reach. For. example, I think there are a lot of kids in the
Culmer/Overtown area further north of the Black community that are not going
to go to Coconut Grove to the Virrick Gym for boxing. I think you've got a
lot of talent there in a lot of kids. In the Cuban community, in Little Havana,
for sure they are not going to go to Coconut Grove. So, I think, Mr. Manager, I
would like for this Department to come back and see if we can expand this
boxing program, non-professional for young people, in areas other than Coconut
Grove, And I am not talking about under Coconut Grove Cares or Elizabeth Virrick
I don't mind it being part of the City, I think in fact it should be part of the
City because,you know, there will come a time when even Coconut Grove Cares and once
Elizabeth Virrick retires, that I think that is going to have to come back into the
City.
Mr. Howard; We do have that, Mayor. As a matter of fact, we have two boxing
areas that feed into...
Mayor Ferre: Where?
15 SEP 81982
6 0
Mr. Howard: .Moore Park,....we have about 53 boys who are registered in the biggest
boxing program in the City, much bigger than you have at Virrick Gym. Now, what they
do, we have a small 'ring over there, instead of 20 feet it is about 12 feet....
Mayor Ferre: And do we have proper guidance so these kids don't hurt themselves?
Mr. Howard: Absolutely. That program feeds in, as a matter of fact, a great
number of the boxers on Wednesday night fights come out of the City programs, not
out of the Elizabeth Virrick program. We also have programs in Shenandoah, since
about a year ago.
Mayor Ferre: How about Little Havana?
Mr. Howard: Well, kids are coming in to Shenandoah. We tried at one time to
find a place in Little Havana.
Mayor Ferre: Well, you have Jose Marti Park, isn't that location worth looking
at?
Mr. Howard: It's possible. Well, we have an awful lot coming into Shenandoah.
We feed into Coconut Grove Cares; then we have two boxers there also. That program
has increased so we have two boxing areas outside Coconut Grove Cares which fees
into them, not only the Wednesday night fights but we also teaching
self-defense, and also keeping that type of child off the streets, taking part
of wholesome activities.
Mayor Ferre: Al, I want you to..I'm in no hurry for it, between now and the _
end of the year, I want you to write the Commission a specific memorandum, Mr. Manager, _
on the boxing program, how it's functioning and how it can be improved. Now,
the next thing that I want you to write to us on so that we can talk —have
you ever sat down and talked to Lou Salome?
Mr. Howard: Sure.
. Mayor Ferre: I think even though he is kind of grinding his own ax and it
is a little self-serving because of his son, he has got a valid point, neverthe-
less. And that is, tennis is a national —there was a time in Miami along
with California was identified with tennis, we had Gardner Malloy, and ... what's
his name that used to play in Henderson Park, and we used to have"the"number one
tennis program in the south of the United States and we were beginning to produce
champions, and out of that, you know, grew other programs up in Fort Lauderdale
and then came Chris Everett and what -have -you. Now, I think we are missing a
major opportunity to take a sport which is very popular now in the United States
and really concentrate in getting a couple of champions. I was down at Ransom
over the weekend, and I noticed that in the swimming pool they had a board, and
all the guys that broke all the records were in 1970, there were about two or
three years, and I asked the coach, how come that happened?, he said -'well,
every once in a while we can get to these kids and we get across, and there is
a good coach, and there is a good group of people, and sometimes it all comes
together." Now, wouldn't it be great for the City of Miami Recreation Department
if we could start any program, I don't care whether it's soccer, or tennis, or
boxing, where out of it we could get the Golden Gloves Championships, or we could
get five tennis players out of Overtown, and Little Havana that would make it up
to the semi-finals of the Junior U.S. Nationals or :something.
Mr. Howard: Well, we have two that came out of Moore Park Mayor, you know one
went to , so we have had two campions that have come out in tennis.
Mayor Ferre: Well, then why haven't..how come it hasn't hit the newspapers?
Mr. Howard: We have had two or three that have made the nationals in boxing,
you know, Pryor trained and fought in the Junior. So really, we have had quite a
few people. We don't want to in boxing, though. I think last year we had
five people who played from Miami in the finals in the Golden Gloves.
Mayor Ferre: Okay, look, these are all people who work in the City of Miami,
o.k.? Hcw many of you knew about that? Raise your hands. O.K., 6 people
knew about it out of 25 that are in this room and these are employees of the
City of Miami, including your Mayor, and I'm not saying I'm the best informed
guy but I'll tell you this, that I do read the newspapers; and I didn't know at -out it.
And I don't think you did much of a good job of publicizing it.
Mr. Dawkins; I'd like to add to what the Mayor said. Will you send us a report
also outlining for me some method that we can keep these youngsters involved and
fighting at an amateur level so that the pro's won't smash them before they are
Oil
L L
6 6
V.
ready, because this is another thing that is killing the program. You get a
guy that is good and nobody else wants to fight him then he can't fight
anymore and then the pro's take him and they make $4,000 or $5,000 off of
Mr. Howard: You know, that's very difficutl to stop. They come around some-
times at the Gym and take these kids when they are 17
Mr. Dawkins: If we had a program where a kid who is 17 can fight and keeps
fighting and what -have -you, I think we can encourage him to stay and get
I don't know.
Mayor Ferre: Al, do you serve on the Boxing Commission?..Pro tempt, o.k. I
think it is important that you be at all those meetings.
Mr. Howard: I am. But we have not had the Board and...
Mayor Ferre: Well, we are going to get throught that on Thursday. Let me ask
you another question dealing with the Virrick Gym that Plummer brought up. I
went scuba -diving this week -end and later I went over to Stuart Sorg's place,
and this guy came up to me who says he knows Plummer -he said he was going to call
you up-, I forget the guy's name, he has lived in Coconut Grove for 35 years and
he gave me holy hell about the fact that he and his family can never get his boat
in at the ramp over or next to the Elizabeth Virrick Gym because Monty Trainer's
operation takes up all of the parking spaces and they can't park, o.k.? Mr.
Manager, I am bringing this up on Thursday, I want you to know, as a pocket item.
As far as I'm concerned, I want at least -this guy gave me a whole bunch of photo-
graphs, I only took one of them but it shows the picture. What happens is, on
Saturday afternoons, on weekends, there is no way that you can use that ramp
there to launch your boat. And I think we've got to cordon-off...if Monty Trainer
gives me trouble on that I'm going to call the Off -Street Parking Authority and
tell them to put meters down tnere, wnicn they are authorized to do, and then we'll
see how he handles that.
Mr. Plummer: Well, may I suggest that before you go that way that you
have Mr. Howard talk to Monty Trainer, explain to him the problem and ask for his co-
operation, then if that doesn't work...
Mayor Ferre: Typical Monty Trainer, J.L....
Mr. Plummer: ...give him the opportunity to be....
Mayor Ferre: I'll tell, on the record, of all the human beings that I know of
in Miami I do not know anybody that is more abusive, that plays more tricks,
that cheats more, and is more dishonest in the way he approaches things, than
Monty Trainer. He is always trying to take advantage of the City and every op-
portunity that he can to hammer in something, forget it next .... (INAUDIBLE
BACKGROUND COMMENTS) Well, Joe Robbie and Ted Gould may be in the competition
but next to Monty Trainer those guys are pikers.
Mr. Plummer: But I don't want to make Monty famous, I want to always snare.
(LAUGHTER)
Mr. Howard: We'll notify the police and the...
A� SEP 81962
Mayor Ferre: Yes. You know what this guy says? He said, he'll give you
the name of a guy when he calls, do you know what he said? "If you want
we'll get a wrecker here to pull out these cats..." We don't want to go
to extremes like that! I mean, if I am a taxpayer and a citizen in the
City of Miami and if I want to use a public facility which is designated
as a ramp to lower my boat into the bay and park my car, why the hell do
I need to call a wrecker for? I mean, if we need to get to the point where
we have to get wreckers to pull out cars from public facilities we are not
serving the community properly. And I think the only solution, Al, and I
go along with Plummer's recommendation. You go talk to Monty Trainer, and
you tell him that on Thursday I'm bringing this up, and as far as I'm
concerned, I am going to recommend that we rope off half of that place on
week -ends, just rope it off, for nothing but boaters:
Mr. Dawkins: I'll second that.
Mayor Ferre: I mean that was the purpose of that darn thing, otherwise, we
spent...how much? $20,000 to $30,000 fixing up that ramp.
Mr. Gary: Wait a second. Mr. Mayor, I think the probblem is a little
more complex than just Monty Trainer and the boats. If you recall that
facility includes Monty parking spaces (END OF STATEMENT UNINTELLIGIBLE).
Mr. Plummer: No, no.
Mayor Ferre: It did not say "public parking spaces."
Mr. Gary: I am talking about the agreement that we had with Monty Trainer.
If you talk to Monty about that issue, Monty will tell you that the problem
is that we have people living in the apartments across the street who park
over there as well. So I think the issue is not just Monty in terms of the
activity that is generated by his restaurant but....
Mayor Ferre: The issue is the boaters..
is SEA' 81982
Mr. Plummer: No, no, public recreation.
Mayor Ferre: It didn't say public parking space.
Mr. Gary: I'm talking about the agreements that we have with Monty Trainer. Tl,e
issue is that if you talk to Monty, Monty will tall you that the problem is
that we've got all kinds of people living in the apartments across his place,
parking over there, and that he's got people from the Coconut Grove Hotel
parking over there all the time. So I think the issue is not just Monty
Trainer in terms of the activity that is generated by his restaurant....
Mayor Ferre: The issue is the boaters.
Mr. Gary: I would agree that we need to rope it off but I think what we will
also have to do is monitor it with police activity. Also, there is a second
alternative and that is just south of the Convention Hall, we have another
problem there, and that is the parking, so nobody...so we really need to have
something done about that.
Mayor Ferre: Is that a bad ramp?
Mr. Gary: No, it's a good ramp, but the problem is that we told the people not to
park there, just as we told them not to park at Monty's, and people are still
parking there, so you have problems getting your boat from the car...
Mayor Ferre: Hey, the problem is very simple, and it is four -fold, o.k.?
People who don't have big yacht, people who have 10 feet little boats, or
18 foot boats, ought to have a place in the City of Miami to -put their boat
into the water, and I think the fact is that we are not providing that. And
if we are, it is not being done properly, and it's not monitored and it isn't
functioning. And I think that the people of this community have a right to
put their boat into the water without having to go into Key Kiscayne or any
other place.
Mr. Plummer: Remember, you have also designated me as a Committee of One to
talk with Vince Grimm, Gene Hancock and the Manager about a public ramp over at the
Marine Stadium. Now, that happens to be a very good idea there because of the tre-
mendous amount of parking...
Mayor Ferre: And I'm all for that, J.L., because I'll tell you, we don't have
enough places to launch small boats in this community, and I think that is a
service that does not cost money and that we ought to be providing for the people
of this community.
Mr. Plummer: Well, you see, the problem is, at Virginia Key or over at the
Marine Stadium, that we say we have a ramp but if you have ever tried to put a
boat in there you'll find out that it is not a ramp, I mean, it's for sea places,
basically, it's not for boats, you have to have a drop off on a boat, so you
can just drop it off the trainer, but that thing just continues straight on
out and it's not really a ramp.
Mr. Gary; Where is it?
Mr. Plummer; At the Marine Stadium.
Mr. Gary; We fixed that.
Mr. Plummer; You didn't fix it.
Mayor Ferre; Well, anyway, it's a subject that needs to be addressed, o.k. It
deals with recreation. It deals,..I think it's in your bailiwick, isn't it?, all
these boat ramps?
Mr. Howard; Yes, sir.
Mayor Ferre; So the third memorandum I want from;you is dealing with boat ramps
in the City of Miami, anytime between now and December, because I think we need
to address this and we need to see if we are providing proper access to people
in this community who want to put boats in the water.
e
Mr. Howard: Let me ask you this. if we need staff to supervise it, and to get
staff we have to bring an income so we could assess a fee, just like we do with
the other ramps. If you go down to Matheson you pay $2.00,..
Mayor Ferre: is that a County?
Mr, Howard: Yes, it's County.
Mayor Ferre: And the County charges?
Mr. Gary; Yes, but it is a little bit of a different operation, it's not a
ramp, they let peole..they are allowed to put their boats into the water...
Mr. Plummer; No, for buoys, there is a $5.00 fee.
Mayor perre: Hey, I'm not telling you what the solution is but as I see it is
very simple. People who are not wealthy, who have small boats, ought to have the
opportunity to access to the bay, which is the greatest asset this community
has, ok?, and I don't think we are taking advantage of it, I think we need to
address it. And you tell me whether it is in the River, or Coconut Grove, or
at Virginia Key, and you tell me about what we, in the City, are going to do
about letting people who have small boats access the water.
Mr. Perez: May I address another item? I want to know about the pre-school service
that the City has and the Child Care Service. Do you establish any difference
between Pre -,School and Child Care?
Mr. Howard: The Day Care is a full-time program, from 7:00 A.M. to 6:00 P,M.s
with one hot meal and 2 snacks during the day.
Mayor Ferre: That wasn't the question. The question is to differentiate be-
tween Child Care and Pre -School.
Mr. Howard: Pre -School is a 9:00 A.M. to 12:00 noon program, and in the past
there haven't been any meals with that. This year there will be one meal with
that Pre -School Program, and that will be $15.00 for the week, which will have
instruction, teachers who are qualified teachers, similar to the Day Care, but
not quite as comprehensive.
Mr. Perez: Do they have to pay the $15,00?
Mr. Howard: Yes.
Mr. Perez: And what are the revenues that you have from it?
Mr. Howard; We really... the revenue that we get from the Pre -School, only
pays for the teachers, the equipment that we have, the educational materials,
and so on. We really don't make money, it just carries itself. because we
have to bring in the teachers to run that program.
Mr. Perez: Mr, Manager, at the first Commission Meeting I think that I heard
something where you made a recommendation to try to transfer the Child Care
Service to the Dade County government?
Mr. Gary: No, I mean, that issue came up at one time but there was a problem
in terms of Dade County not wanting to receive it, As a matter of fact, Dade
County is trying to their own Day Care Program.
Mr. Perez: Well, I think, Mr. Mayor, as you mentioned about the boxing program,
I think that the Child Care Service needs to be more accessible to the different
neighborhoods, We have a lot of families in the low-income areas that they don't
have any accessibility for Child Care Service.
Mayor Ferre; You are right, Demetrio, and I agree with you. The _ problem is
that we are really only providing service for less than 250 children, is that
right?
Mr, Howard; There is 200 in the Day Care, they are two different programs.
In the Day Care Program there are 200 children, and in the Prey -,School program
there are about 300, Now, that's 4 and 5 year olds, before they go to school,
The Day Care is 2 � to 5 year olds,
Mayor Ferre: What kind of a waiting list? The question is this, if we
were to say, O.K., it's wide-open now and we are going to establish them
in all the neighborhoods, how many people would.:.?
Mr. Howardt I don't think we would , not the Day Care,
Mayor Ferre: Is there a waiting list, Al?
Mr. Howard! Yes, in a few of the areas, in -r)re Park and Shenandoah, there
is a waiting list with maybe 5 or 6 people -cause ,
but once they can't get in they drop off th• waiting list and go off to another
area, but at the Eaton and Lemon City, in Lemon City we are not even at capacity, only
about 30 out of a possible 50 there. That is a Haitian area and they can't afford
the $25 or $30 tuition fee.
Mayor Ferre: Who are the people going into that Day Care Center at Lemon City?
Are they Black?, Are they Latin?
Mr, Howard: They are Haitian.
Mayor Ferre: Haitians? Overwhelming?
Mr. Howard: Overwhelming, Moore Park and...
Mr. Perez: Is Lemon City 62nd St. and 4th Avenue?
Mayor Ferre: It's 54th Avenue, From 54th to 67th..
(INAUDIBLE STATER NT BY MR, PERtEZ)
Mayor Ferre: That sounds reasonable.
Mr. Howard: Oh, that's Eaton, at 61st and 4th, Yes, Eaton. That's a pretty
good mixture, actually it has Blacks, Latins....
Mr. Perez: Who owns that building? The City owns that building?
Mayor Ferre; Where is Lemon City? Lemon City's station is south of 67th.
Mr. Howard: N.E. 54th and 2nd or 1st Court.
Mr. Perez: Let me ask you something. What kind of possibility exists in this
City to establish an official music band?
Mr. Howard: A music?
Mr. Perez; A music band.
Mr. Howard: Well, we've tried that from time to time, we've discussed that
with the Cultural Division, calling it a "City Band", you do mean a City Band..?
Mr. Perez: Yes.
Mr. :toward: We would nond additional funding, if we had to have staff to go out
and we would have to go out and recruit...we could also have a volunteer program....
Mr. Gary: What they have mostly are Police Bands, we can talk to the Police
Department...(LAUGHTER)
Mr. Perez: Yes, but I think that it would be gracious,.,
Mayor Ferre; Can I wear a leopard skin? (LAUGHTER)
Mr, Perez; But we don't have an official rperesentation for the different
events that we have in the City, such as the Orange Bowl Parade, etc,.,
Mayor Ferre: That's a good idea. Why don't you look into that, Al, and write
the Commissioner a memorandum, that's your fourth memo, the organization of a music
band, marching band,
(INAUDIBLE COOT)
Mr, Perez; No, but I think that it could be used for,,,
Mayor Ferre; We'll use the ;Honey from the Parades' Fund, from the Festivals' Fund,
Can you imagine, Jose Mendez in the band?, and.., (LAUGHTFR.),
Mr. Howard: This is our chart as far as Affirmative Action is concerned.
In our Professional category we have....,
Mayor Ferre: Waito wait, before you get to 'professional category', Up at the top,
"Director, Assistant Directot,..,You have one Black and one Latin, Who is
the Black and who is the Latin?
Mr. Howard: Carmen Evans, who is the coordinator for the Day Care Program;
and Hiram Gomez, who is Assistant Director.
Mayor Ferre: Now, I think, technically, even though Carmen Evans qualifies
obviously other administratorlin the other echelons, the Day Care, really,
is a separate type of facility. But I'm talking about day-to-day recreational
activities. I think it would be healthy, as we move along, if we had both a
Black and a Latin in important administrative roles, and with all due respects
to my colleague J. L. Plummer, who represents the minority in this community,
the users of our recreational activities, in my opinion, are overwhelmingly
Black and Latin. I mean, the people who are using the softball field in
Moore Park and our pools, and all these things, are really Blacks and Latins.
Now, I'm not saying, Al, that you as the Director, are not sensitive to Black
issues or to Latin issues, but I know that there is no way that you can under-
stand or deal with the community in the same way as a Latin or a Black can with their
respective communities. And I frankly think that other than the Police
Department, where we really need to have Black and Latin representation at the
very, very top, there is no other Department in the City of Miami that requires
the sensitivity to the Black and Latin communities as much as does the Recreation
Department, and with all due respect to you, I'm not too sure that that is pro-
perly fulfilled especially in the Black community.
Mr. Dawkins: Call Mr. Gary, because I want him here. I know talking to Mr. Howard
has meant nothing so I want the Manager to answer.
Mr. Howard: Most of these people who are in the fields.,.
Mayor Ferre: I'm talking about the top, where the decisions are made, Al.
Mr. Howard: They are the ones who deal on a day-to-day basis...
Mayor Ferre: Yes, I know, but that's not where decisions are made, You know,
as my friend Mitch Wolfson had said -the fishy stink in the head, you know.
And it is in the head where things are decided, and where things are not decided.
Mr. Dawkins: I've never seen the day when the tail wags the dog!
Mayor Ferre: That's right.
Mr. Plummer: Sure, what about the Sports Authority; (LAUGHTER)
Mayor Ferre: Well, I think this is a very major issue, and we'll wait for
Howard to get back in here.
Mr. Dawkins: I just want to say that you have two -as the Mayor is saying, it's token
positions, in my opinion. I do not see anywhere where if you or anybody
else left, there would be anyway for any minority to come to the top, that's
my first concern. My other concern is if you look, at your second tier, all
your minorities, the majority of the ones there fall under "Service Maintenance -
Office Clerical". You've got an abundance of them in there and then I just have
a problem with this Department. I've told Howard from the beginning and I'll
tell Howard again. I've got a problem with minority upward mobility in this Department,
I have a problem with the Police Department, and I have a problem with the Fire
Department. Those three areas I have a problem with and I'm tired of telling
Mr. Gary I've got a damn problem with you all not looking for minorities;
Mr. Gary?
Mr. Gary; Yes, sir.
Mr. Dawkins; This is the third time, I think, that I've confronted you with
this. This Department, the same as the Police Department and the Fire Department,
I see no minority upward mobility, Now, we have got two other Administrators what-
ever they may be, and that's all. You go down and you see the bulk of the Latins
and the Blacks are stuck in service and in office clerical, the bulk of theta, and
I asked you before to see if you could get some upward mobility and we still are
not having any. I wish you'd look into that and write me a memorandum back with
22 SEp $1 2
a time ftame or charA something, as to hdw we can &ect that. Because,
as the Mayor said, the majority.,.I don't care about the majority of the users,
is the job, and the possibility of the money that the position would carry
with it that I'm concerned about,
Mayor Ferre: Howard, what I was saying is that other than the Police Depart=
ment, I cannot think of a Department where it is more important to have cultural
or ethnic sensitivity than in the Recreation Depattment, because the overwhelming
majority of the people who use the recreational services of the City of Miami
are Black and Latin, mostly Cubans, and I'm not casting any aspersions on the
Director or the Assistant Director, but the fact that he says t11atthere is a
female Black, that's in the Day Cate Center, that doesn't deal with kids playing
solft-ball, boxing and what -have -you. And I particularly think -even though in
my opinion Hirr.m Golue,: does not hri,,e auywhare near as much to do as he should
have, and I think he's being totally underused. I think where we are really short
is in the Black community and I really think that we need to have somebody equal
to Hiram Gomez that will be able to deal with the Black neighborhoods, that will
be able to go out through the Black neighborhoods. Hiram Gomez does a hell of a
good job in publicizing City of Miami. There isn't a week that goes by where the
Diario Las Americas or Channel 23 don't have some kind of a Special Report. As
a matter of fact, I think he maybe overdoes it a little bit, But, I mean, we
get more publicity -with all due respect to Aida Levitan and to the Department- I
guarantee you that we get more publicity out of Hiram Gomez going out there and
getting all those kids in a softball game and,.the majority of the publicity that
we get in the Latin press in the City of Miami deals with your Department and it's because
Hiram Gomez is out there plugging and pushing and fighting and he goes.,I know that
at Christmas time he goes out and picks up a bottle of Scotch to...and you may not
think that's very important, well, I want you to know, it may not be important in
Channel 10, 4 and 7, but Channel 23, the way we work, the Latin community, it is important
because it is a gesture, and you have to be one of us to understand that. I'm talking
like the Blacks talk, you know. You've got to understand it. White folk don't
understand how that works, and I'm telling you that we, I don't think, in my opinion,
you are not utilizing Hiram Gomez anywhere near what you should be using him for.
But much more important than that, I think there is a major void in your Depart-
ment dealing with the Black community. I do not think that there is sensitivity or
understanding and I think that requires a Black person, male or female, to
be dealing with the Black community in Black issues.And I'd like to memorialize
this in the form of a Resolution, even though we are informal here, I would like
to pass the gavelon to J.L.Plummer, and I would like to make the following motion,
if you, Madam Clerk, would take this down, I want to move that the City Manager
be strongly...that we strongly recommend to the Administration that the Department
of Recreation must have more sensitivity to the users, namely, the Blacks and the Latin
community -mainly Cuban - and that requires the upgrading and the strengthening
by filling the void of a Black at the very top, I don't mean down in the parks and
cleaning up,as Miller says, at the service and maintenance level, I'm talking
about where decisions are made, up at the top, and I think we need to have a Black
and a Cuban at the decision -making level, and I know for sure that Hiram Gomez is
not -even though technically he's up there- and I know for sure that there is a void
up there in the Black.,.there is no Black representative. We are not telling you
who or what but I'd like to just memorialize it this way, and I so move.
Mr. Plummer: Is there a second?
Mr. Dawkins; Second,
MOTION 82-76 7
A MOTION STRONGLY RECOMMENDING TO THE ADMINISTRATICN: TO ,^err TO IT _-!AI ,-r
nFPT, nr i37ry :A-T(y' CUMT MOO- r*�iCTTT11TTV 'rn ;lCrnc nv rT-V Dr:D-A-T/TTAT r.ArT..
LITIES AND TO THEIR BASIC NEEDS (MAINLY. TO BLACK AND LATIN USERS) THROUGH THE
UPGRADING AND STRENGTHENING OF THEIR REPRESENTATION AT DECISION -MAKING LEVELS
WHICH WOULD, HOPEFULLY, FILL THE VOID WHICH PRESENTLY EXISTS, ESPECIALLY,
INSOFAR AS BLACK REPRESENTATION IS CONCERNED.
Mr. Plummer: All in favor say "aye",
(UNANIMOUS FAVORABLE RESPONSE OF THOSE PRESENT. Absent: Mr. Carollo)
Mayor Ferre: The vote was 4 to 0. Let's move along. If you want to straighten
that out so we can see a little bit better? Now, explain to me what a 'professional'
is in this thing, You've got 8 Anglos, 4 Blacks, and 6 Latin. What is a 'profes-
sional'?.
Mr, Howard; We have our 'Divison Heads', we have our 'Zone Coordinator' and our
'Program Coordinator', As 'Zone Coordinator' we have a Black female.,.
Mayor Ferre: A 'Zone Coordiaator',
Mr, Howard; ,a 'Zone Coordinator' who supervises the actual programs on the
playgrounds. She is to work out there with the 'Recreation ill's' and the 'arks
Specialists', We have two white males d we have one,,,, c•4,
0
Mayor Ferre: Do you have an organizational chart for your Department?
Mr. Howard: I don't have it on hand.
Mayor Ferre: Would you get us an organizational chart?,,,Nell, all right, then
do it verbally. You are the boss he is the Assistant, ok? Now, tell me who
the bosses are under you. How many do you have?
Mr: Howard: We have two 'Program Coordinators' in Recreation -one is a white
female, one is a Black.
Mayor Ferre: What are their names?
Mr. Howard: Basha Schlazer and Luis de Jesus.
Mayor Ferre: And he is Latin.
Mr. Howard: He is Latin. And we have 4 Zone Coordinators...
Mayor Ferre: Well, wait a minute, you are going under, I don't want to go under.
You've got you, and your Deputy, and then you've got these three, of which two
are white and one is Latin.
Mr. Howard: One female, one male...
Mayor Ferre: One female white, one male, and one Latin, where is the Black?
Mr. Howard: In 'Zone Coordinator'.
Mayor Ferre: No, no, no, I'm not asking you about underneath. I'm talking to
you about upper echelon.
Mr. Howard: There we don't have any.
Mayor Ferre: Okay, so we don't have any Black Director, Black Assistant Direc-
tor, Black Administrator, Other Administrator and we don't have anything up at _
the top of the Professional. Now, where does the first Black come into play
in this Department?
Mr. Howard: In the recreation end?
Mayor Ferre: Yes, sir.
Mr. Howard: At the Zone Coordinators, we have four.
Mayor Ferre: Is that the fourth level down?
Mr. Howard: Third level.
Mayor Ferre: I got that to be the fourth level, because the Director is the first
level, you've got the Assistant Director as the second level, and you've got Other
Adminsitrators as the third level, and then you've got your Division Heads. So
there are no Blacks at the first, second, third level of this Department, and the
first Black comes into play at the fourth level of your Department, is that correct?
Mr. Howard: Yes, as a Zone Coordinator, a Black female.
Mayor Ferre; That's the highest Black ... wasn't that person just recently promoted?
Mr. Howard; Well, well an individual was rolled back when we had our cuts.
Mayor Ferre: That's not my question to you, Mr. Howard. My question is that up
until a month ago there were no Blacks in the first, second, third or fourth level
and just recently you promoted a Black female up to the fourth level. So, it isn't
that there isn't anything up at the top, there isn't anything at the top or in the
middle!, which is what I think Miller Dawkins was trying to point out to you.
All right, I'm just pressing in to show you the weakness, because this isn't
just imagination. Now, the question of the Professionals. Luis de Jesus is a
Latin from New York, as I remember.
Mr. Howard; No, he is a native.
Mayor Ferre; Is he a Miamian?
24
Mr. Howard: Yes, I think he is:
Mayor Ferre: is he Cuban American.
Mr. Howard: Noi he is Rberto Rican.
Mayor Ferre: Okay. I've got nothing against Puerto Ricans. But 1 would like to
remind you that the majority of the Latin community here is Cuban, though that is
not to say that deJesus should be in anyway moved or anything but I'm just saying...
Now, we are up to four Area Supervisors, of which two are White, one is a Black
female and one is a Latin. Who is the Latin?
Mr. Howard: Tellechea.
Mayor Ferre: Where is he from? Cuban American?
Mr. Howard: From Miami, a Cuban American.
Meoo eFdeployed?re.nd what is...? Are you doing this geographically? Where are these four
P P
Mr. Howard: To four different zones in the City. Each one has about seven play-
grounds to supervise. One is the north end, the south end...
Mayor Ferre: Where does the Latin guy function?
Mr. Howard: Steve has got the Latin areas and part of the central area.
Mayor Ferre: Central area means what, Gibson Park?
Mr. Howard: No, the Blacks have Gibson Park. he is over to Manor Park, the west
end, you know, that area...
Mayor Ferre: Robert King High...
Mr. Howard: Robert King High, Flagami...
Mayor Ferre: Where does the Black female function?
Mr. Howard: All right, she has Dorsey Park, Gibson Park, Athalie Range, Central
Miami Park, Williams Park.
Mayor Ferre: Fxplain to me what happened when we had six, at one time.
Mr. Howard: We've always had four. We had four Program Coordinators, we had
a Recreation Coordinator, and 4 Zone Coordinators.
Mayor Ferre: There had 4 Program Coordinators and 4 Zone Coordinators, and what
are we down to now?
Mr. Howard: We have 3 Program Coordinators and 4 Zone Coordinators.
Mayor Ferre: Tell me who the Wogram Coordinators are now.
Mr. Howard: Luis de Jesus, Basha Schlazer and Jim Lynch.
Mayor Ferre: All right, deJesus is Latin, Schlazer is what?
Mr. Howard: She is a white female.
Mayor Ferre: And Lynch?
(INAUDIBLE RES IONSE BY MR. HOWARD)
Mayor Ferre: So, out of the 7 people that we now have in place, let me recap;
4 of them are white Anglos, 2 of them are Latin,and i is a Black.
Mr. Howard: Yes,
Mayor Ferre; In a community where..,would you say that I exaggerate if I say
that 95% of the people who use our facilities are either Black or Latin?
25
SEP 81982
i
Mr. Howard: No, you are pretty close.
Mayor Ferre: Do 1 make my point? Now, the only=•other thing that I wanted to
point out is that I think that we have some qualified people that were put into
these positions and then there was a roll back. And then, as I understand it,
everybody has been brought up except one person, is that right?
Mr. Howard: Well, we are back up to the four Zone Coordinators that we had.
We've never had more than 4 Zone Coordinators.
Mayor Ferre: Well, let me be very specific, Mr. A. G. Sherman was promoted and
then he was rolled back, and explain that to me because I don't understand how
that works.
Mr. Howard: When we had the layoffs, of course, there were roll backs, so the
Program Coordinator went back to Steve Tellechea, who was a Program Coordinator
with Morty Freedman. Both of them were demoted down to roll back to zone coordinator
bumping A.G. Sherman who was down to Recreation Leader III. At the same time,
Pauline Mumford was rolled back.
Mayor Ferre: What was Pauline Mumford before?
Mr. Howard: She was a Zone Coordinator, same as A.G. She was rolled back to
Recreation III.
Mayor Ferre: She came back.
Mr. Howard: She came back.
Mayor Ferre: So the only one that hasn't come back is Sherman.
Mr. Howard: Yes.
Mayor Ferre: Is that because he doesn't have seniority or because he is not qua-
lified, or what?
Mr. Howard: Well, we never had 5 positions in...
Mayor Ferre: Well, I'm confused, you see, if he was a Zone Coordinator, got
bumped back along with Mrs. Mumford and Mr. Tellechea, how come they went back
and this guy didn't go back ... and you say we only had four..?
Mr. Howard: They were Zone Coordinators for a longer period of time than Mr.
Sherman.
Mayor Ferre: You are not following me.
Mr. Gary: The answer to your question is that you had initially 4 Program Coordi-
nators, now we only have three: deJesus, Lynch and Schlazer. We had 4, but we've
got only 3 now. Ong- of the 4 rolled down to Zone Coordinator. Now, if we have 4
Program Coordinators now then that would make for another vacancy which Sherman
was bumped out of.
