HomeMy WebLinkAboutR-82-0837RESOLUTION NO. 8 2— 8 3 7
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE
FORM ATTACHED HERETO, HIRING ROBERTO S. ROCHA
AS PROJECT COORDINATOR FOR THE DOWNTOWN GOVERN-
MENT CENTER PARKING FACILITY FOR A PERIOD NOT
TO EXCEED ONE YEAR AND AT A COST NOT TO EXCEED
$32,263; SAID COST TO BE PAID FROM FUNDS ALREADY
ALLOCATED TO COVER ADMINISTRATION OF THE PROJECT.
WHEREAS, Resolution No. 82-110, adopted February 11, 1982,
allocated $341,000 to cover the cost of artwork, project ex-
pense and additional architectural and engineering consulting
fees for the Downtown Government Center Parking Facility; and
WHEREAS, $100,000 of the $341,000 allocated was budgeted
to cover project expense; and
WHEREAS, the Public Works Department had anticipated the
hiring of a Project Coordinator for the Downtown Government
Parking Facility from the project expense fund; and
WHEREAS, an agreement has been negotiated hiring Roberto
S. Rocha as Project Coordinator for said facility for a
period not to exceed one year and at a cost not to exceed
$32,263; and
WHEREAS, the City Manager and the Department of Public
Works request authorization for the City Manager to execute
the attached agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to
execute an agreement, in substantially the form attached
hereto, hiring Roberto S. Rocha as Project Coordinator for
the Downtown Government Center Parking Facility for a period
not to exceed one year and at a cost not to exceed $32,263;
said cost to be paid from funds already allocated to cover
administraion of the project.
CITY COMMISSION
MEETING OF
S E P 9 1982
82-8
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PASSED AND ADOPTED this 9TH day of SEPTEMBER
MAURICE A. FERRE
ATTEST:
� Q
RAL G. ONGIE
CITY CLERK
PREPARED AND APPROVED BY:
-&-,44wC
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
E R. GARCIA-PEDROSA
TY ATTORNEY
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M A Y 0 R
. 1982.
82-837
A G R E E M E N T
THIS AGREE`ZENT, made this
clay of July, 1982, by
and between the CITY OF MIAMI, a municipal corporation under the
laws of the State of Florida, hereinafter called "CITY", and
Roberto S Rocha, 971 N. W.- 106 Ave. Circle, Miami, Florida, herein-
after called "PROJECT COORDINATOR".
W I T N E S S E T H:
WHEREAS, the City of Miami is constructing a parking
garage to be known as the City of Miami Downtown Government Center
• Parking Facility, hereinafter called the "PROJECT"; and
jMEREAS, the CITY has engaged the firm of Wilbur Smith
and Associates for architectural/enpineering services, hereinafter
called "CONSliLTAtiTS"; and
WHEREAS, the CITY desires to engage the services of a
PROJECT COORDINATOR for the coordination of construction of the
PROJECT to ensure that the PROJECT will properly progress on schedule
to its final completion; and
I%MEPEAS, it is the CITY'S desire that the PROJECT COORDINATOR
shall be retained and compensated at a salary of THIRTY THOUSAND (30,000)
DOLLARS per year for a term not to exceed ONE (1) year; and
11HEREAS, sufficient funds are available from Parking Garage
Bond funds already allocated by Resolution for the purpose; and
NOVI, THEREFORE, The CITY and the PROJECT COORDINATOR for the
consideration hereinafter set forth agree and covenant, one unto the
other, as follows:
SECTION I - PROJECT COORDINATOR'S SERVICES
A. The PROJECT COORDINATOR will be fully responsible to
report to the DIRECTOR OF PUBLIC WORKS or his authorized representative
hereinafter called the "DIRECTOR", on the status of construction
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calling to his attention any deviation from the plans and specifica-
tions according to contracts and schedules, or any work not in
compliance with all applicable federal, state and local laws.
B. The PROJECT COORDINATOR will be fully responsible to
the DIRECTOR for inspection and coordination of work related to the
construction of the PROJECT, and shall have the authority necessary
to fulfill these responsibilities.
C. The PROJECT COORDINATOR shall familiarize himself with
the progress and quality of the work and determine, in general, if
the work is proceeding in accordance with the Contract Documents. On
the basis of his findings, he shall advise the DIRECTOR of any devia-
tions, defects and deficiencies in the work of the CONTRACTOR. He
shall be familiar with the construction schedule, and shall advise
the DIRECTOR of any conditions which may change or delay completion
of the work.
D. The PROJECT COORDINATOR shall make thorough inspections
of all phases of the construction project, including landscaping and
site work to ensure that all phrases of the PROJECT is progressing
on schedule, and shall prepare a daily written report of the activities
including visitors; problems, decisions, tests and observations. He
shall obtain from the DIRECTOR or the CONSULTANT additional details
or information when required for the prover execution of the work.
He shall maintain liaison with the CONTRACTOR, the CONSULTANT and
the CITY. He shall attend and keep minutes of conferences required
in connection with the PROJECT.
