HomeMy WebLinkAboutM-82-0921C]
CITY OF MIAM1. FLORIDA
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and Members DATE October 6, 1982
of the City Commission
E: Funding Requests
cRJ'! RF_FERLNCES
Howard V. Gary
City Manager F N..LOsuRES
FILE
This memorandum responds to the City Commission's specific request for a
procedure that will be applied to all organizations or individuals
requesting fundinq through the agenda process.
This proposed procedure incorporates the requirements of Resolution 81-421
(fundino guidelines for the Festival Advisory Committee) and information
that is necessary for the City Commission to properly evaluate the
request).
(1) Requests for event or festival funding must be considered by
the Metropolitan Dade County Tourist Development Council and
City of Miami Festival Advisory Committee prior to consideration
by the City Commission.
(2) Copies of the organization's charter, by-laws and articles of
incorporation (not applicable for individual applications).
,,(3) Request presented at least 45 days in advance of the event.
(4) All applicants must have a valid non-profit status in good
standing.
(5) Objectives of the event must be clearly defined in the
preliminary proposal and show evidence of the need for the
program proposed as well as an evaluation of the benefits to the
communities.
(6) A detailed description of the proposed activity including the
total number of individuals to be served by each activity,
proposed schedule of activities and a listing of staff personnel
— -' who will plan and supervise programs along with their qualifi-
cations and experiences in similar programs.
(7) A complete schedule of proposed events with indications of pro-
jected audience attendance, sites, crowd control measures,
central planning and audience flow charts.
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Mayor and Members
of the City Commission
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(8) Rain dates and alternate sites, if applicable.
(9) A detailed line -item budqet for the proposed program.
(10) Identification of sources of funding by organization, amount and
percent of total.
(11) Statement by a Certified Professional Accountant as to the
organization's financial status, includinq assets, liabilities,
revenues and expenditures for the most recent five years of
existence.
The form letter to be sent to all applicants incorporating the above re-
quirements is attached.
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This will acknowledge receipt of your correspondence requesting scheduling
before the City Commission for funding consideration. It is the policy of
the City Commission for the City Manager to review all such requests and
provide a recommendation based upon specific criteria. Therefore, the
following information is required for consideration and must be received
in a timely fashion.
(1) Requests for event or festival funding must be considered by
the Metropolitan Dade County Tourist Development Council and
City of Miami Festival Advisory Committee prior to consideration
by the City Commission.
(2) Copies of the organization's charter, by-laws and articles of
- incorporation (not applicable for individual applications).
(3) Request presented at least 45 days in advance of the event.
(4) All applicants must have a valid non-profit status in good
standing.
(5) Objectives of the event must be clearly defined in the
preliminary proposal and show evidence of the need for the
program proposed as well as an evaluation of the benefits to the
communities.
(6) A detailed description of the proposed activity including the
total number of individuals to be served by each activity,
proposed schedule of activities and a listing of staff personnel
who will plan and supervise programs along with their qualifi-
cations and experiences in similar programs.
(7) A complete schedule of proposed events with indications of pro-
jected audience attendance, sites, crowd control measures,
central planning and audience flow charts.
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6
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(8) Rain dates and alternate sites, if applicable.
(9) A detailed line -item budget for the proposed program.
(10) Identification of sources of funding by organization, amount and
percent of total.
(11) Statement by a Certified Professional Accountant as to the
organization's financial status, including assets, liabilities,
revenues and expenditures for the most recent five years of
existence.
Sincerely,
Howard V. Gary
City Manager
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