Mayor Ferre: I see, Ok. Now, I also understand that there is a thought of re-
organizing the Department six months from now. What's all that about?
Mr. Howard: The Department of Mangement and Budget is performing an audit on
our Department which they've told us they expect will take between 3 and 6 months,
to audit our Department, to find out whether we should reorganize, or whether we
shouldn't, or whether we should make some changes.
Mayor Ferre: Well, let me give you an opinion, Mr. Manager, from personal ex-
perience when I was out campaigning and went to all of the parks and saw all of
the programs. Number one, our Recreation Department is, in my opinion, the single
most important contact point between the City and the vast majority of the citizens
of this community. Most people hardly ever come into contact with the Fire Depart-
ment, and only come into contact with the R)lice Department when there is a problem
and their apprehension is different, but with the larks and Recreation, those
e,s.._.,.✓�.+nc.:^:Y9wrw+L'w"v:E�.:S:�Ti.t'.z11Y'^."'i_"�'�+..��.i>'FS b;•4:i: Pert-�'�u.
0 0
people that have parents, or grandparents or have families, is when they really
come into contact, that and the picking up of your garbage and your trash. Those
are the two contact points where people pass judgement on the City of Miami.
Now, in park after park, in my opinion, we do a wonderful job, Al, and I really say
that I think the City of Miami and you and your Department do a fine job. One of
the things that I noticed, however, is that there was a high level --I don't know
about this year, but last year there was a high level of frustration among the
employees because of bureaucratic rigidity. Now I know we have a problem, and
we don't have...we have got restraints in money and what=have-you, and part of
the problem came out of maintenance, I don't know whether, Carl, you do them..,
there was pool, for example, in Shenandoah, O.K.?, where there was a little
thing that was missing in the pump or the cleaner, or whatever it is, and they've
been waiting for 3 months: As a consequence, all those kids there that were
using that pool weren't able to use it because it was emptied because of this
little missing part. I asked them why, -I think I referred it to you at that
time, it was about a year ago- because they just didn't have the personnel...
I understand, that's the budgetary constraints that we are under but the other
thing that came out was that we don't always recognize the value of people
that excel in something. For example, there was a guy who happens to be
highly regarded in the Cuban community as a swimming instructor, Now, the
Black community gravitates towards certain sports,..baseball, tennis, boxing.
The Cuban community sometimes seems to gravitate towards other sports, for
example, I saw a lot of Cuban kids in these Karate things, you know, as well
as Black kids, but they seemed to like that. They also seemed to be very
heavy on swimming. I don't know whther it is because in Cuba there were a
lot of swimming programs but there were several kids there and when they
knew that I was going -that was during our campaigning- all the parents came
to see me. There were 3 Cuban families, and these are poor people, these are
poor working people or unemployed, these were poor Cubans. One of them came
to me and said -you know, my child came in second in the State Championship
competition in Gainsville or wherever the hell it was, he didn't come ill first
because this pool was not available. He needs to swim 4 hours a day or some
crazy thing.. and you know, he was putting the blame in the City. I said,
look, the City of Miami cannot keep its pools open because of your grandchild's -
need to swim 4 hours a day. But the point I'm trying to make to you is that
I don't know where that guy is and I even forgot his name but there is a real
super coach in swimming and it seems to me that in areas....
(INAUDIBLE COMMENTS BY THE CITY MANAGER)
Mayor Ferre: ....I forget the guy's name....
Mr. Gary: No, that was taken care of.
Mayor Ferre: ....but the point I'm trying to make is that whenever we have a
guy that excels in Karate or boxing or excels in swimming, I would rather,
frankly, close down three swimming pools and keep one open, O.K.?, and bus
the kids that need the ... you know, I'm serious about this, and excel in one
program and end up having a real super activity rather than -I don't give
a damn what Grace Rockafellar or all those women in Allapattah...what?
Mr. Reid: Pat Keller.
Mayor Ferre: Pat Keller, yes, I don't care what Pat Keller and all those people
scream about. I would rather have a good, effective program for tennis in
Moore Park or a swimming program going in Shenandoah or wherever where we
really only have a first, flight top operation where people can really get
into it rather than to have the inefficiency of 10 pools open where only 5
= guys swim here and 15 there, and 50 in another place. I guess what I'm
trying to say is that we really need to address the quality of the program
as well as trying to serve, you know, everybody at the same time; especially
in those programs that really don't offer much of a return. I mean, for
example, to keep a pool open for 5 people because someone happens to be a
potential swimming champion is assanine. I think it would be a lot cheaper
and a lot more cost-effective to have one super coach on one pool and bus 5
kids over to the other pool and have that pool operational with a lot of
activity than to have 4 pools open 3 of which aren't even used,
Mr. Dawkins: Mr. Mayor, are we going to break up for lunch?
Mayor Ferre: Wait a minute, let's see if we can do one more of the Departments
quickly after this, maybe a short one,
Mr, Perez; Mr, Mayor, let me ask you something about the swimming pools, the
official hours they are supposed o be open?� �n@
27 47�
0
Mr. Howard: They are open from 9:00 A.M. to 5:00 P.M., June, July and August
7 days a week.
Mr. Perez: Yes, but that's something important, Mr. Mayor, for instance from
9:00 A.M. to 5:00 P.M., I think that the students leave schools after 3:00 P.M.
or 4:00 O'clock P.M. and it would be better if we could coordinate something
to have the pools ...for example, Curtis Park, have a life guard facility, we
have a lot of people there in the building across from ..I think it is "Isla
del Mar", who are requesting opportunities there to have the pool open until
9:00 o'clock.
Mr. Howard: The pools aren't properly lighted and we have worked with groups,
public sessions, 9 to 5, and we have those groups in there until 7 o'clock, some
of them until 8 o'clock whb requested that pool, but the public hours are 9 to
5.
Mr. Gary: Mr. Mayor, I think the bottom line is that it is nice to have every-
thing, but we have resource __of, _ space. . Last year we talked about
$5,600,000 to add additional police officers, that $5,6001000 had to come out
of the hides of the rest of the Departments. We've been having cuts for the last 3 or 4
years. With regards to the Parks Department, they've lost...how many people, Al?
Mr. Howard: 43 in two and a half years.
Mr. Hary: How many C. E. T.A. people did you lose?
Mr. Howard: Oh, in C.E.T.A. people we lost 110.
Mr. Gary: Thank you. We lost 110 people. Parks lost 246 people. Now, we can
have all these nice things but we have a problem with money, first priority. Now,
with regards to the Parks Department, I mean, the Recreation Department, in terms
of the pools, I had to request to reduce expenditures so we could finance other
priorities such as lblice and the Fire Department. We had to make some choices,
the choice we had to make was that we only could open the pools from 9 to 5
in the summer months, and the rest of the time we couldn't. And that was a legiti-
mate decision or a wise decisions for the mere fact that our administrative records re-
flected that the pools were underutilized on the winter months.
Mayor Ferre: Mr.Manager, I guess what I'm trying to say is this. In answer to
the Chamber of Commerce and the Miami Citizens Against Crime or whatever the name
is, and...you listen to this)Caroline�so that you can tell Bill Colson and others,
I love them, I respect them, they are nice people, but the solutions to the City of
Miami even though they may not believe it, is not limited to adding more cops.
And I'm all for adding more cops, I believe we must have our fair share, but before
Mr. Alvah Cahpman or Mr. Bill Colson ever thought of adding cops, Mr. J. L. Plummer
and Mr. Joe Carollo were hammering at this Commission 2h to 3 years ago, and we
were getting more cops when they were sitting and all they were doing was complain-
ing. Now, all of a sudden, they have done something which is very worthy and very
valuable and they want to take the credit for what the City of Miami Commission
did 3 years ago at the City level. Now, they can go take credit with Hialheah or...
tell them to go hound..., you tell Mr. Colson and Mr. Chapman to go hound Raul
Martinez, in Hialeah, which is substantially behind the City of Miami, and you
go tell them to go hound Metropolitan Dade County and to leave us alone, because
as far as I'm concerned, we have done more than our fair share. We are not going
to get more policemen than we need, we've got a program established and I don't
care how much they plead or say we are not going to go beyond it. And, Mr.
Manager, I guess, as I sense this Commission is saying that there are needs in
this world besides adding more police officers, and one of those needs, in my
opinion, after the Police and Fire and the life-saving services, in my book -
I don't know how Demetrio and J.L. and others feel about this- recreation is next,
because it is at the sports fields, where we are dealing with these kids, where
we can also deal with crime problems.
(INAUDIBLE COMMENT)
��
SEP 8 9912
r.
Mayor Ferre: I liked your speech and I adopted your ... and you and I are singing
from the same hym book, and I'm just telling you it's time to tell these people
hey, you know, you weren't there but I was there at that Miami Crime Commission
and when Francine Thomas got up to say -'Hey, Mr. Chapman, there are other things
in life besides putting 5 people in jail and getting more police officers to patrol
the Black community and things like that, you know, how about giving some to some
of the basics?, how about education; how about recreation, how abo.it getting to some
of the basics? How about education, how about recreation? How about preventive
things? How about jobs? How about job opportunities and job training? 'Oh, we
don't want to talk about that. That's not what this meeting is all about.' Well,
let me tell you something, that's not maybe what his meeting is all about but I
want to tell you, that's what this meeting is all about. And I'm telling you
right now, and I personally, am not satisfied with a $3,000,000 budget out of
$160,000,000 total for recreation, period, that is my own personal position. And
I'm willing to vote for more money if we need more money to have better recreation,
and you know, I could care less what Lou Salome thinks, I've gone against Lou
Salome more than once.
SEP 19WOOil
Mr. Perez: I want to share the point made by the Mayor. I think that Recreation
- has to be a ptiority in this community, that has been the experience that we have
had all around this community, the complaints that we have from the families, and
I think that that works towards prevention which is very important at this time.
Could I ask you something on page 161? You plan to manage and oversee night
consultant ....161... night consultant contracts.
(INAUDIBLE BACKGROUND COIrMINTS)
Mr. Gary: That's another Department.
Mayor Ferre: No, no, ask the question.
Mr. Perez: The question is what does 'night consultant contract' mean? Is that private
consultant?
Mr. Kern: Those are contracts such as the architect we are going to hire for
Virginia Key, the architect we are going to hire for Dinner Key, Jose Marti Park,
Bayfront, and all the different park projects for architects and engineers that
we manage their contracts.
Mr. Perez: Do you have any description about the guidelines that you are going
to follow to make that decision?
Mr. Gary: They are already made. You know, the City Commission made the decision
as to what architects, and engineers as consultants we are going to use. What
he is doing now is monitoring those consultants.
Mr. Perez: But do .you have more information about all the guidelines for these
contracts, is it possible to have them?
Mr. Gary: Sure, we'll send those to you.
Mayor Ferre: Mr. Manager, I'd like to memorialize it in the following way, ok?
so we can end up with this discussion. I would like to make a motion that the
City of Miami Commission go on record that it is our intention, that it is now
time to concentrate additional efforts and additional moneys in the life-saving
and crime/preventing program of recreational activities in our parks, especially,
in our poorer areas in the Black and Latin communities in that I think we need
to have an approach of excellence of programs and I don't have any beefs, I don't
care if you do it in tennis, or in boxing or in karate or in swimming..you come
up with a recommendation. I think it ought to target the Black community and
the Cuban community specifically. And I would so move that you re-evaluate this
and come back with recommendations of upgrading the budget so that it can accom-
modate and improve recreational programs in the City of Miami.
MOTION' 82-76P,
A MOTION OF THE CITY COMMISSION GOING ON RECORD AND EXPRESSING
ITS FIRM BELIEVE THAT IT IS TIME FOR TH E CITY TO CONCENTRATE ADDITIONAL
EFFORTS AND/OR MONEYS IN THE LIFE-SAVING/CRIMErPREVINTING PROGRAMS OF
RECREATIONAL ACTIVITIES IN OUR PARKS, ESPECIALLY, IN OUR POORER AREAS IN
THE BLACK AND LATIN COMMUN ITI 15 ; FURTHER STI AJLATING THAT THE CITY SHOULD
HAVE AN APPROACH OF EXCELLENCE TO SPECIFICALLY CHOSEN PROGRAMS; AND FURTHER
DIRECTING THE CITY MANAGER TO RE-EVALUATE THIS WHOLE ISSUE AND COME BACK
WITH SPECIFIC RErOMMINDATIONS AS TO HOW TO UFGRADE THE PARKS DEPARTMENT
BUDGET IN ORDER THAT IMPROVED RECREATIONAL PROGRAMS MAY BE ACCOMMODATED.
MR. Plummer: All in favor say "aye". Madam Clerk, please show a unanimous vote.
Mayor Ferre: I think it is time to break now. Well, I'll tell you, I hate to
do this to Miller Dawkins, though. Miller said he had to leave anyway. I think
we need Plummer in this Police Department presentation, at least, I want him
here.
Mr. Plummer: Why don't we all take a 5-minute break and thaw out?
30 SEP 81982
WHEREUPON, The City Commission went into
a brief recess reconvening briefly thereafter
with all members of the City Commission found
to be present except for Commissioners Joe
Carollo and Miller Dawkins.
Mayor Ferre: Plummer, we are going to start the Police hearing, and;..,
out of courtesy to Commissioner Dawkins, we'll end up after lunch when
Dawkins is also here so he can ask questions. So let's proceed with the
beginning of the presentation and we'll get to the...I feel bad about
Dawkins not being here but he had to break up anyway.
III. POLICE DEPARTMENT PRESENTATION:
Chief Kenneth Harms: I wasn't really sure about that format which you just
explained but we are going to ad lib our way through it. We have adjusted
to about a half a dozen changes so far. I was told earlier this morning
that there were four Commissioners, including yourself, who wanted to be
present for my presentation.
Mayor Ferre: The problem is, Chief, that Commissioner Dawkins had a luncheon,
Commissioner Plummer can't come back, so....
Mr. Plummer: Let me ask a question, you know, and I appreciate what you are
doing for my benefit, but, Mayor, my computer card here says that there is
a kick-off for A.S.T.A. which I think is very important....
Mayor Ferre: Yes, I realize that.
Mr. Plummer: ....and if you and Commissioner Perez feel that it is important
and you want to go then maybe we could work something else out as far as the
Police is concerned.
Mayor Ferre: You tell me.
Mr. Plummer: Well, I'll tell you what I would like to see if it's agreeable
with you. How long do you think this is going to take? An hour?
Chief Harms: An hour, a good full hour.
Mr. Plummer: Is it possible, Mr. Mayor, that we could bread for lunch, you
all could go to that A.S.T.A., I could go to the office, and come back at
5:00 o'clock, to do Police at 5:00 P.M. I don't know what your schedules are....
Mr. Perez: He wants to come back at 5:00 P.M.?
Mr. Plummer: Well, you are coming back at 1:00 o'clock anyhow for the rest
of this, Demetrio, to hold the Police Department for a 5:00 o'clock presentation.
Mayor Ferre: Yes, I can come back at 5:00 P.M. but I have to leave at
6:30 P.M.
Mr. Plummer: But Mr. Mayor, you are going to be coming back anyhow at
about 1:30 P.M. anyhow, from what I see here.
Mayor Ferre: Yes, and then we'll do the other things and come back to
Police at 5:00?
Mr. Plummer: And then I'll be back, I guarantee, I'll be back here at
5:00 o'clock.
AfL
A$ 2
Mayor Ferret. I don't know about Dawkins. Could Commissioner Dawkins do
thati do you know? (INAUDIBLE BADKGROUND COMMENT) No, no, for the Police
presentation at 5:00 P.M.? (INAUDIBLE BACKGROUND COMMENT) Well, we'll have
to wing it then. Then, do we want to do it that way, Mr. Manager? I would
like to get as many people.., Chiefs let me address myself to one issue so
that you can be thinking about iL and address this when we come back. There
was an article in the newspaper about a homicide group, I don't remember...
the 'who -done it', you know, as Buchanan called it. I've read it very
carefully and I'm concerned, since it has such a record of excellence -
which is really an enviable record, I doubt if many Departments can say
that they have our tract record of solving murders, and since it has worked,
and since I think that poor people have as much right as rich people to have
murders solved- and I agree with the premise that I don't know how we can
really deal... I mean, this isn't like manufacturing cement or bottles or
automobiles and I think this innovative idea of really concentrating every-
body's efforts at the beginning of a crime to try to solve it has worked so
well, and that requires overtime. I know we have constraints in our budget,
but in a $50,000,000 can't we find a little room for moving things around
so that these... so that this winning team can continue functioning?
Chief Harms: The winning team will continue to function. (REST OF CHIEF
HARM'S UNINTELLIGIBLE) There were a number of inaccuracies contained in
that article. What we did in fact was to ask the Commander of that Unit
to be a bit more sensitive about how • The squad
was in fact implemented at my direction, since we felt that it would be
appropriate to follow up cases that normally would not receive that kind
of attention in that manner. What we are doing in effect is to ask him
to take a look at overtime and to be more conscious about how it is ex-
pended. There is no elimination of overtime, nor elimination of the
squad, nor are there any unreasonable restrictions in place of the
overtime that would be accumulated. Unfortunately, what happened is that
the cart was placed before the horse and then some individuals who are in that
unit panicked over the thought of losing a certain amount of overtime, and
as a result, there is a story published in the newspaper which contains a
lot of misinformation due to those reasons.
_ Mayor Ferre: Okay, we will then reconvene. Is 1:30 P.M. or do you want
to do it 2:00 o'clock? We are way behind schedule, I think 1:30 P.M. ought
to be the time, give or take a few minutes. I'll tell you, whenever any
one of us gets here just start it, because we are not going to have a full
Commission anyway. As long as one of us is here let's get started, okay?
WHEREUPON, this Departmental Budget Hearing
was recessed, convening at 1:45 P.M. with only
Commissioner Miller Dawkins found to be present.
IV. DEPARTMENT OF INTERNATIONAL TRADE PROMOTION.
Mr. Frank Diaz-Pou: Commissioner Dawkins, we will be presenting the budget
for the Department of International Trade Promotion. The Department was
created in June, 1982 by amending Sections 2-171, 2-172 and 2-173 of the
Code of the City of Miami. The amendment included changing the name of
the Department of Trade & Commerce Development to the Department of
International Trade Promotion and prescribing new functions and duties
for the newly named Department. This is a visual presentation of the
Department's budget. We only have two major items there: Personal Services
and Operating Expenses. In order to accomplish all the goals and objectives
for the next fiscal year we are relying on funds that we hop: we will be
able to obtain from the Federal Government. Two Grant Applications have
already been submitted to the Federal Agencies. Most of our significant
accomplishments for FY-'81-82 were handled by the former Trade & Commerce
Development Department. The City was able to establish a Trade Referral
Office in Madrid, Spain, to promote our City in Europe. We also conducted
meetings with Black :importers and exporters in Miami and began preparation
for a trade mission to Jamaica. We already have made serious contacts with
the Ciaga Administration, in Jamaica, and they advised us that we should
postpone the trade mission until they are ready for us, and that will be
in the first part of next year. We also sponsored a Seminar in International
3 SEP a 19"
4 10
Mt. Diaz Pou (CON'T): Banking Facilities; with an attendance of 102 people
from the banking industry. We also developed the Miami Facts and Credit
Swiss Campaign; advertising campaigns, and we advertised in major publications
for the promotion of Miami as an International Center for Trade and Commerce.
We also submitted two grant applications for $250,000 to provide technical
assistance to small size Hispanic and Black exporters, people who are in the
import/export busienss and also entered into a form of relationships with
the Florida Importers and Exporters Association to provide trade referral
services and to provide a guidance to the City of Miami in export/import
matters. We also co -sponsored with the association a seminar on the impact
of the proposed Export Tradeing Company Act legislation. That seminar was
attended by 145 persons representing 109 firms.
Mr. Dawkins: What would $250,000 technical assistance be?
Mr. Diaz Pou: That will be to provide assistance, consulting, we will be
generating, guiding small businesses into the International Trade Sector.
We plan with those funds, expand our capabilities in order to reach more
of those people who are really in need of technical help. The international
trade sector is a very complex sector, economic sector, and if you don't
have the technical know-how to get into it, it would really be impossible
for you.
Mr. Dawkins: That does not worry me half as much as the 'financial assistance'
part.
Mr. Diaz-Pou: Well, we are also working and will be working with Miami Capital
Development in order to sort of prepare a package for them. Miami Capital will
be assisting them in the financial side and will be assisting them on the tech-
nical side of it.
The goals and objectives for the fiscal year 1982 and 1983 will be, first,
promote Miami as a Center of International Trade, Finance and Technology Transfer,
resulting in an increased economic activity which will provide for additional
employment opportunities and a wider tax base. One of our first objectives will
be the establishment of a quasi -public not -for -profit corporation - "Miami/Dade
International Trade Development Corporation". That corporation will develop and
promote international events such as trade shows, trade missions, conferences and
seminars. The corporation would attempt to attract industry shows by providing
technical and financial assistance in the area of market/research, basic research,
and also in sales marketing, advertising and promotion. We also will be trying
to design and prepare a 5-year strategic development program that will guide Miami's
international growth in the international trade sector. We feel that up to this
time we have been approaching the International Trade Sector, promoting the acti-
vities in the sector, reacting to events, and now we want to plan a very balanced
program. We are in the process of obtaining the financial support of the Federal
and State Governments in the development of activities such as seminars, workshops,
management and marketing assistance programs that will promote a greater integra-
tion of minority business persons in the international trade and finance fields.
That will be one of our goals. We also plan to engage the participation of the
private sector by developing local business advisory groups made up of repre-
sentatives from such fields as banking, real estate, sports, freight forwarders,
lawyers, accountants and technical consultants that will advise the City on specific
issues. Also, we will be trying to develop the management control systems required
to monitor the results of operations of the various financially -supported City
programs administered by independent trade organizations such as the Latin Chamber
of Commerce, Inter -American Chamber of Commerce, Florida Importers/Exporters Assoc.,
etc. We also plan to publish a monthly newsletter to be circulated among the City's
business community with information regarding business opportunities in the tar-
geted areas of the Caribbean basin�Latin America and Africa. We will also develop
the capability to respond and follow up on all inquiries relating to international
business opportunities.
33
SEP 81904
1 �►
Mr. Dawkins: This center, will it be self-supporting?
Mr. Diaz-Pou: Yes. We are asking the support of the State at the tune of $250,000
and the County in the same amount, and also the City will be contributing $300,000,
That will cover a 2-year budget and at that time the whole operation will be self-
sufficient.
(INAUDIBLE STATEMENT AND QUESTION BY COMMISSIONER DAWKINS)
t46 Mr. Dawkins: ,.,.and what do we offer that will compete and draw participatLts away
from the University of Miami- what's been doing that, Barry College, Miami: -Dade
Community College, and F.I.U., all of whom are doing the same thing; now, what
do we offer?
Mr. Diaz-Pou: Our philosophy is just to intergrate and coordinate the efforts
of all those people, those centers. As a matter of fact, they have been, up
to this time, competing in the same area, and what we are offering the private
research centers and also the county and state governments is the opportunity
to coordinate all the efforts in order not to re -invent the wheel every time,
and to be more effective in rendering the services needed in that area.
(BACKGROUND STATEMENT PLACED OUTSIDE OF THE PUBLIC RECORD)
Mr. Diaz-Pou: Our second goal will be to develop a comprehensive program of action
to protect Miami from the negative effects of being segregated from the economic
integration and cooperation movements currently in progress in the Caribbean basin
and Latin America in general. The Department will serve as a research and action
center regarding the economic trends and policies affecting Miami's international
trade. We will be participating in the activities of regional economic activities associa
tions, such as the Caribbean Common Market, the Central American Common Market,
the Andean Pact Group, Aladi-Intal and the Economic Community of West African States
(ECOWAS). The Department will work closely with other City, County and State and
Federal governmental units and private sector organizations in order to protect our
vital trade interests. The whole emphasis is just to coordinate the efforts of all
the units and people who are interested in the international trade sector. Up to
this moment there is no such thing as a coordinated effort in this primal ' area.
(INAUDIBLE STATEMENT BY MR. DAWKINS)
Mr. Diaz-Pou: We'll try to complement their efforts, just to round up the whole
thing and try to make a package for the people who will be out there in the
foreign markets.
With regards to Affirmative Action, we are presenting to you two compa-
rative charts. One showing to you the composition of the old Department of
Trade & Commerce as of June 1979....
Mr. Surana: Why don't you skip that and continue on.
Mr. Diaz-Pou: All right. The other one is the composition of the new depart-
ment...just one person in there, as you can see... All right, with this information
I am concluding this budget presentation and if you have any other question..
Mr. Dawkins: And we've got $155,529 to pay one person?
Mr. Diaz-Pou: No, sir. No, we will have two unclassified persons, including
myself, and then we will have two classified positions.
Mr. Dawkins: Let see, two ... as what?..Is this your organizational chart here?
Director, Assistant Director..?
Mr. Diaz -Pau: No, we ate using the format of previous...
Mr. Surana: He is going to have one Director; one Marketing Specialist, one
Marketing Service Administrator, one Secretary, one , and one
typist.
Mr. Diaz-Pou: And one typist, yes.
Mr. Surana: There will be two Clerks, one himself, and one will be the Marketing
Specialist, and the other one will be a Marketing Service Administrator.
Mr, Diaz-Pou: In fact, we will have three marketing people including myself, yes,
and two support first clerical personnel.
Mr. Dawkins: Mr. Gary, we've got to integrate the whole thing. Mr. Mayor, I just
asked him... he has a budget of $155,529 for personnel, but there is only one person
as of now.
Mayor Ferre: I want that job!
Mr. Diaz Pou: Thank you.
Mayor Ferre: Before you leave I just to reiterate to you the dragging and
disturbing, and unfinished African Trade Fair. I do not want to be embarrassed.
I am presently embarrassed, we've put this thing off...this thins has been eoing
project now for four years, we've been to Washington 20 times, we have spent
$100,000 in studies, we've done all kinds of things, we put off a trip, it is embar-
rassing for me with Secretary Crocker, it is embarrassing for me with all of
the Ambassadors whom I am acquainted with that are personal friends of mine
in Africa, it is embarrassing with the Government of Nigeria and other govern-
ments that are wondering what the hell is going on,..we are losing momentum,
I do not see this as a competing thing with the Holland Trade Center, but on
the other hand, Congressman Rangel is getting ready to move in Congress on
that, he has got all of his chips and he has got a lot of chips, believe me, that
is one powerful Congressman, and he is going to collect those chips and once that
gets going I think if we haven't gotten going, we are dead, I mean we are dead,
because everybody will be focusing on the Holland Trade Center and we are not
going to have any ... so we must get going. I'm going to tell you on the record, right
now, if this trip is postponed or cancelled again for lack of interest or lack of
performance or lack of follow up on our partjI'm going to be very upset, and I
don't mean to personalize with you because you are new on board but I'm telling
you, I'm telling Mr. Reid and I'm telling Mr. Gary, that I don't want any more
excuses there are no excuses, this thing has got to..Now, I understand that
letters that have been written in French were terrible, grammatically
incorrect, with not only improper grammar but with words that don't even exist in
the French language, they were childish, improperly drafted. Now, I want to tell
you something. If those consultants that we have in New York or Washington, or
wherever, are not capable of writing a decent French letter to African countries
where French is the national language, then, by God, we need to get some people who
can write those letters properly, and I'm sure that we can find them in Miami, we
don't need to go to New York to get somebody who can write a letter in French pro-
perly, but I need to know and I want this on my desk, Mr. Reid, by the end of
September, I want to know every nation that has been contacted, every embassy, what
the contacts with the Ambassadors are, with our embassies, what has been the follow
up with Secretary Crocker's office, where do we stand with the Department of
Commerce, and all these things that we have been playing around with but we don't
seem to be able to come to a conclusion on. We must get on with this thing. You
don't need to do it now, Frank, because this is a budget process here. I just
want to tell you that in my mind even though this was not number one in the past,
it is now number one, not because other things are less important but because
this has been dragging, and dragging and dragging and we need to conclude it.
All right, thank you.
Mr. Surana; Let's have CD now, Mr. Mayor.
35
SEP 81982
10 1
Mayor Ferre: You want to have CD next? Okay. Oh, Frank, excuse me Dena, for
a second. Frank, we went to a lot of expense and effort to open up that office
in Spain, that was in June. July has gone by, August has gone by, we are now
in September..I haven't heard anything from that office. I mean, are they alive,
what are they doing, do we get a monthly report? I would also like by the end of
this month, by the first of October, a memorandum from you to the Commission as
to what has transpired after our trip to Spain, and after our efforts..where are
we? What is our office in Madrid doing, if anything. Have they made any contacts?
In other words. was is it all a ceremonial thing or are we getting anything out of
it? We also, and I don't mean to detract from the African Trade Fair, but we also
have a pending thing with Jamaica: The Prime Minister of Jamaica is going to be
here in December. He has been here two years in a row. Every time he comes he
asks me: -Well, what's happened to you?; where have you been?, I thought you
were coming to Jamaica. Every time that the Foreign Minister or the Deputy Foreign
Minister come here -Miller and I were here for Jamaica Day- the man said: -'Where
have you been?, and 'When are you coming?', and 'What's going on?', and "Why
haven't you followed up on this?' You know, and it's getting to a point where it
is going to be a joke, and I think we just need to really get on with this. There
is one other thing that I've noted that I wanted to emphasize to you. I got a
rather nasty letter from Able Holtz about S or 6 months ago where he said -and
this was before you and before Charlotte- where Julio had put some kind of an ad
in in some magazine bragging about Credit 3wisse or somebody, I forget, and he
wrote a little nasty note and he said: "Since when are the taxes that I pay in
the City of Miami going to promote foreign banks? Why don't you do that with
the City of Miami going to promote foreign banks? Why don't you do that with
the Capital National Bank or some of our other local, especially the minority
banks?" And I think that needs addressing because I don't think that we can...
I am not against helping Credit Swisse and all that, but I think that need to
address the local banks. And on that issue, the number one bank in Spain,
Banesto, is opining up an office in Miami. I think it is very important that
we do this properly. Now, they are paying for the luncheon, but I want to make
sure that the Chairman of the Board is coming, who is an 80-year old man, he has asked
that a luncheon be put together for him. They wanted to have it the same day as Yom
Kipur and I told them that even though I'm not Jewish, I'm not going to do any
lunch on Yom Kipur, that they had to do it after 6:00 o'clock for the following
day, so that seems to be falling into place. The other thing is that they wanted
nothing but Spanish-speaking people there because he, evidently, doesn't speak
English and he feels very embarrassed about it. So, we have to be very careful about
- that because I don't want to offend the local banking community but that ... I think
one of the important things you've got to target in this next year is the relation-
ship with the international banking community, and I think that you have to make
special emphasis because that is a major and a growing part of what Miami is all
about. You really have to be very careful about that, we need to do a lot of leg-
work so that we don't offend people unnecessarily. And lastly, the Trade Fair of
the Americas will now be two years. I want you to know the Trade Fair of the
Americas is not dead and I, for one, am not willing to concede that because we
had one bad year out of 4 that it was a bad idea. It wasn't a bad idea, it was
a good idea and it is something that we need to pursue. Now, I'm not saying that
the private sector has got to do it, I mean the public sector. It may be that we
may want to approach it from a different angle, I don't know. But we retained a
firm, Mr. Reid, to study it, you have the Report, the Report has not been released
and that Report needs to be released, and I think that this Commission deserves to
see that Report, the press has the right of access to it, it is a public document,
and I think we need to get on. And you may disagree with it, and I may disagree
with it but we need to get on with the main issue of deciding where the Trade Fair of
the Americas went wrong, what needs to be done, you know, the big thing was that
the private sector was going to solve all the problems. Well, the private sector
did resolve all the problems. You saw what happened in Miami Beach. The private
sector put on a Trade Fair and it was a dissaster, it was a dissaster. And you
didn't see word one in the Miami Herald...you didn't see the Miami Herald or the
Miami News dump on them but they dumped on us, ok? So, I feel a little hurt on
36 SEP , 819orl
94
I
that and I think that we need to..:this thing is not over. And then there is
the Florida Exporters & Importers Association which Charlotte came up with a
wonderful idea, the City of Miami voted $250000 for it, I haven't heard anymore.
Where are we on that?
Mr. Diaz-Pou: We have already established a monthly seminar program and we
had our first Seminar a couple of weeks ago with the participation of 145 persons
to that Seminar. It was quite a success. And the next one will be held the
first week of October and the theme of that Seminar will be .