E. The PROJECT COORDINATOR shall maintain a current set of
plans and specifications including all addenda, change orders, supplemen-
tary drawings, shop drawings, correspondence file, samples and test
reports. At the end of the PROJECT he shall review and approve as -built
drawings, obtain required guarantees and warranties, a list of supplies
and subcontractors and parts list from the CONTRACTOR.
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182-837
F. The PROJECT COORDINATOR shall review and countersign
the applications for payment after consultation with the CONSULTANT
and the DIRECTOR, when submitted by the CONTRACTOR with recommendations
for final approval and disposition.
G. After substantial completion, the PROJECT COORDINATOR
shall prepare a list of incomplete or late scheduled work and check
each item as it is corrected. If necessary, the cost of such correction
shall be determined and paid.
H. The PROJECT COORDINATOR shall not be responsible for the
construction means, techniques, sequences or procedures, or for safety,
precautions and programs in connection with the work and he shall not
be responsible for the CONSTRUCTION MANAGER'S failure to carry out the
work in accordance with the Contract Documents. The PROJECT COORDINATOR
shall not be responsible for acts or omissions of the CONSTRUCTION
MANAGER or any subcontractor's agents or employees or any other person
performing any of the work.
SECTION II - DEFINITIONS
A. CITY is hereby defined as The City of Miami, Florida.
B. DIRECTOR is hereby defined as the Director of the City
of Miami Department of Public Works.
C. PROJECT COORDINATOR is hereby defined as Roberto S.
Rocha, 971 N. W. 106 Ave. Circle, Miami, Florida.
D. PROJECT is hereby defined as the Downtown Government
Center Parking Facility.
E. CONTRACTOR is hereby defined as Shafer & Miller Inc.
SECTION III - CO11PENSATION FOR SERVICES
The CITY agrees to pay the PROJECT COORDINATOR and the
PROJECT COORDINATOR agrees to accept as payment in full from the CITY
for all professional and technical services rendered pursuant to this
Agreement a fee of ONE THOUSAND ONE HUNDRED FIFTY AND 68/100 (1,150.68)
DOLLARS bi-weekly plus an additional amount of EIGHTY TI.10 AND 32/100
(82.32) DOLLARS at the end of the one-year contract plus benefits as
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82-937
described in attached Exhibit "A". This fee will be paid on a bi-
weekly basis. No deduction of any kind will be made from the bi-weekly
payments to the PROJECT COORDINATOR. Payment of all taxes such as
federal income tax, social security, etc., will be the responsibility
of the COORDINATOR.
In addition to national holidays (Exhibit "A"), time for
other holidays, sick leave and vacation shall be limited to ten (10)
working days per year. Days for vacation, holidays and sick leave
shall be with the permission of the DIRECTOR. Any days of vacation,
sick leave or holidays taken off in excess of the ten (10) working
days per year will be deducted from the semi-monthly payment on a
direct proration of the annual salary.
All office supplies and equipment required in connection
with the PP.OJECT shall be furnished by the CITY.
SECTION IV - TERMINATION OF AGREEMENT
The CITY and PROJECT COORDINATOR retain the right to terminate
this Agreement for any reason at any time prior to completion of the
PROJECT without penalty or any further liability to the CITY or
PROJECT COORDINATOR. In that event, notice of termination of this
contract shall be in writing mailed to the other party two (2) weeks
prior thereto. The PROJECT COORDINATOR shall be paid for services
rendered prior to the effective date of termination of agreement in
accordance with SECTION III - COMPUSATION FOR SERVICES.
Otherwise this Agreement shall be terminated when the PROJECT
is substantially complete and the CITY informs the PROJECT COORDINATOR
in writing of such completion.
SECTION V - SCHEDULING OF WORK
The WORK of the PROJECT COORDINATOR will begin within two
weeks of the signing of this agreement and will continue for one year.
Construction has begun on the PROJECT, and it is expected that the
total construction time and the site development will not exceed twelve
months. Termination of this contract prior to the one (1) year period
will be as set forth in provisions of SECTION IV - TERMINATION OF AGREEMENT.
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82-837
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SECTION VI - EXTENT OF AGREEMENT
This Agreement represents the entire and integrated agreement
between the CITY and the PROJECT COORDINATOR and supersedes all prior
negotiations, representations or agreements, whether written or oral.
This Agreement may be amended only by written instrument signed by
both the CITY and the PROJECT COORDINATOR.
SECTION VII - SUCCESSORS AND ASSIGNS
The PROJECT COORDINATOR shall make no assignements or transfer
of this Agreement or sublet, assign, or transfer any part of the duties
under this Agreement without the written consent of the CITY.
SECTION VIII - RIGHT OF DECISIONS
Although the PROJECT COORDINATOR will act as the City's
representative in all matters pertaining to the construction of the
project he shall have no authority to approve or order any extra work
or change orders or any other work which requires the expenditure of
funds without written approval of the DIRECTOR. During construction,
if a situation arises which requires that the work be stopped or be
rejected, the PROJECT COORDINATOR shall have the approval of the
DIRECTOR, prior to taking any action of any kind whatsoever.