Mayor Ferre: You know, going back to the Trade Fair of the Americas, and excuse
me Miller for belaboring this point but I think this is a major issue that needs
to be pointed out because we have been criticized so badly. I. want to read into
the record from this report that has been issued now for several weeks, talking
about the Trade Fair of the Americas:
"The Trade Fair of the Americas, on balance, was a substantial
success when viewed as one element within a broad range of eco-
nomic activity aimed at making Miami the bridge to Latin America.
Disregarding sales results, which are always an imperfect measure
of the broad economic values generated by a Trade Fair, the thousands
of contracts which were initiated as the result of the 4 yearly fairs,
have been of inestimable worth to the South Florida area. These contacts
have generated investments, the establishment of permanent distributor-
ships, and healthy, long-term business relationships flowing from the
exchange of people and ideas on these events. In addition, Miami be-
came permanently fixed in the minds of many Latin American businessmen
and government officials as the natural place for them to do business
with the United States. In considering the Trade. Fair of the Americas
for the future, it must be viewed as part of a much larger perspective
which includes a wide variety of activities needed to fully support
South Florida's relationship with Latin America and the Caribbean
basin. The Trade Fair of the Americas despite its previous shortcomings
is an excellent trade development technique overall. However, and this
became very apparent in C.P.I.'s interviews with principals, private
administrative controls is a must. Fair operation should be put on the
hands of professionals. Given these considerations and the fact that
trade fairs in generals are key elements in any trade promotion package
further responsibilities for the T.F.A. should be assigned to the M.D.I.T.P.C.;
2) It is recommended that a new plan be drawn up for the T.F.A. based on
careful research independent of political influence, minimizing subsidies
and maximizing the international assets of the South Florida region as
described in other sections of this Report."
Now, let me put it to you this way, the worst mistake that I have done as Mayor
of the City of Miami that I can remembers in my mind, was one time when I was
hellbent to buy the building next to the Convention Center called Bauder Fashion
College, and I was secretly, and unilaterally and alone, making a deal with those
people for the City of Miami to buy it for $1,200,000 and I had the deal worked
out. And the Miami Herald came out with a blistering, nasty, vindictive, vitriolic,
typical Herald editorial saying that, who the hell was I to do these things on my
own, and out of the Sunshine, and that the City of Miami needed that like a hole
in the head and all that, and that what just after some other problem that I had
had politically and I had everybody jumping on me and criticizing me in the Cuban
community because of the ... this was just after the National Convention in 1976.
And like a dummy, I just kept quiet, backed up and let that thing slip right
out of our hands. The property was sold to Bauder for $1,400,000 and she just
sold it for $6,000,000 to a group made up of Earl Worsham and other people in
this community. Now, I accept a full 100% responsibility for faultering on that
because I let the Herald scare the hell out of me and backed off. Now, I'm not
going to do that anymore, and I'm going to tell you that I don't give a damn how
many times the Miami Herald rights editorials to imply crookedness, inappropriate-
ness or anything else in the Trade Fair of the Americas. It was a good idea, it
works, and I don't care how many times they say that the Emperor has no clothes.
The Emperor has clothes. And the Trade Fair of the Americas worked, and it is
going to work, and I'm going to tell you that we are going to pursue it and we are
going to do it soon. And as far as I'm concerned, Mr. Reid, and I think that it
is opportune. You've been sitting on this now for weeks, it is time for you to
release this, I want your conclusions forthcoming, hopefully, within the next
month with your recommendations, the Administration's recommendations, as to
what we are going to do with the Trade Fair because we are going to hold a Trade
Fair of the Americas in this community next year.
Mr. James Reid; Mr. Mayor, the only reason this had not been released yet was to
37
CEP 14 81982
11 4
make sure that the City Commission would be getting the benefit of its full dollars.
(REST OF MR„ REID'S STATEMENT UNINTELLIGIBLE).
Mayor Ferre: Fine, I've got no problems. But I think this is the second
year we have gone without a Trade Fait and there is no justification for
that other than the Miami Herald paranoia. They say that we are paranoid
and I, on behalf of Demetrio Perez, Joe Carollo and myselft accept a
little accusation of paranoia, but this community...we've got to get
over this collective paranoia in this town and the hell with waht the Miami
Herald thinks and let's move on with this project.
IV. DEPARTMENT OF COMMUNITY DEVELOPMENT.
Mayor Ferre: I'm sorry, I didn't mean to get so... Dena, I promise to be nicer to you.
Ms. Dena Spillman: Good! Our budget presentation this year is
different from the past seven
years. That is because, for the first time, the Commission is going to see
the total funding for the Department of Community Development. In the past,
the previous City Managers have chosen to show you only the General Fund
contribution to the Department, which is minor, it's only 3% of our total
budget. I'm going to give you a total picture of what is going on in our
Department. Also, you are going to see that the program itself has changed
drastically from when it started 7 years ago. This is due, basically, to a
cut in Federal funding and a change in priorities that has come about over
the years. And generally, I would like to just point out to you that Com-
munity Development has taken a 12% cut this year and as a result, our Depart-
ment has been cut administratively by 12% as well as the Department of Eco-
nomic Development and the Planning Department which are funded, partially,
by our Department. So I believe we are the only Department in the City to be
cut this much. Briefly, let me show you the differences between last year's
budget and this year's budget and you will be able to see where the trend is
going in the Department. We are increasing our housing rehabilitation efforts
tremendously. The big difference that you see there, on the top, is due to
our multi -family housing rehabilitation program. This used to be a program
that was funded by the Federal Government. I believe that we just got our
last loan last week, if we get it, that will be given under the 312 Program.
So we have seen a need to come up....
Mayor Ferre: How much is that loan for?
Ms. Spillman: The loan that we are going to get? It's approximately $250,000
for building in Overtown. This amount of money reflects a special pot for Over -
town as well as a City-wide amount of money for other neighborhoods. For the
first time you are seeing The Affordable Rental Housing Program, $12,000,000 for
land acquisition which we've discussed many times with you and will be on the
Commission agenda tomorrow. We are also showing $2,000,000 as we had last year
for scattered site acquisition for public housing,..this is being carried out by
Dade County. And, before I go on let me point out to you that we have taken
over every single housing program that exists from Dade County except for Public
Housing. The City now runs all housing programs except the public housing. Now,
that isn't saying a whole lot because there isn't much left, but we are running
our own rehabilitation programs and we have taken upon ourselves to implement
some innovative programs such as the Affordable Housing Program. The interim
Assistance Program has been basically done away with. That was funded to the
tune of $200,000 last year. We now have one building inspector and supportive
services for....
Mayor Ferre: What does he do?
Ms. Spillman: He works strictly in Overtown trying to get substandard buildings
either fixed or torn down.
Mayor Ferre; And one person gets $60,000?
Ms, Spillman: With fringes, a car, everything.,it comes to that much money, That's
how expensive things are getting,
Mayor Ferre; What's that person's salary?
Ms. Spillman; I don't know what a building inspector's salary is, (INAUDIBLE
BACKGROUND COMMENT) $25,000... $30,000,
E
r
Mayor Ferre: You mean to tell me that with fringe benefits it more than
doubles?
Ms. Spillman: Well fringes are about what..,twenty,..?
Mayor Ferre: Well, 20% of $25,000 is not $35,000.
Ms. Spillman: Okay, and then we've got the car, and there is maintenance and
there may be some funds left over from it, we are still working that with the
Building Department.
Mayor Ferre: Who is that person?
Ms. Spillman: Ed Knox, he has been with our Department for several years and
he is now working for the building department.
The acquisition is down to zero. We were doing a lot of land acquisition
in Overtown. We have enough land now and because all housing programs have been
basically cancelled we don't want to buy anymore. UMTA relocation, we are
starting —the City has the responsibility of paying relocation costs for the
UMTA grant, to the tune of $1,200,000. This is our first contribution to that,
$1,200,000.
Mayor Ferre: What do you mean 'our first'? It's their first.
Ms. Spillman: No, no, no. This is the City's contribution. The CD is contributing
this much to match...
Mayor Ferre: Oh, I see, out of CD funds.
Ms. Spillman: That's correct.
Mayor Ferre: And then with that, do we get $1,200,000?
Ms. Spillman: No, we will contribute $1,200,000 for relocation costs for the UMTA
grant, which is a total of how much, Jim?
Mr. Reid: $6,700,000.
Mayor Ferre: Oh, I see. Is the $1,200,000 on top of $6,700,000, or part of it?
Mr. Reid: On top of it, it's an 80-20.
Ms. Spillman: Okay, we've had an incredible decrease in public utilities and
improvements. This shows you the different trends which are taking place in
the CD program.
Mayor Ferre: Are those federal funds?
Ms. Spillman: Yes.
Mayor Ferre: All of it?
Ms. Spillman: We used to fund street improvements, parks, we can no longer
afford any more parks,as Mr. Kern pointed out this morning. The street improve-
ments are now all going to be funded through highway bond money. This $100,000
that you see is to hire an architect for the renovation of Building A, at the
Little Havana Community Center.
Mr. Dawkins: Tell me again, all streets are going to be down through what then?
Ms. Spillman: Highway bond funds, Commissioner.
(INAUDIBLE STATEMENT BY COMMISSIONER DAWKINS)
Ms. Spillman; Pardon me? Well, they will be assessed,
Mr, Dawkins: Either it will be paid from the highway bonds or it won't.
Ms. Spillman; 75% of the cost will be borne by highway bond funds, 25%...
Mr. Dawkins; You didn't say that.
Ms. Spillman; I'm sorry if S wasn't clear, 25% will be assessed to the adjacent
33
4
property owners.
Historic Preservation is basically the same. Public Services shows a
decrease here but actually it will be...
Mayor Ferre: Hold it, describe... what is public services?
Ms. Spillman: Social Programs. We got an Entrance Assistance Grant that
will bring us back up and we are funding HACAD. So basically, we are at the
same level unless you choose to do something drastic with Federal Revenue Sharing
which will be discussed, I believe, in October.
Economic Development. We are funding basically the same things here. The
reason you see such a decrease is because last year we got a grant for approximate-
ly $1,000,000. It was a Special HUD Discretionary Grant for loans. That's re-
flected in this figure. We are not getting that grant again.
Mayor Ferre: Was that out of the Carter Administration?
t-#7 Ms. Spillman: It was the Carter Administration. We are funding the CBO's here,
we are funding partially the Department of Economic Development for this amount.
Mayor Ferre: In other words, that money flows through you to Charlotte's depart-
ment.
Ms. Spillman: And to the CBO's, correct.
Mayor Ferre: Which is under Charlotte.
Ms. Spillman: Correct.
Mayor Ferre: Why does it show up in your budget?
Ms. Spillman: Because we are the recipient of the funds. The funds come to our
Department, it's a matter of where you want to show it.
Mayor Ferre: It's a lateral move.
Ms. Spillman: Yes.
Mayor Ferre: But you have no responsibility for it?
Ms. Spillman: Well, we do in the sense that we have to make sure that all Federal
requirements are followed and ... we have a monitoring responsibility for this.
Mayor Ferre: But aren't you then double -handling? I mean, why should it come to
you and then to somebody else? Why doesn't it go directly to that department?
Ms. Spillman: Because we get the CD grant.
Mayor Ferre: Who is we?
Ms. Spillman: The Department of Community Development.
Mayor Ferre: No, the City of Miami gets it.
Ms. Spillman: Well, ..it could be, I'm sure, it could be however you want to look
at it, right Randy? The City gets the grant, we handle the funds and...
Mayor Ferre: A very simple question: why does it show on your budget if you have
nothing to do with it?
Mr. Surana: But we do.
Mayor Ferre: How do you figure that?
Mr. Frank Castaneda: From a financial standpoint, any monitoring questions and all
that, HUD comes down to us. When the auditors came down, they came to us, they
checked our records and then they went to Trade & Commerce.
Ms. Spillman; We are the responsible Department.
Mr, Dawkins; They should go first to the City Manager and then to you, I mean,
didn't they go to the City Manager?
10 SEP 81982
Ms. Spillman: They go to the Citv_ Manager on the way out. The contract
for the money is with the Cite of Miami, and for the City of Miami. You were
right in that. The contract for the CD block grant is with the City of Miami.
And what Frank said is true, that we have the monitoring responsibility with
the Federal Government to make sure that the entire grant is done in accordance
with all rules and regulations.
Mayor Ferre: Then describe to me what the Department of Economic Development's
responsibility is.
Ms. Spillman: They carry out the Economic Development Prcgram for the City.
Mayor Ferre: So they actually do the work.
Ms. Spillman: Absolutely.
Mayor Ferre: You do the monitoring.
Ms. Spillman: Correct.
Mayor Ferre: To make sure that the Federal guidelines are met, that the monies
are properly expended and all that kind of stuff.
Ms. Spillman: That's correct.
Mayor Ferre: So whether or not the Coconut Grove or the Wynwood CD is functioning
properly or appropriately is not your responsibility.
Ms. Spillman: That's correct.
Mayor Ferre: I still have a question as to why it shows up in this budget and
not in their budget.
Ms. Surana: It could be accounting, I guess, Mayor.
Mayor Ferre: Okay.
Ms. Dena Spillman. Planning indirect costs is a figure t►iat... figure
figure right here goes hack to the City. That's an indirect
cost payment that the CD blockgrant pays into the General Fund. So this is a pay-
ment back to the General Fund from the CD program. Everything else that you see
here has been reduced by 12%, which was our cut, except for operating expenses,
which was almost half, because we no longer have the C.E.T.A. Program, which was
a tremendous operating cost.
Mayor Ferre: Wait, wait a minute. Explain to me why you have $1,000,000 contin-
gency, this year and last year. What is that $1,000,000 for?
Ms. Spillman: Traditionally, what we've done with that money,and we've always
had a 10% contingency, is when special projects come up from the City Commission we
have available funds with which to fund them and we need it desperately for costs
overruns. We have had a severe cost overrun, for example, in Overtown, in our
land acquisition program and we are going to have to come up with a lot of money.
We use our contingency fund for those kinds of things.
Mayor Ferre: Has this been traditionally $1,000,000? What was it in 1980-81?
Ms. Spillman: It's always been 10% of our grant.
Mayor Ferre: Oh, I see, 10% of the grant.
Ms. Spillman: Of our total grant.
Mayor Ferre: Is that standard, nationally?
Ms. Spillman: Yes, that's a national standard,
Mayor Ferre: And was that $1,000,000 already used?
Ms, Spillman: Well, we have some balance but we haven't dealt with the Overtown
land acquisition problem though.
I
Mayor Ferre: Is the balance $50,000 or $400,000?
Mr, Castaneda: The balance in 1901,1982 right now is about $300,000, D
dt 1"
0
Mayor Ferre: and what did that get rolled over into?
Ms. Castaneda: Into either land acquisition costs or for when the City Commission comes
up with a projects for example, in the 1982-1983 budget, $400,000 have already
come out for the acquisition of the Lincoln Square property.
Mayor Ferret I don't have any problem with that. What I have probjems with is
1 need..to understand exactly that that is not a slush fund not for the
City Commission, but for the Administration or one of these departments, that
somebody be playing around with....
Ms. Spillman: Mayor, any time a change is made, anytime funds are taken out of
contingency it goes through the City Commission. As Frank said, you approved the
acquisition of the Lincoln Square building...
Mayor Ferre: Is the $350,000 of contingency carried over from last year's budget,
are they earmarked specifically for the ... what was it Lincoln?
Ms. Spillman: It's a matter of where you want to take it from. We had anti-
cipated taking it out of here because we felt that we were going to use the
$350,000 for Overtown.
Mayor Ferret But that still doesn't answer. What happened to those $350,000?
Ms. Spillman: It stays in the 7th Year Community Development Program as contin-
gencies. What I'm trying to tell you is that that money is going to have to go
for Overtown land acquisition and at such time as that —that decision will be
brought to you..
Mayor Ferre: So when that occurs, it comes before the City Commission for
consideration.
Ms. Spillman: Yes, oh, yes. Ok, the next chart is the same thing I just talked
about, it just shows you the increase in housing activity and the decrease in
public facilities and improvements and... This gives you an idea of our total budget
so that you are aware that 69% of our budget is now allocated towards housing acti-
vities, and that is basically due to our housing bond program. We have not in-
cluded in this chart the multi -family revenue bonds that we will be issuing which
will total probably about $100,000,000.
Mayor Ferre: Wait, wait, The multi -family housing bond issue for $100,000,000?
Ms. Spillman: That's the tentative amount that you approved, it's not for sure yet.
Mayor Ferre: You are talking about using the $12,000,000 that we have -or $18,000,000
or whatever it is- that's left.
Ms. Spillman: We are using $12,000,000 in G.O. bond money for land acquisition,
that's this amount here.
Mayor Ferre: And then issuing $100,000,000...
Ms. Spillman: In mortgage revenue bonds.
Mayor Ferre: Okay. And where does that stand as of now?
Ms. Spillman: Well, we are finally back on track after we got a faulty legal opinion
from the County. The program is moving ahead. Tomorrow, hopefully, you will be
approving....
Mayor Ferre: Is that that Ginsberg problem that we had ... has he reversed or what?
Ms. Spillman: No, we had to do it over. He did not reverse and we had to start over
completely.
Mayor Ferre: And where are we now?
Ms, Spillman: Well, tomorrow you'll be hopefully approving a Cooperation Agreement
between the City and the County to undertake this program. You have already approved
the sites and we are going to be starting to get options on the sites,
42 SEP 0
81982
a
0
Mayor Ferre: And are we going to bid this in separate groups or are we going
to bid them altogether?
Ms. Spillman: We could go either wavy, depends on how our options situation works
out.
Mayor Ferre: That doesn't have to be decided tomorrow.
Ms. Spillman: No. But that will come to you.
Mayor Ferre: And, I guess the bottom line question.Dena, is when are we going to
break ground on this?
Ms. Spillman: Before the election?
Mayor Ferre: Which election?
Ms. Spillman: Next November ... a year from this November.
Mayor Ferre: Well, that's a long time. Can't we accelerate it any?
Ms. Spillman: We have tried ... let me just tell you. It's very difficult to
operate this program because we have to go through Dade County. It's really...
we have two different government agencies doing a project. Mel Adams has been
quite responsive to us but we have to go through the County Attorney's office,
we have to go through our bond counsel in New York, who is quite conservative,
every time I meet with the man I have to fight with him, and it's very hard to
coordinate this. I feel very confident now that we've finally gotten on schedule.
Mayor Ferre: Is there any way we can cut through all this?
Ms. Spillman: I think that we are on schedule now.
Mayor Ferre: You are not recommending any change of procedures.
Ms. Spillman: No, I think that we are rolling along here. I think we've optimized
their schedule and we are doing everything in our power to...
Mayor Ferre: Optimizing their schedule is breaking ground in a year and a half?
Ms. Spillman: A year. Okay, this shows you the Departmental funding sources.
Federal Revenue Sharing is $899,000, that's for social service programs; our
Community Development Blcok Grant is about $9,600,000 this year. It will probably
go down again next year. Program Income is pay -back on loans that we've given.
We anticipated it to be $436,000 next year...
Mayor Ferre: Dena?
Ms. Spillman: Yes, sir.
Mayor Ferre: On CD. Is the Congressional mandate on CD..is there a fired ending
date?
Ms. Spillman: No, sir.
Mayor Ferre: I mean, is it a program that goes through year 1985, or is it every
year?
Ms. Spillman: I believe it has to be reauthorized this year, every year.
Mayor Ferre: Well, I don't mean to get into partisan politics but suppose, God
forbid, that the Republicans end up controlling more seats and somehow we have a
Republican in Congress and they decide ...they can just cut off and no more CD?
Ms. Spillman: They could, but let me: remind you that the Community Development
Program was established by Richard Nixon, it's a Republican program. Any Attempts
that David Stackman made to cut the Program were absolutely thrown out of Con—
gress. They love this program. And I foresee it as continuing.
�3 s�P 8,ss
Is �
Mayor Ferre; They are reducing it but continuing.
Ms. Spillman: Little by little we are being chipped away at, yes.
Mayor Ferre: Bum you don't see any real threat of that coming to an end, like
Revenue Sharing.
Ms. Spillman: No. And perhaps I am being too optimistic but I think it is very
popular and I do not think it is going to be cut off.
(INAUDIBLE BACKGROUND STATEM311T)
Mayor Ferre: Well, then here is my question. Is this a new cycle? Three years?
Ms. Spillman: Yes, we are starting a new cycle, yes.
Mayor Ferre: Of three years.
Ms. Spillman: Yes.
Mayor Ferre: So if Congress approves this now in this Session ... Is it up before
Congress this session?
Ms. Spillman: Yes.
Mayor Ferre: Now, are we okay with Dante Fascell and Bill and all of -them?
Ms. Spillman: Yes, they've been incredibly supportive and I will remind them.
Mayor Ferre: And while we are on the subject of Congress, Howard, we've got
to be very careful because there was a time when Dante Fascell was against Federal
Revenue Sharing. And I don't mean to tell you that if he, you know, I think we
can count on Bill Lehman and Claude, but if Dante because he is running against
this fellow Rinker, all of a sudden became a conservative, that would be a very
dangerous thing for this community. We really need to find out where he stands.
You need to put, whoever it is that does these things, Clark Merrill or whoever it
is, and find out where we stand.
Ms. Spillman: 0 K , ,thi 4 tha lard aclgautsition I g fro the H ere n d
Fund, this is tshe un ng or n acquis io on he 9 ca ite public
Housing program, this is the interest we are earning on the Housing Bond Fund.
General Fund contribution in the Garment Center Fund for a total of $25,000,000
total budget. I'm not sure how much you want to get into this. This is our ad-
ministrative fund sources for the Department. CD grant administration is direct-
ly up at the top of the grant. We are also allowed to take funding from the dif-
ferent programs to fund staff to run those programs, and that's what you see here.
Mayor Ferre: How much of our total staff expenditure comes from CD?
Ms. Spillman: Well, I'd have to add it up. It would be this figure ... would some-
one add it up for me, please?
Mayor Ferre: Well, just roughly, I don't need to have an exact figure on that.
Is it two or three million dollars?
Ms. Spillman: It's probably more like $2,800,000.
Mayor Ferre: And what's our total expenditure...?
Ms. Spillman: $3,400,000.
Mayor Ferre: In departmental funds?
Ms. Spillman: That's correct, Mayor, for administration.
Mayor Ferre: So, in other words, out of the $3,500,000 to administer all these
program, $2,500,000 comes from CD sources.
Ms. Spillman; I think that's a fair estimate, yes,
Mayor Ferre: In other words, if God forbid, CD ever.,anything happens to CD,
we'd be gone,
Ms, Spillman; We would have no urban program in the City of Miami, we would
have no program to deal with low-income neighborhoods whatsoever, Okay, this
Is just briefly a comparison of fundin from last year to this year, You can see
..�s.+.a:s•:r�;.,.,.a�x--c.�w_x.,:'.wr. ^'a: � :�." .. ....: v, ..`.:`Ff+Yxr `tr,.?ib':::#E
i
every CD...our contribution to the General Fund, Planning, what used to be
Trade & Commerce and Miami Capital have all been cut as a result of the cut
in the grant, and the cut was taken equally among all departments. It gets
a little complicated, I don't know if you want to...,Trade & Commerce looks
like it got cut a lot more than it did. There were two payments that we made.
Mayor Ferre: The Miami Capital Fund, as I recall, was specifically> earmarked
for the affected area which was the Liberty City, so-called Liberty City blighted
area.
Ms. Nancy Bohn: Area' is all areas affected by the riots, so that was also
Coconut Grove, etc.
Mayor Ferre: I see. But that's $220,000 as the input that's coming in?
Ms. Spillman: Yes, correct.
'iyor Ferre: From CD sources.
Ms. Bohn: The total budget is three eleven.
Mayor Ferre: Three hundred and eleven?
Ms. Bohn: Yes. We went to the County this year for the first time and asked
them for their fair share and they decided that they would put in $91,000, so
that's how that budget is made up this year.
Mr. Dawkins: The Capital dollars were not inaugurated to deal with the areas that
the Mayor just named?
Ms. Spillman: Miami Capital when it first started was really designated for all
low income and minority areas in the City, to help minority businesses wherever
they may be.
Mayor Ferre: The problem is that when we got the money from Washington it was
specifically earmarked for the riot affected area.
Ms. Spillman: That was the two special grants we got. This little bit of money
can be used for any minority business in the City.
Mayor Ferre: In other words, it isn't just limited for the riot affected areas.
Ms. Spillman: No.
w
Mayor Ferre: But the other was.
Ms. Spillman: Correct.
Mayor Ferre: And I think they've been carefully monitored so there is no way
that we could lend something, say, in Shenandoah.
Ms. Spillman: No, it's been carefully monitored. Okay, just very briefly. These
are the positions that we are losing this year. Three filled Civil Service positions,
one vacant Civil Service position, and 101 C.E.T.A. which was on Overtown Job
Training Program which was successfully ended. Was it run by us?
Ms. Spillman: Yes.
Mayor Ferre: That wasn't JESCA, was it?
Ms. Spillman; No, we ran this one. It was an on-the-job training program for
painters, carpenters and it worked out quite well, actually, we had a high per-
centage of positive placements. Briefly, this is our personnel cost by Division.
The Housing Division is 31%, Director's Office is 14%, Community Programs is 24%,
that includes the Citizens' Response Center, the Little Havana Community Center
and the Overtown Job Training Program. Our Community Development Division is 20%
and our Social Programs Division is 11%. We had anticipated cutting that Division
but since the City Commission did not cut social programs, as anticipated basic-
ally at the same level as last year. This, very quickly, just to show you that
out of our total budget amount of $25,800,000, the General Fund comprises 3% of
that.
Mayor Ferre: yes, but you are counting in the $12,000,000....
Ms, Spillman; We are counting all.... p ��Q
SEP � 4a
Mayor Ferre; Donds, 45
Ms. Spillman: That's correct. We can take that out, it's just a question
of how you want to look at it.
This just shows you the administrative funds of 21% General Fund, 74% CD,
and then a small amount from other grants and the G.O: Housing Bond. The reason
you have a higher salary percentage in General Fund is because we must use General
Fund money to operate the Little Havana Com=unity Center.
Mayor Ferrel How much is that costing, by the way?
Ms. Spillman: $329,000 to operate it, and we do get income from that in rent
which is ....
Mayor Ferre: How much? $20,000 or $30,000?
Ms. Spillman: No, it's really much more than that...$121,000.
Mayor Ferre: Really? So, is that $350,000 net or gross?
Ms. Spillman: It's gross.
Mayor Ferre: Do we spend that kind of money in any other facility in the City
of Miami other than the Little Havana Community Center?
Ms. Spillman: We really don't have other comparable facility. The difference
with Little Havana is that we are dealing with agencies that are mostly funded
by the City, so we are in a situation where when we raise the rent, for example,
we have the groups coming to us for more money, so it's a catch 22 situation.
What we are attempting to do is we are going to renovate building A in time we
are putting a Mini —Park in where Building B used to be and through those two methods
we are going to try to raise our revenue. That's how we can do it, we cannot
do it to the agencies, it comes back to haunt us.
Mayor Ferre: But, for example, Tacolcy is a little bit different.
Ms. Spillman: Tacolcy is run by a private non-profit organization...
Mayor Ferri!, But we fund it, part of it.
Ms. Spillman: Our Department funds it to provide various services, I don't know
what the arrangement is in terms of them operating that building.
Mayor Ferre: 1 guess the question is this, I know it's not apples to apples, but
Tacolcy is the only thing I can think of. And I'm just out of curiosity, how
much does Tacolcy costs to the City of Miami? Howard, do you remember?
Mr. Gary: Well, we pay for the maintenance, we pay for the electricity, we give
them rent...
Mayor Ferre: It's rent free.
Ms. Spillman: Oh, yes, and we fund them to the tune of about $140,000 for various
programs which they run out of that building.
Mayor Ferre: Yes, but the others we charge rent.
Ms. Spillman: Correct.
Mayor Ferre: So to compare apples to apples you have to take three fifty and
subtract one twenty.
Ms. Spillman; Right.
Mayor Ferre: And then you go down to 240 and I am just curious as to whether
there was some comparability in expenditures, I guess the question I'm trying to
get to is are we doing the same thing for the Black community as we are doing for
the Latin community,
Mr. Gary; Well, it's different facilities too,
Mayor Ferre; I realize that, and they are run differently and they are different
agencies
Mr, Gary: One is recreational and cultural and the other one is service -oriented,
46 SEP 8 NZ
0 0
Ms. Spillman: Tacolcy is very much oriented -towards recreation, We have no
recreational facilities at all in Little Havana. Social Programs and Cultural
Activities.
Mayor Ferre: I guess what I'm trying to get toy Dena; is are we making an equal
effort in the Black community as we are making in the Cuban community? And that's
apples to apples. Are we treating the Black community the same way as we are
treating the Cuban community?
Ms. Spillman: Let me say, in dollars the answer is probably yes. The services
that we are providing are different and one of the reasons they are different is
because the County built the Joseph Caleb Center which is the counter -part to the
Little Havana Community Center in the Black neighborhoods.
Mayor Ferre: I see, except that in that case it's the Count•.
Ms. Spillman: That's correct. If we were to provide the same services as we
provide in Little Havana in Model Cities we would be duplicating an existing
service.
Now, this just shows you the position summary and what it basically tells
you again is that we lost 12 Civil Service positions and 10 C,E.T.A. people. One of
the big changes is in community programs where we are letting go of four com-
munity involvement specialists as we institute the new Citizen Participation
Program that you approved a few months ago and that's...
Mayor Ferre: Tell me what that is all about.
Ms. Spillman: That is where we have done away with our CD Boards. Each neighbor-
hood is electing a representative to a City-wide Board. Each neighborhood can
still continue to have meetings, if they choose. It is a much more voluntary ef-
fort. We are not going to be out there dragging them along as we have been doing
for the past 7 years.
Mayor Ferre: That's been a disaster.
Ms. Spillman: Well, we haven't had enough participation, as far as I'm concerned.
Mayor Ferre: But the question nowt as I understand it)is that there are going to
be some people protesting tomorrow.
Ms. Spillman: Yes.
Mayor Ferre: Who besides HACAD is going to be protesting?
Ms. Spillman: The people from Model Cities are going to protest. What's distur-
ing is that the people who are going to be protesting are from a group called
ACORN, which was never involved in the CD program until about 2 months ago, and
all of a sudden they appeared in Model Cities and protested everything yet they
had never been part of the process previously.
Mr. Dawkins: But they found some people to listen to them while they protested.
Ms. Spillman: Yes, but..
Mr. Dawkins; Even people who you were working with, they are listening to them....
Ms. Spillman: Yes, they are listening, but let me... they are a little...
Mr. Dawkins: ....and they'll follow you down there tomorrow.
Mr. Spillman: Yes, they are, but in speaking with them, they are less inclined
to fight the situation than ACORN. I think they are coming down to listen to what
you have to say and...they don't want to lose their ability to elect somebody to
the City-wide Board, and we don't feel that we are taking that away.
Mr. Dawkins; They don't want to lope their ability to participate, and that's what
they seem to be doing with your instructions. They are CBTA, they do not have the
means to make themselves heard,
Ms. Spillman: Well, l think that you are right and let me say two things about that.
47 SEP 81982
Mr. Dawkins: I think*e have to convince them that At is not true tomorrow.
Ms. Spillman: Let me say two things. One is, that because the CD money is being
cut so much it is almost absurd to have monthly meetings in every neighborhood
and ask people what they want to do.
Mayor Ferre: Let me ask you this question, Dena, you know, there must be a middle
ground. I don't know whether this is legal or not, but, again, let's talk a little
bit before we get to the Session tomorrow. I saw it happen in Allapattah, Urra
and his boys ended up kind of controlling Allapattah. You know what happened?
Pat Keller stopped going, and then the Blacks stopped going and I don't blame
them; the reason was because all the meetings were held in Spanish. I understand,
everybody doesn't speak English, what do you want? There is no way he can be a
Chairman and hold a meeting in English when he doesn't speak the language. Question:
Instead of getting one big Board would it make any sense to have the Black
community -whether it's Coconut Grove, or Allapattah or wherever, represented in
one Board. And then the Hispanic community represented in another Board so that
we don't get into these language problems, and ethnic problems. I hate to be
dividing the City along ethnic lines, it's a bad idea, but on the other hand
I hate to have... you know, they just sometimes don't get along. And I hate
to see Black people in Allapattah disenfranchised because they go to meetings
where they don't feel welcome and they don't feel... you know. Is there a
middle ground, Howard?
Mr. Gary: I think the solution that Dena came up with, is probably the best
solution in terms of managing the whole process.
Mayor Ferre: Tell me what that is, you mean only one board?
Mr. Gary: One Board that the City Commission listens to, where they can talk
to without having all these factions. I think it is healthy, in my estimation,
to have one big Board. I think it's about time we start getting the various
communities where they disagree and getting them used to communicating with
one another. I think it becomes healthy because that way they begin to
understand, you know,.....
■ Mayor Ferre: Each other's problems.
Mr. Gary: ....the total environment. You know, we used to have one agency
saying well, I feel that that community is getting more, that's because they
don't understand the problems in that community. I think once everybody starts
understanding the whole environment it'll make it easier.
Mayor Ferre: Okay. I think that makes sense.
Ms. Spillman: You do have the ability to appoint. Each community will elect
one, and each Commissioner will appoint so we can get balance that way.
Mayor Ferre: Yes, I understand. And I'll tell you, I think also we should
have maybe one or two at -large appointments. For example, HACAD or any
Haitian group, are they going to be represented?
Ms. Spillman: Well, that could be through your appointment for that
neighborhood. Edison has already elected a person: Betty Graham; you now
have the right to....
Mayor Ferre: Betty Graham is a Black American woman.. -isn't it?
Ms. Spillman: That's correct.
Mayor Ferre: Now, do you mean we now have the right to appoint- if there
were one we could appoint- a Haitian representative?
Ms. Spillman: Certainly, that would be your prerogative.
Mayor Ferre; I think we have to have- I don't know what the flexibility factor is
but we need to have flexibility so that the Board will be a well balanced Board.
This is a question now, it's before tomorrow but I'm sure it will come up tomorrow:
Are we balancing this Haitian, or is there a growing division within the Haitian
community with HACAD? Is there a competing group now? I mean, that's bound to
happen, why should they be different from anyboay else? Is there a competing group?
Mr, Gary: Oh, yes, sure.
Mayor Ferre; Are they vociferous, are they organized, are they going to be
coming to us one of these days?
._,A43=Cp..ti.SLi��.'k•�?:�"y_4Y,-rR�;y�,t`�,-�il�
11
Mr. Gary: Well, in terms of funding, the HACAD is the only one that seems
to be organized to do that, ...know some meaningful types of program. On
(REST OF MR. GARY'S STATEMENT UNINTELLIGIBLE). But normally, in terms of
organization, the organization is HACAD.
Mayor Ferre: We don't want to interfere in that, but I want to tell you now,
on the public record, what I told the Director, and I told him that I say the
same thing for my Cuban friends. If you want to be a revolutionary and you want
to go and invade Cuba to get rid of Castro you are perfectly entitled to do that, you are not going to do it on City time or at City expense. You have a right
to do it with the Haitian government., you have a right to do it, as a private
citizen, but it isn't your right to go lead a parade, or to throw stones, or
to do things...vou know..But the gentleman who is in charge of HACAD wants to -
t-#8 go back to Haiti and he is one of the guys involved...I'm not taking sides,
that's a Haitian problem and they've got to deal with it. I've got no problem
with that, but I don't...I've told him I think he's got to make up his mind
in what he wants to do worse. If he wants to invade Haiti that's his prerogative,
that's between him, and the Federal government and the Haitian government. But
I don't want him to mix that anymore than I would approve of us funding a Cuban
operation who the head is also involved in planning an invasion to Cuba. And I
have no objections to it, that's their right, but it certainly is not their right
at City expense.
Mr. Gary: Yes, they have to do it in their own time.
Mayor Ferre: That's the point.
Ms. Spillman: This is information on the ethnic composition of the Department.
The first column is June of 1979, the second is May of 1982. These are Civil
Service positions only. You will note that the black component of our Depart-
ment more than doubled, the Anglo portion was cut in half, and the Latin compo-
nent was cut by 5%. And that's what has happened during the last three years.
Mayor Ferre: Would you show us how that is in the upper echelons of your
Report?
Ms. Spillman: Yes. Before I get the comment that I know I'm going to get....
Mr. Dawkins: What does that mean, Mr. Howard?
Mr. Gary: Wait, wait a minute?
Mr. Dawkins: Wait for what? I'm looking at it!
Mr. Gary: May we respond, please? There is a vacant position of Assistant
Director which will be filled by a Black person.
Mr. Dawkins: A Black? Okay. So that will give us two Blacks and one Latin,
right?
Mayor Ferre: In order words, you get two. One token and one real.
Mr. Gary: No, no. That means you'll have two Blacks up at the top.
Mr. Dawkins: Are they administrators or assistants?
Mr. Gary: You are going to get one Assistant Director who is a Black, and you
are going to get one in there, Commissioner Dawkins. Why don't you write the "1"
there, right now? It's vacant now.
Mr. Dawkins; It's vacant.
Ms. Spillman: Yes, sir, I'm advertising right now.
Mayor Ferre; Who is the Black "other Administrator".
Ms. Spillman; Mr. Ricki Thomas..
Mr. Dawkins; What the hell is he to do? I mean, .,..what is he doing?
Mayor Ferre; So you don't have a Black administrator, really in that Depart,
ment.
Mr, Dawkins; That's right. No Administrator!
f%f%
49 SEP .0 8Igor.
n
11
Mayor Ferre: Who is the Latin?
Ms. Spillman: Frank Castaneda.
Mr. Dawkins: Assistant Director?
Ms. Spillman: Yes, sir.
Mr. Dawkins: Mr, Gary, I still have problems with this but I am going to leave
you...you say you are doing better with this?
Mr. Gary: Yes, sir.
Mr. Dawkins: And you've got it under control?
Mr. Gary: Yes, sir.
Mr. Dawkins: Then I'll leave it alone, you are going to take care of it?
Mr. Gary: Yes, sir.
Mayor Ferre: Who are the other Assistant Directors Anglo?
Ms. Spillman: Jerry Gereaux and Cathy Leff.
Mayor Ferre: And who is the Other Administrator Anglo?
Ms. Spillman: Nancy Bohn. We are heavy on women, I know you don't care about
that.
Mayor Ferre: Well, I do care about it and I, you know, I have positive feelings
about the feminist movement and all that but I want to tell you and, Mr. Manager, it has nothing to do with you, ok?, because you inherited this situation, but
I'll remind you that April of 1981 is now one year and 5 months ago, pretty soon
it will be two years, and I want to tell you that one of the things that I always
felt bad about the previous administrations -more than one- is that Departments
in Miami ended up being...you could take one Department, for example, where
there was a time where everybody there was.Cuban. And you could take certain
Departments under you and everybody there was Black, or dark, or brown, and then
if you go to her Department everybody there was either a woman or Jewish. I mean,
you know, there was a time when I told Grassie I am going to pass...I think the
Law Department stopped me from doing it but I said -I'm going to pass a Resolu-
tion that in every Department that you could not have Black on Black, or Cuban on
Cuban, or white on white, in other words, this thing of concentrating groups of
ethnic people or male/female by Departments was ridiculous, and that if there was
a Black Department Head that the Assistant should not be Black, and that if there
was a Cuban Department Head...you know, that kind of a thing. I know that maybe
we cannot do that legally but certainly I think that as these opportunities arise
and I know you have made some headway on it, I strongly urge that we continue
to break up these patterns of Departments following ethnic or certain peculiar
groupings....
Mr. Gary: I agree with that policy. I'd like to also let you know that one of
the difficulties of doing that overnight is the fact that people currently are
filling those positions and doing a good job, as well as the fact that they have
rights. But it is possible, as vacancies occur, that we may implement a policy
such as that.
Mayor Ferre: I know it is. And I believe it and I trust that in the future....
I think that was a major mistake that Joe Grassie made in the past and I think that
we are paying for it now, and I think that as it can be corrected that it should
be corrected,
Mr. Dawkins: So what you are saying is that as vacancies occur they will be pre-
dominantly provided to males?
Mr, Gary; It will all depend on the situation.
Mr, Dawkins: And I see that you have 55% female,
Mr. Gary; Well, that's also a concern of wine too, Commissioner in terms of
keeping that balance between males and tAmales,
SEP 81982
Mavor Ferre: And it works on the reverse too. 1 mean, you know, this may be an
overly female Department but there are a lot of Departments that are overly male.
And I am more concerned with that than I am with this.
Mr. Gary: Balance goes both ways.
Ms. Spillman: I'll briefly go into my attainments and goals, do you want me to
do that? Basically, we increased our draw -down rate by 23% which helped us with
the Feds quite a bit. We have implemented face one of the Garment Center, and
we are currently completing the land acquisition in Overtown. We have run the
Citizen Response Center and we have reported every meeting to the City Commission
through the City Manager as it occurred. We had as a goal to conduct target area
elections in the Community Development Target areas, however, since we have changed
our system to a different kind of election now we are electing one person from
each neighborhood and this system will be in place by September 30th. We said that
we would provide information and referral to 25,000 calls or walk-ins from the
Citizens' Response Center. We had 27,600 calls and walk-ins. We said we would
have 200 events at the Little Havana Community Center, we had 194. We said we
sould rehabilitate 500 units in Little Havana and Lumus Park, we completed 480,
the rest will be completed by the end of September. We said we would provide re-
habilitation financing at feasible interest rates to owners of multi -family buildings in
Overtown, and we have successfully....
Mr. Dawkins: Back up to the 460 apartments that you rehabilitated, ok?, and you
placed individuals in temporary locations, right?
Ms. Spillman: Yes, we did.
Mr. Dawkins: I guess what I'm saying is.. what's that thing across 62nd Street
New —what kind of Heights is that?
Ms. Spillman: King Heights.
Mr. Dawkins: King Heights. This is what I'm saying, I want those people in that
area relocated and moved back into that area, the same as we did here. This is
what I was telling you and nobody knew what I was talking about, nobody could
understand it, this is it. The same people that you move out of that area re-
locate them and move them back in the same area.
Mr. Gary: We'll give them first priority. They may not want to move back in
though.
Mr. Dawkins: From what you are taking them out of, Mr. Gary, they'll probably
move back in! (LAUGHTER). I was only kidding.
Ms. Spillman: Okay, we have used all the funding that we had for Overtown and
we rehabilitated 91 apartments. We had a problem with the Cuban -Haitian Program
the banks would not cooperate with us and we had to re -do the whole deal which
you will have before you tomorrow. As soon as that is approved, we can get the
money out immediately. We said that we would rehabilitate 300 single-family
homes or we would process 300 loans, we met our goal at 280, which I think is
commendable given the fact that we just took over the Program from the County and
started a program with Dade Federal. We monitored every Social Service program
at least twice during the contract term and we provided technical assistance to
all the agencies as necessary. And finally, we completed the rehabilitation of the
240 building in Overtown, which everyone has seen, and we built 47 single-family
housing units, home -ownership units, in Model Cities, Overtown and Coconut Grove
and they are completed and purchased. On goals, we have a lot of goals, I am not
going to mention all of them. We are going to complete the development of the
Public Housing Units that we started out on with Little HUD in Overtown, Wynwood,
Allapattah, Edison Little River, Model Cities, Little Havana and Coconut Grove.
We will monitor our Social Service agencies. Generally, we are going to try to
reduce our reliance on Federal funding. We have to do that. We are trying to
come up with innovative ways of funding our projects. We are going to implement
the Street Tree Planting Program which was mentioned before. We have quite a
number of trees, we need to implement a program to get that going. We are also
looking at what other cities do in housing trying to find some local sources of
funding,
Mayor Ferre: I meant to ask you about that, Jerry was involved ... I think it was,.
Jim, were you involved in that? 151
SEP 81982
Mr. Reid: Yes.
Mayor Ferre: Yes, you were involved in that meeting with those people from _
Baltimore. Is there any future in that?
Mr, Reid: Sure, the Wilmington Rehab Program.
Mayor Ferre: Yes, I meant Wilmington, I'm sorry.
Mr, Reid: Well, we felt that they could be a potential bidder in some of the
rehab programs.
Mayor Ferre: But, I mean, they are talking about something completely different
from what we are doing, aren't they?
Mr. Reid: They are, Mr. Mayor.
Mayor Ferre: The question is this: can we learn anything from Wilmington,
Delaware?
Mr. Reid: I think that their program,Mayor, is really aimed at almost middle -
income people.
Mayor Ferre: Ok. The question still stands.
Mr. Reid: I think that we've learned what we can from them at that meeting,
and I think they will be potential bidders at one time or another.
Mayor Ferre: Do they have anything to offer the City of Miami where we can get
housing to the people of Miami other than what we've had thought of? Is there
something that they can add that we can get 10 more family housed, in other
words, middle -income or...You know, we have to worry about middle -income Blacks
and Cubans and everybody else who needs housing too. I mean, housing is also for
middle -income. Is there anything we can learn from Wilmington?
Mr. Reid: I don't think there is any program that we could take from them right
now and try it in the City of Miami, no.
Ms. Spillman: Mayor, I would like to respond to that in terms ... you mentioned
San Francisco this morning. I am going to speak with them. They have an incredi-
ble housing program and it's a local program whereby, for example, somebody wants
to go to hotel and they want...
Mayor Ferre: The problem, Dena, is that there are always two sides to an issue.
And the other side, as I hear it, is that a lot of the developers are saying: 'Is
that what you want? San Francisco? Fine, we'll go build in Los Angeles?'Or
_ we'll go across the bay, or we'll go down to the end of the City border and we'll
build there, and I understand that a lot of the things in San Francisco are going
that way because of this over -ambitious...
Ms. Spillman: Well, they have several different programs and I think you are
right, that that's what happening in some instances. We are just going to look
at them and some other cities and see if we can put something together that does -
not hurt development but may be able to help us.
We are going to continue to provide response to community groups in residence;
we'll help community groups get organized if they want our help; we are going to
put together an informational brochure on the functions of the Citizens' Response
Centers we are going to coordinate the necessary City actions for the holding of
the Miami Grand Prix; and I might say that the sponsor of the Grand Prix will be
Budweiser and they are already planning to shoot a national commercial in Down-
town Miami, so we will be getting some positive press from this.
Mayor Ferre: Dena, I hate to do this you but this man has now been waiting for the
last 10 minutes and I think we are going to have to interrupt for a moment and then
— come back to you,
DISCUSSION MOMENTARILY INTERRUPTED AT THIS POINT,
PRESENTATION OF THEY KEY TO THE CITY
Mayor Ferre: We have got the Lieutenant Governor of the State of Zulia,
which is the second largest state in Venezuela and Dr, Caldera has asked
that he come in and shake hands and we can give him the key, is that all
tight with you?
AT THIS POINT, MAYOR FERRE PRESENTS DR. CALDERA WITH THE KEYS TO THE CITY OF
MIAMI.
CONTINUED DISCUSSION OF THE DEPARTMENT OF COMMUNITY DEVELOPMENT
Mayor Ferre: All right, Dena, I'm sorry, go ahead.
Ms. Spillman: I'm just going to be very brief. Our other two major goals
are to get more involved with the private sector and try to get their co-
operation in our projects and also to increase the tax base of the City
through projects like the Garment Center Redevelopment Program, and also
to provide jobs for low and moderate income people through our job -training
program as well as the Garment Center.
Mayor Ferre: Well, all right, now I'm back to where I started with the con-
fusion. The question, Mr. Manager, was bn her budget of $25,000,000 to be
expended. There was $1,800,000 coming down from Washington, through her to
the Department of Economic Development. Question....
Mr. Gary: What million eight?
Ms. Spillman: Well, it's about...
Mayor Ferre: It was over a million dollars.
Ms. Spillman: Yes.
Mayor Ferre: The answer was that it was done that way for the County. I
-� understand that. The grant is not for her department, it is for the City.
Why must it go through her Department?
Mr. Gary: These are CD funds, right?
Ms. Spillman: Yes.
Mr. Gary: They are CD funds. She is responsible for managing all CD funds.
Mayor Ferre: Does the County also have another department that does...?
Mr. Gary: Yes, CD and...
Mayor Ferre: ..and economic development?
Mr. Gary: Exactly,.
Mayor Ferre: And he doesn't function under the overall department —he deals
with CD.
(INAUDIBLE STATEMENT OFF THE PUBLIC RECORD)
Mayor Ferre: Another question. You just mentioned job training and economic
development. Now, are we again getting into these areas where there is over-
lapping and duplication? Why are you involved in economic development?
Ms. Spillman: We are not.
Mayor Ferre: You just mentioned job training and economic development.
Ms, Spillman; No, no, Job training, We have a job training program in Overtown,
This is a spin-off of the Overtown Interim Assistance Program that we operated.
We are not literally doing economic development, however, there are projects
like the Garment Center where,,,,
SEP 81995M
Mayor Ferre: Okay, that's ....
Ms. Spillman: ..:where VOU IrL' jp i.ng to haye a side -effect of economic develop-
ment.
Mayor Ferre: Well, why are you dealing; with the Garment Center? Isnot the
Department of Economic Development also dealing with the Garment Center?
Ms. Spillman: Well, they are dealing with them in other areas like areas of
promotion....
Mayor Ferre: How are you dealin- with it?
Ms. Spillman: We are dealing from a purely physical land -acquisition, disposi-
tion, we are dealing with the physical project. Economic Development is dealing
with the soft, promotional, organizing kind of....
Mayor Ferre: Well, I assume that these things were intended to work together.
Let me ask you about the Office of Refugee Affairs.
Ms. Spillman: That's not my office.
Mayor Ferre: Where is that office?
Ms. Spillman: Cesar?
Mr. Gary: That's under Cesar Odio.
Mayor Ferre: And when is that coming up?
Mr. Gary: We can talk about that, Mr. Mayor, when we talk about the City Manager's
office. Or we can talk about that now, if you want to.
Mayor Ferre: Well, whenever you want to.
Mr. Gary: We'll talk about it now.
Mayor Ferre: I'll tell you, maybe... is Cesar here? No, no, I'll tell you what.
_ That's all right, because we ought to wait until we also get Plummer and either
Demetrio or Joe are going to be interested in that. Okay, go ahead.
Ms. Spillman: That's really the end of my presentation.
INAUDIBLE STATETiENT PLACED OUTSIDE OF THE PUBLIC RECORD.
Ms. Spillman: That's a Special Grant that we got from the Federal Government
and the rules of the program are that we give loans to different property owners
to rehabilitate their buildings and they must rent their building for a period of
time to either Cuban or Haitian refugees.
Mr. Dawkins: If they get the loan.
Ms. Spillman: If they get the loan.
Mr. Dawkins: Okay. In the information where we loan money for
the rehab, is there anything in there to ensure that once you rehab this holding
the person can't sell it for profit? I'm just asking.
Ms. Spillman: A person is required to live in the property for a minimum of
5 years after they get our loan and if they sell it beforehand we have the posi-
tion under mortgage where we get our money back before they get their money. We
are protected.
Mr. Dawkins: Thank you very much. I'll get back to you.
Mayor Ferre: Okay, next department.
WHEREUPON, the City Commission went into a brief
recess at exactly 3;10 P.M. reconvening at 3:14 P.M.
Absent were; Commissioner Joe Carollo, Demetrio Perez
and J. L. Plummer, Jr.
It 6
V. DEPARTMENT OF PLANNING
Mayor Ferre: Go ahead.
Mr. Joe McManus: In addition to our general fund budget of $509,000, we also
receive $247,000 from community development, $51,000 out of the Capital Improve-
ment Programs, and $93,000 in grants. Total budget for the Department next year:
$901,000. Now, that is divided in terms of general planning - 49%, directly out
of the General Fund. The Advance Planning Group, which basically deals with
long-range planning in the policy plans for the community development target
areas and currently updating the Miami , $217,000 coming
directly out of Community Development.
We have a Transit Planning Group, funding for that group is $120,000 and
that is funded from a combination of Community Development funds, Capital improve-
ment Program funds and a grant, from UMTA. We have an Economic Planning group ,
$127,000 and that is funded, again, three ways: from the General Fund, from the
grant (that's an EDA grant), and again, from the Capital Improvement Program.
This shows Planning Department personnel for approximately the past 10 years.
As you can see, looking on your left, in fiscal year 1973-74 we got 19 positions
funded directly out of the General Fund. We have gone through a considerable
series of peaks here through funding from grant programs and from C.E.T.A. and the
budget request currently before you for FY-'82-'83. Again, we are at a total of
19 positions, only 11 of which are funded out of the General Fund. The remaining
8 are funded from community development grant funds, through the CIP. This shows
our objectives that were presented in the budget process at this time last year.
The notes in red indicate a progress and that it was very subjective in our ac-
complishments. Starting off with the New Comprehensive Zoning Ordinance, that has
been passed by the Commission on First Reading in July, second reading is current-
ly pending at the end of this month. The second point, there are additional docu-
ments that have to be completed as a part of that Comprehensive Zoning Ordinance
and we have not started that pending second reading before the Commission. We are
currently updating the Miami Comprehensive Neighborhood Plan. We expect to get that
to the Commission in October. We presented the Capital Improvement Program in
November of 1981 that was approved by the Commission. We prepared policy plans
for every CD target area and that was an ingredient in the funding for the various
projects in the CD target areas. We had intended to recommend three area plans,
The Planning Advisory Board and the Commission. We have started the Edgewater
Plan, we have completed the Allapattah and Buena Vista plans. We have not done
the FEC or the Wynwood Plan, and we would hope to start that the coming year. As
far as the commercial revitalization studies, we have completed Lemon City -Little
River and we are still working on the Latin Quarter Study and we have yet to start the
Allapattah, Model Cities and the Coconut Grove Study has been presented to the
community. We have completed the Transit Station area plans for the New Washington
-� Heights, the Civic Center will be accomplished this month. We have initiated the
joint Development studies at the Culmer Station and the Allapattah Station and we
have on -going the Downtown Component of the Metrorail Station Area of Planning.
We are implementing and monitoring the over-all economic development program and
the comprehensive economic development strategies. I know there has been some pre-
vious conversation on this and this was at a point in which there was no separate
department of economic development and we intend to work that out with that depart-
ment as we move on into the current year. We are just now beginning the Brickell
Growth Management Study, the very early stages of that. We were able to evaluate
and recommend two developments of regional impact, that is, the World Trade Center
and revisions to Miami Center II and the Port of Miami. In addition to that
schedule of objectives, I would like to remind you that we were able to do a substan-
tial amount of work and revisions and redrafts of the Southeast Overtown Park West
land that has been approved by the Commission. And, finally, we were able to sub-
stantially rezone the entire Brickell area and they Omni area.
Now, these are objectives for the upcoming fiscal year. First one, of course,
is to implement the Comprehensive Zoning Ordinance; second is to complete the ancil-
lary documents related to that Ordinance, again, contingent on Commission approval
on second reading; recommend the updated "Miami Comprehensive Neighborhood Plan".
Fourthly, we hope this year to complete the gap between the rezoning in the Brickell
area and the rezoning in the Omni area by revising the Downtown C-3 zoning district
with the objective of providing greater pedestrian amenities in that area. We've
started the Brickell Growth Management Study, We anticipate that would take about
4 or 5 months and we hope to get that to the Commission probably in January or
February. As part of the Community Development process, we would again be doing
policy planning within the CD target areas. We would be evaluating and recommending
two developments of regional impact, we anticipate that that would be the level
of activity there. We'd recommend the remaining transit station area plan
155 i�
4 0
Douglas Rd. and, again, we'd be proceeding with the joint development studies in
the Culmer/Allapattah Metrorail Stations recommending the CIP program. Now, all
those we would consider to be our priorities that we would have to do. Now, the
t-#9 next sheet. Second priority items. We are recommending the...we would like to -
recommend three area plans - Edgewater, Little River/Lemon City Industrial Plan -
and the FEC/Wynwood Industrial plan. We recommend 4 commercial revitalization
studies, we have started the Latin Quarter Study and we have started the Coconut
Grove Grand Avenue Study. We've started meetings with the merchants and..along -
Grand Avenue. We have not started Allapattah or the Model Cities Study and we
hope to do that this year.
Mr. Dawkins: Why are you so behind with the Model Cities/Allapattah...unless you
don't have the manpower.
Mr. McManus: We are starting to hurt in terms of manpower, getting the horses
to actually do the work. We are currently implementing the joint development
studies around the DCM stations working with the private entrepeneurs to assure
that we get joint development around those stations. The Commission approved
a Heritage Conservation Ordinance, the new Heritage Conservation Board has been
appointed. We have had orientation meetings with that Board and we hope to get -
that Board up and running. They will have their first meeting the end of this
month and probably monthly meetings thereafter and they would be considering
items of historic conservation. We'd be recommending new HC districts through _
them to the Commission and they would also be working on the items that formerly
were done by the environmental preservation review board. The last three items
are done by our economic planning group, that is, revising the development atlas,
incorporating 1980 census block data into our urban information system and monitor-
ing the overall economic development program of the City. Again, that all has to
be worked out with the office of economic development and....
Mr. Dawkins: Howard, you'll have to wrap this up, all of us have to read this,
see, nobody here but me, the others have got to read it.
Mr. Gary: Okay, why don't we move up to the Affirmative Action? _
Mr. McManus: This shows the status of the Planning Department as of June, 1975.
As you will see, in the lower....
Mr. Gary: Tell you what, forget that, let's go to 82, please.
Mr. McManus: Okay, should be the last. Here we are, June of 1982.
Mr. Dawkins: Oh, look at how much progress you've done.
Mr. McManus: Well, at one point Commissioner, we were higher than this, now
we've come back a little bit, but the key areas in June of 1982;the percentage
of the minorities was 58.3% and the female imployees were 41.7%.
Mr. Dawkins: But they are down below "service," and "maintenance" and "clerical,"
that's my problem,... the majority of them. Mr. Gary, are you working on this?
Mr. Gary: Yes, but again,...
Mr. Dawkins: No, no. Are you working on it?
Mr. Gary: Yes, we are working on it.
Mr.
Dawkins:
Okay,
thank you, go on to
something else.
Mr.
McManus:
Well,
that concludes the
presentation.
Mr. Dawkins; All right, the next one, Mr. Gary. Thank you.
VI. DEPARTMENT OF HUMAN RESOURCES
Mr. Gary; Krause, are you ready? Come on, you are next.
Mr, Robert Krause: Okay, the first part of this presentation is two pages of
highlights of the current fiscal year and in order to make that less time consuming
SEP 81982
0 0
Mr. Krause (cont'd): what I've done is to check -mark some of the things that ate _
major highlights. For example, as of March.31st, we had hived 211 police officers —
this year. As of June 2nd, we had hired 277 and we are in the process of employ-
ing a new class in September of 40 people which will raise our police hiring to
317 for this year.
Mr. Gary: Bob, why don't you tell the Commissioner how many people you have to
go to and how much time it takes in terms of percentages before we can hire a
police officer?
Mr. Krause: Weil, it takes, 212 people just simply in our recruitment office to
do that. It takes almost a full-time effort of two people in our records room,
it takes almost the full time effort of three people in our police testing unit,
and then it takes additional time of other people to handle individual kinds of
problems....
Mr. Dawkins: Well, what is the hangup then in that you spend all this time
recruiting and testing and yet when these individuals are sent to the
institute they flunk them out? Where is the breakdown? You know, I'm not
holding you responsible.
Mr. Krause: The main problem has been unrealistic standards at the Police
Institute.
Mr. Dawkins: And who put the unrealistic candidates in the Institute?
Mr. Krause: The candidates are not unrealistic.
Mr. Gary: The standards are unrealistic, not the candidates.
Mr. Dawkins: And why do we keep them in the Institute if they've got unrealistic
standards?
Mr. Krause: It's a State requirement. The State said...
Mr. Dawkins: The State said that we cannot run our own training?
Mr. Krause: That's right. There is State -mandated training with State standards...
Mr. Dawkins: Opalocka, doesn't use that Institute.
Mr. Gary: ,That he is saying is, if we decide to move out of using the State standards,
could we do that?
Mr. Krause: I don't believe we can.
Mr. Gary: I'll stop right here, my answer to you is yes, we could do that but it
would not be cost-efficient.
Mr. Dawkins: But something has to be cost efficient because if we continue -off
the top of your head, Mr. Krause- every officer that we recruit and put in there
and is then washed out, approximately, how much money do we lose on each indi-
vidual, approximately?
Mr. Krause: Approximately, I would say $10,000 to $15,000.
Mr. Dawkins: Well, you see, Mr. Gary? At $15,000 if we wash out 50 people, I
mean,...
Mr. Gary: I think, if I can, I think the problem is better, Commissioner, than it was
prior to April 16, 1981, What we've attempted to do, is we found that a training institut
is a consortium of members and usually, consortium members do not have the same
philosophy as the City of Miami with regards to minorities and our efforts to get
minorites qualified to become police officers. As a result, we've brought this
to the attention of the Institute and we've made some changes internally ourselves
even to the point that we now have minorities now as training advisors where before
that was not the case. Secondly, we have been given assurance that the deficiencies
that usually occur with regards to minorities, such as, black people being able to
swim, we now have remedial swimming where we assist them and we now have a success
rate where blacks are not being flunked out because they can't swim. Certainly, we
have problems with the shooting range, and we have now remedial programs where we began
to give assistance over and above the Institute to peach them how to shoot, The fourth
thing is we also have remedial educational programs where we now have remedial
57 SEP 81982
educations programs which helps tremendously. There are still some other
problems and I can't say that we don't have them. We have some cases in point
where we have rednecks out at the range who intimidate people while they are
shooting and obviously you are nervous while you are shooting. You cannot be
successful at that. But I think the emphasis is now toward making a change:
I think it may now be appropriate for the City Commission to pass a Resolution
in support of bringing about certain changes that would make it more conducive
to individuals passing -in particular, minorities- and encourage Dade County,
Hialeah, Homestead -which should be interesting, and the other consortium mem-
bersoto also support that kind of philosophy.
Mr. Dawkins: If the City Attorney will draw it up I'll bring it up as a pocket
item.
Mr. Gary: Ok. I think I'll take 2 minutes to respond to one of your questions
which has been a concern of mine and the Chief, who is working on it. The fact that we
may have some candidates that walked out of.the Acadpmv only because they have not succes
fully passed one segment of the Police Exam and it would seem to me that'we should
begin to establish a policy whereby we allow them to come back after a certain
period of time to only take that which they were not able to pass before. We are
working on that, and, as I've said before, that has to be something that is ac-
ceptable to the total consortium, that's why I think it's important for that
Resolution to exist where we get other municipalities to support that kind of effort
and therefore, Police Chief and those people who are at the training
academy.
(MAYOR FERRE ENTERED THE MEETING AT 3:40 P.M.)
Mr. Dawkins: Mr. Mayor, where we are, we were discussing the fact that a number
of our trainees flunk out of the Academy and we just determined that it costs
between or ..about *15,000 for every one of them. We were trying to find out
how to cut down on that cost. That's what we were discussing.
Mayor Ferre: Okay, Bob.
Mr. Krause: One final comment on that, and that is that the rate of wash-up
from the training institute has reduced considerably this year and I think it
is due to efforts of the City of Miami and, in part, to the fact that there is a
new Director at the Training Institute.
Mayor Ferre: Wait, wait, before you go on. You have a figure on the left side
and then you have a figure on the right side.
Mr. Gary: One is the date figure and the other one is rejected during the fiscal
year....that's what he has accomplished now, he has rejected...
Mayor Ferre: Oh, I see. In other words, employees and applications counseled -
1100, that's what you've done year-to-date through March 31st?
Mr. Krause: Yes. And then the right-hand side is the projections through the
end of the fiscal year.
Mayor Ferre: Why March 31st? April, May, June, July, August...
Mr. Krause: Those were instructions that we were given earlier in terms of how
to prepare our budgetary presentation and I think it cuts the budget year in
half, you know, six months.
Mayor Ferre: Well, let me ask you this: are there any figures on your projection
through the end of this month, when the budget ends, that will not be on target
from what you have there? I mean, within reason, give or take 5% or 10%.
Mr. Krause; They will all be very close. One of them that I changed just in the
last week was the very first figure that we will hire more police officers this
year than what we projected back in April,
Mayor Ferre; In this fiscal year.
Mr. Krause; In this fiscal year, yes. We'll have a class of 40,,.
.99
"o1W
SEP 81982
A
Mayor Ferre: Does that include people in the Academy?
Mt. Krause: Yes. All new hires, including...the projection includes a class
of 40 which is scheduled to start this month.
Mayor Ferre: So the 317, that includes 40 that is a class that's starting.
Mr. Krause: That's correct.
Mr. Dawkins: And we've put 1,237 officers in training, and we only hired 211 of
them.
Mr. Gary: No, that's recruited, that's not training.
Mr. Dawkins: And where do we have the number of how many we have sent to the
Institute?
Mayor Ferre: That's a good question.