Responsibilities of the PROJECT COORDINATOR do not alter or
supersede the liabilities of the CONTRACTORS or CONSULTANTS.
IN WITNESS WHEREOF, the parties hereto have individually and
through their proper corporate officials executed this Agreement, the
day and year first above set forth.
WITNESSES:
ROBERTO S ROCHA
THE CITY OF MIAMI, a municipal
corporation of the State of Florida
By
City Manager
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82-837
'1
Attest: C
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS: APPROVED AS TO CONTENT:
GEORGE F.
X
CITY;.ATTORNEY, JR. v�f DEPARTMENTOFHPUBIIIC WORKS
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IR
EXHIBIT "A"
PROJECT COORDINATOR. BENEFITS
1. F.I.C.A. Self Employment Tax Differential - 6.70%
2. Workmen's Compensation Insurance
3. Ten (10) working clays Annual Vacation and Sick Leave per year
4. All National Holidays
New Year's Day
Washington's Holiday
Memorial Day
Independence Day
Labor Day
Colubbus Day
Veteran's Day
Thanksgiving Day
Christmas
82-8.97
621
Howard V. Gary_
City ilanager
Donald W. Cather, Director
Department of lic Works
August 24, 1982 B-3197
D0WigT0VN GOVERNMENT CENTER
PARKING FACILITY - Resolution
Authorizing Hiring of Project
Coordinator
(For Commission fleeting
of September 9, 1982)
The Department of Public Works recommends the
adoption of a resolution authorizing the City
Manager to execute an agreement hiring Roberto
S. Rocha as Project Coordinator for the Down-
town Government Center Parking Facility project
for a period not to exceed one year and at a
cost not to exceed $32,263; said cost to be
paid from funds already allocated to cover
administration of the project.
Resolution No. 82-110 passed February 11, 1982 which accepted the
_ bid of $6,880,000 from Shafer and Miller, Inc. and authorized the
City ;Manager to execute a contract with them for construction of
the Downtown Government Parking Facility, also allocated $341,000
from Parking Revenue Bond Funds to cover the cost of artwork,
project expense and additional architectual and engineering
_ consulting fees. The fact sheet furnished with the proposed
resolution indicated that $100,000 of the $341,000 was to cover
project expense.
The Department of Public Works had no permanently budgeted employee
available to function as Project Coordinator on the project and
anticipated the hiring of a qualified engineer for a period of
one year or for the duration of the project, whichever is the
shorter period of time, to inspect and coordinate the work. Funds
to pay the Project Coordinator were to come from the $100,000
budgeted for project expense.
We have now selected Roberto S. Rocha from a list of several
qualified candidates, to fill the position and have negotiated an
agreement with him, hiring him for a period not to exceed one year
for an amount not to exceed $32,263. The agreement has been
executed by Mr. Rocha and approved as to form and correctness by
the City Attorney.
MAURICE A. FERRE
M A Y O R
ATTEST:
(ZZA'LPVrG—.-0NG1E, CITY CLE '
82-837
CITY COMMISSION
MEETING OF
S E P 9 1982
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621
Howard V. Gary
City Manager
- Donald W. Cather, Director
Department of yiniRlic Works
August 24, 1982 B-3197
DOWNTOt4N GOVERNMENT CENTER
PARKING FACILITY - Resolution
Authorizing Hiring of Project
Coordinator
(For Commission Meeting
of September 9, 1982)
The Department of Public Works recommends the
adoption of a resolution authorizing the City
Manager to execute an agreement hiring Roberto
S. Rocha as Project Coordinator for the Down-
town Government Center Parking Facility project
for a period not to exceed one year and at a
cost not to exceed $32,263; said cost to be
paid from funds already allocated to cover
administration of the project.
Resolution No. 82-110 passed February 11, 1982 which accepted the
bid of $6,880,000 from Shafer and Miller, Inc. and authorized the
_ City Manager to execute a contract with them for construction of
the Downtown Government Parking Facility, also allocated $341,000
from Parking Revenue Bond Funds to cover the cost of artwork,
project expense and additional architectual and engineering
consulting fees. The fact sheet furnished with the proposed
resolution indicated that $100,000 of the $341,000 was to cover
project expense.
The Department of Public Vlorks had no permanently budgeted employee
available to function as Project Coordinator on the project and
anticipated the hiring of a qualified engineer for a period of
one year or for the duration of the project, whichever is the
shorter period of time, to inspect and coordinate the work. Funds
to pay the Project Coordinator were to come from the $100,000
budgeted for project expense.
We have now selected Roberto S. Rocha from a list of several
qualified candidates, to fill the position and have negotiated an
agreement with him, hiring him for a period not to exceed one year
for an amount- not to exceed $32,263. The agreement has been
executed by Mr. Rocha and approved as to form and correctness by
the City Attorney.
82-837
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We are now requesting adoption of a resolution authorizing the
City Manager to execute the agreement. We are attaching a copy
of the agreement for your perusal.
EL:mh
fesolution attached
Am
82-837