Mr. Krause: Well, everybody that gets hired gets sent to the Institute.
Mayor Ferre: No, no, no. what he is saying is if you have recruited 2,500 people
how many of those 2,500 did you send to the Academy and how many of those who went
to the Academy came out of the Academy?
Mr. Krause: You see, the new -hires, the first line, those are the people who go
to the Academy. The people who are...
Mayor Ferre: You mean, in and out, both in the beginning and in the end, or those
that come out of the Academy?
Mr. Gary: Bob , what he is saying is -how many people did we send to the Academy?
You said more than 311 to the Academy ...
Mr. Krause: No. In the first 6 months we sent the 211, because those are the
people who got hired and went to the Academy. Some of them washed out of the
Academy...
Mr. Gary: How many went to the Academy?
Mr. Krause: In the first 6 months? 211.
Mr. Gary: How many washed out?
Mr. Krause: I don't have a figure on that.
Mayor Ferre: Ten percent? I think what we are trying to get to is how many
people do we send to the Academy that don't make it? How are they? Are they all
Black? Are they all Latin?
Mr. Krause: The highest single group is Black -female that wash out.
Mayor Ferre: How many people have we sent to the Academy that we said: -you
are hired, please go to the Academy on Monday. Total for the year, ok? And
how many came out of the Academy and got their badges put on them, and what
is the break -down. How many were women, how many were Black, how many were
Cuban, let's find out who didn't make it.
(INAUDIBLE STATEMENT PLACED OUTSIDE OF PUBLIC RECORD)
Mr, Krause No, that doesn't happen like that,
Mayor Ferre: All right, now, I'd also like to have a break -down of who is
hired ethnically, in other words...
Mr, Krause: That's about the third slide,
Mayor Ferre; Wait, let me go over that before you pull it out -'job applications'
that's all job applications, right? What does 'personal action' mean, what does
that mean?
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0 0
Mr. Krause: That's all of the kinds of things that can happen to change the
status of somebody..:
Mayor Ferre: If we have 3,000 employees, does that mean that we average three
personnel changes per person per year?
Mr. Krause: We have 'new hires' changing status from 'probationary' to 'perma-
nent', 'terminations' of all kinds, 'promotions', leaves of absence, anniversary
increase...Somebody mentioned 'vacation', but vacation doesn't show up as a person-
nel action. But anything that affects the status of an employee is recorded in
the records of the City in order to make sure that payroll is accurate.
We are expecting to hire 660 new employees this year and to promote about
335. We are anticipating that we will handle about 10,800 actual job applicants
during the course of this year and that we will provide counselling to as many
as 2,500 employees and job applicants.
This is the second page of the highlights for this year. In Affirmative
Action one of the key things is that we have handled 22 discrimination complaints
and we are expecting to handle about 40 during the course of this year. All of
those have been resolved so far without litigation. The most significant thing
probably in Affirmative Action is that we have begun a study of the maximum age
requirement for both your Fire and Police Departments and we met with the Law
Departments and the two departments earlier this year, and we are having another meeting
this month. There is a question as to whether or not it is permissible to have a
maximum hiring age.
Mayor Ferre: Howard, have we made any progress, you know, in this questions of
testing and all of that...
Mr. Gary: Well, we made progress to the extent that we all agreed that we need
to do a thorough study which is now in the process of being done by a committee
of people which is ready to go, composed of personnel, police and the unions.
Mayor Ferre: Are the unions involved in that?
Mr. Gary: Oh, definitely. Not only are they involved in terms of collecting
data but they have also
Mayor Ferre: Now, this deals with the Register, the extension of the Register,
the Exam, the re -taking of the Exam,and all that kind of stuff?
Mr. Gary: No, that's a separate issue.
Mayor Ferre: Well, that's what I'm talking about.
Mr. Gary: Ok. That has been resolved. The only thing that is missing now is
first of all, for them to get the vote from the Union that the City has no
secondly, for the City Commission once they've approved
it.
Mayor Ferre: Now, what were you talking about?
Mr. Gary: I was talking about in terms of timing, grades, in terms of making
opportunities available to minorities for a motion that was earlier stated,
earlier in time.
Mr. Krause: Mr. Gary, I understand that the Union is scheduling a vote this
Friday by machine and has been meeting a roll call with officers to explain the
agreement.
Mr. Gary; I must say that there is no disagreement between us and the union
representatives that we met with, it's just a mere formality of getting a vote
which we hope will be positive. We are both in agreement.
Mr. Krause; Ok. Continuing with the highlights of this year. The largest
single group of job applicants that we have given written tests to have been police
officers. As a result of the Cohen decree and the University of Chicago testing
project, we have been testing police officers on a monthly basis and sometimes
more frequently than that, Fire fighters we had one large recruitment this year
= and tested 700 people in a period of about three days and that should be enough
candidates to last us for the Fire Department for a year or more. The most im-
portant thing that took place during the course of this year in terms of testing
is that we took over full responsibility from the University of Chicago to ad-
minister, score and continue to validate all exams for the Police Department,
including entry-level testing and prional testing, One of the problems we
VU
SEP 8196-1
had with that is that the University of Chicago has just closed its Human
Resources Center that used to do the test scoring -it will be on your agenda
tomorrow- an item for the City to buy an optical scanner which automatically
reads the test results and then a computer which will permit us to...
Mayor Ferre: What does that cost?
Mr. Krause: A total of about $45,000. It will permit us to continue the work
that the University of Chicago was doing and will make it possible for us to
do work on other departments that will put us in compliance with our Consent
Decree for the first time in terms of validating examinations. Safety. One of the things
that we had put down as a highlight was the fact that we had been reviewing records of
people who drive City vehicles and we had at that point reviewed 400 and we are
expecting to review another 700. Mr. Gary asked us to expedite that and we have
done that and we now expect to look at the driving record of over 1,000 City
employees this year, because we have been finding that some employees have
licenses that are revoked and that, of course, affects the financial liability
of the City in case of a vehicular accident.
In our Medical Division, we expect to do about 2,200 pre -employment physical
exams and review about 1,650 reports from other doctors, that includes reports
on Police and Fire candidates and also reports on employees who are injured on
the job. One of the most important things that we think we did this year in terms of
our Medical Division was to loosen the vision requirements for Police Officers. It used
to be 20/40 corrected to 20/20. It is now changed to 20/50 corrected to 20/30.
That, we have had good cooperation from the Civil Service Board. They no longer
grant the waivers on the vision requirements.
We have some other charts that deal with some of the other things in which
the Commission has expressed interest in prior years. This one is just a highlight
of some of the major work -loads data for our department. Job applications in a
year's time-10,800. People who take written tests - over 5,100. People who
compete in non-competitive exams - 3,600. That does not include people who apply
for unclassified jobs whom we evaluate and send to the City Manager - and there are
probably another 1,000 of those. Medical exams of all kinds, we do over 7,000.
We expect to hire 660 employees this year, 335 promotions and 10,000 personnel
actions. New hiring in the Police Department this year. This shows the totals
through the most recent class which was hired June 2nd. It shows that we hired..
at the very bottom 277 total employees, 209 of those were minorities and women
which was 75.5%. It was a little below the goal established by ordinance, by the
City Commission and I'm hopeful that the Police Department in its next class will
come closer to that 80% goal.
Mr. Gary: Bob, this is just police officers?
Mr. Krause: This is just police officers.
Mayor Ferre: Are these new hires?
Mr. Krause: This are new hires during the current year.
Mayor Ferre: That ties in into the 311? ..on the other one, 317?
Mr. Krause: Yes. When we hired the class of 40 in September, add that to the 277
already hired and we will have 317.
Mayor Ferre: That's how you get 317. And is the pattern of those 40 in any way
radically different from that make-up...? In other words, 60% male, black male,
10% female....
Mr. Krause: It probably will not be radically different I'm hopeful that it
will show a little higher totals in minorities than what has been done up to this
point. I might just comment very briefly that 317 police officers is more than
twice as many as the City ever hired in any prior year, except last year. The
highest that the City hired in any prior year was 152, back in early 70's.
Mayor Ferre: That's an amazing feat and I think that it's something that you all
ought to be complemented on.
Mr, Krause: Last year we hired 330, this year it's 317. Both years double
that figure of 152.
Mayor Ferre; Bob, I want you to.., -no hurry, before the end of the year- to make
a little chart for me and the Commission and to outline where the break-even point
is, because there is going to come a e when we are going to have to 1982
t
worrying about not having enough white Anglos. I don't think we are there yet
and I don't think we'll probably be there for another year or two, but there will
be a time when we are going to have to start worrying about ... we are going to have
4 or 5 years of people where since we've been trying to catch up when it comes
to promote up to the ranks of Major and Chief and all that, you know, 10 years
from now, 80% of those available are going to be overwhelmingly Latin males, and
I think we've got to be careful that we keep some kind of balance.
Mr. Dawkins: Tell me something, isn't the 20% you are hiring Anglos?
Mr: Gary: Yes.
Mr. Dawkins: So, that's just about..keeps us at a level where this thing remains
in balance. Am I right or not? Or are we going to be out of balance eventually?
Mr. Krause: Well, the City, in accepting the Consent Decree, set as a long-term
goal, hiring minorities and women in proportion to their numbers in the labor
market within the City of Miami.
Mayor Ferre: And that's what we've been doing.
Mr. Krause: The labor market in the City of Miami is about 84% minorities and
females.
Mr. Dawkins: But I am asking the same question that the Mayor is asking: where
will we reach the point where this will throw it out of balance and we are going
to have to go the other way and start recruiting anglos in order to bring it up.
And what we are trying to say is let's stop it before we get to that point, isn't
that what you are trying to say?
t-#10 Mayor Ferre; Bob, let me put it to you this way. It's not a question that we
are not going to have 20% or 25% Anglo males. The problem is that there may come
a time when we will have 25% or 30% or 40% Anglo. But the majority of them will be
guys that are 58 years old or 60 years old...
Mr. Dawkins: ..and all of them will live outisde of the City of Miami.(LAUGHTER)
Mayor Ferre: ...all living outside of the City of Miami that are ready to start
taking a walk and there, all of a sudden, you know, you'll have a certain mass
exodus and when the next group for promotions comes up there won't be a heck of
a lot to choose from in the white Anglo ... and by that time, the Police Depart-
ment is going to be Latin -dominated. The Union definitely is going to be Latin,
and the pressures are going to be such that, you know, I'm just thinking ahead.
Now, the second point is this, not you nor anybody here can guarantee me that
10 years from now the labor force is going to remain constant, because it's not.
I'm going to tell you that 10 years from now, when Downtown starts booming and
all that, a lot of those white Anglos that live out there in Kendall and other
parts of the community are going to start coming back and you are already seeing
it happen on Brickell Avenue, and I think we have to try to maintain a balance
in all of these things. Because I'm not here to represent the Cubans or the
Blacks, I'm here to represent the people of Miami. So you are going to make me
those figures. I want you to make me a little analysis to see if there are any
trends and where that danger point crosses over. I don't think we are near it
but I think 2 or 3 years from now we are going to get to it.
Mr. Krause: Ok. I'll do a study on that. This is a very simple table to indicate
what used to happen under the old Civil Service Rules and what happens under the
new rules. Before the rules were amendedlit took us an average of 71 days to
hire somebody, to start recruitment, follow through all the processes and get
somebody on the payroll. In many cases it took as much as 90 or 100 days
to do that. When the new rules were amended we did another study to see whether
that had changed, and we found that we had cut it in half, instead of taking 71
days it only took 35 days. And this year we checked again to see whether that
was holding true and it is, it still takes on the average about 35 days. Now, that
has a couple of things that are significant to the City. One is that it reduced
us a lot of the waste motions that used to be involved in processing job applicants.
The other thing that it does is to make sure that the quality applicants don't
drop out of the process and go somewhere else before the City gets the chance to
offer a job, and the third thing and probably the most important is that we find
we are not losing quality minority applicants in the recruitment process the way
we were a few years ago.
Mayor Ferre; Let me ask you something. Do you remember, about a year and aQ 1982
62 SEP . i
half ago, I had a little run in with Mayor Bennett because we had put a guy
through the Police Academy, we paid for his training and then the guy went off
and joined the Hialeah Police Department. Remember that? There was an inci-
dent where that happened, and we made a to-do about it, and it hit the press,
and all that. Is there a lot of that going on?
Mr. Krause: Not now. Within the last couple of years, the Police Chiefs in
this area, have reached some kind of an informal agreement that they will honor
the contracts....
Mayor Ferre: I'm not asking you for the background, Bob, I'm just asking for
a simple 'yes' or 'no' answer. Is there a lot of that going on? Is there a
lot of pirating of personnel within this community between Metro and other
governmental agencies and the City of Miami?
Mr. Krause: No, not much at all.
Mayor Ferre: Okay.
Mr. Krause: This shows the effects of hiring and the next table shows the
effects on promotions. Under the new Civil Service Rules, because those were
amended primarily for compliance with the Consent Decreee and for the sake of
the City-wide Affirmative Action Program, so I thought it would be useful for
you to see what has been happening since August 24, 1979, when Civil Service
Rules became effective.
Mayor Ferre: This is an updating of the figures that you gave us last year.
that I asked you for during the campaign.
Mr. Krause: Right, and it shows that these figures are holding up over a period
of time. 82% of all new hires have been minorities and women, and you can see the
breakdown: 30% Black, 40% Latin,...did I say 40%? I meant 46%, and 6% Anglo/females.
And these are not, you know, small numbers that give you spurious results, these
are large numbers that give you statistically reliable....
Mayor Ferre: Are these people that are on -board right now, that are employed
in the City of Miami?
Mr. Krause: Not all of them are still employed because some people have resigned
during the last two and a half years but this represents all of the new hires.
Mayor Ferre: Of the 1,299 are there a substantial number of people that are no
longer with us, of that figure?
Mr. Krause: Not a substantial number. And I will show you another table in a
minute that will show the change in the City's work -force.
Mayor Ferre: Is it less than 10%?
Mr. Krause: Probably, yes.
Mayor Ferre: Now, of the 1,299 you said '82. Is that March of 182?
Mr. Krause: Yes, March 31, 1982.
Mayor Ferre: So, in other words, it has increased, in the last five months there
has been an addition?
Mr. Krause: That's correct.
Mayor Ferre: Ok. In the last 5 months has there been a substantial change from
those percentage figures --30%, 46%, 6% in '82?
Mr, Krause; No, those figures have been holding for the last 2 years.
Mayor Ferre: In other words, you are not hiring all of a sudden now 10% Black and
70% Latin or 50% Dlack and 20% Latin?
Mr, Krause: No. Next one, please, This shows what's happened to promotions
under Civil Service, During that same period of time, 2� years, 79% of
all promotions have gone to minorities and women, And 1 think that's particularly
important because during that period of time, minorities and women, on the average
did not constitute more than 50% of the City's work -force, so it shows that
minorities and women are receiving promotions out of proportion to their num-
bers in the City's work -force.
Mavor Ferre: Mr. Krause, would you prepare for the Manager an update as of the
end of the year so that he can then go back to the editorial board of the Miami
Herald and now, that there is less political concern about his doing that,
and also perhaps you might want to communicate with one Ricardo Zaldivar who is
in and out and perhaps he might want to write a little more favorable story
than he did. As he says -and I think to some extent he might be right- lack
of communication on your part, or on my part, could we)may be now that about
a year has gone bye maybe we can get a favorable story.
Mr. Krause: Yes, sir. As a matter of fact, Mr. Zaldivar was in my office about
a week or two ago and asked if we had an updated report. I told him that
we were still attempting to correct the data that is in the computer so that we
could get an accurate report and when we do that we will then submit it to him.
This table shows the change in the composition of the work -force. Since the
time the Consent Decree was first signed.
Mayor Ferre: Is this all March?
Mr. Krause: This is all June 30th.
Mayor Ferre: Now we are into June of 1982.
Mr. Krause: June 30, 1982, that's correct.
Mayor Ferre: The other ones were March.
Mr. Krause: That's correct. And June 30 we use because that is the date of re-
porting to E.E.O.C. One of the things you can see on the left hand side of the
chart is that the percentage of Anglo employees, male and female, has declined
significantly during that period of time. Black employment has increased very
slightly. I think there are probably two things that should be noted about the
employment of Blacks in City Government. One if the fact that in the last five
years the City has abolished a number of service -maintenance jobs, including
about 200 last year, which has an adverse effect on Black employment, because
they have been traditionally used in jobs of that kind, and despite the cut -back
in those traditional areas, Black employment has either remained steady or in-
creased slightly. Now, what that means is, that we are hiring Blacks into jobs
that are not traditional service -maintenance occupations in the City government,
such as the Police Department, the Fire Department, professional jobs and administrative
and professional jobs. There has been a significant change in the composition of
the work -force of Black employees. The City never refused to hire Blacks, it
simply refused to hire them in good jobs, because you know, the labor market is
19% Black and the City's employment is 28%, so it's about 50% more than the per-
centage on the labor market. On the other hand,the column on Latin employment
shows that the City in 1977 started out in a very weak position because at that
point 56% of the labor force was Hispanic, and what's happening....
Mayor Ferre: What is it now?
Mr. Krause: We have not yet got from the 1980 census the accurate labor market
statistics.
Mayor Ferre: Let me ask you this way: has it changed drastically?
Mr. Krause: I don't think it 1:as, no.
Mr. Reid: About 60%.
Mayor Ferre: Thank you.
Mr. Krause: Jim, if you have those figures I want to get them from you.,
Mayor Ferre: About 60%. So we are still less than half of the what the work-
force is.
Mr. Krause; Yes, that's correct. The increase in Hispanic employment has been
in most occupational areas and includes clerical, service -maintenance, it in�
eludes Police and Fire, professional, technical and managerial and professional,
Mayor Ferre: Well, I think we've made some very dramatic changes, no question
about it,
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SEP 8 i902
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Mr: Krause: Probably our weakest area of progress is in female employment which
has increased from 16% to 20% but that is primarily because the jobs in the
City government are not really attractive to women, most of the jobs are not.
The Commission has, from time to time, been interested in the employment of
minorities in the higher paid jobs. Above $35,000 a year, one of the things you
will note from this table is that there has been a significant increase in the
number of people earning that amount, and that is largely due to salary escala-
tion because at the present time we have now Police Sergeants and Fire Lieutenants
who are earning over $35*000 a year, not all of them but those at the top steps
of the Pay Plan are. Nonetheless, the increase for minorities and women shown in
the right-hand column has been fairly significant going from about 16% to almost
22%. There has been a much more significant increase in the next salary bracket
which is $25,000-$35,000/year.
Mr. Dawkins: Mr. Krause, the thing you are failing to point out is that although
there has been a significant increase in that first line -Anglos, males and females -
from twenty to fifty two, ninety two to two hundred one, the ratio remains the
same or about, if you look at those numbers ... so really and truly you are not
making a hell of a gain in $35,000 and above.
Mr. Krause: The gains are tremendous but they are..they are there because these
figures show the relative relationship.
Mr. Dawkins: Ok. Let me say it another way so that you may understand what I'm
saying. You have got 201 white folks earning $35,000 and above, ok? You have
41 Latins and Blacks. Now, 41 is what percentage of 201, one fourth?
Mr. Krause: Yes.
Mr. Dawkins: So I'm saying, we are really not seeing anything.
Mr. Krause: Okay. I think it is useful to understand why the increase in the
total number of people. They include Police Sergeants and Fire Lieutenants who
had been on the payroll before the City started an Affirmative Action Program
and still remain employed by the City.
Mr. Dawkins: We are still hiring other people in technical jobs -lawyers, etc.,
etc., that earn $25,000, $35,000 and they are not Blacks and Latins, that's all
I'm saying. Disregard the Policemen and disregard the Fire people, they've been
there for years too. Disregard them. I'm talking about the other people that you
are bringing in. $30,000-$35,000 without bringing in the Latins and the Blacks
at the rate that you should, and perhaps it's because -as somebody said yesterday -
they don't know where to uncover qualified Blacks. That was said to me yes-
terday, that I've got to help them to locate some qualified people that can earn
that kind of money.
Mr.Krause: Well, basically, I agree with what you are saying because...
Mr. Dawkins: Okay, if you and I are in agreement let's go on.
Mr. Krause; ..because the real progress has been in the next salary bracket -
$25,000 to $35,000, there has been a large increase in the total number of em-
ployees in that salary bracket, again, because, police officers and fire fighters
have now moved into that bracket. Not all of them but those who are at the top
steps of their pay range. Nonetheless, minorities and women have increased from
8% of the total to almost 30% of the total, so there is a much more dramatic in-
crease in that salary group.
These are some of our goals and objectives for next year and I....
Mayor Ferre: Bob, you skipped over a page that you have in your book... -
the work -force composition and composition of the work -force.
Mr. Krause; I thought we had....
Mayor Ferre; Our goals and objectives for next year. In order not to take too
much of your time, I've put check -marks next to some that seem most significant.
We will issue probably 200 job announcements for different kinds of jobs in the
City government. The number of job applicants is increasing due to the economic
problems in the community and we expect to process 1,200 job applicants, We acre
reducing the number of police officer applicants we expect to recruit for the purpose of
maintaining the force at its current level. We expect to continue to process
Mr. Krause (cont'd): 10,000 personnel actions a year and we expect to hire 700
new employees, including police and fire, and including those that would be neces-
sary for the Police Civilianization Program. Incidentally, we have already
been working with the Police Department on that. We have referred names from
Civil Service Lists and there are probably enough candidates available to make
as many as 50 or 60 appointments towards the goal of 113 new civilian positions.
Counselling. We expect to continue to counsel 2,500 employees and job ap-
plicants to process 180 tuition refund applications under the City's Tuition
Refund Program and to maintain an enormous file of active and inactive employees.
Some of the work -program statistics for our recruitment program indicate that we
keep over 21,800 employee history cards. We send over 4,500 job announcements to out-
side agencies; we print almost 16,000 copies of job announcements. We get
34,000 telephone calls or other requests for recruiting assistance from the
operating departments and we get as many as 16,800 telephone inquiries from job
applicants into our Department. In our Classification and Pay Section, which serves
the purpose of assuring equal pay/for equal work and assuring that the City Pay-
roll is accurate, we expect to audit 225 positions to revise or develop 100 dif-
ferent job specifications including specifications for unclassified positions that
the City Manager has requested. He has asked us to do this, this is what I mean.
Monitor 1,000 occupational codes, pay allocations and designation of people who
work on job -basis, that is -without overtime, to assure that there are accurate
payrolls and to make 500 awards to long -service employees.
In our Affirmative Action Division, we intend to review existing provisions
of the Administrative Policy Manual to see whether or not anything needs to be
amended or updated to comply with Federal guidelines and recommend changes if
they are needed. To provide training and employment opportunities for 100 women
employees hopefully to continue improvement in job opportunities and promotional
opportunities for women. Provide training for 100 employees in the area of
Affirmative Action and Equal Employment Opportunity and to resolve somewhere
between 30 and 50 discrimination complaints. That number varies from year to
year. It could be 30, it could be as high as 50 next year. In terms of report-
ing we will prepare 100 different monthly departmental reports and continue to
monitor and calculate payments under the Back -Pay Fund of the Consent Decree.
In September, this may be the last group of checks under that Back -Pay Provision
that will be issued.
(INAUDIBLE BACKGROUND STATEMENT NOT PLACED ID.TO THE PUBLIC RECORD)
Mr. Krause: Ok. Do you want 1977?..Just 1982. What we have ... In our top level
within the Department we have almost an equal distribution between the ethnic
groups. And as a matter of fact, our C.E.T.A.... the person in charge of
C.E.T.A. is Latin. If he were in a budgeted position, he would count on this
chart, and actually, you know, the three groups are equally distributed in terms
of key jobs within our Department. In terms of total employment, 21% is Anglo,
35% is Black, 40% is Latin. That figure has gone up just a little bit in the
last couple of months. This is June 30th data and we had one vacancy at that
point and we've hired another Hispanic employee, so the total for Hispanics has
gone up. The figure down at the bottom, in the right-hand corner of our chart,
shows the total minority and female employment in Human Resources is over
86%.
(INAUDIBLE BACKGROUND STATEMENT NOT PLACED INTO THE PUBLIC RECORD)
Mr. Krause: Predominantly, yes, but you know, predominantly, we have a lot of
clerical employees because we do a lot of record keeping by hand.
(INAUDIBLE BACKGROUND STATEMENT NOT PLACED INTO THE PUBLIC RECORD)
Mr, Gary: Any questions, Commissioner?
Mr. Dawkins: No. Let's move to the next one.
Mr. Gary: Gallogly.
VII. DEPARTMENT OF ECONOMIC DEVELOPMENT.
Ms, Charlotte Gallogly; Okay, I'll go ahead and get started, As far as the
66
6 6
General Fund is concerned, this is the first year for the Department of
Economic Development to be funded. It was treated in late June and we are
looking at a budget of $206,000 out of the General Fund. In addition to the
$206,000, we do receive some of the C.D. dollars that Dana was talking about
earlier and we receive approximately $300,000 there, so that we will be managing
a budget of $500,000 directly. In addition to that budget, we have responsibility
for monitoring and managing an additional 3.5 million dollars, so altogether, we
are directly responsible for the supervision and direction of a $4,000,000 eco-
nomic development program.
I did want to report on the performance output of the department of Trade &
Commerce, so at least you could see what they were able to accomplish up until
the time..up until February, and then through March in some of the items. Es-
sentially, you had 1981-1982 five major objectives for the Department, and the
major accomplishment of the department was the management of Miami Capital
Development, Inc. and, as you can see, they have,through their efforts, approved
90 loans and disbursed 57.
Mayor Ferre: Wait, wait, don't move that yet, please. Has Mr. Krause left yet?
Could you stop him, because I need to ask him a question after Charlotte is
finished.
Mr. Gallogly: Mayor Ferre, these were the old objectives of the Department of
Trade & Commerce Development, and essentially there were no systems for the
collection of data, so I cannot respond on the first or second item. In terms
of Miami Capital they did approve 90 loans, disbursed 57 and in terms of imple-
menting a neighborhood economic development program, there have been essentially
no changes, there are still 9 organizations working with the Department. Since
the Department has been created there have been a number of achievements.
The first one is that we have finalized the Miami Business Report, and that
should be publis`►ed in the ne-et two weeks. It will be the only compendium on
business data in this community that is comprehensive. We've also designed a
business survey questionnaire for use by our neighborhood economic development
organizations. We now have 3,000 questionnaires in and they are being compu-
terized so that we may begin to have a comprehensive data base on businesses in
Miami. One of the major changes that has come about at the neighborhood level
is that we have come up with some 'management by objectives' system for these
CBO's which are responsible for delivering a product and they are on very tight
performance base contracts this year. The most critical item that may be coming
to you for review is this: that they are not able to raise a certain amount of revenue
by December 31st, then those contracts are null and void according to the poli-
cies of the Commission. I think it is very critical when looking at economic
development to realize that at some future point we are going to see a return of
major dollars into American cities. When we see that we need to have strong com-
munity based organizations, we have the capability to manage large-scale programs
and who has a demonstrated track record in doing such, and when we are talking
about programs, we are talking about programs that are basically revenue -generating.
So our long-term goal, or our 3-year goal, with these 9 or 10 organizations is
that over a 3-year period they become economically self-sufficient since they
are no longer coming to you for direct funding. The problems with the CBS's has
been that there have been no policies and in effect and they basically
t-#10 achieve very little over a two-year period. We now have a Manual that they must
comply with. With respect to Miami Capital one of our major concerns is to get
the $5,000,000 in riot funds that was generated about a year ago out on the street
and to individuals, in fact, to have those loans disbursed. So that is one of our
major pushes -I guess- at this point in time, is to get the $5,000,000 disbursed.
We have taken a very strong posture with a variety of business groups in this
community, and I'd like to go over some of this with you. The Miami Design Dis-
trict is the third largest design district in America, and is purely unique, At
one of your previous Commission meetings you did provide them $35,000 to assist
them in marketing the "Miami Market Week". "Miami Market Week" occurs in Novem-
ber and at that time we intend to bring in over 5,000 buyers, business people,
into this town to buy products from the businesses that preside in the Miami Design
District which is about 250 merchants. Eventhough we are in a recession, even
though 572 businesses went out of business last week, we have seen a very strong...
they have been able to make it through the recession, they are not hurting as an
industry group, One of the things that I feel very strongly about is that the money
that Miami Capital has been granting through their loan program has been primarily
directed at those areas that experienced or were impacted by the riots, but it is
very clear that your small -size Hispanic and Haitian businesses need support also.
Mr. Dawkins; Hold it right there. Also check and you will see where Hispanics
have received as much help as the Blacks, so I don't see.,.I mean, it's done now..,
Ms, Gallogly; That is correct • G7 Q +19on
6 0
Mr. Dawkins: So I mean, I take offense...it's done now, but I don't want to
see another one where you cut anybody out.
Ms. Gallogly: I would like to go into that in some detail with you because I want
to make sure that we understand that: I think the community - particularly the
Black community- believes, and I certainly did being out of the arena at that
time, that that money was for Black businesses. But there was a request for
clarification from E.D.A. about a year ago to determine whether or not that
money was only available for Black=owned businesses, and the clarification
was it is available to all businesses that were impacted...
Mayor Ferre: In the affected areas.
Ms. Gallogly: ...in the affected areas. Now, there are white businesses in
the affected area, there are Hispanic businesses and there are Black businesses.
Mr. Dawkins: You are saying the same thing I'm saying.:.
Mr. Plummer: Wait a minute, wait a minute...Let me tell you what the key is,
what's the 'area'? I will tell you that the entire City of Miami was affected
by the riots. The key of how you do and don't do is to draw "the area" and
what is the area.
Mr. Gary: No, that's not necessarily so, Commissioner.
Mayor Ferre: It ain't your money, Plummer, it comes from Washington and they
tell you how to play the game.
Mr. Plummer: Who drew the area for them?
Mr. Gary: It doesn't matter. If you have...
Mr. Plummer: What do you mean it doesn't matter? Anyone affected in that
area, is what I heard her say.
Mr. Gary: Yes, but the majority of the businesses in that area were white any-
way.
Mayor Ferre: That's right.
Mr. Gary: .... so those people who wanted to redo their businesses in that area
even if they happened to be white they got the benefits, where the original
tentative program was established for Black businesses, even existing businesses
to expand or to establish new businesses, That's the problem, Commissioner.
Mr. Dawkins: You are not helping me by limiting this $1,600,000 to small -size
Hispanic and small -Haitian and leaving out small -Black businesses.
Ms. Gallogly: Well, let me finish my explanation and I can help you with that.
With respect to the $5,000,000 loan program, which we are talking about, at
rough count, I think, there were 42 loans to Blacks and about 8 to Hispanics
and Blacks, and the problem there is that those loans have gone to large -size
businesses and there have been no loans to very small -businesses. We intend...
let me just say, what we are trying to do here is to do this: by creating
another loan pool, to be able to reserve through different loan criteria the
balance of the money for the Black community.
Mr. Dawkins: Let me tell you where I'm coming from so we can stop this. The
Haitians just got here, ok?, Blacks and Hispanics have been here all their damn
lives. We worked and these are tax dollars, and I don't give a damn who knows
it, I don't feel that Haitians should be helped over Blacks, and I don't give a
damn, and you can tell anybody that I said it. And I take offense to you, or
anybody else writing up a $1,600,000 and...there is nothing smaller out there
than a Black small business. If there is, show it to me.
Mr, dary: Well, Commissioner, I understand what you are saying but the point
that Charlotte is trying to get over to you is that because everyone began to target
into the $4,200,000, which was intended to be reserved specifically for Blacks,
that what she is trying to do now is by establishing other funds is to reserve
in effect the $4,200,000 for Blacks, that's what whe is trying to accomplish.
SEp 192
6 4
Mr. Dawkins: I would much rather see you put the $4,200,000 and the $1,600,000
together and share with everybody.
Mr. Gary: Well, the only problem with that, Commissioner:..
Mr. Dawkins: Howard, we are going to get locked -up.
Mr. Gary: Well, the only problem with that is that, in support of what I heard
you say before, that there is no doubt in my mind that the majority of economic
woes in this town are in Overtown and Liberty City and that money was targeted
to address those woes, and that's what we are trying to accomplish by doing this.
Now, you need to also know that there are some small -size Hispanic businesses
that felt just the reverse of what you feel, and that is, that they were being
excluded because they could not get some of the $4,200,000.
Mr. Dawkins: And we set up a $500,000 loan package at 6% for small Hispanics.
Mr. Gary: Well, no.
Mr. Dawkins: No we didn't?
Air. Gary: No. You passed the policy for me to try to find the money, and
we haven't found the money yet. What we are trying to do is...
Mr. Dawkins: So my Latin friends, they went for the lemon like we did, ha?
Because they thought it was coming and then it was not coming.
Mr. Gary: Well, in that case, remember, you tried to protect me this time
when somebody wanted to make me find the $500,000 and you told me to try to...
Mr. Dawkins: One question and get off of this thing. Answer one question. You
just said that the $4,200,000 is for everybody, anybody can apply. Now, you've
got $1,600,000 that you are locking up for Haitians and Hispanics but those same
Haitians and Hispanics can apply for that $4,200,000.
Mr. Gary: Now, let me explain it to you. You know, what's sauce for the goose
is sauce for the gander. I guess what I'm trying to say is that the same kind
of manipulation of the reverse discrimination laws that conflict with the
$4,200,000 obviously will conflict with the $1,600,000.
(INAUDIBLE COMMENT BY COMMISSIONER DAWKINS)
Mr. Gary: No, not necessarily, because we had the $4,200,000 initially spelled
out as "Black", for the riot area, ok?, they changed that.
Mayor Ferre: Mr. Manager, the $1,600,000, that's not in the Bank is it?
That's an appli.catign, isn't it? Who is the application to?
Ms. Gallogly: It is the City of Miami to go to Miami Capital to administer the
loan program.
Mayor Terre: I'm not asking you that question. Who is the application to?
Ms. Gallogly: Oh, the Office of Community Services, in Washington.
Mayor Ferre: It's not E,D.A.?
Ms. Gallogly: No, it's not.
Mayor Ferre: C.S.A.?
Ms. Gallogly: Yes.
Mayor Ferre: From one to a hundred what do you think are your probabilities
or possibilities, if you wish?
Ms. Gallofly: They are very good at this point. I spoke to Silvester Lucas,
who is one of our lobbyists, last week and he indicated that we were on the
list,,,
Mayor Ferre; Silvester Lucas is a lobbyist? Who's that?
Ms. Gallogly; He is with the lawfirm of Kramer.
wo
SEP , 81982
Mayor Ferre; Ah, okay,
i'$?C; Fa �Y,i i"k`�r��•; �-^Y� �,hh .r'.1 ``,+if��n... _ ___
Ms. Gallogly: .:and he indicated that we were on the list of top American cities
to receive the $25,000,000 loan program,
Mayor Ferre: Now, let me turn to my friend•and associate, Miller Dawkins, and
say this. There is a man out there by the name of Ronald Reagan, no thanks to
me or to you, and I think that that man up there has a propensity -and the
people who follow him- to be a little bit friendlier to the Cuban community in
Miami for reasons that I think are obvious, and I think that if you were to ask
for $1,600,000 for the Black community your chances of success -I think- would
be a little bit less. But if you ask for $1,600,000 for the Hispanic community
read: Cubans, read: votes, read:Tirso del Junco and all of the Cuban nationals
and all the other guys, I think they will smile a little bit more —because it's
the political reality of it, and I can't blame them for playing that game,
because, I've got news for you, we played that game too, ok?, and in the good
old days, when Young would go into the White House and I would wait at the out-
side of a door so I could sneak in behind him and hold his coattails as much as
I could, you know...we've done our fair share.
Mr. Dawkins: Look, I have no problem with the Hispanic part of it, I have no
problem with all, the majority of the Hispanic Republicans, I don't have any
problem with that. The only problem I have is that you have taken out a group
that is just arriving, the Haitians, and we've been here all of our damn lives
and you are going to help them upgrade themselves and you are locking me up,
that's the only problem I've got with it.
Mr, Gary: Look, we'll change it and we'll add in there: "Hispanic, Black and
Haitian".
Mr. Dawkins: Okay, that's what I mean. And I go along with what the Mayor said,
we have got a better chance of getting it passed if there are Hispanics, I believe
that.
Ms. Gallogly: Let me suggest this. Why don't we leave it as is, see if we
get it, and then after request...
Mr. Dawkins: No.
Mr. Gary: I've already told you what we are going to do.
Mayor Ferre: Let's move along, what else have you got?
Ms. Gallogly: Let me just mention one other thing, Commissioner. That would
be that within the remaining dollars available in the $5,000,000 loan pool....
Mr. Dawkins: Mr. Gary has already stated what he wants...
Ms. Gallogly: ..I was just going to make another point about reserving that
fund for the Black community.
Mr. Dawkins: He said "move on", so let's leave that alone and move on to some-
thing else.
Ms. Gallogly: Oh, well. One of the most important accomplishments this year,
of the Department, has been to work within the neighborhood business districts
to establish merchants' associations and crime prevention programs, and that
has been done in all the affected neighborhoods that we are working with. With
respect to the Miami Fashion Merchants' Association, tomorrow you will have on
your agenda a request by that association to receive the $50,000 you have in-
dicated you would allocated to them almost two years ago when they got to the
point where they had a marketing program for that district. You have over
200 merchants in that district and 200 manufacturers , so you have 400 businesses
in that district and business is down 40%, so that $50,000 could be used to
market that district. Any questions on that? Okay. The goals and objectives
for the coming year are basically the strengthening... and increase of the tax base of
the City of Miami,to preserve and maintain the businesses located in Miami,
to generate new jobs for City residents, and over the past year, through the
loans that have been generated with Miami Capital, we have preserved 587 jobs
and generated 618 nbw'jobs in this community through the loan programs. The
specific objectives beginning in October are to develop an annual economic
development strategy for the City of Miami that is organized on a business/
district. level. Second, to establish a domestic marketing and economic research
unit which would be available to generate a series of reports to conduct limited
feasibilities studies for industry wanting to relocate to Miami. Also to develop
l
a comprehensive data base from Miami businesses so that we can identify trends
and respond to those on a timely basis. We will be working with businesses in
Overtown that are going to be forced to re -locate because of Rapid Transit and
our goal is to keep them in the Citv of Miami, particularly, in Overtown. One
of the responsibilities that is not on here at this point is that I will)at the
end of this week)be responsible for coordinating the Overtown Shopping Center.
Mr. Dawkins: May I throw something that may help you perhaps, I didn't even
tell the Mayor an hour ago. This morning I met with Art Teale and he is going
to attempt to identify_ the monies to acquire the land from four blocks over to
the railroad so there may be an area that you may want to consider for business.
Ms. Gallogly: Ok. With respect to that objective, it's very important to us
because we are .,.hope to, the end of September next year, be opening the Over -
town Shopping Center and we are going to want to move some of those businesses
into there and our Department will be responsible for that Shopping Center,
bringing it in on line, getting everything leased and operating for all these businesses.
We also serve currently as a one -stop service agency to assist local businesses
to cut red tape and we are accumulating data on those particular government agen-
cies who have procedures that are holding up businesses from doing their job
efficiently or getting through the red tape and we will be reporting back to you
on that when we have more specific data to suggest operational changes. We
are establishing three local business adv;.sory groups. We have two now, the
Garment District and the Fashion District that we work with on a monthly basis
and we are going to be working with the electronics industry to...
Mayor Ferre: How about export/import?
Ms. Gallogly: Well, that's Diaz-Pou, he works with that group. We also,
as you know, serve as the contract manager for Miami Capital. They do have
a new Director and they are going to be making a number of, we hope, significant and
positive changes and we do work with them on a daily basis to make sure that they are
meeting their contracts. We are also responsible for working with the 9 community -based
organization and developing this year, and working even more closely, with the
Merchants' Association, which should be the group, the people that we work with
in the different neighborhoods. Could I have the next slide?
Mayor Ferre: Two recommendations on this slide. You did not mention at all
the Insurance Exchange of the Americas, which we've put a lot of money into
and which a lot of people have a lot of hopes on, and will create -as I remember
the figure- 3,000 jobs- if it ever gets off the ground, so that's important for
us to have as a major target in the economic development program. We also, in
my opinion Charlotte, should have a general broad classification of 'tourism'.
I realize that the County is trying to do that, I realize.. -rather unsuccess-
fully, I might add- and that the County and Chamber of Commerce have it as a
major... their number one target area, as you know, from your conversations with
the Chamber people, they want to consolidate all tourism forces. But I might
point out to you, number one, that we've got over 2,000 hotel rooms under con-
struction, and some of them are in serious trouble, like the Holiday Inn on
Brickell Avenue; number two, that we have some facilities that are under de-
velopment such as the Convention Conference Center which is a three-legged stool
missing an exhibition hall. Number three, that we don't have sufficient recreational
activities to make Miami into a real healthy attraction center, in other words,
theme parks and things like that, which other cities have; and number four. and
to me the most important, is that even though international trade and commerce
is not part of your bailiwick, the end result of it which is what economic de-
velopment is, because all those things that involve the creation of jobs for
Miamians is really..fits in, let me give you a specific example. Where be-
tween you and Frank Diaz-Pou, does an International Merchandise Mart come in? Is
that your responsibility or his?
Ms. Gallogly: We've talked about that. The way it would work is that he would
work with them to bring them to Miami to consider Miami as a business...their site
location, at that point we would work with the business, once they..,.
Mayor Ferre: They are here! It's Earl Worsham. and one of the things he is
trying to put together with Bache and all these other big companies he is working
with is to put a Trade Center here, and bring merchandise people to put a major
merchandise mart. Now, to me, one of the most important jobs that you have as an economi
development... as the Director of that Department, is to bring a merchandise mart
to the Miami area, that will create a couple of thousand jobs. And I don't think,
the private sector is already pursuing it, what is the public sector doing to
help? I know that Metropolitan Dade County is doing nothing. What is the City
of Miami doing to make sure that Earl Worsham is successful, and if not he some-
body else, creating an International Merchandise Mart in Miami? I t that's
6 0
really more your bailiwick than it is foreign trade and commerce. I would recom-
mend those three additions.
Ms. Gallogly: O.K., Mayor, responsing on the Insurance Exchange, as you know, once
we resolve the issue of the financing for them that responsibility was turned over
to the Department of International 'Trade Promotion..
Mavor Ferre: Why? What have they got to do with it?
Ms. Gallogly: Because it is an internationally -based industry, with inter-
national insurance syndicates within the structural organization, that was...
Mayor Ferre: Do you think that's right?
Mr. Gary: Let me sit down with them.
Mavor Ferre: Okay,
its. Gallogly: Yes. I think it would help to clarify those things. In addition,
to all those things that I have been describing, we will have responsibility for
coordinating the activities of the Office of Information and Visitors, for the
Public Information Program, and the Protocol and Sister City Programs.
Mavor Ferre: Are we getting into that now or is that next?
Ms. Gallogly: No, Dr. Levitan is going to review that with you.. The last
item I have for your review is a staffing pattern as of June, 1982. We had
11 people on board. 72% was Latin, 9% was Black. In terms of Anglos, there were
two: 18%. Since June I now have a staff of 6. I am in a recruitment posture
to hire 5 and I assure that those 5 individual will be hired with the sensitivity
that vou've been discussing here and with those goals in mind.
Piavor Ferre: Who is the -"Other Administrator, Latin male"?
Ms. Gallogly: Dr. Aragon.
Mavor Ferre: Ok. So you have Anglo female, that's you; Dr. Aragon is Lain male,
other administrator.
Ms. Gallofly: He is the "other administrator", yes.
Mayor Ferre: Then "professionals", we have one Anglo, one Black, three Latins,
who are the 3 Latins?
Ms. Gallofly: Michael Menendez, Albert Kudder...let's see...
Mayor Ferre: Who is the Black?
Ms. Gallofly: The Black was Johnny Johnson, but he is no longer there, so we
are in a posture of recruiting for a number of business developers.
Mayor Ferre: Do we have any Blacks?
Ms. Gallofly: No, we have no Blacks at this time, we have no white -males, we
have Latins and —All the positions are vacant, we are just now bringing on
line the staffing pattern for this new Department.
Mayor Ferre: How many Latins do we have, really, on board at this time?
Is Dr. Aragon provided for your Department or is he moving to another Department?
Mr. Dawkins: Let me ask a question. How many positions are available?
Ms. Gallofly; Six,
Mr. Dawkins: And of those, one is white Anglo, female...
Ms. Gallofly: That's me, yes. We have a Latin male as the "other administra-
for", we have a white female on board, Judy Odell, who is an 'administrative
assistant", we have a vacant... '
Mr. Dawkins; She is doing what?
Ms. Gallofly; She is an "administrative assistant". Under "Anglo,female, under
Professional, we have one individual; wg_have no Blacks on Board, we have two
SEP 8 Mr.
6 0
Latins now in the "professional" category; we have twr ;.,..ins in the "office
clerical", we have "none" in all others, and..so we have a number of positions
that we are recruiting for and I have put announcements out for these positions.
Mr. Dawkins: So we have 5 openings.
Mravor Ferre: In other words, you don't have 110 you have 6.
Mr. Gallofly: Yes, that's right.
Mr. Plummer: Which 3 position:; are funded from the General Fund?
Ms. Callogly: The Director, an Assistant Director position which is a new posi-
tion October Ist, and a Business Developer.
Mr. Plummer: What is a Business Developer, what is his annual salary?
Ms. Gallofly: About $20,000.
Mr. Plummer: Who is the Assistant?
Ms. Gallogly: I do not have an Assistant Director on board at this time, it's
vacant.
Mr. Plummer: What would the salary be?
Ms. Gallogly: $32,000.
Mr. Plummer: Are you making $98,000 a year?
Ms. Gallogly: Hardly.
Mr. Plummer: Well, that's what the budget leads me to believe.
Ms. Gallogly: Well, the budget is divided into a variety of several areas.
Could we put that pie chart back on, please?
Mr. Plummer: I'm looking on page 97, where it says $149,504 for 3 people and
you've outlined $52,000 so you must be making $98,000.
(INAUDIBLE STATEMENT PLACED OUTSIDE OF THE PUBLIC RECORD)
Mr. Plummer: No, no, no. For the whole 11 it is $383,000, for $34,818.
Ms. Gallogly: Well, the answer to that is that the balance is fringes, but
the salaries add up to $119,000.
Mr. Plummer: For the three salaries.
Ms. Gallogly: That's correct, of that $149,000, the balance is fringe benefits.
Do you want an explanation of the operating expenses?
Mr. Plummer: No, no. I'm talking about $20,000, $32,000, and what are you
making?
Ms. Gallogly: These are salaries projected to the end of the fiscal year,
for this period in time I would be making $59,000.
Mr. Plummer: That's $101,000.
Ms, Gallogly: Well, let me give you the exact figure. I'm going to round them
up.
Mr. Plummer; Well, if we've got one at $20,000, and one at $32,000 and one at
$59,000,
Ms. Gallogly; Well, those were the entre-level salaries, the salaries are these:
$60,000 for me -I'm going to round, up; $37,000 for the Assistant Director by the
time the whole year transpires and I'm rounding up a little higher but, $23,000
for the Business Developer, That's how the salaries work out,
Mr, Plummer: That's $120,000.
Mr. Gary; You've got $30,000 in fringes - that includes automobile allowances,
FICA, retirement.... 73 SEP 1 81982
i
Mr. Plummer: Well, are we including for all these Department Heads automobile
allowances?
Mr. Gary: Yes.
Mr. Plummer: All right, the Department Director gets an automobile, does the
Assistant Director get an automobile?
Mr. Gary: Yes. In this case yes.
Mr. Plummer: Do they have a 24-hour automobile?
Mr. Gary: They have an allowance, in substitution for the automobile.
Mr. Plummer: That allowance is how much?
Mr. Gary: $250 a month.
Mr. Plummer: I don't have any other question. Yes, I have a question to you,
Mr. Gary, not of Charlotte. Is this a standard policy in this $250.00/mo?,
standard throughout the City?
Mr. Gary: Yes. It started about 4 years ago when, at the City Commission's
direction, we tried to reduce a number of City vehicles that were utilized.
Mr. Plummer: Are we better off?
Mr. Gary: Yes, we are. It would cost us approximately $370 per month if we
had to give a vehicle to an employee. W
Mr. Plummer: Well, the question I'm asking is, that's $3,000 a year, and the
average life of a car is 4 years, if we pay for the car, they own it and we
have no equity.
Mr. Gary: Yes, but we don't pay for the insurance, you don't pay for the up-
keep, you don't pay for the gasoline.
Mr. Plummer: How many people are we providing that for?
Mr. Gary: I'll get those figures for you.
Mayor Ferre: Providing what, cars?
Mr. Plummer: No, $250 per person instead of giving them a car, we give them a
car. allowance.
Mayor Ferre: But, well, I'll tell you, I think that's pretty cheap, myself.
Mr. Gary: It is cheap.
Mayor Ferre: I'd rather pay someone, how much?..$250?
Mr. Plummer: Well, I think the first thing that you have got to determine is
the City in a position rightfully so of providing that individual with a car.
_ Now, I can understand the Department Director in the need of a car, I would
have to question an Assistant Director as to the need of a car in other than those
cases referring to a 24-hour on -call person.
t-#12
Mr. Gary; The practice, at least when I got here in 1976, was that the Director
and the Assistant Director, those people on 24-hour call, had a 24-hour car. At
the concern of the Commission, I guess two or three years ago, or three and a
half years ago.,about the number of 24-hour cars that those Directors and Assistant
Directors had at that time which at that point in time had become a condition of
employment, then we reduced the number of cars and we gave a car allowance, and
we reduced the fleet accordingly.
Mr. Plummer; But you see, you still haven't addressed to me the thing that I
think needs to be looked at more than anything, is the City in a position of need-
ing to provide, period, In other words, the Assistant Director, Charlotte is
standing here, I don't even know if the Assistant pirector,,,,she doesn't even
have one so I can talk about that very ly, Now, what is that person doing
SEP 81900%
94
MR17
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for the City of Miami for the need of an automobile?
Mr. Gary: Well, ].et me gave you some examples. Let's take for example C,D.
The Assistant Director is not only responsible for utilizing that car during _
the day to go to C.D, agencies, they also have night and week -end meetings.
Mayor Ferre: I think that's fair.
Mr. Gary: Let's use as an example, Charlotte Gallogly.
(INAUDIBLE COMMENTS OFF THE PUBLIC RECORD)
Mayor Ferre: See, the problem that I have with, for example, my own office
is that Caroline has talked to Marie about it, we have a little bit of an in-
ternal squabble on that, but is it realir fair for Caroline to go to the Omni
to the meeting with Art Teale or whatever that meeting was yesterday, and not
be paid for...I mean, why should she pay out of her pocket for that? I think
there is a certain amount of inequity involved, and there is also propensity for abuse.
Let me put it to you this way, if you ask your aide to go to the airport to
pick up Arthur Teale because you can't make it, why the hell should she pay
out of her pocket the gasoline that it takes to ride out, and the parking?.
Why should you docket his salary -which is where he is going to have to take
it out of, because you are asking him to do you and the City a favor to repre-
sent the City on something? Or, for example, when I ask Caroline to go out to
the Caleb Center to some kind of a meeting to represent, you know, that has a
community -based interest, why should she have to pay for that?, she is not
doing that for herself? See what happens is that then the people are reluctant
to go, for example, Art Teale is now at Bal Harbor, he is at the hotel and I may
not be able to go and I tell Caroline, look, you go and you be there and if Miller
can make it I want him to give the Keys to the City, on Friday by the way, I
think it is, to some person that Arthur Teale wants...now, hey, I get covered
on that because I'm supposed to get $5,000 or what -have -you which is supposed
to take care of those incidentals, obviously, it doesn't. But the point is,
why should your assistant, or Plummer's assistant or my assistant be docketed
for that?
Mr. Gary: Our internal policy provides for reimbursement of the mileage,
provides for reimbursement of parking expenses or anything of that nature.
Mayor Ferre: Is that for all City employees?
Mr. Plummer: Well, I think that the thing needs to be reviewed and I would like
to have a memo before Friday telling me the total amount of money or expenditure
by the City on car allowance to City employees.
Mayor Ferre: Does the computer tell us that?
Mr. Gary: I'm going to give you more than that. I will also give you what
was the cost of providing vehicles prior to giving allowances.
Mr. Plummer: That's fine.
Mr. Gary: As well as figures in terms of how much it costs for police officers
who take the car.
Mr. Plummer: Well, let me tell you something. The one thing that I am going to
bring up after this is that every one of those cars be very clearly marked that
this is an official City car, ok?
Mr. Gary: Not for plain clothes.
Mr. Plummer: Well, I'm not going to put that on plain clothes cars, no. Your
other policy I think is ludicrous. If.u've instigated a new policy. I drove
to Tampa the other day...
Mr, Gary: No, that policy has been in effect since 1965 or 1976.
Mr. Plummer: Listen to me, I drove to Tampa because I was going to stay there
for 5 days, to go to the Sister City International Convention. They now have
a policy that your mileage cannot exceed what a first or a coach fare plane
ticket costs.
Mayor Ferre: That makes sense;
r
75 SEP 8Igor.
i
Mr. Plummer: Yes? And why do we authorize -travel first class?
Mayor Ferre: Who's authorizing travel first class?
Mr. Plummer: We, the City Commission,
Mr. Gary: Well, look, this is an exception to...
Mr. Plummer: We never do it, but...
Mayor Ferre: Do you mean that for 6 years I've been missing the opportunity
to do it? (LAUGHTER)
(INTERMIXED BACKGROUND COMMENTS OFF THE PUBLIC RECORD.)
Mr. Plummer: Eastern Airlines has got a ticket for $24.00. I would like to
see you drive that Cadillac out there for $24.00.
Mr. Dawkins: I'll tell you what, you say how many things you have left here?
Well, let's table that for the Convention meeting and...
Mayor Ferre: Howard, one last thing. In the Law Department, now I know we
compensate our lawyers when they go out on City business, how do they get
compensated, do you know?
Mr. Jose Garcia -Pedrosa: Yes, sir. The Deputies get either a car or a car
allowance. By the way, I might add, Mayor, that some of our people who are on
24-hour call for police matters do not get compensated any way. For example,
there is an Assistant City Attorney that any time a fire arm is discharged, he
w4v be called, at any time of day or night. He uses his own car, his own car,
ig own car.
Mayor Ferre: Isn't that unfair?
Mr. Gary: Well, no. It's unfair that people are not aware of a policy that
exists in a big white book that is available to all the Departments, with all
due respect to you since you just got here, that says that that is permissible.
Mayor Ferre: In other words that that guy can apply for a consultation.
Mayor Ferre: Does that come off of his budget?
Mr. Gary: That comes out of his budget, but there are some unique policies that
exist within the Law Department that has been a practice of the prior Attorney
wherein they substituted those kinds of benefits for other types of benefits
such as getting more than the normal salary that is given to the normal employee.
Where a normal employee gets 5% that employee may get 10%, so there were some
competing types of benefits that were given as a substitution for those kinds
of things. So you know, you really have got to establish whether you want to....
Mayor Ferre: Let me understand this right now. The Department Heads have auto-
mobiles, some of them?
Mr. Gary: Some of them have automobiles, some of them have car allowances.
Mayor Ferre: Now, do your deputies have automobiles?
Mr. Garcia -Pedrosa: Four car -allowances.
Mayor Ferre; Are we better off giving them car allowances?
Mr. Gary: Yes, but see, the practice was that because they have vehicles and it
was a voluntary kind of thing, instead of taking somebody's vehicle to force them
we offered them the option of accepting this.
Mr. Plummer: Why do you have to have a City Attorney go out every time a
weapon is discharged? If somebody is hit I can understand that. You see,
what I'm trying to get to, is if you go through some of these assanine policies
that we have, would you please tell me why when we have a City vehicle involved
we have got to bring out a City Attorney? That's the policy! We have policies
on top of policies, it's like those damn computers! We are over computerized, we are
not addressing the real issue in my estimation as to whether or not the need is
there. We are discussing how to pay for it without even discussing,.,.
7
SEP 198r.
Mavor Ferre: Can we get back to Charlotte and wind it up?
Mr. Plummer: We are not going to discuss it now, I see.
Mr. Gary: When we finish...
Mayor Ferre: No, I donut have any questions.
Mr. Dawkins: Mr. Gary, are you going to do all of this this afternoon?
Mr. Gary: I hope so. At least we should get through the most important
ones.
Mayor Ferre: Can we do the Police Department like we said, at 5:00 o'clock?
Mr. Gary: They are ready right now.
Mr. Dawkins: Which are the important ones, Mr. Gary?
Mayor Ferre: Police Department is next, that's the largest.
Mr. Gary: I would say that Police is important, Computers, Information and
Visitors we can do tomorrow.
Mr. Plummer: What do you mean tomorrow? There are 104 items and you are
going to bring in that Department?
Mr. Gary: They are next for a Departmental review.
Mr. Plummer: You have a Department review tomorrow with 104 items on an
agenda?
Mayor Ferre: That's what the Commission decided!
Mr. Plummer: Well, wait a minute, here is another one of them assanine rules
that because it's there...we haven't met in 6 weeks, and you are going to have
a departmental review? Well, let me tell you something buddy, at 9:01 P.M.
tomorrow you are going to be lonely! You can have your departmental review
' at 9:00 o'clock P.M. tomorrow night.
Mr. Gary: Commissioner Plummer, I would like to remind you that at the last
City Commission meeting I was chastised for not scheduling departmental re-
views.
Mayor Ferre: He is following the mandate of the Commission!
Mr. Plummer: But Maurice, come on, 104 items?
Mayor Ferre: Could we kill two birds with one stone? What Department are
we reviewing tomorrow?
Mr. Gary: Information and Visitors.
Mayor Ferre: If we do the budget while doing the same thing maybe we can kill
one bird with one stone.
Mr. Gary; Mr. Mayor, I would suggest that we deal with the big departments
first, and I would suggest we do Police, next Finance, next Computers...
Mr. Plummer; Tonight?
Mayor Ferre: Well, it's 5;00 o'clock, my guess is that this is going to be an
hour and my guess is that we won't have more time than for two short ones.
Mr. Gary: Can I suggest one of the larger ones?
Mayor Ferre: Which is the large one?
Mr. Gary: Computers.
Mr. Plummer: God, no! I want to save that one for Friday. p
81982
Mr. Gary: Finance, 77
Mayor Ferre: Fine,
Mt, Plummet: Let the make a request, I want a total list of all the computers
in this City, what their capabilities are, what their cost was..:
Mr. Gaty: Well, may I suggest, in view of the fact that we ate now in the
process of making a thorough study of that...
Mr. Plummer: Oh, no, buddy, let me tell you why, ok3 You have having a
half a million dollar study and you are trying to sneak in two items tomorrow
before that study comes out..
Mr. Gary: What two items I have on the agenda?
Mr. Plummer: You go look at your agenda.
UNIDENTIFIED SPEAKER: We have a letter from Booz Allen.
Mr. Plummer: Do you know what you can do with your letter? Because let me
tell you something, you are not going to apeace me on these computers, that's
what you are trying to do. You are trying to give a little bit of proof here
and then you are going to hit me with that biggie at the end.
Mayor Ferre: Plummer, are they doing that?
Mr. Plummer: Boy, are they doing that!
Mayor Ferre: Well, I want to congratulate you, Mr. Manager!
Mr. Gary: Mr. Mayor, we can do Police and Finance, everybody else can go home.
Mayor Ferre: All right. Thank you very much and we'll see you ... We are going
to take a brief break and then we'll come back.
WHEREUPON, the City Commission went
into a brief recess, reconvening
shortly thereafter with only Com-
missioner Carollo found to be absent.
VIII. DEPARTMENT OF POLICE.
Chief Kenneth Harms: We are going to make our presentation. We are going to
present it in this particular order so that we can emphasize major programs,
goals and direction of the Department, and then emphasis will be placed on two
issues of the officers added last year, ---- to 186, and next year's civilianiza-
tion program. The following is really a summary of the current year's key goals
and accomplishments and these were selected, essentially, in consultation with
Management & Budget and come from a larger group of approximately two hundred
goals and objectives for the Department, and these accomplishments that we speak
of are generally, for the first 3 quarters of FY-81 and 82 or October 1, 1981 through
June 30, 1982, and then we make projections for the balance of the year. The
first goal is to answer approximately 400,000 incoming "911" calls, emergency
calls, within 20 seconds of the caller dialing. The current status on that is
we have answered approximately 99-1/2% of 323,000 incoming calls within that
20 seconds time frame and we anticipate being in excess of 99% of the 432,000
"911" calls that are projected at this time. About half of the incoming calls
to the Police Department are 911, the others occur on 579-6111 or the routine
number. The projected total number of calls for this year is in excess of
900,000. Of course, the public's view is that this is a key factor in a Depart-
ment being able to respond adequately to the community's needs, The next goal
is to provide police proper, police response to calls for service —that's proper
and prompt within dispatch and prioritization standards 80% of the time. That is
to say that at least in 80% of the calls we receive where dispatch occurs we hope
to send our officers on time and is based on a call/prioritization system, The
four major categories deal with responding in one minute to emergency calls, up
to 30 minutes for calls such as blocked driveways, loud music, and what we consider
to be non -Police service calls, Currently, we provided a time in response in ex-
cess of 85% of the time,
Mayor Ferre; Why are calls for service increasing so dramatically?
178 SEP 8199z
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Mayor Ferre (cont'd): is that by chance due to an increased population?
Chief Harms: We are going to show you in a few minutes on a particular chart
how the calls have progressed since 1970. The dramatic point of departures
when the largest increase occurred was in fact in 1980. In 1980 we had the civil
disorders and we had the influx refugees. We had a number of other problems
that exacerbated it:
Mayor Ferre: Has it calmed down any?
Chief Harms: It hasn't dropped back to the post-1980 period but what it has
done is that it sort of leveled off, it's been a little bit more consistent
with regard to our ability to project it.
We project that in excess of 85% (for the balance of the year) of the total
calls that ae receive for service will be responded to within that criteria;
it's been established.
Dispatches include all incoming phone calls that result in the delivery of
some form of police service and this includes sending units to the scene to take
reports, that includes responding telephonically to report situations and really
reflects a growth in calls for services I indicated a minute or two ago of 34%
since 1977. If we use that as a base year of a little better than 220,000 calls
to the current time of approximately 300,000 calls that will be dispatched. Those
300,000 calls are taken from a total call volume of in excess of 900,000; so we
handle a lot of calls telephonically and we dispatch quite a few with regards
to the police service itself. We in effect handle more than a quarter of a
million calls for service on an annual basis.
Mayor Ferre: Has that ratio changed? In other words, you are dispatching
300,000 out of 900,000 phone calls, that's one third. Has that changed over
the years?
Chief Harms: I think that has been relatively constant, there is some minor
fluctuation associated with the kind of calls we receive. As some kinds of of-
fenses go up then we'll respond to a particular kind of call.
Mayor Ferre: In other words, out of every 3 calls that we get you dispatch,
usually, one or you figure seriously how to dispatch somebody out.
Chief Harms: We refer to it as "a call for service" and it may result in a
Police Officer or a Public Service Aide doing the report telephonically or a
dispatched officer or Public Service Aide.
Mayor Ferre: Oh, I see, in other words, when you say dispatch that does not
include a telephone call, that's a guy that's actually dispatched and goes out
there and look.
Chief Harms: But will also include calls that result in telephone reports
through our tele-sery unit, which we have been working on, really, for the past
year and a half.
Mayor Ferre: Chief, I'm confused. 298,000 people that call for service -dispatch,
was there a police officer that actually, physically went out and dispatched out
on that call?
Chief Harms: No, sir.
Mayor Ferre: Okay, in other words, an answer could have come by that person
calling up and finding out --look, what's wrong?, Can we help you? Is that it?
Chief Harms: No,.sir. Let me separate that, if I may. The bulk of the 900,000
calls are informational calls that are personnel -respond with an answer appro-
priate to the inquiry. With regards to the 300,000 calls, some of those in fact
result in telephonic reports which are also considered calls for service. That's
the only differentiation between an officer responding (or a Public Service Aide)
to the scene and information calls. It is that group of calls in between where
we do telephone reports.
Mr. Plummer: In other words, what you are saying is that a third of them is police
action the others are just...,
Chief Harms: That's correct.
Mayor Ferre; But police action doesn't necessarily mean an officer going to the
scene, okay.
-9
SEP 819OG
0
i
Chief Harms: ..Or a Public Service Aide taking a report over the phone.
Mayor Ferre: I got you, okay.
Chief Harms: Our goal this year is that no more than 203... of our total calls
are delaved. On the average, so far, it has been 15%. This is a particularly
enlightening graph inasmuch as this tracks our history since January of 1979
and provides a month -by -month assessment of the calls for service that have
been delayed in one matter or another. As we see, there is a steady increase
up to August of 1980, and at that point in time 42% of our total calls where in
fact delayed. Since that point in time, we have worked down steadily until
August of 1981 when tele-sere was implemented and then there was a rather drama-
tic reduction from about 20% down to the current 11% figure, Now, tele-sery
essentially, is a method whereby we take certain reports over the telephone and
this is accomplished, primarily, through the utilization of Public Service Aides.
Now, since we implemented that program in August of 1981, approximately, at this
point in time, tele-sery is handling about 427= of our police -related reports that
are in fact made out
Mayor Ferre: Are those civilians doing that?
Chief Harms: Yes, sir, they are Public Service Aides many of whom ultimately_
become Police officers or moving into other areas of the Department. PSA's
in the field are handling an additional about 7`1. As we see here (pointing to
a chart), these were the reports that were handled telephonically in January,
a year and a half ago and these were the reports handled by field officers.
Where we had a "QPSA's"(?), we attempted to demonstrate what we could do with
a tele-sere unit and supplement it by PSA's in the field. The red bar at this
point reflects report made in the find by Public Service aides. Now, the gray
bar represents the tele-sery reports and, again, along; about august is when we
increased staffing within that area and we came up to the current point in time
where the tele-sery reports and the PSA field reports almost equal the number of
reports that are handled in the field by the uniformed officer. .'hat that has
done is that it has provided additional time for police officers to become in-
volved in crime fighting and other service provision within the field. Commis-
sioner Plummer, I think over the last two budget years we talked about that from
time to time as being a viable alternative to increasing the size of the Depart-
ment in numbers sufficient to handle all calls within a prescribed time period.
Mr. Plummer: How many PSA's do we have'.
Chief Hamrs: Approximately 60, and I'll get to that point in the presentation
in a few minutes and I'll give you an exact figure, maybe 64.
( I NAUI) I B1.1: BACK(:RO UND I 'C1iaS(;ED )
(thief Barris:
With regard to directed patrol activity,our goal was to allocate approximately
20% of our man -power to directed patrol. Directed patrol, essentially, is special
police units or task force and shift directed activities where we attempt to iden-
tify high crime areas and direct a specific kind of service to that area by officers
who are not then called out of that particular area with regard to making; the reports.
At the current time, about 31% of our patrol man -power has been allocated to directed
patrol activities and we anticipate or project that about 30" of the total will,in
fact,become involved within that particular area. Again, targets where srlQcted on
the vulnerable areas of the City, the known -repeat offenders, the habitual offenders
in particular types of serious crimes such as burglaries, robberies and so on. Some
of the program that we have implemented under that generic term of preventive pa-
trol of the crime sweeps and the specialized foot -beats and the park -and -walk pro-
gram that we'll also take a look at in a few minutes,
Our next goal is case assignment and investigative follow-up in 33% of our
reported major violent crimes --that's the crimes against persons or the crimes
that concern most of the people when you talk about fear of crime, Currently,
our status is investigative follow-up in 42-�% of the reported major violent
crimes that have occurred during the first 9 months of this year and we project
investigative follow-up in 40% of approximately 11,000 reported major violent
crimes. We in fact do not have sufficient resources to investigate all crimes,
we attempt to assign those cases which the highest probability factors that would
lead to successful resolution for investigative follow-up and when we get to "case
loads" it will become obvious why we cannot assign every case for follow-up in-
vestigation, Our next goal is to identify 15% of the offenders involved in crimes
against persons or the violend crimes. Currently, 27.3'_ of violent crimes perpetra-
tors have been identified. In the area of homicide, 73% of 121;aggravated assault,
397 of 3,166; 30%' of 247 rapes and 13% in better than 4,000 robberies
`1Q 8EP 81982
0 0
t-1,13
We project that 25%' of violent crime perpetrators will be identified and subsequent -
IV arrested. What has made that possible is increased CIS investigative staffing
and cooperation from the community and. I think, the realization on tht� part of victims -
that we are concerned about their well-being and will do the best we can to arrest
the individuals that have committed the crimes against him.
Our next goal with regard to property crimes is to identify 15'/0 of the offenders
involved in crimes against property or the so-called "non-violent crimes". The
status at this point is approximately 13% of the property crime offenders have been
identified. Burglary - 9Z of 8200 cases; larceny - 16% of 18,000 cases; motor
vehicle thefts - approximately 6% of 3700 cases, Our projection is 13 or about
2 less than our original goal and the primary reason for that is investigative em-
phasis has been placed on the crimes against persons. The majority of the detec-
tives that have been assigned within that unit within the last couple of years,
lack extensive experience -if they are young or inexperienced or gaining that ex-
perience now. And the individual case loads are still tremendous. With regards to
narcotics investigations our goal in that area was that the narcotics unit will
investigate and suppress trafficking of any illegal drugs and make 150 arrests for
trafficking within the narcotics area. Currently, 144 arrests have been made in 9
months bySIS and �:•e project a total of about 165. liiese are really what we consider
to be major arrests of suppliers and distributors of narcotics. N010:1 with regards to
the total Department's emphasis on narcotics, the total Department made approximate -
Iv 1100 possession and sale arrests for hard -drugs And about 340 arrests for other
drugs within, the first 6 months of 1982. We received a good bit of help from the
State and, of course, the Federal Task Force is something I'm sure that many of you
have read about. We project in excess of 3,000 arrests for narcotics this year.
The next goal is to inspect 200 liquor establishments for proper licensing and
beverage law enforcement. Currently 404 have been inspected. We anticipate that
450 inspections will occur by the end of the year. Early on, I had requested from
the State assistance from the State Beverage Department. They assigned an individual
investigator to assist us for about the first four months of this year. With that
individual's help and the assignment of some additional personnel to that particular
responsibility we have exceeded that goal quite a bit.
Mr. Plummer: How many have you closed?
Chief Harms: I don't have the figure, but we have closed any number that have
subsequently been reopened by petitioning the courts. ;.'e hays- Closed quitt.• a few
for violations.
INAUDIBLE CO?24ENTS NOT ENTERED INTO THE PUBLIC RECORD.
Chief Harms: 71st and 7th Avenue, yes, sir, we certainly will.
Mr. Plummer: In other words, Miami Avenue and 14th Street.
Chief Harm: Miami and 14th? O.K., any others?
INAUDIBLE CO!,1MENTS. NO_1' I'I,A(:f:'.) THL K'BL I I
Chief Harms: Yes, there may not be too many people that are aware that we
have some 1,250 establishments that have some form of alcoholic beverage
license. That includes supermarkets that sell beer and wine as well as
approximately 700 bars and small corner beer and wine places as well that
deal exclusively with beer and wine.
Our next goal was to reduce burglary and robbery false alarm calls by
5Z in relation to the number of systems that have been licensed. Currently,
there have been approximately 16,300 false alarms vs. the 30,000 that we
projected at the 1980-81 rate, or a reduction of 27%. What that means in
short is that we have saved about 17,600 man-hours in FY 81-82 representing
about $350,000 in cost. That has freed up about ten additional officers
in terms of the time they would have spent responding.
Mayor Ferre: Is that becouse of that fine that we put in?
Chief Harms: Yes, sir, that is part of it. Now, what has happened of course,
as you know, the alarm ordinance was implemented in about November 1980. Since
that time we have had a rather dramatic reduction in the percentage of false
alarms. This was a trend line from 1978. It was projected out on normal
road patterns. What has happened, because many people fear the crime of
S1
SEP 81982
0 i
Chief Harms: burglary, the systems increased rather dramatically, so
the trend line would have probably been like this had we projected out the
growth within the industry itself. Now, at this point, when the alarm ')rdinance
was implemented, we notice that there is a rather dramatic decline and starts
stabilizing in this area. So if you parallel the two lines, we are now
considerably below where we would have been on that straight line projection.
Now, in addition to the $350,000 in cost that we have saved, the program
has also generated about $500,000 through the permit and fine mechanism. We
recognize that the primary goal of the ordinance was riot to generate money, but
to consider officer safety, reduction of citizen annoyance, and user responsibility.
We have accomplished all of those things and more.
Mayor Ferre:- Have the merchants stopped complaining about the fees and the
license? Have they all settled down now?
Chief Harms: Fes, sir, it has. We receive very few complaints. The program
is one of the best in the country of its kind. We get inquiries on a daily
basis from all other parts of the country about its success.
Mayor Ferre: How many alarms do we have registered?
Chief Harms: Seems to me about 6,000 systems, which include business and
residential.
Mayor Ferre: I see, so this includes residential.
Chief Harms: Yes, sir, it does.
Mayor Ferre: Is the residential fee the same as the commercial?
Chief Harms: The permit fee is $25.00. That is correct.
Mr. Plummer: What did you get out of fines last year?
Chief Harms: For FY 81-82 the program generated about $500,000 in addition
to the $350,000 cost of voidance with regard to personnel.
Mr. Plummer: Mr. Manager, how come you only have $150,000 for this year's
revenue?
Chief Harms: Part of that may be addressed because many of the systems have
been upgraded so there has been greated user responsibility. There has also
been greater responsibility or acceptance of responsibility on the part of
the companies that supply the service. So we anticipate that rate will in
fact go down, or the amount will go down over time.
Mr. Plummer: Better than half in one year?
Chief Harms: I don't have that figure. With regard to the patrol field force,
we had hoped to increase the patrol field force by 10%. Much of that was in
fact predicated on the 186 officers we were authorized to hire during this
fiscal year. At the present time the field force is increased by 3%. The
projection is that the field force by the end of this month, (keep in mind
that the 311. is for the first nine months through June 30th), the field
force will increase by 19% by September 30th, the end of this month. And basically,
the difference between June and September is the bulk of our recruits were
graduating during that period of time.
Our next goal dealt with crime prevention groups. We had hoped to increase
a number of community crime prevention groups by a minimum of 5%.
Mayor Ferre: What do we have now?
Chief Harms: We currently have 628 separate groups, or an increase of 187%
since last year.
Mayor Ferre: How many did we have last year?
Chief Harms: 219.
�2 8EP . 81982
0 i
Mayor Ferre: And we are up to 600 and some?
Chief Harms: 628, yes.
Mayor Ferre: By crime prevention groups, is this Crime Watch?
Chief Harms: Yes, sir, these are Crime Watch programs. Our projection is to
continue our Crime Watch prevention presentations and to encourage expansion
of community crime prevention groups. We think that is the bright light at
the end of the tunnel: citizen participation and involvement in their criminal
justice system.
Mayor Ferre:- Chief, last year I asked you and I will ask you again on that
particular point, what percentage of this community do we presently have with
Crime Watch operations? Is it 10%?
Chief Harms: With regard to our private residences?
Mayor Ferre: On a neighborhood residential basis.
Chief Harms: .What was the base line figure used on households in the City of
Miami? Was it about 100,000?
Mayor Ferre: No, no, it was more than that.
Chief Harms: 130,000.
Mayor Ferre: I don't know. Is Clark Merrill here? As I recall that figure
was about 200,000 some odd houses residential use.
Chief Harms: Correct, residential units. I would say to you that we have
about 8,000 individual residential units rvprt--sentttd in Cri::iv t;.icch p rograris.
Mayor Ferre: So, in other words, it is about 5.
Chief Harms: Yes, sir.
Mayor Ferre: Better say between 5% and 10%. Are any of these groups in the
Black community?
Chief Harms: Yes, sir.
Mayor Ferre: How many of the 600, roughly I mean. Is it 10 or is it a half
or what?
Chief Harms: I don't have that figure.
Mayor Ferre: How about the Latin community? Do we have that?
Chief Harms: I think we have fairly equal representation throughout all of
the communities. I am basing that comment on the following. We have what
we refer to as a community crime prevention program that has identified
ten separate neighborhoods within the City of Miami including Culmer Liberty
City, Overtown, Little Havana, and so on. Those are the groups that are
instrumental in setting up the Crime Watch programs with that cadre of people
that they work with.
Mayor Ferre: What I would like to know, and 1 don't need specific figures,
but I need general information, what I need to know is, is this something that
is just affecting the 'White community or is the Black community involved on
this? If so....
Chief Harms: Yes, the Black community is involved but I don't have the percentage
of programs in the Black community.
CEP 81982
0 40
Mayor Ferre: I would like to know roughly of the 640 or whatever programs you
have, how many of them are in Black neighborhoods and how many of them are
in Latin neighborhoods.
Chief Harms: Yes, sir, I will have that information for you by tomorrow.
With regard to the next goal, our delinquency prevention program, what we
hope to accomplish in that area is to involve 80% of the students in our
39 public schools located within Miami. At the present time 204 separate
presentations have been provided to better than 5(,000 students in 32 schools.
Now that school has started again, we will pick up the other seven schools,
so that by the end of this month we will have had an opportunity to make a
crime prevention or juvenile counseling presentation to all of the students
within our public schools in Miami. We work very closely with the school
board.
Mayor Ferre: Is that a one-shot deal?
Chief Harms: Yes, sir, we reinforce it with our delinquency prevention young
officers who work on a full-time basis with the various schools and the immediate
community surrounding the schools. The presentations, we hope to provide on a
once -a -year basis to all of the schools involving at least 80% of the students.
Mayor Ferre: Is this a substitution of the School Resource Officer Program?
Chief Harms: The Youth Resource Officer Program, where we provide two officers
to the school community that consist of the high school, the junior high that
feed into it, and work with the community immediately surrounding the schools,
is the program that in fact has replaced the School Resource Officer Program
of some years ago.
Mayor Ferre: Does that mean the answer is yes?
Chief Harms: That is correct, yes, sir.
Mr. Plummer: How many policemen are involved in that?
Chief Harms: School Resource? I will get the answer for you. I don't know
off -hand.
Mr. Plummer: We abolished that.
Mr. Perez: What is the total cost of that program?
Chief Harms: I don't know. We will provide that for you as well. Commissioner
Plummer, when you said that we abolished it, as you may recall, some years ago,
there was a commitment on the part of the public school board to supply partial
funding, 50% funding. We went for many years with sporadic funding. When we took
a look at a ten or eleven year history, we realized that in less than half of
the years that they provide funding. This program that we have now we feel is
more effective than the old program and we do not supplement in effect as we
did before the teaching staff of the schools by placing an officer on a full
time basis within the schools. We think this is an exceptionally important
program. It helps identify predelinquent youth at the appropriate time and
hopefully move them into programs that will help address that delinquency
before they become criminals and burdens on the criminal justice system.
Mayor Ferre: Those are words. Tell me what that means. I mean, suppose now
one of these officers sees a kid who happens to have a propensity for stealing
things and you can correctly identify that. What do you do with that person?
Chief Harms: If he is stealing within the school, it is brought to the attention
of the school authorities and then thev try co work direct] wit-h thr youngster to
avoid sending him through the traditional process.
.SEP $19$2
Mayor Ferre: Your words, Chief, were that when you identify, possitive identification,
of pre -delinquent tendencies, you worked with the youth in specific programs on a
preventive basis. Now, what does that mean in English?
Chief Harms: It means once we identify a youngster who has committed a juvenile
act that a determination is made whether or not to send him to the juvenile court
or whether to deal with him at the level of the school. Frequently....
Mayor Ferre: What is the program you said...what program? Do we have a program?
Is there a class and we take these kids out fishing? Do we spank thaw? What is
it that we do? What is the program?
Chief Harms:- What we are doing now is an off -shoot of the juvenile offender
diversionary project wherein we provide counseling or we direct the younsters
to appropriate counseling sources.
Mayor Ferre: We have counseling?
Chief Harms: No, sir, we act as a facilitator. We make sure that either the
school provides counseling or we attempt to find another community resource
that can help the younster.
Mayor Ferre: Hey, look, I still don't understand. When there is a bad apple
in school, does the police officer arrest this kid, or does he take him to the
principal and say, "This guy is a bad guy. He has gone around stealing things."
What happens to that kid?
Chief Harms: It depends on the violation. It could be all of the above. If
it is a minor infraction, he could be taken to the principal. He could be
counseled. His parents could be contacted by the Police Department.
Mayor Ferre: We don't do the counseling.
Chief Harms: Initially we do, yes. We speak with the younster. We speak with
the parents. If the crime....
Mayor Ferre: But that is a two minute discussion. "Hey, stop doing that. You
shouldn't be stealing things. If I catch you next time I'm going to take you
to the juvenile..." That is the extent of the police officer's involvement.
Who actually takes this kid and talks to him and works with him to make sure
that he does not..? Maybe I have been watching television too much, but does
somebody do this?
Chief Harms: Yes, sir, the school authorities do it. Some of our officers do
it. We again attempt to identify community resources that have counseling programs
that they offer to the community. With that combination of approaches we can
take many of the younger offenders and hopefully insure that they don't become
violators in the future where we have to arrest them and put them in a juvenile
system. But again, depending on the crime, sometimes they are in fact moved into
the juvenile system.
Mr. Plummer: In terms of facilities for juveniles, what is the capacity?
Chief Harms: The last time I checked, it was approximately 150.
Mayor Ferre: 150 what, kids?
Chief Harms: :ids.
Mr. Plummer: That is about half of what every day would bring forth for the need.
Chief Harms: Probably, on a County -wide basis, that is correct.
Mr. Plummer: Is the same policy in effect if the juvenile detention facility
as it was in the past who will not accept them unless they are involved with
injury?
S5
SEP 81982
0 0
Chief Harms: That has been modified. The controlling factor now is the State
Attorney's office. If there is a differen:.•e between the Police Department and
the juvenile authorities with regard to ;detention, that is resolved by the
State Attorney's office. But for the most part, property crime offenders are
not detained. They are released in the custody of parents or guardians.
Mr. Plummer: So the answer to the question of the Mayor is that under most
circumstances they do in the Police Department what they call W.D., and that
is not Winn Dixie That is warning and dismissal.
Chief Harms: Dismissal, in most instances that is correct.
Mr. Plummer: The truth of the matter is that you arrested all of them that should
be arrested, you would have to open up Crome Avenue because the facilities which
we have are like the jail facilities. They are totally, totally inadequate.
Chief Harms: That is correct.
Mayor Ferre: In other words, what you are saying is that we are going through
a lot of words, a lot of stuff. But the fact is that we are not really doing
a hell of a lot.
Mr. Plummer: That's right.
Chief Harms: No, sir, that is not what I am saying.
Mayor Ferre: If a kid comes up... That is what I wanted from the beginning.
Look, we are trying, we are doing a little job on him, but the fact is we are
not doing a hell of a lot.
Chief Harms: No, sir, I think our juvenile programs are doing a hell of a lot,
--:ite frankly. I think it is intervening with these younsters and giving many
of them an opportunity to go straight and encouraging a greater level of
interaction with police officers and with other people within the system
that can help them. With regard to facilities, totally inadequate.
Mr. Dawkins: The school board took all of their truants involved in with
the teachers and deJTutized them and did something. They are now under the
Dade County Police. Am I right?
Chief Harms: They are under the School board. They have a separate police
organization that in fact works for Red McAllister, tie is the director of
their program. They at one time had about 65 officers. This was eight or
ten years ago. They reduced that number at a low point to about 15. I
had numerous conversations with Mr. Britt and with others indicating that
placing the schools was in fact a joint responsibility of the Police Department
and the School Board, the school authorities. They have subsequently increased
I think up to about the mid thirties the number of officers that they have
working for the school system.
Mr. Dawkins: is it true that when something happens in the City of Miami they
call us to make an arrest
Chief Harms? Yes, sir, we are most frequently involved with arrest and with
reports as well.
Mr. Dawkins: Really and trully, they are not doing anything then.
Chief Harms: They are providing some security on the schools that they
consider to be the most problematic. They provide some patrol to try to
prevent vandalism and burglaries. That is essentially what they are about.
Mr. Dawkins: Thank you.
Ss
SEP 81982
0
Ap
Mr. Perez: What is the position of the :school board :-ecurity i!uard in relation...
do they cooperate with the Police Department?
Chief Harms: They are very cooperative, but their numbers are inadequate to
handle the challenge and responsibility that they have. Yes, sir, they are
cooperative.
Mr. Perez: Do you receive any cooperation on this program from the Dade County
School Board?
Chief Harms: Well, we do get a good bit of cooperation from them, but quite
frankly, it is my interpretation of Mr. Britton's comments to me and others
that they, like City of Miami, face difficult budget times and they have elected
to put their budget dollar most frequently in other areas rather in school
security and what have you. They did, in fact, upgrade their alarm systems
a couple of years ago. That was I think primarily because of our alarm ordin,ince,
and many of their schools were generatinti false alarms to tht, point where we were
just about to tell them that we were not going to provide service to those
schools. They allocated at that time the better part of, I think, $400,000
to upgrade the alarm systems within the schools in the City of Miami. They also,
at about that same point in time started increasing their security personnel.
So they are mindful. They are concerned, as we are and the: are attempting to
share a greater part of the burden for providing that security to the schools.
With regard to public information. :Turing the year we had anticipated
providing 50 formal press releases and responding in excess of 24,000 requests
for information. Currently about 20,000 responses have been made. keep in
mind that is through the end of June. We project responding all 24,000 by
the end of the year. With regard to training, there are five particular goals
in this area. The first goal was to conduct supervisory training sessions for
150 first line supervisors, or sergeants. Currently 13 training sessions
involving 108 supervisors have been completed. By the end of this year, we
anticipate two more classes involving the other 42 supervisors will be conducted.
We consider sergeants to be the backbone of the department and what we are attempting
to convey to them in this training program are the practical aspects of their role,
what they are expected to do, how they are expected to perform. This is a very
operationally oriented kind of program for them.
Our second goal is to administer seven officer stress assessment and resolution
courses. Currently six have been administered. The projection is that we will have
completed the seventh by the end of this month. Stress, of course, is a major
problem inherent in urban police functions. What we hope to deal with is
agressive behavior before the fact, burn out, unreasonable turn over levels,
disabil.ity/illness/pension problems, domestic and personality problems that
develop as a result of stress. We hope to teach our officers to identify the
early warning signs of stress and to learn to cope and adjust to the stress that
they are facing.
The next goal is to insure that 98% of all of our sworn personnel meet
Police State Firearms Mandated Standards with regard to shooting proficiency.
We are right on target with that particular goal. At any given time wr anticiaate
2% of the !)epartment will not meet those qualifications and we havt- developed
remedial programs to make sure that they can. While that is not a skill that
is frequently used, it is extreemely important that we demonstrate adequate
training and reasonable practice with regard to addressing issues of vicarious
liability to deal with training and retension, assignment, and so on.
Our next goal is to conduct 15 urban crisis crowd control training sessions
for police officers. As of this time 15 have, in fact, been presented, conducted,
including additional training for operational units. Some of you may have read
a couple of weeks ago some comments that were dealt with that the Community
Relations Board wherein complaints have been forthcoming within various segments
of the community about tra5ming occuring within a neighborhood, particularly
Liberty City. The casual observer would think that our training occured there.
It didn't. That was County training. We took some of the heat on it. In fact,
all of our training has been conducted in areas that we would consider not to
be sensitive, such as in parks and so on.
Mr. Dawkins: Did you make that known to the community, that it was the County
and not us?
,1 SEP 198
Z
0
0
Chief Harms: Yes, sir, a letter I believe was in fact written by the Manager
to the Community Relations Board and to the Herald in order to set the record
straight on that issue.
(I''�:'UDIBLI•: BACK(;Ri-tl';:U ('0%1•II::�I� NO EN11'KED I'�'11") 'IHL I'L'IiLIC RI;C�)K,
Chief Harms: This kind of training is extremely important, extremely valuable
for the Police Department a;I1 11s4 in fact been recommended recently by the
Blue Ribbon Committee, the Office of Professional Compliance, as well as the
U.S. Civil Rights Commission. The training has gone well. We think that it
is goi-Lig to put us in a good position to discharge our responsibilities should
we be faced with the situation that would dictate mass crime control activities.
The next goal was to conduct orientation programs for newly hired police
personnel. Through June of this year, seven of those orientation programs
have been presented. What we hope to accomplish with that is to ease the entry
of individuals and of the department. a paramilitary organization that has a
considerable number of rules and regulations. This orientation program helps
accornmodate that.
(INAUDIBLE BACF,;ROUND CO' 1",E*N'I S No l INI EKED I \Tt) 'I HI: PUBLIC RI:CORU I
Chief Harms: We are going to get into some charts and graphs that are very
difficult to see. With regard to the increase in strength of 186 officers,
our goal there was to recruit, select, and train 186 additional police officers
as authorized in this year's budget. By the end of September of this year we
will in fact have met that goal. We will have approximately 944 officers on
board and an additional 72 within the academy.
The green bar at the top (which is a little difficult to discern) are the
recruits in the academy as opposed to the officers on the department of the blue
bar. In October 1980 there were 610 officers and 50 recruits. In October or
the end of September of this year we will have 944 and 72 in the academy, which
certainly puts us in the 1000 mark. That gives us 1,016
SEP 81982
#14 We have hired to accommodate fallout within the Academy itself so if e%,er:0ncr
there graduated we would have 1,016. We anticipate that as many as 5 or 6
will fall out which will still give us a couple over 1,000. So, based on
that goal of 186 we attempted to accommodate that by hiring and projecting
what we would need to be at 1,000 by the end of this near.
Mr. Perez: Let me clarify something about these statistics. ':ou Count
the affirmative action participation in the Police Department you count the
police member at the time that they start in the Academe or after their gra-
duation?
Chief Harms: Well, we count both ways. What we do is we take a look at those
we hired at the beginning of the process and we take a look at fall -out all
along the way. As an example, in a few minutes I'm going to show you a chart
that tells us that for every 17 we attrack to come in and sign up to take the
Civil Service exam, we end of with one police officer through the end of the
probation cycle, so we do both.
Mayor Ferre: What? Out of every 17 we get one?
Chief Aarms: Yes, sir. That's correct. What this reflects here, actually,
numbers are hard to read from there, I'm sure but 16.9 officers apply fora
Civil Service exam in order to give us one police officer Wilk, h;as' com-
pleted probation.
Mayor Ferre: What does that red bar mean?
Chief Harms: These are the number of people that are lost during the process.
As an example, the 16.5 and 4.8, you are not sure they will take the exam. Of
those who take the exam, 8.3 pass and 3.98 fail. With regard to those that
fall 10wll at tlli� It2vel, t`lt2 fill out tile data form 3.1:_ fall out and 6.2., re:7ain
and so on down to the one officer that we receive.
Mr. Dawkins: Before the Academy, can we get one out? ,..Police Academy...
Chief Harms: Oka:, at this point ... No, that's .4 or 4/10ths of 1 fall out.
Mr. Dawkins: t,1iat is the number that you have written in the_
Chief Harms: 1.1, I believe, at this point.
Mr. Dawkins: You put 1.1 in to get 1 out?
Chief Harms: In the Police Academy.
Mayor Ferre: You get a 10'_ drop out.
Chief Ha Well, it's a little higher than that, it depends.
I can give you specific numbers.
In some areas
Mayor Ferre: Chief, let me ask you a question. Mien you say 'background in-
vestigation'. Is that the place where we ought to do a background investigation
after we have gone through the whole expense of a physical exam and the medical
exam?
Chief Harms: Yes, sir. Now, what happens is that the background investigation
is expensive to conduct, so what we try to do...
Mayor Ferre: Oil, I see. Thank you, I understand.
Chief Harms: ... is to w,,rk it down with rugards to expense and try to do tile,;.,
thinf,s ill a ',L cquent ial order that is CoSL effective,
Mayor Ferre: Thank you. Now, let me ask you about the polygraph, I'll try to
keep my questions short if you promise to keep your answers the same way. On
the polygraph exams, I remember the big hassle over at Mia*ni Beach with the poly-
graph taint:,, and the Miami teach Commission passed a Resolution and all that. Nciwp
polygraph test a "tool" for trying to weed out people that are —or is it "the"
tool; in other words, if anybody fails the polygraph test, is he automatically...?
Chief Harms: No, sir. Frequently, what occurs is...
Mayor Ferre; You review the whole thing, and in reviewing the background with
him or in the checking you can say, notes look--, you know. But I mean in Ma Q
Beach, as I understand it, the way they were doing it was that the poligraphy
test was given and if the individual failed the polygraph test, that was it.
No "if's" or "but's" about it, no discussing it with the person, automatically
he is not a police officer.
Chief Harms: No, sir. he do not use :: pass or fail on that, we use it as an
investigative tool.
Mayor Ferre: Okay. That's all I wanted to know on that, thank you. And every-
body has to take it?
Chief Harms: Yes, sir.
Mayor Ferre: Is that true for all employment in the City of Miami, Mr. Manager,
or is that only true for the Police Department? Do we do it in the Fire Depart-
ment?
Mr. Gary: I think we do, I'm not sure.
Mr. Plummer: What are we paying now for a medical exam?
Mr. Garv: Oh, I think it's in the budget...what are we paying now?..h'hat is
it }iuiidred and twviity fiv .'
Chief Harms: Well, now, we are looking at two different levels of exam, the
City doctor, I think, conducts part of the physical and the x-ray portion is
done by an outside outfit. I think we pay $50.00 for the x-rays and then the
City Medical. does the balance of it for entry level people. I believe those
are accurate figures.
Now, with regards to the physicals that our sworn off ict�rs receive on :3:7 :3nnt11131
basis, it's approximately $125.00 per officer.
Mr. Gary: The Fire Department does not require the polygraph.
Mr. Plummer: So you are talking about $125,000 a year just for medical exams
for just the ones that are on board. And we can't do that cheaper in house...
Mr. Gary: No.
Chief. Harms: No, sir. We don't have the facilities to do it.
Mr. Gary: Okay, let's move along.
Chief Harms: !next chart deals with the total personnel, total sworn personnel
as of the first of each month and the top bar --let's see if we can get to it --
(shifting pages on the chart), okay. Our goal within this particular area -
minority recruitment and hiring for new officers- was to end up with an 80%
minority representation.
Mayor Ferre: Could you get back to that chart, I didn't get to really see that.
Chief Harms: We'll go to that one in just a moment, the bar graph --it's a little
premature for that. Of course, that was mandated by Commission Resolution about
a year and three quarters ago, roughly. If we take a look at the history of the
Department since 1978 as we will in a few minutes, we'll see rather clearly that
minority recruitment has been at about 80' for the last four years. Now, while
it may fluctuate slightly, we've been recruiting at that level for the last 4
years at the front end of the process and at the back end of the process through
the recruit training we are at about 78i. Now, by the end of this near while: wu
are at 7K now with those that have graduated, we are anticipating something about
81% by the end of the year. Now, if we can move into the next chart, I think this
will help graphically to display what I'm referring to. In May of 1974, as many
of you will recall, was the ,year and the approximate month that the Consent De-
cree took effect. At that time, we had a total of 777 sworn personnel within
the Department, Of those, 680 were Anglo males. That left the remaining 169 which
consisted of 34 women, 74 black males and 61 hispanic males. When I took over
in March of 1978 the 169 had increased to 217. The 34 females to 45, the 70 black
males had dropped to 70, and the 61 hispanic males had increased to 102 and the
white males had decreased from 608 to 488. Now, in the period of time from 78
to 82, we went to 557 from 217 on minority officers, or from 45 females to 92,
from 70 to 131 black males and the 102 to 334 hispanic males and from 488 to 411
with regards to the Anglo males. Now, that rather graphically displays the
progress that the Department has made in that span of time.
Mayor Ferre: Chief, I'll share with yqy hat I told the Manager. I'll tell you
y SEP 81982
what I'm thinking about very specifically. I'm thinking; about maybe profft?ri;lg
changing that formula so that it goes, it sc:ings back one year yes, one year
no. One year M and then one year we may go down down to 60e. Let me tell
you why, because I want to r;iake sure Lhat I(, `ear`; from :1(t1C l w,int to rl;akt Sure
wiI I havt2 enough 3.1-'•ear old, w"Le male I)olicr (lf f iCCr� tt' ht' a''IL' tO he
s
coripeLiti'.'e WiL.h what iobvioust" k;t�In1; to be 3tl ��\'erttihl'l;:ln�� I.aC iil p(�l lck.' fare-,
Mr. Dawkins: The only problem I have with that is that vou make sure he lives
in the City of Miami and remains. in Miatr;:i .
Chief Harms: Let me address both those cormlents, if I may.
Mayor Ferre: Do vou follow me in what I'm saving? In other words, if we
keep on going, you know, I was the author of this thing and I've been the strong
proponent and I don't think we are there this year, but maybe in another year or
two we are going to have to start thinking about making sure that we have enough
white, anglo male officers so that 10 vears from now your successor is not going
to have the problem where he doesn't have that many white, male officers to
promote to the rank of major within the '.tepartment and he'll have to go outside.
And we hope that we keep some kind of a balance.
Chief Harms: I share those concerns with vou. Our Department is second to none
in the country with regards to success in the .%ffirmative action I'rogram overall,
more specifically, with regards to hiring minorities at the entry_ level. If you
take a look at what's happened in that brief period of time from 1978 to the
current time, then your concern is well founded. If we flip to the next chart
we will see the total department, -and these are civilians included -..you see the
ratio here. In fact, what's occurred is we now have 840 minorities in thv Depart-
ment to 459 An,,lo males. So, we in fact have many more minorities within the
Department than it would .,our civilian ranks.
Mayor Ferro: Chief, I'm not worried about today, in 1982, but I thin: what vou
will find is that the average age of that 459 is substantially more than the
average age of the 380 Latins.
Chief Harms: 'fes, sir, we are going to get to that in a few moments.
Mayor Ferre: And what's going to happen is that some day, over a three-year period,
all of a sudden all of those white officers are going to retire and you are going;
to end up with this tremendous ... I think what you are going; to end up with is a
Police Department that is going to be 60`. or 70" Latin police officers, and we are
not too far from that da':.
Chief Harris: I agree with you. One comment I would make with regard to that is
that this is an area that we can still..and are trying to improve in with regards
to increasing the number of Black males and Black females within the Department
which would address these two areas. We've had phenomenal success within this
area and your comment is certainly well founded. Mr. Dawkins, with regards to your
comment about hiring from within the City, I think we should give preference to
those that are within the City but if we are not competitive with those who live
inside the City, what we find is that County, and the State and private employers
don't hesitate to come into the City to tit-lp .lt "1:.I'l is'' and accor,11,0(13te thk'ir
:iIilI'P.:aLlyr Action Proi:r.im and if wt' :ire rustrictivc, then that
makes it extremely complicated.
Mr. Dawkins: The only problem I with what you are saying and what the Mayor is
saying is that White people move out of the City of Miami and leave the Latins
and the Blacks. Now, if they continue to move out, which I am hoping; they
don't, then when the Mayor is talking; about bringing White people in to hire in
Lilt:- Vol icy' Dvparti,,wnL Lkt. in Llit' City of Miami will 1)v Black and Latin alld we are
going to r;( ()ut,idt• tiu• CiLV to hire })L'ople w1 I0 don't .1iv1• in, and I have a problt.'In
Willi Lhat .
Chief Harms: I understand that concern and we certainly need to look to the
future, but I think we can do that, Mr. Mayor, with the bala-tce of the persons
that. you referred to. Take a very close look at what is happening - project to
the future, five, ten years down the road to what the mix would look like if we
continue along the same path.
Mayor Ferre: Well, it isn't numbers, it's numbers and akt'. 'Therefore, in other
words, I may want to propose a resolution that we alternate - that one year we
do 80%, the next year we may go down to 60%, and then go back to 80% the next
year, and then back to 60%, so that ten years from now when promotion time
comes, you know, that we have a balance of some sort.
91 SEP e 1982
a
Chief Harms: 1 think that is extremely important, yes, sir. Okay, Item 28,
it Would, `cart",. Our goal in this area was to recruit, select and
hire 69 public service aides. Currently, forty-four have been hired and we
project that fifty-six will be hired by the end of this month, Now, what we
are attemhtin�; to du is to }ic,ld a fL•w vacancieq ay.3ilahle so that those
that we currently have on Federal grants that are in the process of expiring
can be moved over into the General Fund portion of our budget and accomruodated
as P.S.A.'s. Our next goal is to formulate and implement an audit program
for the civilianization of various sworn positions to release sworn personnel
for duties requiring law enforcement training. As you know the civilianization
plan was completed and approved by the City Commission on July 22nd of 1982.
Our projection is that the program is being implemented to audit those civilian
positions, select and train new employees over the next fourteen months. We
are going to deal with that a little later on in the presentation, but I do —
want to comment at this point that we have had considerable cooperation from
Human Resources Department, and Management and Budget and Booz Allen, with
regards to facilitating this program and we think that we are well ahead of _
our projected schedule at this point. It is going very well.
_ Mr. Plummer: fie has been on for an hour. How much longer? We haven't gotten
into the budget yet.
Chief Harms: Commissioner...no, sir. My original presentation was about an
hour wlthout questions. I could go through it in another twenty minutes with-
out questions. I would be glad to respond of course, at any point in time.
Next, we are going to take a look at the second section of the presentation
which deals with the review of the major trends.
(INAUDIBLE BACKGROUND COM•XENTS NOT PLACED INTO THE PUBLIC RECORD)
Mr. Plummer: Unless there is something you are going to show with a slide
presentation it is nice, but it is not budget...
Mayor Ferre: !.:...look, this is the largest department we have in the
City. IJe spend two or three hours on departments that are one-third the size
of this Department. As far as I am concerned, if the Police Chief of the
City of Miami thinks that this is important for us to see before we go into
the budget, I am willing to stay here that twenty minutes. Now, we may not
finish tonight, We have to leave here at 6:30 P.M.
Mr. Plummer: I will take up the time if there is a public hearing.
Mayor Ferre: Well, I guess you know —let's go, Chief. Is that all right,
Miller?
�,E::AUUIBL.l: !i:'i i:.•k��l'::I) CO:•IMENIS N01' E'L: i'E:U 1 1111L PUBLIC kECoKi))
Mayor Ferre: We are breaking up at 6:30 P.M., so you yourself according-
ly. It is 6:05 Y.M.
Chief Harms: Mr. Mayor, I would certainly be pleased to respond to any ques-
tions. I can stop the presentation now and respond to those questions.
Mayor Ferre: Could you accelerate it a little bit, Chief?
Chief Harms: Yes, sir. All right, with regards to these major trends, we
ought to take, a look at some crime statistics and personnel, some work load
and productivity. Of course, crime is the number one priority of this com-
munity, as far as 1 am concerned and it has become the focus of Miami's
sometimes popular negative image with regards to media coverage that we re-
ceive. We are one segment in the criminal justice system. There are other
components as we know and we have to work together to accommodate thOSV con-
cerns. Next year what we are going to deal with are the part onL. ar the index
crimes and what we are saying in this area is in 1974 we had al-.1,roximately
38,000 indexed or serious crimes and that went along through the 1970's
up through 1979. In 1980 there was a dramatic increase to about 52,000.
That's currently stabilized and will project out for this year at about the
same level. The total index crimes by month, we take a look here at the
monthly fluctuations and we see the fairly low level in 1978 working up to
a high point of fifty-four hundred in August of 1980. That's now gone down
032 SEP 81982
sw
to approximately forty-three hundred. So, what we see is there has been a decrease
slightly since the high water mark in August of 1980. With regard to violent
crimes, the trend is slightly downward. Again, we take a look at it from the _=-
base line, year of 1974. This year, or I should say for the first six months
of 1982, murder is down by twenty-five percent, rape is down by eight percent,
robbery by fifteen percent, aggravated assault by two percent.
Mayor Ferre: So, in other words, that bar chart is goinq to be a lot less
for 1982?
Chief Harms: No, not a lot less, but we think it will be slightly less
within this area here.
Mayor Ferre: Well, you just said fifteen percent, twenty percent, I mean,
you know...
Chief Harms: Yes, what we anticipate for the balance of this year or the
months of July through December, is a slight increase over that percentage
With regard to violent crimes we expect them to be down. With regard to
all part one crimes, about even. The components of the violent crime index,
if we take a look at 1970 as a base line year and everything at a hundred
percent we see that rape has increased by three hundred twenty-four percent.
That's four twenty-four, deduct a hundred it gives three hundred twenty-four
percent increase. Murder has increased by one hundred thirty percent.
Robbery has increased by one hundred sixteen percent and aggravated assault
by fifty-four percent. Why don't you go ahead and flip through the charts
and I will provide an over view on those. If we take a look at part one
offenses per one hundred thousand population, we take a look at Miami which
is depicted in the red line at thousand two hundred fifty-five and
we take a look at the U. S. average of ninety-four seventy-one. So, we are
considerably half in. If we look at trend lines for that period of time
there is a considerable disparity between the two.
Mayor Ferre: Are you dividing by the new figures now?
Chief Harms: Yes, sir, we are using four hundred thousand population for
these figures and multiply that, that provides our index. With regard to
our sworn personnel, what we are taking a look at here in the red is budgeted
from 1970 through 1981 an actual the second line or the blue line which reflects
a thousand versus eight sixty-one. Of course, I brought you up to date with
regard to where we will be at the end of this year on our actual. Our sworn
officers per one thousand population, this is Miami actual in the red, this
is Miami budgeted in the blue, the green line is U. S. average and this is
t()ur cities pit two huridred fifty thousand. This is tiirougi,
Mayor Ferre: This is two hundred fifty thousand and up or two hundred fifty
thousand to five hundred thousand or what?
Chief harms: Two hundred fifty thousand up.
Mayor Ferre: Up. That includes New Yorks and Los Angeles?
Chief Harms: Yes, sir, that does: Now, the U. S. average...
Mayor Ferre: How about southern cities?
Chief Harms: Southern cities is a little over three per thousand.
Mayor. Ferre: Higher than the U. S. average?
Chief Harms: Yes, sir that's correct. So, this provides a basis for
comparison...
Mayor Ferre: Is that divided by 403?
Chief Harms: Yes, sir. And of course, we have one year's data
beyond this which will bring us up to about the 2.5 level. So we are starting
to get up there.
Mayor Ferre: Where is Metro, Hialeah and Miami Beach these days?
Chief Harms: I don't know where they are based on their recent hiring.
93 SEP 81982
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Mayor Ferre: Are they higher or lower than we are? They were lower.
Chief Harms: I think the County is very close to us and the others are slightly
lower with the exception of Coral Gables and Miami Beach.
Mayor Ferre: Hialeah is substantially low.
Chief Harms: I think Coral Gables is a little higher.
Mayor Ferre: Coral Gables is not comparable that's a different community.
Chief Harms: That's correct. A completely different circumstance. Ok.
Our age distribution of ..>wk,ri, personnel, the Florida average is in red,
the Miami Police Department in blue. What this says in effect is that the
law enforcement officers of the State, that about five percent of them are
age twenty to twenty-four and what we have here is better than twenty percent
within that same age group and that reflects ti,L' i;iriz, that we have done
over the last two years. As we move into these areas it's relatively comparable,
as we go up into the forty to forty-four we see it dropping quite a bit
the L, dJ:%tl forty-five, forty-nine, fifty, fifty-four and fifty-five plus.
Now, with regards to the next chart, I think this is the one that you are
interested in as well. This does not include officers in the academy. 2.1
percent of our officers have less than six months on the department. Now,
the very critical figure that we are going to look at is 1.9 percent, less
than two percent of our officers have from three to five years. Now, this
situation in fact was created by what we did between 1975, 1979, but the
point to be made here is that this group would normally be up in this range
here. We have a noticeable deficit in and these are the officers that are
still enthusiastic about the job. They serve a field training officers.
They serve as advisors to the younger officers coming on.
Mayor Ferre: Yes, well, these are the future Lieutenants and Captains in the
next two or three years where we are having trouble filling it.
Chief Harms: Well, we are having problems filling this because this occurred
as a result of not hiring in 1975 through 1979. So, that's the three to five
year period that we are looking at now. So, that's right. That is 010 deficit
that we've spoken about and that Booz Allen has spoken about as well. With
regard to work load factors, we have talked about investigators, follow up
investigations. 1970 about one hundred and seventy—f.ivLf investigaL ions on an
annual basis. That peaked out in 1980 to six hundred seventy-four investigations
being assigned to every investigator. With regard to this reduction, that
resulted from the assignment of additional personnel into our investigative
function. Part one crime per actual sworn officers, you see a decline that
reflective of the increased staffing of the department, currently about sixty-six
part one crimes per officer in a city compared to about thirty-five on a
U. S. average.
Mayor Ferre: Are you going to send us copies of all these charts?
Chief Harms: Yes, sir. With regards to calls dispatched per budgeted
sworn officer, this is Miami's line, this is Metro's line. We are responding
to almost twice as many calls per service as Metro police officers. We don't
have U. S. figures on that. This is a particularly busy chart, but what
this again provides is 1970 as a base line year. We see that our indexed
crime is increased by a hundred twenty-one percent. Our arrests by seventy-
orte percent, but our personnel by twenty-five up to thirty-nine percent
when we peak out at about a thousand, ok. These were selective goals and
ob]ectives for 1962-83. I think I can respond to those in your inquiry.
Mayor. Ferre: Ok, go ahead. Ok, I can't guarantee you...
Chief Harms: opui,, for questions.
Mayor Ferre: Alright, Demetrio, you want to start? Just tyo recommendations
just two thoughts. I heard on the radio yesterday, Chiefiin Orlando there was
a major break through and that the Orange County and the Orlando Police
Department are using a new machine which is based on a laser beam and they
can walk into a room and within two minutes identify any finger prints. And
evidently, it cuts down, two to three hours on the process.
94
SEP 81982
Chief Harms: Cn the crime scene search?
Mayor Ferre: Yes. And that evidently they are having great success with it
and they are going to start marketing that thing in two months and they sell
for forty thousand bucks. I know nothing about it other than what I heard on
the radio, but it sounds like a great...
Chief Harms: It certainly does.
Mayor Ferre: And since you don't have enough toys to play with perhaps you
might need an extra one.
Chief Harms: We will follow up on that.
Mayor Ferre: Ok, the second thing that I warted to say to you is I didn't
quite understand your position with regards to the ' .�1� d011i, it' , VOU kno-,:, and
I hope we are not going to cut down on that approach.
Chief Harms: Yes, sir, what we did essentially, is we directed our ,.ommander
within that area to be cost conscious with regard to overtime. What they did
on the'who done it squad, is instead of four people responding initially
two respond. If there is need for the other twoothey call them .and tell them to
come in. With regard to overtime utilization we encourage them to be cost
conscious. We are trying to be reasonable with the utilization of overtime
while at the same time investigating as as we
can any and all murders that occur within the City of Miami.
Mayor Ferre: Well, would you get Edna __ kind of straight on that?
Chief Hams: Edna has, I think, been button-'l,'l—I by some of the folk within
that unit who were concerned that overtime--- and we are attempting to straighten
that out today--- was going to be cut out. That's not the case at all. We
are not cutting out overtime. We are going to try to manage it effectively.
Mayor Ferre: Alright, a non -police matter, but... Howard, we are putting
up this garage next door and we have this building and we have the police
garage building, I would like to recommend... you know, that neon sign that
says City of Miami looks very impressive out there. By the way, it's always
broken. It was last night. But I think it's a very important thing to have.
I would like to request on this budget that you add some money to put the
identical sign over the police building and that you put one on this new
building, because I think to have these three buildings in a row on the
expressway is going to be a lot of very good, free advertising. Now, we are
down to questions of the Police Chief.
Mr. F-erez: Chief?
Chief Harms: Yes.
Mr. Perez: Let me ask you something. You have in the budget one area that
is the Chief differential pay , that you are requesting four hundred
seventy-five thousand. What does that mean?
Chief Harms: Yes, sir, if I understand the area you are referring to the
differential pay deals with officers who work after five in the afternoon
and before seven in the morning. They receive additional pay for those
hours and that's part of the contract that we have with the bargaining unit
of the Police Department, the Fraternal Order of Police.
bIx. Perez: But you have... I think you have requesting almost three
quarter million for holidays, for overtime.
Chief Harms: Yes, sir. That's in addition to that.
Mr. Perez: knd if we joined both...
95
SEP 81982
Mr. Perez: Yes, for example I think that you are requesting about
the holiday: and overtime and about a :,.il: medium would be...
Chief Harms: Differential.
how many police officers do you think
Mr. Perez:...if we used Loth budgets, o p 5 0
that we can hire? --
a
Chief Harms: Oh, well, we could not eliminate those expenses, but if the
question is "How many new policemen could we provide..."
Mr. Perez: You don't think wu :an t 1lminritt.....
Chief Harms: No, sir. No, sir, what happens by contract, an officer that
works on a holiday receives additional pay. So, every officer that works on
a holiday, in fact receives additional pay that we have to include in the
budget. With regards to the overtime, there is a point of no return when
you get to the point of trying to reduce it beyond a reasonable level. As
an example, I projected a need considerably than the $750,000 and we are
going to try to manage on the $750,000 with the overtime - the homicide in-
vestigations, the officer that is caught in the field with a late report,
going to court - court consumes a lot of our overtime budget• those are
things that are difficult to manage, but we are taking a look at ways that we
can be more effective in that area.
Mr. Dawkins: There is no way that a guy can go to court on his time?
Chief Harms: No, sir. It is always on our time. The only difference is he
is either working for us and we have to take him off the street to do it, or
he comes in from home or where ever he may be and then we pay him time and
one-half for a minimum of three hours.
(iN.'%1::)1i?:.1. BA( "t:k.K01'N: C ;,;l:..i. Nisi ?'I..'. EiJ (IN lid'
Mr. Dawkins: I need each one of them , his salary, the amount of what
he received this year and last year in overtime, each individual.
Chief Harms: In Edna's article, I think she intimated that a number of officers
were displeased with the prospect of losing some of their overtime and they may
request to transfer out. The Section Commander is dealing with that today. I
don't think that was accurate. Yes, sir, we will provide that for you.
Mayor Ferre: Wait a minute. Let's be careful here. You are going to provide
it if you can, but I don't know how you can since I'm sure Edna'., not going; to
tell you who the officers are.
Chief Harms: No, sir, we will just provide it....
Mayor Ferre: Unless they volunteer who they were, how are you going to provide
that information?
Chief- Harms: We will provide it for everyone Witiii:1 the unit, t1w ovVrti:;« i
Mayor Ferre: As I understand, what Commissioner Dawkins is asking, he wants
to know those people that were complaining....
Mr. Dawkins: No, no, no, I did not say complaining. I want to know every
policeman who worked overtime....
Mayor Ferre: 1 see, in that unit.
Mr. Dawkins: ....in that unit....
Mayor Ferre: I got you.
16 SEP 81982
• '•Rw' .4tp __ _
0
0
Mr. Dawkins: 211d i101,1 1:I11•.'II hu ear:lvd ti I can 1:11:<: Y CPM,�:lrisoll ah,`t1t W I i a t iS. ...
Mayor Ferre: I got you.
Mr. Dawkins: No, I don't want to know the ones that complained. That would
be a gross injustice.
Mayor Ferre: I understand.
(INAUDIBLL BACKGKt)UND N01 E'NILPE11 ill[. !'C;;i_I1 "'ECORD)
Mayor Ferre; O.K., next question.
Mr. Perez: Do you have any recommendations about the T.V. cameras on the
street?
Chief Harms: Yes, we would like to proceed forward with it but right now
the technology is very expensive. I think we provided for the Manager a
proposal, or at least an outline of what it might cost if we went into
specific areas. I think that over time the cost of that will decrease.
I would hope that as we complete our negotiations with the cable folks,
that the cable folks would be able to provide some of that service back
to us either at no cost or at a minimal cost. I think yes, sir, we certainly
should pursue that.
Mr. Plummer: What happens if you are the hot)Ver� on the
Is that porno?
Chief Harms: Mr. Mayor, would you have a response to that?
Mayor Ferre: Not me, ask
Chief Harms: We can call it whatever you like, Commissioner.
Mr. Plummer: Mr. Mayor, I will hold my questions until tomorrow night since
the hour is late. I will hold them until Friday night at the public hearing
as I indicated before.
Mr. Dawkins: I think it is one that we need to get on. Tomorrow I am pretty
sure that Bill Stokes will be there yelling and screaming.
Mayor Ferre: And Bill Coleson.
Mr. Plummer: No,that' not- tomorrow, tha's ['rida`-
Mr. Dawkins: Friday night? Well, anyway, they are going to be there yelling
and screaming to take the one cent sales tax to hire more pol icemell.
As we already know we have more policemen than we can make arrests with.
If you arrest more people, you have no jails to put there in. 'I'tle good people doII't want
jails anywhere but in my neighborhood. We are complaining because we don't
want more jails in our neighborhood. So if you get more police to make more
arrests, where will you house these prisoners?
Mr. Plummer: I will show you how to take care of them. In my neighborhood
we make permanent decisions.
Mr. Dawkins: You have to have a lot of money.
Mayor Ferre: I want you to know, ti,::t'� no laughing matter. Those guys
have been plannillt; a major jssa111t Oil Olt: Lit: itilliIiati51t111.
Mr. Plummer: Mr. Mayor, that is what I had proposed to do today; was to
somehow you might say in-house, take care, and discuss this matter today
before we get into the middle of....
Mayor Ferre: Let's do it, Mr. Plummer. You have ten minutes to do it.
I' To T!!1_ I'UBI,IC RECOW))
SEP 8 1982
Mr. Plummer: It is not a matter of starting into it. If we have all read it....
Mayor Ferre: I would rather do it here. frankly, with only Bill Gjebre
around and with all the television cameras.
t1":.1't"i?I1;1.1� !;:',iF;+ i�+'l''�I� (+i'•1'•1�.'�I� '�+>'i 1:';iI:K'.i� 1':I++ ;N1 i'i'f;;.it: l:Lt+�K:)�
Mr. Plummer: Chief, i ,i5 it :., I 1 I t f,inl: "i are aware that these people
are going to be coming making certain demands of the City Commission which
affect you. I don't think anybody has any qualms ... if it was humanly possible
we would like to go to three policemen per 1000. This Commission is dedicated
to getting to the 1000. The Mayor said yesterday that long ht,fory tht%• Were arilunti
this Commission for the past three years that I can think of in particular
have gone a long, long way in increasing the size of that I+epartment. You
know, I guess what we need right now is your input ,f what you feel is
the justification of what these people are going to be screaming about.
are aware there is a s11U ia1 c1CrnE': (c'I,;in� dnc,n fri'Ir. I ill,IhaSStU. I11(2V fUUl it
is theirs and they want to run with it and be able to dictate with. So,
what I would like to know is your thoughts on the matter..
Chief Harms. You know the history of the MCAC, so I won't bore you with my
understanding of that. They feel for the most part that they were more
responsible than any other group in the State for the success of the one
cent sales tax, a half cent which comes back to the community for various
purposes.
Mr. Plummer: 1 don't know that is wrong, but....
Chief Harms: It is my impression that they feel that a larger piece of the
pie should in fact go to law enforcement needs. I'm not really sure how it
will be presented, but I think somewhere along the line, they are settling
on three per thousand. I'':U Said ihrUU I)er tc!UUSaIILI fk)t- ,t 1 Inn ti ,e. il,e
Mayor has said three per thousand. he have not put a specific date on it,
however. I would like to think that in tilt' t uturt• WL' C• 111 in frl: t coo tO thrUU nt.Ar
thousand. If we take a look at the balance of the City needs for other
services, tliirri `;r. .:Fivor, �tl ;IU 0thUrti h111•t• Ij'(1kV11 dbt'ut LIi.1i :�IIt,,
Recreation was Here and when others were here, we lliil'e t(-) ('UI1.Sider the tt't.i.l
needs of the City. I would like to tell you, in short, that a thousand is
adequate at this time. We could use more. We could sure as hell put them
to work. No question about it. But if we take a look at the need for other
services, it may not be practical at this point to add any more policemen at
this time. I would like to think that in the coming years, if we could add
maybe 75 i year until we get to that three per thousand, which I consider
to be a base line level for police officers within this community.
Mr. Dawkins: Could we safely say that... I'm going to say it anyway... that
some of this money should go into preventive measures ( 1':.'1l'I)l lil_E)
How can we use this money in preventive? Is it going back to your truant
program or what ( 1°;;,t"11I1,LI:).
Chief Harms: Yes, sir, we think that quite a bit of the money that works
its way into our budget will be used for prevention. Wework the prevention
a number of different ways. There are various programs in the
community crime prevention project, juvenile offender project,
crime in the elderly, the juvenile runway program, those sorts of things
we consider to be preventive. Particularly in the neighborhoods that most
need those services. We also happen to believe that officers
are preventive too. So with regard to the officers that are being released
with the civilianization program, some of them will in fact be put in foot
beats. We consider that to be very preventive in
Mayor Ferre: Chief, two years ago when Carollo moved and Plummer, I think
you were the one who seconded it, and everybody voted for this. The mandate
,,, the Manager ... this was before you were Manager, Howard. That happened
in the budget year of 1981.
Chief Harms: 80-81.
91S
SEP 8 1982
0 0
Mayor Ferre: You were not the Manager then. I'm not too sure that Grassie
was either. That. must have been Fosmoen.
Chief Harms: I believe Fosmoen.
Mayor Ferre: Fosmoen was the Manager for that budget hearing.
Chief Harms: That is when we added 100.
Mayor Ferre: That's when Caro?lo made his motion that we were going to add 100
and 200 the next year, is tha.. right? As I recall, we were going to add another
100 this year, ok? And that's the chronology of it. Now, that would take us to
1,100 at the end of this following fiscal. year. By this time next vear, it's
supposed to be 1,100. Now, you are not proposing that in this budget, you are
proposing 1,000 and what you are saving is that by freeing, by civilianizing ill.Ste�id,
we are going to get that 100. Now, Alvah Chapman and his group will say, -that's
fine fellows, we are happy that you are doing that but that doesn't solve our
problem. We want you to move forward and use the full $10,000,000 or $9,400,000
or whatever it is f ro,-. tilt- `'t3tr f"' i t1i': Cyr .'; 1't2tt iily %A rt 1; 1 ict• of f icer,:' ;rld th, t ti
ltii.it thy' ;Yrt• ��';li<<. t,` .i\' on i'I']d.l'. ;ti��',�, iI :��li dividt' li't'rti, "-oil
get...
Chief Harms: $1,200.
Mayor Ferre: 'You get S1,340.00, right?, or am I wrong in that'
Chief Harms: Use 400,000, and then you are talking about 1,200 officers, per
three per thousand.
"favor Ferre: I guess I'm ... note that I don't have a calculator I'm shot at math.
Chief Harms: Okay. I was using: 400,000 even. If you look at three primary
criteria...
Mavor Ferre:-+00,000 divided bv 3.... times....
Mr. Plu:L::ler: 1,333.
Mavor Ferre: How do you figure that? If you are going to have one officer...
out for every 3,000, then you multiply ... I stand corrected. We are 200 awav,ok"
The question is'vhen\, not uliether or not „bq are going to do it, the question is
bahen�. Look, the issue is .... look we've made so much progress that we march to
our own drum -beat. he started drumming this beat out when they weren't even alive,
and we are not going to follow their drum -beat. We are .III in tht• `+arllt' direc-
tion,to the same place but we are not going to do it on their beat. Now, the kev
question to vou, Chief, today and I'm sure the press is going to cover it,
and it's going to be the key question Friday- is are you satisfied,..do you
think we can live with 1,037 or whatever officers, plus the civilianization
program, and can you effectively -can the Department ef:ert i.t l: dye ti with tilt-
l��lle� :la 'OU tiltrm at tilt- j l'etitnt time.
Chief Harms: The answer is a qualified "yes". We need more officers and we
should not go through a single year until we reach our goal without adding some.
The question may be "how many". Tile offset this %,ear, are the officers -the
74- that -sill t-e freed through the civilianization plan itself. So it's a
qualified "yes".
Mayor Ferre: So the 74 satisfies you as a professional because, you know, my
opinion is my opinion, Howard's is his, Bill Stokes and Colson's have their
opinion and Alvah Chapman. You are the professional in this thing, because
you are the only guy around here that I think —you know, you are a police of-
ficer, you are the Police Chief. As a professional you are telling me that
that 74 satisfies the issue for now?
Chief Harms: The 74 that are freed up?
Mavor Ferre: Yes.
99
SEP 81982
Chief Harms: No, sir. But, again, that's a qualified response, so let me
tell you why.
Mayor Ferre: You first said "yes" qualified, now you say "no" qualified.
Chief Harms: Well, it was based on the question itself and both questions
were different. You asked me could we make do . and I said yes.
Mayor Ferre: Yes, now I ask you are you satisfied?
Chief Harms: That's correct, and the answer was no. I think that we should
add additional officers each year but that's predicated on what programs you
have to cut in order to get them. Your position is making those decisions
with regards to the balance of services of the City. If I had the money_ to
do it.....
Mr. Dawkins: Now you are putting the monkey on our back.
Mayor Ferre: Oh, sure, he's learned well..
Mr. Dawkins: Oh, good, I like him there because when I get rid of Hc,_ird
I'll have no problem about the monkey on my back. (LAUGHTER). How sure are
you that if we say that we are going to follow Bill Stokes and Colson's
mandate of hiring 100 officers that we can recruit, train and hire 100
officers who live in the City of Miami?
Chief Harms: I'm not. Our recruiting base now shows preference to the City
with the option of hiring from the County or the State if they are not avail-
able from the City. I could not give you any assurance that we could hire those
plus the 64 that we'll have to hire t.iroutvh attrition during the coming year
from the City alone.
Mr. Dawkins: So you are saying that if we follow the dictates of the Miami
Crime... whatever they are, we would have to come up with 164 officers.
Chief Harms: Sixty four (64) through attrition at the rate of 5.3 a month
plus the 100 figure that you provided.
Mr. Plummer: No, then it would be 200.
Chief Harms: That would be 164. Sixty four through attrition and...
Mr. Plummer: Tht•': want 1200 policemen, and vou've got 64 attrition.
Chief Harms: Well, the question was the 100 that MCAC wanted plus attrition, is
164. If the 230 figure is the O'Uestion, then I misunderstood, and that would
be 264. The chances of our succeeding with 264 from within the Citv_ alone
would be slim to none, very restricted in the City.
Mr. Dawkins: Outside the City but remaining within Da,!U County:
Chief Harms: I think it could be done but it would require a monumental
effort. I wculd not propose these 200 new officers this year, certainly
not. We've been going too fast, we shouldn't try to take on that many_
more.
Mr. Dawkins: Either we are going to take them, and do what they say do,
or "we are doing fine", and they'll have to wait until you can handle the
amount of people that they thought that they thought we could handle.
Chief Harms: I think there is a big difference between 264 and something
less than that, you know, depending on what the numbers are.
Mr. Dawkins: Well, they say they want three officers per thousand.
1D0 SEP 8 1982
`J
Chief Harms: I don't think that's a practical goal this year.
Mr. Dawkins: Not only you. I was at a meetinp of the League of Cities
the other day and two other Mayors of two other municipalities said their
Police Chief said the same thing, and they don't intend to do it, because
it was not practical and what -have -you. Also, one of them showed where
their crime does not demand 3 policemen per thousand. 5o, what I need
from you is -one, when 1 tell them no, that we are not going, to do it,
that you can provide the service that the City of Miami needs in providing
police protection. If you say no, and then they say that they know -which
they are not professionals- that they need...they want us to have 3 police-
men per thousand, now what about a response in that connection?
Chief Harms: Our response to you Commissioner is that we need 3 per thousand
but it's not practical this year. Can we make do with 1,000? The answer is
yes, but we'll not be able to provide the same level of services that we
would if we had 200 officers.
'•Savor Ferre: It's as high a level of service as Metropolitan Dade County
is providing.
Chief Harms: It's hieher in most areas because of the work load.
Mr. Plummer: Chief, for Friday night I'd like the following questions
answered. The past four years I want to break down as to how mane actual
cars we have had in ra,'. it' ;)a t ro I . How many were one-man cars., How many
were two -men cars: I want to know the salary and the number of majors.
I want to know about the money that was dedicated from cable T.C. franchise.
The other areas I will go into if the answers are readily available as to
prison �11)d
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Mr. Gary: One thing.
Mayor Ferre: yes, sir.
_ Mr. Gary: First of all, when we talk about three, I have my own position about
_ this whole process. I guess I have input for you in terms of whose position
counts. The three per thousand is a standard. It is not the average. The
average of __ _ ___ _ __ _ is 2.7. We are there now.
Mayor Ferre: We are there now; but now 'c.r southern cities.
Mr. Garv: Not for southern cities, when you talk about statistics, you can
make statistics say anything you want.
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Mr. Gary: I think if you snake the distiction that Coral Gables is different
than us, then I'm sure you have to make the difference between say....
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Mr. Gary: I think the City Commission probably needs to consider what policy
you want to establish I guess for the next five years so we do our capital
improvements in terms of the level of the manpower per thousand that we would
like to have and try to achieve that within a reasonable period.
Mr. Plummer: Mr. Gary, where is next year's budget?
Mr. Gary: 84?
Mr. Plummer: Yes, you were under a mandate to prepare a two-year budget.
Mr. Gary: From one Commissioner.
1r 1 SEP 8 1982
Mr. Plummer: It was not me, but I am asking for a copy of his.
Mr. Gary: I think we have one for you, Commissioner. I will get that for
you on Friday when we have the packet.
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SEP 81982
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